JOC_for_Fire_Hydrants_and_Other_Fire_Related_Services.pdf

CITY OF TUCSON

REQUEST FOR QUALIFICATIONS

240005

JOC FOR FIRE HYDRANTS AND OTHER FIRE RELATED SERVICES

Due Date: Monday, August 14, 2023

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/52185

PUBLISH DATE: July 24, 2023 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR QUALIFICATIONS NO. 240005

BUSINESS SERVICES DEPARTMENT Page 2 of 74 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Vanessa Guzman

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4375

Attachments:

A - OFFER AND ACCEPTANCE.RFQ

B - SBE Provisions J - Sample Construction Drawing

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A. NOTICE

A.1. CITY OF TUCSON

NOTICE OF REQUEST FOR QUALIFICATIONS NO 240005

JOC for Fire Hydrants and Other Fire Related Services

The City of Tucson is conducting a competitive One-Step Process to retain approximately one (1) contractor for a Job Order Contract (JOC) to provide JOC for Fire Hydrants and Other Fire Related Services. Individual job orders should not exceed one-hundred thousand dollars ($100,000) and the estimated budget for the first year is two million dollars ($2,000,000). The term of this contract will be one year with FOUR (4) one-year renewal options. Services will be requested on an as-needed, if-needed basis and the resultant contract is neither exclusive nor a commitment by COT that the Contractor’s services will be required.

COT invites interested firms to submit written Statements of Qualifications (SOQ’s) relating to this solicitation. A Screening Committee will evaluate firms’ qualifications and experience with similar projects.

SUBMITTAL DUE DATE: Monday, August 14, 2023 AT 2:00 P.M. LOCAL AZ TIME

PRE-SUBMITTAL CONFERENCE DATE: Thursday, August 3, 2023

TIME: 11:00 am LOCAL AZ TIME

LOCATION: Microsoft Teams Virtual Meeting

Click here to join the meeting

QUESTIONS SHALL BE DIRECTED TO:

Vanessa Guzman

(520) 837-4375 vanessa.guzman@tucsonaz.gov

Publication Dates: Monday, July 31, 2023 and Monday, August 7, 2023

Posted Date: Monday, July 24, 2023 https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWNjOTUwNWQtMTZlOC00YjliLTkwZTAtNzU2MjgyNTJlNmE5%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22de1302c3-4c28-4ff5-92ab-edd57dfd8a44%22%7d

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B. INTRODUCTION

B.1. Summary

I. INTRODUCTION

The City of Tucson, hereinafter referred to as "COT", is conducting a competitive ONE-STEP process to retain ONE (1) Contractor for a job order contract (JOC) to provide detailed construction drawings (example provided), all materials, appurtenances, equipment, supplies, and labor to install fire hydrants, fire services, water meters and connections, short main extensions, purchase and install large meters with the enclosures to go around the site and emergency main extensions and repair work as needed by Tucson Water at various locations. Individual job orders should not exceed one hundred thousand dollars ($100,000.00) and the estimated budget for the first year is two million dollars ($2,000,000.00).

The term of this contract will be one year with four (4) one-year renewal options. However, services will be requested on an as-needed, if-needed basis and the resultant contract is neither exclusive nor a commitment by COT that the Contractor's services will be required.

B.2. Background

II. JOB ORDER CONTRACTING BACKGROUND

Job Order Contracting is an alternative delivery method for construction of public works projects. JOC’s differ from the standard project-specific, low bid contracts in that they are indefinite-quantity contracts, which can be awarded on the basis of qualifications. Best value may be considered in awarding the JOC or in awarding job orders under the JOC contract.

During the term of the JOC, work is performed as a series of individual job orders. Each job order, initiated by the owner, is defined cooperatively by the owner and the contractor. A scope, schedule, and price shall be agreed upon prior to the issuance of a notice to proceed.

B.3. Contact Information

Vanessa Guzman Contract Officer Email: vanessa.guzman@tucsonaz.gov Phone: (520) 837-4375 Department:

Water Department mailto:vanessa.guzman@tucsonaz.gov tel:(520)837-4375

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C. SCOPE OF WORK

C.1. SPECIAL SPECIFICATIONS:

Construction services performed under this contract may include the following; however, the scope of work will vary with each individual job order:

SECTION 1: SPECIAL CONDITIONS

A. Work Under This Contract

The work to be done under this Contract shall include the furnishing of all labor, materials and equipment necessary for, or incidental to, the construction and completion of all work indicated by the individual job orders. All construction shall conform to Tucson Water Standards and Specifications (2011 or most recent edition); Pima County/City of Tucson Specifications (2015 or most recent edition http://apps.pagnet.org/standardspecifications/) and these Special Specifications. If a conflict exists between these standards and specifications, the more stringent will apply. Tucson Water Standards and Specifications are available for a fee at 1st Floor, 310 W. Alameda Street, Tucson, AZ 85701. There is also a pdf version available online (Tucson Water Standard Specifications).

