JTM NBG UPS Replacement_SOW.pdf

STATEMENT OF WORK

Replace Uninterruptible Power Supply(s) and External Battery Pack(s) At John T Myers Locks and Dam, and Newburgh Locks and Dam.

GENERAL REQUIREMENTS

This scope of work includes replacing two (2) uninterruptible power supplies (UPS), and two (2) external battery packs at the locations identified below. Prices shall include mobilization & de-mobilization, fuel, labor, material, equipment, disposal, and all applicable permits and licenses required to replace the components identified below.

LINE ITEM 01: Replace UPS at John T Myers Locks and Dam The contractor shall provide all means necessary to remove and discard existing nonfunctional UPS and install one (1) new UPS with associated equipment rack.

LOCATION:

John T Myers Locks and Dam 16501 Raben Rd.

Mt Vernon, IN 47620

INSTALLATION:

a. Contractor shall provide all means necessary to transport, place, mount, and wire new

UPS.

b. New UPS shall be mounted in same location utilizing properly sized equipment rack.

c. UPS shall be hardwired to existing UPS/ line selector bypass switch.

d. Contractor shall coordinate outage with TPOC minimum of 48hrs in advance for planned shutdown.

e. 4-hour maximum allowed time for shutdown.

f. LOTO shall be the responsibility of the contractor. LOTO plan shall be submitted and approved before removal of existing UPS.

g. UPS shall be commissioned and tested in the presence of the TPOC to ensure that the system is fully operational and meets all requirements.

h. Staff at John T Myers will NOT receive packages or store components prior to the start of work. Contractor may coordinate deliveries, and receive packages labelled to their respective companies while onsite.

i. Contractor shall be responsible for the decommissioning, and disposal of old UPS according to federal, state, and local guidelines.

UNINTERRUPTIBLE POWER SUPPY (UPS) SPECIFICATION

a. Minimum rated power of 8kW

b. UPS shall be upgradable by adding modules as necessary

c. Input voltage – 120 vac 1 ph, 208 vac 1 ph, 240 vac 1 ph.

d. Output voltage – 120 vac 1 ph, 208 vac 1 ph, 240 vac 1 ph.

e. Li-Ion Battery

f. Expandable to additional battery capacity

g. Hardwire input and output wiring

h. Provide greater than 10 Minutes of runtime at full load.

a. See “option 1” if external battery pack is required.

i. Contractor must submit product data sheets highlighting required specifications to the

TPOC for approval prior to purchasing.

EQUIPMENT RACK SPECIFICATIONS

a. Must be floor mounted

b. Max height of 18U

c. 40” minimum depth, or designed to accommodate supplied UPS

d. Rack shall feature 4 interior vertical posts with fixed side panels

e. Front and rear panels shall be locking, removable, and reversible.

LINE ITEM 02: Replace UPS at Newburgh Locks and Dam

The contractor shall provide all means necessary to remove and discard existing nonfunctional UPS, and install one (1) new UPS with associated equipment rack.

LOCATION:

Newburgh Locks and Dam 6877 State Rd. 66 Newburgh, IN 47630

INSTALLATION:

a. Contractor shall provide all means necessary to transport, place, mount, and wire new

UPS.

b. New UPS shall be mounted in same location utilizing properly sized equipment rack.

c. UPS shall be hardwired to existing UPS/ line selector bypass switch.

d. Contractor shall coordinate outage with TPOC minimum of 48hrs in advance for planned shutdown.

e. 4 hour maximum allowed time for shutdown.

f. LOTO shall be the responsibility of the contractor. LOTO plan shall be submitted and approved before removal of existing UPS.

g. UPS shall be commissioned and tested in the presence of the TPOC to ensure that the system is fully operational and meets all requirements.

h. Staff at Newburgh will NOT receive packages or store components prior to the start of work. Contractor may coordinate deliveries, and receive packages labelled to their respective companies while onsite.

i. Contractor shall be responsible for the decommissioning, and disposal of old UPS according to federal, state, and local guidelines.

