JOC_for_Zoo_Specialty_Construction.pdf

CITY OF TUCSON

REQUEST FOR QUALIFICATIONS

260231

JOC FOR ZOO SPECIALTY CONSTRUCTION

Due Date: Wednesday, July 1, 2026

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/265024

PUBLISH DATE: June 10, 2026 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR QUALIFICATIONS NO. 260231

BUSINESS SERVICES DEPARTMENT Page 2 of 63 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Sandra Alcorn

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4118

Attachments:

A - Offer and Acceptance B - SBE Provisions Revised May 2024 Includes Subcontractor Modification Form

BUSINESS SERVICES DEPARTMENT Page 3 of 63

A. NOTICE

A.1. CITY OF TUCSON

NOTICE OF REQUEST FOR QUALIFICATIONS NO 260231

JOC for Zoo Specialty Construction

The City of Tucson is conducting a competitive One-Step Process to retain approximately approximately six (6)contractors for a Job Order Contract (JOC) to provide design, pre-construction and general construction services for specialty construction at the Reid Park Zoo, including, but not limited to: rockwork/shotcrete, animal containment and life safety and support systems/plumbing.

Individual job orders should not exceed one-million dollars ($1,000,000) and the estimated budget for the first year is one-million dollars ($1,00,000). The term of this contract will be one (1) year with one year with FOUR (4) one-year renewal options. Services will be requested on an as-needed, if-needed basis and the resultant contract is neither exclusive nor a commitment by the City that the Contractor’s services will be required.

The City of Tucson invites interested firms to submit written Statements of Qualifications (SOQs) relating to this solicitation. A Screening Committee will evaluate firms’ qualifications and experience with similar projects.

SUBMITTAL DUE DATE: Wednesday, July 1, 2026 AT 2:00 P.M. LOCAL AZ TIME

PRE-SUBMITTAL MEETING DATE: Wednesday, June 17, 2026

TIME: 10:00 am LOCAL AZ TIME

LOCATION: Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/238824931857415?p=BgoMKwtKzyOYL5H31U Meeting ID: 238 824 931 857 415 Passcode: fX3AZ3fm Dial in by phone +1 213-293-2303,,194240483# United States, Los Angeles Phone conference ID: 194 240 483#

QUESTIONS SHALL BE DIRECTED TO: Sandra Alcorn

(520) 837-4118 sandra.alcorn@tucsonaz.gov

Publication Dates: Wednesday, June 10, 2026 and Wednesday, June 17, 2026

Posted Date: Wednesday, June 10, 2026

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B. INTRODUCTION

B.1. Summary

The City desires to select qualified contractors to provide turn-key installations or modifications of zoo exhibits involving sculpted shotcrete, animal containment, life safety and support (LSS) and general plumbing systems. Services may include design, engineering, fabrication, permitting and installation.

Individual job orders should not exceed $1,000,000; however, it is anticipated a typical job will not exceed $800,000. The term of this contract will be One (1) year with four (4) one-year renewal options. However, services will be requested on an as-needed basis and the resultant contract is neither exclusive nor a commitment by COT that the Contractor's services will be required.

B.2. Background

Job Order Contracting is an alternative delivery method for construction of public works projects. JOC's differ from the standard project-specific, low bid contracts in that they are indefinite-quantity contracts, which can be awarded on the basis of qualifications. Best value may be considered in awarding the JOC or in awarding job orders under the JOC contract.

Each individual job order contract will establish its own individual project limit. Mayor and Council have approved ordinance 12175 which states that individual projects may not exceed $5,000,000 unless the Mayor and Council approves a higher limit for that project.

B.3. Contact Information

Sandra Alcorn Principal Contract Officer Email: sandra.alcorn@tucsonaz.gov Phone: (520) 837-4118 Department:

Parks and Recreation

B.4. Timeline mailto:sandra.alcorn@tucsonaz.gov tel:(520)837-4118

BUSINESS SERVICES DEPARTMENT Page 5 of 63

Issue Date June 10, 2026

Pre-Submittal Meeting (Non- Mandatory)

June 17, 2026, 10:00am

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/2388249 31857415?p=BgoMKwtKzyOYL5H31U Meeting ID: 238 824 931 857 415 Passcode: fX3AZ3fm

Dial in by phone +1 213-293-2303,,194240483# United States, Los Angeles Phone conference ID: 194 240 483#

Question Submission Deadline June 22, 2026, 4:00pm

Submittal Due Date July 1, 2026, 2:00pm https://teams.microsoft.com/meet/238824931857415?p=BgoMKwtKzyOYL5H31U https://teams.microsoft.com/meet/238824931857415?p=BgoMKwtKzyOYL5H31U

BUSINESS SERVICES DEPARTMENT Page 6 of 63

C. SCOPE OF WORK

C.1. Scope of Work

The City requires the services of contractors that possess all appropriate Arizona licenses as required by the State of Arizona, Registrar of Contractors at the time of submittal. The firms shall comply with all codes, (local, state, county, federal, etc.) and shall secure and pay all costs of all necessary licenses.

