JWICs _Combo.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ), in accordance with FAR Parts 12 and 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 01/17/2025, Defense Federal Acquisition Regulation Public Notice, effective 01/17/2025 and Department of the Air Force Federal Acquisition Circular, effective 10/16/2024.

Solicitation number: FA469025Q0038 North American Industry Classification System Code (NAICS): 541519 - Other Computer Related Services Size standard: $34.0M Type of set-aside: 100% Small Business Set-Aside

This requirement is for a: JWICS Server Installation. The characteristics and objectives are outlined in the Attachment 1 and Attachment 2.

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted no later than 1500 MST 4 August 2025. Quotes must be submitted via email to Lt Matthew Moye at matthew.moye.4@us.af.mil and Joshua Johnson at joshua.johnson.233@us.af.mil.

2. Questions regarding this solicitation must be submitted no later than 1500 MST 17 July 2025. Questions must be submitted to Matthew Moye at matthew.moye.4@us.af.mil and Joshua Johnson at joshua.johnson.233@us.af.mil.

3. This is a Firm- Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. Failure to provide pricing on any one-line item may result in the vendor being deemed unacceptable and subsequently being removed from consideration for award. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. Vendor shall provide Commercial and Government Entity (CAGE) number at time of submitting their quote.

4. Proposal Submission Requirements: To be considered for award, contractors must submit both a Technical Proposal And a Price Proposal as part of their response to this solicitation. Failure to provide any of the required documents may result in the contractor being deemed ineligible for contract award.

Technical Proposal: All technical proposals submitted must include the following items

a. Detailed Installation and Configuration Plan (Milestone-Driven): A clear and comprehensive plan for installing and configuring the systems in both phases, organized around key project milestones with defined tasks and realistic timelines.

b. Equipment Breakout Per Phase: A comprehensive list of all equipment (hardware and software) proposed to complete each phase of the project, including manufacturer, model number, specifications, and quantities.

c. Personnel Qualifications and Security Clearances: Provide Resumes including names, qualifications (including relevant certifications like VCP, CCNA, Security+), and current Top Secret security clearances for all technicians who will be directly involved in the installation. Include documentation verifying these clearances.

Technical documentation submitted by the vendor shall be provided via email in a separate document and shall not exceed 20 pages. This page limit encompasses cover pages, contents, mission statements, and all other superfluous data not specifically requested by the Government. Failure to adhere to these standards may result in the vendor being deemed unacceptable and subsequently being removed from consideration for award.

Brand Name Requirements are a part of this requirement. And indicated on the Attachment 5 – brand name justification and approval. Brand Name are required; alternatives will not be accepted, and offer will be determined technically unacceptable if not quoted. Other required items provided in the List of Materials an equivalent alternative item may be proposed so long as it provides all requirements listed in the SOW(s) and functions as a turn-key system.

Price Proposal: All pricing proposals submitted must include the following items

a. Bill of Materials (BOM): A complete and detailed Bill of Materials listing all hardware, software, and licensing proposed to complete all required work outlined in both phases. Submitted Bill of Materials must include quantities, Unit Price, subtotals, and overall material costs. Offerors should utilize attachment 3.

b. Completed Quote Sheet: The total price for all items, including Equipment, Installation & Configuration (Phase I & Phase II) must be clearly entered into the appropriate sections in attachment 4.

5. By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided firm for 60 calendar days from the date specified for receipt of quotes.

6. Late quotes may be processed in accordance with FAR 52.212-1(f) - Late submissions, modifications, revisions, and withdraws of offers.

7. Offerors must have a valid U.S. security clearance of Top Secret/SCI or higher in order to respond to this RFP. This RFP does not contain any classified information, however the nature of the place of performance is what necessitates a Top Secret/SCI Clearance

8. Clause 252.204-7020 applies to this solicitation, The Offeror is required to implement NIST SP 800–171, and the Offeror should have a current assessment ( i.e., not more than 3 years old) not later than date proposals are due.

Addendum to 52.212-2, Evaluation - Commercial Items (Oct 2014), applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

2. In accordance with FAR 13.106-2, the Government will utilize comparative evaluations and give preliminary consideration to all offers received in response to this solicitation.

3. The Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212- 1, and the minimum requirements outlined in this provision. Whose price can be determined both "fair and reasonable" by the Contracting Officer.

4. The Government intends to make an award without conducting exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote. However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

6. Evaluation Factors: The following factors shall be used to evaluate quotes:

Price: At minimum; the vendor must provide pricing in accordance with the instructions outlined in 52.212-1. The vendor that provides the lowest price that can be determined both "fair and reasonable" and by the Contracting Officer may be given additional consideration for awardee selection. However, the Government is under no obligation to do so. During the evaluation process the Contracting Officer will determine a "Total Evaluated Price" (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in the vendors offeror submitted on their completed quote sheet (attachment 4).

Technical: At minimum; the vendor must provide all documents specified in 52.212-1. Each document will be reviewed on how it meets the need described in the attached statements of work and overall understanding of the requirement.

All other applicable provisions and clauses are listed in Attachment 7 - 1449.

JOSHUA A JOHNSON, USAF

Contracting Officer