UNINTERRUPTIBLE POWER SUPPY (UPS) SPECIFICATION

a. Minimum rated power of 8kW

b. UPS shall be upgradable by adding modules as necessary

c. Input voltage – 120 vac 1 ph, 208 vac 1 ph, 240 vac 1 ph.

d. Output voltage – 120 vac 1 ph, 208 vac 1 ph, 240 vac 1 ph.

e. Li-Ion Battery

f. Expandable to additional battery capacity

g. Hardwire input and output wiring

h. Provide greater than 10 Minutes of runtime at full load.

a. See “option 1” if external battery pack is required.

i. Contractor must submit product data sheets highlighting required specifications to the

TPOC for approval prior to purchasing.

EQUIPMENT RACK SPECIFICATIONS

a. Must be floor mounted

b. Max height of 18U

c. 40” minimum depth, or designed to accommodate supplied UPS

d. Rack shall feature 4 interior vertical posts with fixed side panels

e. Front and rear panels shall be locking, removable, and reversible.

OPTION ITEM 01: Replace External Battery packs at John T Myers Locks and Dam

Option can be awarded up to 60 days after NTP.

The contractor shall provide and install external battery pack as necessary satisfy UPS requirements in Line Item 01

a. Contractor shall provide product data sheets and technical specifications to confirm necessity of additional battery packs to TPOC prior to award of option.

b. Battery pack shall be modular, and rack mountable

c. Must be of the same manufacturer as the UPS

d. Addition of external battery pack must not void warranty, or negatively effect the operation of the UPS.

OPTION ITEM 02: Replace External Battery packs at Newburgh Locks and Dam Option can be awarded up to 60 days after NTP.

The contractor shall provide and install external battery pack as necessary satisfy UPS requirements in Line Item 02

a. Contractor shall provide product data sheets and technical specifications to confirm necessity of additional battery packs to TPOC prior to award of option.

b. Battery pack shall be modular, and rack mountable

c. Must be of the same manufacturer as the UPS

d. Addition of external battery pack must not void warranty, or negatively effect the operation of the UPS.

RESPONSIBILITIES AND SITE CONDITIONS:

a. Contractor shall submit working schedule before mobilization and request shutdowns at least 48 hours in advance.

b. Existing break areas, offices, latrines, and showers are not available for contractor use. It is recommended that the contractor bring portable restrooms.

c. Parking of vehicles and designated laydown area is to be coordinated with the Lockmaster during pre-construction conference.

d. Contractor shall keep work area clean and orderly.

e. All waste materials shall be removed, and under no circumstance be dumped into the river.

f. Access to the facility shall not be impeded.

g. Any damage caused by construction to the existing buildings, structures, utilities, or other areas of the project site shall be fully restored to the condition present before start of construction at the contractor’s expense.

TABLE OF CONTENTS

SPECIFICATIONS/DESCRIPTION

Section

1. Project Information

2. Performance Work Statement

3. Technical Point of Contact (TPOC)

4. Pre-Work Conference

5. Working Hours

6. Contract Start and Completion Dates

7. Contractor Submittals

8. Permits and Licenses

9. Identification of Contract Employees and Vehicles

10. Safety Requirements

11. Required Security Training and Planning

12. Accident Reporting

13. Damage Reports

14. Contractor Employees’ Conduct and Competency

15. Damage or Loss of Contractor’s Supplies and Property

16. Supervision

17. Environmental Program

18. Contract Discrepancy Report (CDR)

19. Meetings

20. Quality Control

21. Quality Assurance

22. Deficiencies

23. Interruptions to Systems

24. Government Furnished Materials and Equipment

25. Contractor Furnished Items

26. Safeguarding Government Property

27. Minimum Manpower Requirements

28. Minimum Personnel Qualifications

29. Veterans Employment Emphasis for U.S. Army Corps of Engineers

Contracts

30. Cooperation with other Contractors, Lessees, and Volunteers

31. Reports

32. Applicable Publications

33. Warranty

34. Wage Rates

35. Definitions

36. Index of Exhibits

Specifications/Description

1. Project Information:

John T Myers Locks and Dam 16501 Raben Rd.