Firms may be required to provide drawings (plans/elevations/details) for all pertinent aspects of the work. Structural designs shall be performed by a registered structural engineer, licensed in the state of Arizona. Final drawings shall be legible and to scale and must show location of adjacent equipment or amenities. Firms may be required to submit plans to the City’s Planning and Development Services Dept. for review and permitting. In such instances, contractors shall be responsible for all corrections to drawings and/or specifications as necessary to obtain appropriate permits. The City Representative, the Contractor’s primary point of contact for work assignments and monitoring of contract performance, will be Reid Park Zoological Society’s, Capital Planning and Development Manager or Project Manager(s).

The scope of work may vary with each individual job order. Design and construction services performed under this contract may include the following:

GENERAL

• For all trades, projects may involve design, engineering, permitting and installation of the various improvements, including the provision of site-specific construction documents, site plans, details, specifications, etc. Projects may also involve work of other, incidental disciplines such as structural, electrical or mechanical engineering.

• Construction estimating.

• Project scheduling.

• Attendance of a pre-construction conference

• Coordination for utility location and irrigation modifications.

• Attendance at weekly progress meetings during construction

• The coordination of all required inspections and materials testing throughout construction, including staff and all other agencies having jurisdiction over the work. The city will provide special inspection services and materials testing though it will be the contractor’s responsibility to coordinate the work directly with the firm providing these services.

• The provision of closeout documents, i.e., operation and maintenance manuals, as-built drawings, etc.

• Warranty issues and repairs.

• Extended maintenance services as needed to maintain the improvements in good form. These services will be addressed on a per-project basis.

• Projects may involve working in conjunction with other contractors or trades.

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• The unique zoo environment requires utmost regard to safety, coordination with zoo staff and courtesies toward patrons.

• Any other related services needed to provide customer support.

ROCKWORK/SHOTCRETE

• Construction of various rockwork features for animal habitats, structures and guest experience.

• Themed building facades and interiors, artificial rocks, trees, vines, and other sculpted, painted features.

• Custom play sculptures and features.

• Various water features, including pools and waterfalls.

• Repair of rockwork including structural, patching, replacement, repainting and other restorations.

ANIMAL CONTAINMENT

• Construction of various wire or steel containment systems on animal habitats from both public and/or private perspectives.

• Holding facilities for animal areas.

• Transfer units and door systems

• Restraint chutes

• Training ‘walls’

• High tension cable net enclosures

• Repair or replacement of holding facilities, transfer units, door systems, etc.

• Systems should be custom designed as needed for space and animal husbandry considerations with maximum security and visibility.

LSS/PLUMBING

• Installation of various reclaimed or potable pool circulation, treatment and drainage systems.

• Analysis of existing life support systems including chlorine, bromine, ozone and various filtration systems to optimize performance.

• Repair of pool, water and treatment systems including repair or replacement of equipment

• Installation, repair or modification to water, sewer and drain lines in public, zoological park setting with potable and reclaimed water systems.

• Installation, repairs, or modification of a variety of fixtures, including sinks, water closets, urinals, hot water heaters, water softeners, drainage systems, etc.

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• Small-scale irrigation system installation and improvements including reclaimed and potable water systems.

Safety

All contractors and subcontractors performing services for the City are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. The supplier and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.

GUARANTEE

All work performed under this contract shall be guaranteed against materials defects and workmanship for a period of two years from the date of Substantial Completion. Extended product warranties will be determined on a per-project basis.

SPECIAL CONSIDERATIONS:

A. Project Pricing

When possible, the City intends to solicit proposals from all applicable Job Order Contractors upon identification of a project. Individual job orders will be awarded based on the proposed cost and consideration of the firm’s ability to complete the work expeditiously. When quoting individual job orders is impracticable, the City reserves the right to award job orders as it deems to be in its best interest.

Factors that will be considered when determining award of individual projects may include, but not limited to: price, design, schedule and/or product warranties. Price may not be the sole factor when determining award. The Parks and Recreation Department or authorized agency will have express authority in determining which quote is in the best interest of their Department.

B. Permitting:

The contractor may be responsible for submitting and securing necessary permits from all agencies having jurisdiction over the work. Permitting responsibilities will be identified on a per-project basis.

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D. INSTRUCTIONS TO OFFERORS

D.1. DEFINITIONS OF KEY WORDS USED IN THE SOLICITATION

For purposes of this solicitation and any subsequent contract, the following terms have the meanings set forth below:

City: The City of Tucson, Arizona

Contract: The legal agreement executed between the City and the Contractor/Consultant.

Contractor/Consultant: The individual, partnership, or corporation who, as a result of the competitive solicitation process, is awarded a contract by the City.

Contract Representative: The City employee or employees who have specifically been designated to act as a contact person or persons to the Contractor and is responsible for monitoring and overseeing the Contractor's performance under this Contract.

Director of Business Services: The contracting authority for the City, authorized to sign contracts and addenda thereto on behalf of the City.