B. Description of Work

The intent of this solicitation is to provide an expeditious means to install fire hydrants, fire hydrant locks, fire services, potable and reclaimed water meters, meter boxes and connections, short main extensions and short main relocations, abandonments, purchase and install large meters with the enclosures to go around the site and emergency main extensions and repair work as needed by Tucson Water at various locations as determined by the City of Tucson Water Department. The work to be performed shall consist of providing a detailed construction drawing (example provided in Attachments), and furnishing all labor, material, equipment, and supplies in a workmanlike manner, per the specifications and requirements.

C. Location of Project

Individual job orders will be performed at various locations within City of Tucson/Pima County streets, right-of-ways and easements.

SECTION 2: PRIORITY

In the event of any conflict, seeming or real, between these Special Specifications and Tucson Water Standards and Specifications, Standard Contract Conditions or Construction Drawings, these Special Specifications shall prevail.

All materials shall be new, unless otherwise specified.

Refer to Pima County/City of Tucson Specifications, Section 0107.0600, ARCHAEOLOGICAL FEATURES. For any individual job order under this contract, archaeological sites may exist. If, in the event archaeological resources are discovered during construction/excavation, the Contractor shall stop work in that area and immediately notify Tucson Water. Tucson Water https://www.tucsonaz.gov/Departments/Water/Contractors-Developers-and-Engineers/Tucson-Water-Standard-Specifications

BUSINESS SERVICES DEPARTMENT Page 6 of 74 shall issue a cease work order for the immediate area until an archaeologist has cleared the area for additional work. Work may proceed in other areas of the project.

All references to standards such as AWWA, ASME, ASTM, SSPC, ANSI, etc. shall be the latest applicable revision.

The Contractor shall be responsible for the proper storage and handling of material and equipment on site, including all required permits, public safety and traffic control requirements, protection of equipment and cleanup.

The Contractor shall not store material and/or equipment on undisturbed native vegetated Rights-of-Way or easement. The Contractor has the option to negotiate with property owners for the temporary use of private property.

SPECIAL INSTRUCTIONS

Dust Control

The Contractor shall take reasonable measures to prevent unnecessary dust. Earth surfaces subject to dusting shall be kept moist with water or by the application of a chemical dust suppressant. All cost associated with this work shall be included in the negotiated price for each individual job order.

SHUT OFF AND NOTIFICATION

If new construction requires water to be shut off to make tie-ins to the existing system, the Contractor shall provide a written schedule, to be approved by Field Engineering, of the proposed connections at least 48-hours prior to the start of such tie-ins. All valve shut-offs are to be accomplished by Tucson Water or Contractor personnel, and the Contractor shall make all notifications to the customers of temporary shut-offs no less than four hours before water is turned off.

The Contractor is required to provide a phone number at which the Contractor can be reached in the event of customer inquiries.

SECTION 3: PERMITS

The Contractor shall pay for and obtain all permits required to perform the work. The Contractor is responsible for determining what permits are required.

Special Water Use Permits

Prior to commencing work, the Contractor must obtain two (2) Water Use Permits as follows:

A. Construction Water Permit

This non-transferable permit will entitle the Contractor to use water from existing water mains at approved locations through a line tap at the job site. Under this permit, the water may only be used for disinfection, flushing and testing of water lines. The permit must be surrendered upon completion of work. The cost for the construction water permit is waived for job orders under this contract.

B. Metered Fire Hydrant Permit

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This non-transferable permit will entitle the Contractor to use water from existing fire hydrants at approved locations, through a meter acquired through Tucson Water’s Commercial Section or through a Tucson Water certified private meter. Water used under this permit is for general construction purposes such as dust control, site preparation, water jetting of fill material, etc.

The meter acquired through this permit will require an initial deposit fee, currently $1,762.00, payable to Tucson Water Commercial Section, at 310 W. Alameda. The Contractor will not be billed, but the water used must be metered. The deposit is refundable when the meter is returned in good condition.