Mt Vernon, IN 47620

Newburgh Locks and Dam 6877 State Rd. 66 Newburgh, IN 47630

2. Performance Work Statement:

The contractor shall furnish all personnel, equipment, supplies and materials necessary to remove and dispose of existing UPS, provide and install 2 new UPS. Prices should include mobilization & de-mobilization, fuel, labor, material, and equipment.

3. Technical Point of Contacts (TPOC):

TPOC: DJ Scalf USACE Engineering Technician Office: (502) 315-6732 Cell: (502) 658-4055 Email: Donald.l.scalf@usace.army.mil

John T Myers Lockmaster:

Pat Buttry

(812) 838-5836

Newburgh Lockmaster:

Jerry Edwards

(812) 853-8470

4. Pre-Work Conference:

Prime contractor or prime contractors representative will be required to attend a pre-work conference prior to beginning work during which the Contractor’s plan of work, safety procedures, start date and other items in this contract will be discussed.

5. Working Hours:

a. Normal working hours, except as otherwise specified, will be Monday through Friday, 7:00 a.m. to 4:00 p.m. Central Time. Work inside Government buildings or other secured areas will be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project will be scheduled around normal working hours, as specified by the Project Manager.

mailto:Donald.l.scalf@usace.army.mil

Holiday Work. The eleven (11) Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work will be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

b. Inclement Weather Work.

The Contractor will maintain the schedule of services regardless of inclement weather.

Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

6. CONTRACT START AND COMPLETION DATES:

Work under this contract will begin within 14 calendar days of Notice to Proceed (NTP) and complete within 90 calendar days after receiving NTP.

7. CONTRACTOR SUBMITTALS:

Unless otherwise specified, the Contractor will submit the following information to the TPOC prior to the pre-work conference for this contract:

a. Contractor Representatives. List of names of Contractor Representatives.

b. Work Schedules. Shall outline physical start and completion dates, as well as major milestones

c. Accident Prevention Plan (APP). See EM 385-1-1 for the mandatory ENG Form 6293

(Accident Prevention Plan Worksheet).

d. Lock out Tag out plan

e. Confined space certifications

f. Warranty Management Plan: Shall be submitted and approved before final invoice is paid.

g. Emergency Contacts. A prioritized list, including phone numbers, of those persons

(normally Contractor Representatives) to call in case of emergencies.

h. Operators. A list of names of qualified equipment/vehicle operators, including experience, training, and qualification to operate specific equipment.

i. Certificate of Insurance.

j. Performance Bond. (Where applicable)

k. Security Requirements.

l. Product Data

m. Materials specifications

8. PERMITS AND LICENSES:

The Contractor will obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications will be kept current during the period the work is performed. The Contractor is also responsible for all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein.

The Contractor, Contractor personnel and any persons acting on behalf of the Contractor will comply with all applicable Federal, State, and local laws and regulations, including any subsequent changes to these laws and regulations.

Minimum Personnel and Training Requirements. The Contractor will provide an adequate number of fully trained and qualified personnel to perform the work specified herein.

Contractor personnel will be properly trained to perform their assigned work in a safe and effective manner. Training will include but is not limited to instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees will be used in the performance of services specified herein. The Contractor will also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor will be required to provide qualified personnel or subcontract the work to a person or persons who are trained and qualified to perform the work.

The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract will not be permitted.

9. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES:

All Contractor employees will be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable work type shoes. Vehicles and any motorized equipment utilized for transportation will be in good operating condition with no display of obscene or vulgar material such as stickers, flags, or etc. Vehicles will be maintained in accordance with federal, state, and local laws.

10. SAFETY REQUIREMENTS:

a. General. Performance of all services will assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor will comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385- 1-1), current at the time of award and any subsequent revisions to that document.

Furthermore, the Contractor will comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage will be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor.

Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. The Contractor will comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/E M_385-1-1.pdf or latest version and as otherwise stated herein. Special attention will be given to the requirements for safety meetings.