May: Indicates something that is not mandatory but permissible.

Offer: Any proposal, statement of qualifications, bid, or other submission provided by an Offeror in response to this solicitation.

Offeror: Each individual or entity that submits an Offer in response to this solicitation.

Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements, if they constitute a substantive requirement, may, at the City’s sole discretion, result in the rejection of an Offer as non-responsive.

Should: Indicates something that is recommended but not mandatory. If the Offeror fails to provide recommended information, the City may, at its sole option, ask the Offeror to provide the information or evaluate the Offer without the information.

D.2. ADDENDUM OF SOLICITATION

Solicitation Addenda will be posted on the City’s link to the online bidding website. Offeror is responsible for checking the webpage regularly for new solicitation addenda and must acknowledge each addendum to this solicitation in its submittal. Please note that vendors who have registered with the Business Services Department at https://procurement.opengov.com/portal/tucson-az and follow the City of Tucson will receive email notifications of solicitation addenda.

D.3. AWARD OF CONTRACT

Notwithstanding any other provision of the Request for Qualifications, the City reserves the right to:

A. waive any immaterial defect or informality; or

B. reject any or all proposals, or portions thereof; or

C. reissue the Request for Qualifications.

https://procurement.opengov.com/portal/tucson-az

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A response to this solicitation is an offer to enter into negotiations and contract with the City based upon the terms, conditions, and specifications contained in the City's solicitation. Submittals do not become contracts unless and until they are executed by the City's Director of Business Services and the City Attorney. All of the terms and conditions of the solicitation shall be incorporated in the Contract, unless any of the terms and conditions are modified by a solicitation addendum, a contract addendum, or by mutually agreed terms and conditions in the final contract documents.

D.4. CERTIFICATION

By signature on the Offer Form, solicitation addendum/addenda, or cover letter accompanying the submittal documents, Offeror certifies:

A. The submission of the Offer did not involve collusion or other anti-competitive practices.

B. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal or State law.

C. The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with the submitted Offer.

D. The Offeror hereby certifies that the individual signing the submittal is an authorized agent for the Offeror and has the authority to bind the Offeror to the Contract.

D.5. CITY OF TUCSON BUSINESS LICENSE

It is the responsibility of the Contractor to have a City of Tucson Business License throughout the life of this Contract or a written determination from the City's Business License Section that a license is not required. At any time during the Contract, the City may request the Contractor to provide a valid copy of the business license or a written determination that a business license is not required. For questions contact the City's Business License Section at (520) 791-4566 or email at license@tucsonaz.gov.

D.6. CONFIDENTIAL INFORMATION

The City of Tucson is obligated to abide by all public information laws. If an Offeror believes that any portion of a submittal, offer, specification, protest or correspondence contains information that should be withheld, a statement advising the Contract Officer of this fact should accompany the submission and the information shall be so identified wherever it appears. The City shall review all requests for confidentiality and may provide a written determination to designate specified documents confidential or the request may be denied. If the confidential request is denied, such information shall be disclosed as public information, unless the offeror submits a formal written objection.

D.7. CONTRACT NEGOTIATIONS

At the completion of the evaluation process, the City may enter into negotiations with the top ranked Offeror to determine fees, and to negotiate any other portion of the Contract deemed by the City to be necessary. In the event that the City is not able to negotiate successfully with the top ranked Offeror, the City shall cease negotiations with that Offeror and either begin negotiations with the next ranked Offeror or may choose to cancel the solicitation in its entirety. In the event that the City is not able to mailto:license@tucsonaz.gov

BUSINESS SERVICES DEPARTMENT Page 11 of 63 negotiate successfully with the next ranked Offeror, the City shall cease negotiations with that Offeror and either begin negotiations with the third ranked Offeror or may choose to cancel the solicitation in its entirety. Award shall be made to the Offeror whose submittal and subsequent negotiation is most advantageous to the City.

D.8. PRE-SUBMITTAL MEETING

A Pre-Submittal Meeting will be held at the date and time stated on the cover page of this solicitation, if such a date and time is provided. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City's position.

D.9. EVALUATION PROCESS OVERVIEW

All submittals shall be evaluated in accordance with Arizona Revised Statutes Title 34 Chapter 6 and the evaluation criteria stated herein. The evaluation process and contract award shall include:

D.10. EXCEPTIONS TO CONTRACT PROVISIONS

A response to any Request for Qualifications is an offer to contract with the City based upon the Contract provisions contained in the City's Request for Qualifications, including but not limited to, the specifications, scope of services and any terms and conditions. Offerors who wish to propose modifications to the Contract provisions must clearly identify the proposed deviations and any proposed substitute language in their submittal. However, the provisions of the Request for Qualifications cannot be modified without the express written approval of the Director or his designee. Proposed modifications or exception to the indemnification language herein shall not be considered. If an offer is returned with modifications to the Contract provisions that are not expressly approved in writing by the Director or his designee, the Contract provisions contained in the City’s Request for Qualifications shall prevail.

