JPMC Service Contracts Usage~84.docx
DOCX document 16 KB Posted
- Attached to
- JPMC Appraisal Services by County
- Solicitation number
- 26-416CMS-BOPM4-B-50267
- Issued by
- Illinois
About this file
This is a guidelines document issued by the State of Illinois regarding the use of JPMC (JPMorgan Chase) service contracts by state agencies. The document establishes procedures for multiple-award contracts where one vendor is designated as the primary recipient of orders, with secondary, tertiary, and quaternary vendors available as alternatives. State agencies must first contact the primary vendor and request an estimate of hours and materials required for the work. The agency may move to the next vendor in the hierarchy if the primary vendor cannot perform the work, cannot meet time constraints, or fails to acknowledge the estimate request within two business days. This cascading process continues through secondary and tertiary vendors, with the same criteria applied at each level.
Documentation of vendor communications regarding inability to perform must be attached to requisitions when moving to subsequent vendors. If a vendor submits estimates with inflated or unreasonable hours, the state agency must contact the vendor to allow revision or justification of the quote. If the vendor cannot justify the hours and refuses to revise, the agency may initiate a formal Vendor Complaint process, which includes providing the vendor an opportunity to respond. Unresolved complaints may result in contract termination for cause, as outlined in Section 3 of the contract terms. This framework ensures accountability in vendor selection while maintaining contract performance standards across state procurement activities.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| IPG Active Registered Vendor Disclosure B-50267.docx | DOCX document | |
| Offer to the State B-50267.pdf | ||
| IFB Contract JPMC Appraisal Services B-50267.docx | DOCX document | |
| Amendment 2 - Notification of Closed Bid - B-50269~1.docx | DOCX document | |
| Kankakee River SP Firewood Concession Pre-Bid Conference Information 2.docx | DOCX document | |
| Pre-Bid Conference Information B-50267.docx | DOCX document | |
| IPG Active Registered Vendor Disclosure - Formally Forms B v.23.1~82.docx | DOCX document | |
| Instructions for JPMC Appraisal Services by County B-50267.docx | DOCX document | |
| Q and A Document B-50267.docx | DOCX document | |
| Vendor Disclosure B-50267.docx | DOCX document | |
| IPG Active Registered Vendor Disclosure - Formerly Forms B.docx | DOCX document |
Show all 11
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
JPMC Service Contracts - Use by State Agencies When JPMC service contracts are done as multiple awards, per 44 Il Admin 1.2036(b), one vendor shall be designated as the primary recipient of orders. The other awardees (Secondary, Tertiary, etc.) may receive orders in the event the Primary Vendor is unable to meet the terms of the contract. The following guidelines shall be followed by State Agencies when using these contracts:
1. Contact the Primary Vendor for the service and have them submit an estimate of the hours and materials required for the work.
2. If the Primary Vendor cannot meet the terms of the contract for any of the following reasons, the Agency may move to the Secondary Vendor.
A) Vendor cannot do the work, or B) Vendor cannot meet the time constraints of the work required, or C) Vendor does not acknowledge the request for an estimate within 2 business days.
The same process will be used down the line to Tertiary and Quaternary.
3. Any communications from awarded vendors stating they cannot perform the work shall be attached to the Requisition (REQ) when moving to the next awarded vendor.
For Example: If both the Primary and Secondary Vendor state they cannot do the work, any email correspondence with this information to and from both vendors must be attached to the REQ to have the Tertiary Vendor complete the work.
If an estimate is received from a Vendor where the hours appear to be inflated or unreasonable for the required work, the State Agency will contact the Vendor and allow them an opportunity to revise their estimated hours or justify why they believe the original estimate is correct.
If the Vendor cannot justify the hours and will not revise the quote, the State Agency can complete a Vendor Complaint form for the issue and submit a copy to the Vendor for response. The Vendor Complaint form and any received Vendor response should be forwarded to the Info Contact listed on the Purchase Order in BidBuy for a Cure Notice to be generated and sent to the Vendor, as appropriate.
If the Vendor does not respond to the Complaint form, the State Agency will send the Vendor Complaint form and a copy of the email sent to the Vendor to the Info Contact listed on the Purchase Order in BidBuy for a Cure Notice to be generated and sent to the Vendor.
If the issue cannot be resolved, the contract may be canceled as outlined in the TERMINATION FOR CAUSE clause listed in Section 3 of the contract.
File details come from the government source that posted it. Updated .