JPMC Service Contracts Usage 05-06-26~62.docx
DOCX document 16 KB Posted
- Attached to
- JPMC Plumbing by Region NE
- Solicitation number
- 27-416CMS-BOPM4-B-52540
- Issued by
- Cook County, Illinois
About this file
This file contains usage guidelines for Joint Purchase Master Contract (JPMC) service contracts administered by Illinois state agencies for plumbing repair and maintenance services. The document establishes the procedures that state agencies must follow when utilizing JPMC contracts awarded to multiple vendors across regional territories, specifically addressing how agencies should prioritize vendor selection and manage the ordering process.
State agencies must contact the primary vendor first and request an estimate of hours and materials required for the work. If the primary vendor declines the work, cannot meet time constraints, or fails to acknowledge the request within the specified timeframe, the agency may proceed to the secondary vendor and tertiary vendor in sequence. All vendor communications, including declinations and non-responses, must be attached to the requisition when moving to the next awarded vendor. Vendors are required to provide quotes with labor hours broken down by basic/journeyman and foreman classifications according to contract pricing, along with a detailed listing of required materials. State agencies retain the right to request verification of material pricing invoices and quotes to ensure no markup and to verify that quoted hours and materials align with industry standards. Notably, hourly rates alone do not justify moving from one vendor tier to another. Only after exhausting all awarded JPMC vendors may an agency conduct an independent solicitation, provided all required documentation is attached to the new requisition.
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Other files
| File | Type | Posted |
|---|---|---|
| IPG Active Registered Vendor Disclosure-v-26-1~6.docx | DOCX document | |
| Vendor Disclosure v.26.1~14.docx | DOCX document | |
| BEP Utilization Plan B-52540 V26.1.pdf | ||
| Prevailing Wages by County Plumbing B-52540.xlsx | XLSX spreadsheet | |
| Pre-Bid Conference Information B-52540.docx | DOCX document | |
| Offer to the State B-52540 NE.pdf | ||
| VSBP Vendors JPMC Plumbing by Region NE B-52540.xlsx | XLSX spreadsheet | |
| VBP Utilization Plan B-52540 V26.1.pdf | ||
| IFB Revised Contract JPMC Plumbing by Region B-52540 NE.docx | DOCX document | |
| Multiple Award Percentages B-52540.xlsx | XLSX spreadsheet | |
| BEP Vendors JPMC Plumbing by Region NE B-52540.xlsx | XLSX spreadsheet | |
| Standard Illinois Certifications v.26.2~18.pdf | ||
| Instructions for IFB JPMC Plumbing B52540 NE.docx | DOCX document |
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Text version
JPMC Service Contracts - Use by State Agencies When JPMC service contracts are done as multiple awards, per 44 Il Admin 1.2036(b), one vendor shall be designated as the primary recipient of orders. The other awardees (Secondary, Tertiary, etc.) may receive orders in the event the Primary Vendor is unable to meet the terms of the contract. The following guidelines shall be followed by State Agencies when using these contracts:
1. Contact the Primary Vendor for the service and have them submit an estimate of the hours and materials required for the work.
2. If the Primary Vendor cannot meet the terms of the contract for any of the following reasons, the Agency may move to the Secondary Vendor.
A) Vendor declines the work, or B) Vendor cannot meet the time constraints of the work required (I.E. year-end date), or C) Outside of Emergency Requests - Vendor does not acknowledge the request for an estimate within the time frame outlined in the contract or the time frame outlined by the agency in the request for quote, whichever is longer.
The same process will be used down the line to Tertiary and Quaternary.
3. All communications with awarded vendors, including emails sent and not answered, emails stating they are declining the work, etc. shall be attached to the Requisition (REQ) when moving to the next awarded vendor.
For Example: A) If both the Primary and Secondary Vendor decline the work, any email correspondence with this information to and from both vendors must be attached to the REQ to have the Tertiary Vendor complete the work.
4. Vendor should supply the quote with labor hour broken out by basic/journeyman and foreman hours as per contract pricing.
5. Vendor should provide a listing of materials that will be required for the repair. Per the contract, Agencies have a right to request a copy of the Vendor’s material pricing (invoices/quotes) for verification of no mark-up.
6. Per the contract, Agencies have the right to verify quotes if the hours quoted or required materials appear to be extremely high compared to industry standard.
7. Hourly rates are NOT a reason to move from Primary to Secondary and so on down the line.
8. If all JPMC Vendors have been exhausted through the above means, then the agency may do their own solicitation; however, they must still attach all required items above to the new REQ.
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