D.11. FAMILIARIZATION OF SCOPE OF WORK

Before submitting a Statement of Qualifications, each Offeror shall familiarize itself with the scope of work, laws, regulations and other factors affecting contract performance. The Offeror shall be responsible for fully understanding the requirements of the subsequent Contract and otherwise satisfy itself as to the expense and difficulties accompanying the fulfillment of Contract requirements. The submission of a Statement of Qualifications will constitute a representation of compliance by the Offeror. There will be no subsequent financial adjustment, other than that provided by the subsequent Contract, for lack of such familiarization.

D.12. INQUIRIES

Any questions about this Solicitation or the proposed Contract must be presented at the Pre-Submittal Meeting, if there is one (see above), or submitted in writing, via email, or through the online bidding system, to the Contract Officer by the Question Submission Deadline. The email must refer to the solicitation number and the paragraph number of the provision that the question concerns. The Contract Officer may respond by email or may, if they deem it appropriate, address the question in a solicitation

BUSINESS SERVICES DEPARTMENT Page 12 of 63 addendum or response through the question and answer portal in the online bidding system. Offeror may not rely on oral interpretations or clarifications about the solicitation; only questions answered in an email by the Contract Officer, posted through the online bidding system, or posted as a formal solicitation addendum will be binding.

D.13. LATE SUBMITTALS

Late submittals will be rejected.

D.14. OFFER AND EXECUTION

Offerors shall submit the Offer and Acceptance page located in this solicitation with their submittal, acknowledging (i.e. signature) their intent to enter into negotiations on this solicitation. In addition, Offerors are reminded that if awarded a Contract they will be required to agree to the Standard Terms and Conditions for Construction. As such, any exceptions to the Terms and Conditions shall be identified in the Offerors submittal.

D.15. OFFER PERIOD

In order to allow for an adequate evaluation, the City requires an offer in response to this solicitation to be valid and irrevocable for ninety (90) days after the submittal due date and time.

D.16. PREPARATION OF STATEMENT OF QUALIFICATIONS

A. All submittals shall be on the forms provided, if applicable, in this Request for Qualifications package. It is permissible to copy these forms as required. Facsimiles or electronic mail proposals shall not be considered.

B. At a minimum, your Statement of Qualifications should include the signed Offer Form, acknowledge any Solicitation Addenda and your response to all Evaluation Criteria.

C. The Offer Form shall be signed by a person authorized to submit an Offer. An authorized signature on the Offer Form, solicitation addendum/addenda, or cover letter accompanying the submittal documents shall constitute an irrevocable Offer to sell the good and/or service specified herein. Offeror shall submit any additional requested documentation, signifying intent to be bound by the terms of the agreement.

D. The authorized person signing the submittal shall initial erasure, interlineations or other modifications on the submittal.

E. It is the responsibility of all Offerors to examine the entire Request for Qualifications package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting a response. Negligence in preparing a submittal confers no right of withdrawal after due date and time.

F. The City shall not reimburse the cost of developing, presenting, submitting or providing any response to this Solicitation.

G. Offeror must list any subcontractors to be utilized in the performance of the services specified herein. For each subcontractor, details on respective qualifications must be included.

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D.17. PROTESTS

A protest shall be in writing and shall be filed with the Director of Business Services. A protest of a Request for Qualifications shall be received at the Business Services Department not less than five (5) working days before the Request for Qualifications due date. A protest of a proposed award or of an award shall be filed within ten (10) days after issuance of notification of award or issuance of a Notice of Intent to Award, as applicable. A protest shall include:

A. The name, address, and telephone number of the protestant;

B. The signature of the protestant or its representative;

C. Identification of the Request for Qualifications or Contract number;

D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents; and

E. The form of relief requested.

D.18. PUBLIC RECORD

All Statements of Qualifications submitted in response to this Request for Qualifications shall become the property of the City and shall become a matter of public record available for review subsequent to the award notification.

D.19. SUBMITTAL FORMAT

A Statement of Qualifications should be submitted on the forms and in the format specified in the Solicitation. Any information that the offeror requested to be held as confidential shall be clearly marked as such. The material should be in sequence and related to the Solicitation. The sections of the submittal should be organized, clearly identifiable, and should include a minimum of the following sections: the completed Offer Form, all signed addenda, and the offeror’s response to the Evaluation Criteria. Failure to include the requested information may have a negative impact on the evaluation of the offeror's submittal.

D.20. SUBMITTAL RESULTS

The name(s) of the successful offeror(s) will be posted on the Business Services Department’s website at https://procurement.opengov.com/portal/tucson-az upon issuance of a Notice of Intent to Award or upon final Contract execution.

D.21. UPON NOTICE OF INTENT TO AWARD

The apparent successful offeror shall sign and file with the City, within ten (10) days after Notice of Intent to Award, all documents necessary to the successful execution of the Contract.