The deposit covers the administrative and installation cost, currently $115.00, that is NOT refundable, the remainder is refundable when the meter is returned in good condition. There will be an additional charge, currently $115.00, for every meter that has to be relocated.

This permit becomes invalid when customer calls in to have the meter removed from the fire hydrant, or the permit shall expire in twelve (12) months after issuance. The permit may be renewed provided that all rules and regulations of Tucson Water have been met.

Curb, Sidewalk, Street, Alley in City and Public Rights-of-Way

All work shall follow City standard specifications and details and set development standard 3-

03. Prior to beginning work, the Contractor shall field meet with the City of Tucson Permits and Code Inspector. The Contractor shall call (520) 791-4254 for field meeting.

PIMA COUNTY DEPARTMENT OF TRANSPORTATION – Application for Right-of-Way Use Permit

The Contractor shall be responsible for obtaining a permit from Pima County Department of Transportation and Flood Control District. All work shall follow Pima County Standard Specifications. Prior to beginning work, the Contractor shall obtain a Right-of-Way Use Permit from the Engineering Plans Technician, Pima County Development Services, 1st Floor, 201 N.

Stone Ave. A completed Transportation Approval Form, two signed sets of the approved water plans, and a copy of the approval letter are required. If you have questions about the process, please call Engineering Plans Technician at 740–6508. CITY OF TUCSON, DEPARTMENT OF TRANSPORTATION – Application for Permit for Excavation.

Flood Plain Use Permit

The Contractor is responsible for obtaining a Flood Plain Use Permit for work within the 100-year flood plain from Pima County Flood Control District.

Air Pollution Activity Permit

The Contractor is responsible for obtaining an Air Pollution Activity Permit from Pima County Air Quality Control.

PIMA COUNTY WASTEWATER MANAGEMENT:

Contractor shall use restrained mechanical joint ductile iron pipe with SP2000W lining as required for sewer replacements, and it shall be installed in conformance with Tucson Water Standard Specifications and Pima County Wastewater Management Department specifications and requirements.

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All activities relating to the abandonment, relocation, repair or replacement of existing sanitary sewerage facilities require a project construction permit which is to be paid and obtained by the Contractor from Pima County Wastewater Management Department at least three (3) working days prior to commencing work involving sewers. Pima County Wastewater Management shall perform inspection of sewer mains.

The Contractor shall certify in writing that all sewer work has been in accordance with Pima County Wastewater Management requirements, and shall receive PCWWM concurrence of said certification.

The Engineer, prior to any construction, must approve any change from these directives.

TRAFFIC CONTROL

The Contractor shall properly install and maintain all traffic control devices used to barricade, detour, and warn or otherwise guide motorists in construction areas. All traffic control devices shall conform to the Manual of Uniform Traffic Control Devices (U.S. Department of Transportation, Federal Highway Administration, 1988) with revisions to date including additions by agencies to permit the safe flow of traffic and as itemized below.

The Contractor shall furnish a copy of the approved traffic control plans and/or documentation to Tucson Water prior to beginning construction.

The Contractor shall give 48-hours prior notice of construction to all affected public and/or private agencies and businesses which utilize roadways and easements for travel within construction areas. Public and/or private agencies shall include law enforcement, fire protection, bus companies, school districts, postal service, and garbage collection. Written notification shall be furnished by the Contractor upon request.

For work under the jurisdiction of Pima County/City of Tucson Department of Transportation, the contractor shall submit a conceptual plan for traffic control together with a construction schedule for each pipeline segment to Pima County/City of Tucson Department of Transportation for review and approval ten (10) working days prior to application for work permit. No construction shall commence in public rights-of-way until the County/City has given written approval of the plan. (Pima County/City of Tucson will not prepare traffic plans.) The Contractor shall take all measures necessary to protect all other portions of the work during construction and until completion, providing and maintaining all necessary barriers, barricades, lights, guards, temporary crossovers and watchman. The Contractor shall provide an emergency phone number on the traffic control plan and at the pre-construction meeting.

Existing permanent Pima County/City of Tucson traffic signs found in conflict with the water construction project shall be relocated upon receipt of approval from the appropriate agency, and kept in full view of approaching traffic. Permanent traffic signs shall be maintained and kept free from damage. Permanent traffic signs removed and/or damaged by construction shall be reset or replaced immediately by the Contractor. Those traffic signs not immediately reset or replaced by the Contractor shall be reset or replaced by the Department of Transportation at the Contractor’s expense. Specific requirements for traffic control and work protection, not covered by this section shall be obtained by the Contractor from the agencies.

