JPMC Service Contracts Usage 05-06-26~64.docx
DOCX document 16 KB Posted
- Attached to
- JPMC Plumbing by Region N
- Solicitation number
- 27-416CMS-BOPM4-B-52767
- Issued by
- Boone County, Illinois
About this file
JPMC Service Contracts Usage Guidelines
This document outlines operational guidelines for state agencies in Illinois utilizing Joint Purchase Master Contracts (JPMC) for service work, as established by the Commodity Management Services (CMS) in agreement with the Chief Procurement Officer for General Services. The guidelines govern the procedures for accessing multiple-award JPMC contracts, specifically addressing vendor selection hierarchy and work assignment protocols. When JPMC service contracts are structured as multiple awards, one vendor is designated as the primary recipient of orders, with secondary, tertiary, and quaternary vendors available as alternates. State agencies must first contact the primary vendor to request an estimate of hours and materials required for the work.
The guidelines establish specific criteria for moving to secondary vendors, including primary vendor declination, inability to meet time constraints, or failure to acknowledge a request for estimate within contract-specified or agency-requested timeframes. Agencies must document all communications with vendors before advancing to subsequent award levels, attaching correspondence to requisitions to justify vendor transitions. Vendor quotes must itemize labor hours by classification (basic, journeyman, and foreman) and include detailed material listings, with agencies retaining the right to verify material pricing and request invoices to ensure no markup. Hourly rate differences are explicitly not grounds for vendor substitution. Agencies may only pursue independent solicitation after exhausting all JPMC-awarded vendors, and must still attach all required documentation to new requisitions.
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Other files
| File | Type | Posted |
|---|---|---|
| Prevailing Wages by County Plumbing B-52767.xlsx | XLSX spreadsheet | |
| Pre-Bid Conference Information B-52767.docx | DOCX document | |
| IFB Contract JPMC Pluumbing by Region N B-52767.docx | DOCX document | |
| Multiple Award Percentages B-52767.xlsx | XLSX spreadsheet | |
| IPG Active REgistered Vendor Disclosure-v-26-1~7.docx | DOCX document | |
| Vendor Disclosure v.26.1~9.docx | DOCX document | |
| Offer to the State B-52767~1.pdf | ||
| Standard Illinois Certifications v.26.2~13.pdf | ||
| Instructions for IFB JPMC Plumbing by Region N B-52767.docx | DOCX document |
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Text version
JPMC Service Contracts - Use by State Agencies When JPMC service contracts are done as multiple awards, per 44 Il Admin 1.2036(b), one vendor shall be designated as the primary recipient of orders. The other awardees (Secondary, Tertiary, etc.) may receive orders in the event the Primary Vendor is unable to meet the terms of the contract. The following guidelines shall be followed by State Agencies when using these contracts:
1. Contact the Primary Vendor for the service and have them submit an estimate of the hours and materials required for the work.
2. If the Primary Vendor cannot meet the terms of the contract for any of the following reasons, the Agency may move to the Secondary Vendor.
A) Vendor declines the work, or B) Vendor cannot meet the time constraints of the work required (I.E. year-end date), or C) Outside of Emergency Requests - Vendor does not acknowledge the request for an estimate within the time frame outlined in the contract or the time frame outlined by the agency in the request for quote, whichever is longer.
The same process will be used down the line to Tertiary and Quaternary.
3. All communications with awarded vendors, including emails sent and not answered, emails stating they are declining the work, etc. shall be attached to the Requisition (REQ) when moving to the next awarded vendor.
For Example: A) If both the Primary and Secondary Vendor decline the work, any email correspondence with this information to and from both vendors must be attached to the REQ to have the Tertiary Vendor complete the work.
4. Vendor should supply the quote with labor hour broken out by basic/journeyman and foreman hours as per contract pricing.
5. Vendor should provide a listing of materials that will be required for the repair. Per the contract, Agencies have a right to request a copy of the Vendor’s material pricing (invoices/quotes) for verification of no mark-up.
6. Per the contract, Agencies have the right to verify quotes if the hours quoted or required materials appear to be extremely high compared to industry standard.
7. Hourly rates are NOT a reason to move from Primary to Secondary and so on down the line.
8. If all JPMC Vendors have been exhausted through the above means, then the agency may do their own solicitation; however, they must still attach all required items above to the new REQ.
File details come from the government source that posted it. Updated .