D.22. VENDOR APPLICATION

Prior to the award of a Contract, the successful offeror shall register with the City’s Business Services Department. Registration can be completed at https://procurement.opengov.com/portal/tucson-az by

BUSINESS SERVICES DEPARTMENT Page 14 of 63 clicking on Vendor Services. Please note that email notifications of newly published solicitations and addenda will be provided to those vendors that select email as their preferred delivery method in their vendor record.

D.23. WHERE TO SUBMIT STATEMENT OF QUALIFICATIONS

In order to be considered, Offeror must, no later than the Offer Submittal Deadline, submit its Offer electronically through the City’s online bidding system, https://procurement.opengov.com/portal/tucson-az

NOTE: THE ENTIRE OFFER MUST BE IN "SUBMITTED" STATUS IN THE CITY’S ONLINE BIDDING

SYSTEM IN ORDER TO BE CONSIDERED. RESPONSES THAT HAVE BEEN CREATED IN THE

SYSTEM, BUT THAT ARE NOT IN "SUBMITTED" STATUS BY THE OFFER SUBMITTAL DEADLINE

WILL NOT BE CONSIDERED.

D.24. WITHDRAWAL OF SUBMITTAL

At any time prior to the specified solicitation due date and time, an offeror may formally withdraw the submittal by a written letter, facsimile or electronic mail from the Offeror or a designated representative.

Telephonic or oral withdrawals shall not be considered.

D.25. REQUEST FOR QUALIFICATIONS

A. An appropriately qualified selection committee shall evaluate the Statements of Qualifications and performance data that are submitted in response to the City’s Request for Qualifications for the proposed Contract.

B. If determined by the City and included by the City in the Request for Qualifications, conduct discussions with at least the number of persons or firms to be included on the short list as stated in the Request for Qualifications but not more than the number of persons or firms to be included on the short list plus two as specified in the request for qualifications regarding the Contract and the relative methods of approach for furnishing the required professional services or construction services.

C. In order of preference, based on criteria established and published by the selection committee and included in the Request for Qualifications, select a short list of persons or firms the selection committee deems to be the most qualified to provide the professional services or construction services. The number of persons or firms on the short list shall be the number of persons or firms specified in the Request for Qualifications. Those firms may then be asked to provide Presentations/Interviews with the selection committee. Criteria for the Presentation/Interviews may be different than those listed in the RFQ with the Interviewees being provided the criteria and weighting prior to the Presentations/Interviews.

D. The City shall enter into negotiations for a Contract with the highest qualified person or firm for the professional services or for the construction services. The negotiations shall include consideration of compensation and other Contract terms that the City determines to be fair and reasonable to the City. In making this decision, the City shall take into account the estimated value, the scope, the complexity and the nature of the professional services or construction services to be rendered. If the City is not able to negotiate a satisfactory Contract with the person

BUSINESS SERVICES DEPARTMENT Page 15 of 63 or firm considered to be the most qualified at compensation and other Contract terms the City determines to be fair and reasonable, the City shall formally terminate negotiations with that person or firm. The City may undertake negotiations with the next most qualified person or firm in sequence until an agreement is reached or a determination is made to reject all persons or firms on the short list. If a Contract for construction services is entered into pursuant to this subsection, construction shall not commence until the City and contractor agree in writing on a fixed price or a guaranteed maximum price for the construction to be commenced.

E. The Contract file shall contain the basis on which the award is made.

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E. SELECTION PROCESS

E.1. ONE-STEP - STATEMENT OF QUALIFICATIONS (SOQ)

For One-Step solicitations, a qualified committee will evaluate the SOQs submitted and determine the offeror(s) most qualified to enter into negotiations for a Contract.

E.2. STATEMENT OF QUALIFICATIONS (SOQ)

All submittals shall include any and all forms provided in this solicitation package. It is permissible to copy these forms as required. The offer form shall be submitted with a signature by the person authorized to sign the submittal. Erasures, interlineations, or other modifications in the submittal shall be initialed by the person authorized to sign the submittal. Periods of time, stated as a number of days, shall be in consecutive calendar days. It is the responsibility of all offerors to examine the entire solicitation package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before sending in a submittal. Negligence in preparing a submittal confers no right of withdrawal after due date and time.

Submittals for the project shall be limited to the items listed below. Firms are advised to follow guidelines and submit only the requested information.

A. Cover Letter

B. Statement of Qualifications in response to the Evaluation Criteria

C. Signed Offer Page

D. Acknowledgement of any and all RFQ Addenda

E.3. COVER LETTER

Expressing interest in the project and identifying a single individual as point of contact for any future correspondence. (Suggested 2 Pages maximum)

E.4. EVALUATION CRITERIA

Firms will be screened based on evaluation of the following criteria, which are listed in relative order of importance:

A. Qualifications and Experience of the Firm

B. Self-Performed Work

C. Method of Approach and Available Resources to Complete the Work

D. Subcontractor Selection Plan

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E.5. OFFER PAGE

Providing contact information and signed requiring that the selected firm agree to enter into negotiations with the City to provide the material or service in compliance with all terms, scope of work, conditions, specifications, and addenda in the solicitation.

