justification_and_approval_document.pdf

Department of the Air Force: Justification for Other Than Full and Open Competition

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For use when a justification and approval as described in RFO 6.104 is required, to include restricting competition under Part 12 for acquisitions valued over SAT.

Dollar Value of this Acquisition: < $10M > $10M and < $100M > $100M and < $500M > $500M

CERTIFICATIONS: CO certification serves as J&A approval < $10M, See J&A Template Guidance at https://usaf.dps.mil/sites/ AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/Part-6---Competition-Requirements.aspx#exceptions-to-full-and-open-competition-mandatory J&A Template Guidance tab

Date

10 September 2026

Contracting Officer (RFO 6.104-1(12)) Kacie Halpain, Civ, DAF 97th Contracting Squadron, Altus AFB, OK

Signature

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Date Technical and Requirements Personnel (RFO 6.104(b)) [Name ]

Signature

I certify that the supporting data herein, which is my responsibility, is accurate and complete.

COORDINATION

APPROVALS ( RFO 6.104-2(a) Table 6-1 & R-DFARS 206.104-72 Table 206.1)

See J&A Template Guidance (https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass/ Part-6---Competition-Requirements.aspx#exceptions-to-full-and-open-competition-mandatory) - Justification Approvals tab

NOTE 1: A signature block will appear here (replacing these notes) based on the "Dollar Value of this Acquisition" selected above. Since most digital signatures that include date/time-stamps are redacted before they are made publicly available, always insert the date in the “Date” cell when affixing a digital signature to this document.

HALPAIN.KACIE.L

EIGH.1400873549

Digitally signed by

HALPAIN.KACIE.LEIGH.14008735

Date: 2026.09.10 14:11:36 -05'00'

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I. Agency and Contracting Activity (RFO 6.104-1(a)(1)):

Agency: AETC Contracting Activity: 97 CONF/PKA

II. Nature and/or description of the action being approved (RFO 6.104-1(a)(2)):

This document approves the award of a recurring commercial service requirement on a sole source basis to GREEN AND SUSTAINABLE SERVICES, LLC . The contractor will provide biological drain treatment services in Altus AFB kitchen facilities.

The contractor must furnish and maintain biological drain treatment systems, provide the biological treatment media, perform monthly preventive maintenance and repairs, and replace failed units as necessary in order to reduce odors and prevent recurring drain blockages.

III. Description of supplies/services required to meet agency needs (RFO 6.104-1(a)(3)):

The requirement is for the contractor to provide contractor-furnished biological drain maintenance systems, associated dosing equipment, biological treatment media, monthly preventive maintenance, inspection, testing, repair, replacement parts, and replacement of unrepairable units as necessary to reduce odors and prevent recurring drain blockages in designated facilities on Altus AFB. The total estimated value of the requirement is $70,984.20, inclusive of all options. The contract type is firm fixed price, with incremental funding.

IV. Statutory Authority Permitting Other Than Full and Open Competition (RFO 6.104-1(a)(4)):

10 U.S.C. 3204(a)(1), Only one responsible source and no other supplies or services will satisfy agency requirements.

RFO 12.201-2, Other procedures - 10 U.S.C. 3204(a)(1)

V. Rationale for Use of Authority (RFO 6.104-1(a)(5)):

The authority RFO 6.103-1, Only one responsible source and no other supplies or services will satisfy agency requirements, is being used because current market research indicates a highly limited vendor pool for the required biological drain treatment service to support Altus AFB. The prior contract was posted to both GSA eBUY and SAM.gov with each post receiving only 1 offer from the single vendor capable of providing this service. Current market research conducted by online searches of GSA and SAM.gov, along with contacting vendors under that NAICS have not identified any change in the market. The nature of the acquisition is a recurring commercial service requirement, the current market in Altus, OK is highly constrained. At this time, market research supports the conclusion that only one responsible source has been identified that is both capable of and willing to satisfy the requirement.

VI. Integrated Market Analysis and Efforts to Solicit Competition (RFO 6.104-1(a)(6), (8), and (10)):

Current market research indicates a highly limited vendor pool for this requirement. Historical market research and prior solicitations for this requirement identified that only one quote was submitted in response to the solicitation. Additional market research was conducted by reviewing vendors under the applicable GSA MAS and direct vendor outreach. The barrier to competition is a very limited commercial vendor pool capable of and willing to perform the biological drain treatment services in Altus, OK.

Current market research supports posting a Notice of Intent to Sole Source to support justification for other than full and open competition under the only one responsible source authority.

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VII. Determination of Fair and Reasonable Cost (RFO 6.104-1(a)(7)):

The Contracting Officer is responsible for evaluating, determining, and documenting the anticipated contract cost/price is fair and reasonable in accordance with RFO Subpart 15.4, Contract Pricing.

VIII. Any Other Facts Supporting the Justification (RFO 6.104-1(a)(9)):

Include any additional information that supports the use of other than full and open competition or N/A. When 6.103-1 is cited for follow-on acquisitions as described in 6.103-1(c)(2), an estimate of the cost to the Government that would be duplicated and how the estimate was derived. When 6.103-2 is cited, data, estimated cost, or other rationale as to whether and how much the Government would be harmed.

IX. Actions to Overcome Barriers to Competition (RFO 6.104-1(a)(11):

State the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the same supplies or services.