The Contractor will inform the TPOC a minimum of seven (7) calendar days prior to a Contractor monthly safety meeting, to permit a government representative to attend.

c. Accident Prevention Plan (APP). The Contractor will prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work.

One copy of the Accident Prevention Plan will be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference. The Accident Prevention Plan must be written in English and articulate the specific work, work process, equipment, and materials to be used, hazards pertaining to the contract work, and the control measures that will be implemented. Follow the mandatory ENG Form 6293 (Accident Prevention Plan Worksheet).

d. Activity Hazard Analysis (AHA). The Contractor will use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site-specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor will review, at a “Toolbox” safety meeting, the approved AHA’s with those employees who will perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA “Toolbox” safety meeting for Contractor employees so that the Government may attend such reviews.

The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA will be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included, which will be used by the Contractor as a guide for the preparation of required AHA's.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

A copy of the approved AHA’s will be available at all times to workers at each associated job site and a copy will be provided to the Government.

e. Public Safety. The Contractor will ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor will immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan will include procedures to be taken to provide for public safety.

Additionally, the Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

f. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, will be provided to eliminate or minimize hazards to personnel. As a minimum, each employee will wear a short-sleeved shirt, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection will be worn by employees when required by safety manual. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards will also be provided and easily accessible to all employees.

g. Contractor Employees Certified in First Aid & CPR. The Contractor will schedule employees, so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual.

Copies of their certification will be provided in accordance with regulations. Two people per crew MUST be trained in First Aid and CPR. Individuals working alone will be trained in First Aid.

h. Hazard Communication Program. The Contractor will be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor will provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage, and usage of hazardous substances on the project.

11. REQUIRED SECURITY TRAINING AND PLANNING:

a. General security requirements and guidance:

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The

Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. Physical security and access control requirements:

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

c. Suspicious Activity Reporting training (e.g., iWATCH, CorpsWatch, or See Something, Say Something):

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

d. Pre-screen candidates using E-Verify Program:

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

e. SUPPLEMENTAL SECURITY REQUIREMENTS:

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

https://www.e-verify.gov/

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC):

The documents listed below are required: SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS:

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees.

The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of

U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N- 550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation, or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SM

600 Martin Luther King Jr. Pl Louisville, KY 40202

Primary Email: DLL-CELRL-Security-SM@usace.army.mil

Alternate (if no response in 72 hours):

James R. Milner, phone (502) 315-6916; James.R.Milner@usace.army.mil Jason Almodovar, phone (502) 315-6754; Jason.Almodovar@usace.army.mil

12. ACCIDENT REPORTING:

The Contractor is responsible for reporting all accidents to the Project Manager immediately.

Prompt action will be taken to ensure immediate and appropriate medical treatment. The Contractor will maintain an accurate record of any accidents in the manner and on the forms prescribed by the Project Manager. For property damage accidents of $2,000 or more, the Contractor will complete and submit to the Project Manager a copy of ENG Form 3394.

The Contractor will maintain an OSHA 300 Log of On – The – Job injuries and first aid treatments.

The Contractor will also provide a monthly record of all exposure and accident experience incidental to the performance of services under the contract. This reporting requirement includes exposure and accident experience of both the Prime Contractor and any subcontractor(s). A Monthly Record of Work-Related Injuries/Illnesses & Exposure form mailto:DLL-CELRL-Security-SM@usace.army.mil mailto:James.R.Milner@usace.army.mil mailto:Jason.Almodovar@usace.army.mil will be available from the Project Manager. The Monthly Record of Work-Related Injuries/Illnesses & Exposure report will be provided to the Project Manager by the 5th working day of the month for the previous month.

13. DAMAGE REPORTS:

All instances where Government materials, supplies, property, and/or equipment are damaged will be reported immediately to the Project Manager. When the damage was caused by contract employees, a written report of the incident and extent of such damage will be submitted to the Project Manager, within two (2) workdays (less weekends and holidays) of occurrence. For property damage accidents of $2,000 or more the Contractor will complete and submit to the Project Manager a copy of ENG 3394.

14. CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENCY:

All contract employees will conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees will comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the Project Manager to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the Project Manager may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit.

Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal will reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee will be made.

15. DAMAGE OR LOSS OF CONTRACTOR’S SUPPLIES AND PROPERTY:

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage, or theft. The Government assumes no responsibility for theft, damage, etc., of the above. The Government is not responsible for providing storage areas or facilities for the storage of Contractor supplies, materials, and equipment.

With prior approval, the Project Manager may provide a location for the temporary storage of large equipment to prevent the transportation of such equipment to/from the work site while a particular service is being performed. However, the Government assumes no liability for the loss or destruction of Contractor equipment while it is stored on Government property.

16. SUPERVISION:

The Contractor is responsible for providing on-site supervision and quality control inspections of work performed under the contract. The level of supervision and inspections will be sufficient to assure that services are performed in accordance with contractual requirements and all applicable Federal, state, and local laws and regulations. The Contractor or a Contractor Representative will personally supervise the work or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) will conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Contractor Representative will have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract and will be the on-site Contractor employee who is responsible for safety.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives will be submitted in writing to the TPOC before work is performed.

The Contractor will maintain copies of contract work requirements, specifications, Activity Hazard Analysis, etc., at each work site which relate to each person's work responsibilities and will review them to insure employees’ comprehension of a job prior to initiating work.

17. ENVIRONMENTAL PROGRAM:

The Contractor will comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters will be coordinated with the TPOC. Any of the facilities operated by the Contractor may be inspected by the TPOC, or other Federal, State, and local officials without advance notice.

Access for inspection will be granted upon request.

Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office.

The Contractor will conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor will ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked, or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor will be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills will be reported to the TPOC immediately.

18. CONTRACT DISCREPANCY REPORT (CDR):

A CDR is a formal document used by the Government to process defects in services. As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor will provide his written response on the CDR form within 24 hours of issuance.

The Contractor's response must identify the cause and corrective action taken and Identify Contractor action to prevent recurrence.

Upon finalization of the CDR, the Contractor and the TPOC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR’s issued, and CDR's are the principal evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

19. MEETINGS:

The Contractor is required to attend a pre-work meeting to be scheduled by the TPOC. The Contractor or his authorized representative will report each month with the schedule and location determined by the TPOC to discuss contract work items. Specific topics of discussion at the Monthly meetings may include issuing inspections, quality control, and upcoming work. If a CDR is issued, mutual effort will be made to resolve any and all problems identified to preclude their recurrence. The TPOC may alter this reporting schedule, or change the reporting method, time, or place if mutually agreeable between the TPOC and the Contractor. A tour of the work site will be conducted following the discussions. It is recommended that the Contractor’s on-site representative or superintendent also attend this meeting. During the pre-work conference, the Contractor will also provide any required submittals not previously submitted.

20. QUALITY CONTROL:

The Contractor will have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program will include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files will be made available for inspection upon request by the TPOC.

d. A method of insuring that employees have full knowledge of work assignments, and that appropriate technical expertise is utilized with each work assignment.

e. A method of coordinating each work crew’s activities with the TPOC and/or inspector.

The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, will be provided to the Contracting Officer and the TPOC, and accepted, prior to the Pre-Work Conference. If changes to this program occur, updated copies will be provided to the Contracting Officer and TPOC.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

21. QUALITY ASSURANCE:

The Government will monitor the Contractor's performance in each functional area under this contract and reserves the rights to use whatever additional surveillance procedures are deemed appropriate. The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

A Government employee shall not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

22. DEFICIENCIES:

If the Contractor fails to perform, or if performance in any area is judged unsatisfactory by the TPOC, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government.

23. INTERRUPTIONS TO SYSTEMS:

Contractor will coordinate with Lock Master or TPOC so that the contractors work will not interrupt the projects mission. Any authorized interruptions will be kept to an absolute minimum, and all repairs or replacements of equipment or components will be accomplished in an expeditious and efficient manner.

24. GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT:

Forms: All Department of Defense forms, required by the Government to be used under this contract, will be provided by the Government during the contract period. The Government reserves the right to modify or supersede these forms during the contract period.

Control: The Contractor will provide control to ensure Government furnished equipment, property, or items are utilized only for contract purposes. Any work to be performed within these facilities must be performed during regular working hours when Government employees are available to unlock these facilities for the Contractor.

Safety Manual: Prospective contractors may review a copy of the Safety and Health Requirements Manual EM 385-1-1 at the Project Office. The Contractor can find a copy of Safety Manual EM 385-1-1 online at:

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf Latest revision is dated 15 March 2024.

25. CONTRACTOR FURNISHED ITEMS:

General: The contractor will furnish all personnel, equipment, fuel, tools, supplies and materials necessary. The contractor’s work and responsibility will include all planning, programming, administration, management, supervision, communications, and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, State and Local laws and regulations.

Equipment: The Government requires, that the Contractor provide adequate equipment to perform the work required within the specified time period. Also, all equipment used by the Contractor must meet safety requirements outlined in EM 385-1-1.

Contractor Equipment and Supply Inspection: The apparent Contractor will make available for inspection all service equipment, tools, and samples of supplies he proposes to use for work under this contract, along with proof of ownership or lease agreement.

26. SAFEGUARDING GOVERNMENT PROPERTY:

The Contractor will cooperate with Government personnel in safeguarding Government property. The Contractor will be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property, and malfunctioning Government equipment to the TPOC. The Contractor will establish security procedures and safeguards that are compatible with the Government’s existing procedures, to protect all equipment, materials, supplies, tools, and other resources. The Contractor will cooperate with, and provide any assistance necessary to, the Government during any audits, usage checks of expendable property, and inventories of nonexpendable property under control of the Contractor. Any item of value found on the work sites will be placed into the custody of the TPOC for return to the owner if ownership can be established. The Contractor will inform the TPOC of any information he or his employees receive about lost and/or found articles from the public.

27. MINIMUM MANPOWER REQUIREMENTS:

The Contractor will provide an adequate number of fully qualified personnel to perform the work specified herein. Personnel required to handle emergency situations will be available on call, 24 hours per day, 7 days per week. At least 50 percent of the cost of contract performance incurred for personnel will be expended for employees of the primary contractor.

28. MINIMUM PERSONNEL QUALIFICATIONS:

Employees, technical personnel, and consultants will have the education, experience, or knowledge, as evidenced by license, certificate, or diploma, etc., to provide a comprehensive understanding of the systems and components. All employees will be subject to such Government or other applicable regulations that are applicable during the time spent on Government property. If the TPOC decides the Contractor employee performing the specified work is unqualified, the Contractor will immediately provide qualified personnel to accomplish the work.

29. Not Used.

30. COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS:

The Contractor will fully cooperate with such other Contractors, lessees, volunteers, and Government employees. The Contractor will not commit or permit any act which will interfere with the performance of work by another Contractor, volunteer, lessee, or Government employee. The TPOC can alter the work schedules of the other Contractor, lessee, Government employees, volunteer, or the Contractor to avoid possible conflicts. Any such change (or failure to make such a change) by the TPOC will not be the basis for a claim by the Contractor.

31. REPORTS:

The Contractor shall, in an accurate and timely manner, prepare all reports, forms, permits etc., as required in this contract. A partial list of these reports, forms, permits, etc., follows:

a . Supplies Furnished and Used

b. Contractor Portion of Any CDR c . Checklists Worksheet (ENG Form 5007-R)

d. Vehicle Operational Record Form (CEORH Form 2813 Test)

e. Activity Hazard Analysis (AHA)

f. OPSEC Training

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for US Army Corps of Engineers, Louisville District (UIC W07202) via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: https://www.sam.gov/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While https://www.sam.gov/ inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2021. Contractors may direct questions to the help desk at help desk at: https://www.sam.gov/.

32. APPLICABLE PUBLICATIONS:

Performance of all services will assure complete safety to public visitors, Government employees, contractor employees, and all other persons in the area.