E.6. ACKNOWLEDGEMENT OF ANY AND ALL RFQ ADDENDA

Pursuant to Instructions to Offerors, "Addendum of Request for Qualifications", the Offeror shall acknowledge receipt of a Request for Qualifications addendum/addenda by signing and submitting the document(s) through the City’s online bidding system by the specified due date and time.

E.7. GENERAL

A. Additional Investigations: The City reserves the right to make such additional investigations as it deems necessary to establish the competency and financial stability of any firm submitting a response to this Request for Qualifications.

B. Prior Experience: Experiences with the City and entities that evaluation committee members represent shall be taken into consideration when evaluating qualifications and experience.

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F. EVALUATION CRITERIA

No

Evaluation Criteria Scorin g

Method

Weight (Points

1. Qualifications and Experience of the Firm Experience on Similar Projects:

Identify at least three (3) zoological (or similar) projects, comparable in size and scope as described in this solicitation.

1. Identify the type, location and cost of the work, dates of construction and the role of the firm.

Indicate whether the firm designed the work or if it was designed by others.

2. Provide sufficient detail to fully illustrate the scope and work quality requirements.

3. Describe which portions of the work were self-performed by your firm.

4. Identify the firm’s personnel that were directly involved with the work and their role.

5. Identify the owner of the work and provide two specific references each project to allow the Agency to contact and verify performance.

B. Qualifications of Firm:

1. Submit qualifications of the firm and explain why your firm is especially qualified to perform the required services.

▪ Include the qualifications of any critical in-house personnel, sub-consultants or sub-contractors that will be involved to provide the required services.

▪ Include any licenses, registrations or certifications applicable to the proposed work.

▪ Identify key personnel with their title and/or role. Include an organizational chart for the firm.

1. Describe experience and qualifications of the firm in the following areas: Project Management, Project Superintendents (construction supervision), Project Foremen (construction installation).

2. Describe your firm’s qualifications and experience with estimating large-scale, complex projects.

Include the methods/tools utilized in this process.

3. Describe your firm’s knowledge and experience related to local and state regulations, codes, and ordinances specific to the services required herein. Include knowledge and experience with Association of Zoos and Aquariums (AZA) standards.

Points Based

(40% of Total)

2. Self-Performed Work A. Indicate which trade elements, including design, which your firm would conduct with its own forces.

B. Describe your experience self-performing work in the trade area(s) during the last three years.

C. Describe any equipment that your firm owns or has ready access to that would prove beneficial to the projects.

Points Based

(30% of Total)

BUSINESS SERVICES DEPARTMENT Page 19 of 63

3. Method of Approach and Available Resources to Complete the Work

A. Describe the tools, resources, and/or methodologies to be used by your firm in providing services under this contract. The description should demonstrate the firm’s ability to provide a high quality work product in a timely manner and within the budget allocated.

B. Identify the internal policies and/or procedures that will be used to assure a quality product and completion of the assigned tasks on schedule and within budget.

C. Describe any special or unique knowledge, equipment, or techniques beneficial to the project that your firm will contribute.

D. Describe your firm’s ability to provide the required services on an emergency basis or after normal business hours.

E. Indicate which elements of work your firm would perform with its own forces.

Points Based

(25% of Total)

4. Subcontractor Selection Plan A. Submit a proposed Subcontractor Selection Plan pursuant to ARS 34-603. The plan must describe procedures to be used in selecting subcontractors, and selection shall be based on a combination of qualifications and price.

B. The resultant contract is subject to the City of Tucson's SBE requirements. The plan must describe how the Offeror intends to ensure that established goals will be met. In addition, the plan should include the firms prompt payment plan/policy.

Points Based

(5% of Total)

BUSINESS SERVICES DEPARTMENT Page 20 of 63

G. SPECIAL TERMS AND CONDITIONS

G.1. AMERICANS WITH DISABILITIES ACT (ADA)

The Contractor shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 (Public Law 101-336, 42 U.S.C. 12101-12213, 47 U.S.C. 225 and 611, and all regulations thereto), and the Arizonans with Disabilities Act of 1992 (A.R.S. 41-1492 et seq., and all regulations pertaining thereto.

G.2. APPLICABLE LAW

This Contract shall be governed, and the City and Contractor shall have all remedies afforded to each, by the Tucson Procurement Code and the law of the State of Arizona. State law claims shall be brought only in Pima County Superior Court.

G.3. ASSIGNMENT

No right or interest in this Contract shall be assigned by the Contractor without prior written permission of the City, and no delegation of any duty of the Contractor shall be made without prior written permission of the City's Director of Business Services. The City shall not unreasonably withhold approval and shall notify the Contractor of the City's position by written notice.

G.4. BASIS FOR AWARDING INDIVIDUAL JOB ORDERS

In the event the City awards more than one Contract for these services, individual job orders will be awarded based upon consideration of the firm’s ability to complete the work expeditiously and the proposed cost. The City intends to request price and schedule proposals from all contracted firms for each individual job order. However, when quoting individual job orders is impracticable, the City reserves the right to award job orders as it deems to be in its best interest. Scope, schedule, price, and liquidated damages (if applicable) are agreed upon in a fully executed Notice to Proceed letter prior to Contractor beginning the work.

The Contractor shall be available on a five-day work basis throughout the term of the Contract unless notified in writing by the City that this requirement may be temporarily waived due to the Contractor's approved written request or a reduced need by the City. The Contractor must be available to commence work on assignments within one week from award of an individual job order.

G.5. BONDING REQUIREMENTS

Contractor shall file with the City, prior to the time of execution of the Contract and annually, if the term of this Contract is extended by the City, payment and performance bonds in the forms prescribed by the City. The bonds must cover all construction performed under job orders. The amount of the bonds provided by the Contractor must always be at least equal to the total amount of the Contract prices for construction work under job orders issued and not complete. Contractor agrees to provide such additional bonding as may be required to satisfy this requirement, as provided under A.R.S. 34-610.

Bonds may be provided as follows: annual bonds in the amount designated by the agency, or bonding

BUSINESS SERVICES DEPARTMENT Page 21 of 63 per each individual job. Successful Contractor(s) will designate bonding methodology prior to Contract award.

G.6. CITY OF TUCSON CONSTRUCTION SERVICES AGREEMENT

The City’s Construction Services Agreement is included and will be incorporated into the resulting Contract. The Contractor will be required to sign and comply with the requirements.

G.7. CHILD/SWEAT-FREE LABOR POLICY

The Contractor shall comply with all applicable provisions of the United States Federal and State Child Labor and Worker's Right laws and agrees if called upon to affirm in writing, that they, and any subcontractor involved in the provision of goods to the City, are in compliance.

G.8. CITY OF TUCSON BUSINESS LICENSE

It is the responsibility of the Contractor to have a City of Tucson Business License throughout the life of this contract or a written determination from the City's Business License Section that a license is not required. At any time during the contract, the City may request the Contractor to provide a valid copy of the business license or a written determination that a business license is not required.

Application for a City Business License can be completed at http://www.tucsonaz.gov/etax. For questions contact the City's Business License Section at (520) 791-4566 or email at tax-license@tucsonaz.gov.

G.9. COMPENSATION AND METHOD OF PAYMENT

In consideration of the performance of the services described in the Scope of Services of each individual job order and pursuant to the master Scope of Work herein, the City shall pay the Contractor in accordance with the negotiated Contract rates, and the Contractor shall charge the City only in accordance with those same rates.

Compensation under this contract should not exceed one-million dollars ($1,000,000) per individual job order unless a waiver is requested of and granted by the Business Services Department.

The City of Tucson reserves the right to adjust the individual job limit at time of annual contract renewal, in accordance with Ordinance 12175. The City will pay the Contractor following the submission of itemized invoice(s) for the service rendered. No payment shall be issued prior to receipt of material or service and correct invoice.

All requests for payment shall follow a format to be approved by the City Representative. Invoices shall be submitted monthly on a job-by-job basis.

G.10. CONFIDENTIALITY OF RECORDS

The Contractor shall establish and maintain procedures and controls that are acceptable to the City for the purpose of assuring that no information contained in its records or obtained from the City or from others in carrying out its functions under the Contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the Contract. Persons

BUSINESS SERVICES DEPARTMENT Page 22 of 63 requesting such information should be referred to the City. Information pertaining to individual persons shall not be divulged other than to employees or officers of Contractor as needed for the performance of duties under the Contract, unless otherwise agreed to in writing by the City.

G.11. CONSTITUENT CLAIMS

With regard to claims arising out of or related to this Contract that are filed against the Contractor, the Contractor or Contractor’s representative is required to provide notice to the City’s Procurement Department and Risk Manager within 60 calendar days following the date of the receipt by the Contractor of such claim. The notice to the City must include the following information: (1) the date of the incident or occurrence that is the basis of the claim; (2) the damages identified in the claim; (3) the date of the Contractor’s written response to the claim; and (4) a copy of Contractor’s written response to the claim. Notification shall be deemed sufficient if given by (a) registered or certified mail, postage prepaid, return receipt requested, (b) private courier service, or (c) facsimile addressed to the respective addresses of the parties as first above written or at such other addresses as the respective parties may designate by like notice from time to time.

City of Tucson, Business Services Department, Procurement Division

City Hall

255 W. Alameda, 6th Floor

Tucson, Arizona 85701

Facsimile: 520-791-4735

City of Tucson, Business Services Department, Risk Management

City Hall

255 W. Alameda, 5th Floor

Tucson, Arizona 85701

Facsimile: 520-624-2061

The Contractor acknowledges that the City may use Contract performance, including performance of the requirements of this paragraph, in the City’s consideration of future contract awards; and that in connection with future contracting opportunities with the City, Contractor may be required to provide documentation demonstrating compliance with this paragraph.

G.12. CONTRACT ADDENDA

The Procurement Department has the sole authority to:

A. Amend the Contract or enter into supplemental verbal or written agreements;

B. Grant time extensions or Contract renewals; and

C. Otherwise modify the scope or terms and provisions of the Contract.

BUSINESS SERVICES DEPARTMENT Page 23 of 63

The Contract shall only be modified with the approval of the Department of Procurement. Except in the case of documented emergency, approval must be granted prior to performance. Any Contract modification not explicitly approved by the Department of Procurement through a written Contract addendum or change order is performed at the sole risk of the Contractor and may not be eligible for payment by the City.

G.13. CONTRACT DOCUMENTS

The following listed documents constitute the Contract Documents and they are all as fully a part of this Agreement as if repeated herein:

A. This Request for Qualifications (including Appendices and Addenda)

B. General Conditions for Construction

C. Statement of Qualifications

D. Insurance Certifications

E. Performance and Payment Bonds

In the event of any inconsistency between any of the terms of the documents enumerated above, such inconsistency shall be resolved by giving precedence to the terms of the above documents in the order listed. Anything in these Contract Documents to the contrary notwithstanding, the provisions of all pertinent general public laws of the State of Arizona in effect at the time of the execution of the Contract shall be a part of the Contract between the parties and shall take precedence over all of the other Contract Documents.

G.14. CONTRACT TERM AND RENEWAL

The term of this Contract shall commence upon award and shall remain in effect for a period of one (1) year, unless terminated, canceled or extended as otherwise provided herein. The Contractor agrees that the City of Tucson shall have the right, as its sole option, to renew the Contract for one year with FOUR (4) one-year renewal options, or portions thereof. If the City chooses to exercise this option, all terms, conditions, and provisions of the original Contract shall remain the same and apply during the renewal period with the possible exception of fee basis and minor scope additions and/or deletions.

G.15. COOPERATIVE PURCHASING

Any Contract resulting from this solicitation shall be for the use of the City of Tucson. In addition, public and nonprofit agencies that have entered into a Cooperative Purchasing Agreement with the City of Tucson's Department of Procurement are eligible to participate in any subsequent Contract. See https:/tucsonprocurement.com/coop_partners.aspx and click on Cooperatives for a list of the public and nonprofit agencies that have currently entered into Cooperative Purchasing Agreements with the City of Tucson. Additionally, this Contract is eligible for use by the Strategic Alliance for Volume Expenditures (SAVE) cooperative. See https://www.mesaaz.gov/business/purchasing/save for a listing of participating agencies. The parties agree that these lists are subject to change.

The City, as a lead agency, accrues costs to solicit, award and administer cooperative contracts. As part of the negotiation process, the City will be requesting Offerors to consider providing the City a cooperative administrative fee or rebate in the form of a percentage of sales based upon other agencies https://procurement.opengov.com/governments/520/templates-admin/14543/https:/ucsonprocurement.com/coop_partners.aspx https://www.mesaaz.gov/business/purchasing/save

BUSINESS SERVICES DEPARTMENT Page 24 of 63 spend. The City's spend would not be included in the administrative fee consideration. The successful contractor's will have the ability to market this contract to all of the City's cooperative partners which results in a cost savings to the Contractor by not having to compete on separate solicitations. The administrative fee should not be a cost added to the contract pricing but a cost sharing of the marketing savings the contractor receives by not having to participate in additional solicitation processes.

Any orders placed to, or services required from, the successful Contractor(s) will be requested by each participating agency. Payment for purchases made under this agreement will be the sole responsibility of each participating agency. The Contractor may negotiate additional expenses incurred as a result of participating agencies’ usage of this contract (i.e., freight charges, travel related expenses, etc.). The City shall not be responsible for any disputes arising out of transactions made by others.

The Contractor(s) will provide an electronic copy of the complete Contract to the City of Tucson Department of Business Services upon receipt of the Notice of Intent to Award. At the City's request, the successful Contractor(s) may also be requested to provide an electronic copy of the complete Contract to a participating agency.

G.16. DUPLEXED/RECYCLED PAPER

In accordance with efficient resource procurement and utilization policies adopted by the City of Tucson, the Contractor shall ensure that, whenever practicable, all printed materials produced by the Contractor in the performance of this Contract are duplexed (two-sided copies), printed on recycled paper and labeled as such.

G.17. EMPLOYMENT OF ALIENS ON PUBLIC WORKS PROHIBITED

Contractor and all subcontractors shall warrant that it complies with A.R.S §34-301 as follows:

A. A person not a citizen or ward of the United States shall not be employed upon or in connection with any state, county or municipal works for employment.

B. This section shall not be construed to prevent the working of prisoners by the state or a county or municipality thereof on street, road or other public work, nor shall the provision of this section apply to the employment of any teacher, instructor or professor authorized to teach in the United States under the teacher exchange program as provided by federal statutes or the employment of university or college faculty members.

G.18. FEDERAL IMMIGRATION LAWS AND REGULATIONS

Contractor warrants that it complies with all Federal Immigration…