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SECTION 4: MODIFICATION TO THE TUCSON WATER STANDARDS AND SPECIFICATIONS:

SECTION 0202.0101 MAINTENANCE

ADD THE FOLLOWING PARAGRAPH TO SUBSECTION 0202.0101(B):

No pay requests shall be approved until the construction site complies with the requirements of the above paragraph.

ADD THE FOLLOWING SUBSECTIONS 0202.0101(F) AND 0202.0101(G):

(F) PARKING

The Contractor shall provide and maintain suitable parking areas for the use of all construction workers and others performing work and furnishing services in connection with the project, as required, to avoid any need for parking personal vehicles where they may interfere with public traffic, property owners or City/County operations, or construction activities.

(G) NOISE CONTROL

The Contractor shall abide by the City of Tucson’s Ordinance for Noise Control, No. 5890, Article 2, Section 11-71-11-82.

SECTION 5: MODIFICATION TO THE TUCSON WATER STANDARDS AND SPECIFICATIONS:

SECTION 0209.0319, Installation

ADD THE FOLLOWING PARAGRAPH TO (A):

The trench shall be excavated to the minimum width called for in Standard Detail SD-115 for the proper bedding and laying of the pipe. The trench shall be excavated to a depth necessary to comply with requirements shown on the design plans and standard specifications, and these special specifications. All trench banks shall be as nearly vertical as practical and shall be braced by shoring or sheeting as required to protect the excavation, adjacent utilities, and to safeguard employees from cave-ins or falling rocks.

ADD THE FOLLOWING PARAGRAPH TO (B):

If field conditions preclude jetting as a main bedding replacement, the Contractor shall submit in writing alternate methods to the Engineer for approval.

SECTION 6: MODIFICATION TO THE TUCSON WATER STANDARDS AND SPECIFICATIONS:

SECTION 0215, CONSTRUCTION SURVEYING AND LAYOUT

ADD THE FOLLOWING:

Tucson Water will not provide any construction staking or grades necessary for this project.

Horizontal and vertical survey control will be referenced to City of Tucson datum.

The Contractor shall replace “in kind” any existing survey monumentation (including property corners) if damaged or disturbed during construction. The Inspector shall determine which monuments are necessary to disturb during construction. Replacement “in kind” shall be by an Arizona Registered Land Surveyor (RLS) and a “Record of Survey” shall be accomplished.

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SECTION 7: MODIFICATION TO THE TUCSON WATER STANDARDS AND SPECIFICATIONS:

SECTION 1431 – HYDROSTATIC PRESSURE TESTING OF WATER FACITILIES

DELETE Table 1431 – and the related formulas and replace with the following:

The allowable leakage in gallons per hour shall not exceed the quantities listed in the following tables:

Polyvinyl Chloride (PVC) pipe, allowable leakage per 1,000 foot of pipeline

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SECTION 8: MODIFICATION TO THE TUCSON WATER STANDARDS AND SPECIFICATIONS:

SECTION 1450, MEASUREMENT AND PAYMENT

ADD SUBSECTION 1450.0300 (O) MAINTENANCE AND PROTECTION OF TRAFFIC:

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This element of work shall include the following:

- Maintenance of roadway and sidewalk areas, as well as detours in the project limits inclusive of sweeping and surface/pothole repairs.

- Storm water control.

- Storm and emergency response to the project including labor, equipment and materials.

- Relocation services for all traffic control devices including labor, equipment, vehicles, and supervision costs for installation, moving, damage, repair, relocation and final removal.

- Monitoring of project on nights, weekends and holidays.

- Traffic control plan preparation and approval process.

- Notification of police, fire, ambulance, schools, public transit authorities, postal service, neighborhood ground, businesses, etc.

- Ingress and egress to driveways, bus stops, crosswalks, etc.

- Maintenance of existing traffic control and street signs.

- Other non-specific or incidental activities not included in other pay items of work associated with traffic control.

SECTION 9: PAVEMENT REPLACEMENT

All pavement replacement shall conform to the Pima County/City of Tucson Standard Specifications for Public Improvements, latest edition. This publication is available, for a fee, at Pima County Development Services, 1st Floor, 201 N. Stone Avenue, Tucson, AZ 85701.

SECTION 10: LANDSCAPING

Where a property owner has extended landscaping into the right-of-way or there is natural vegetation and the pipeline traverses said landscaping or vegetation, where and as directed by the Engineer, the Contractor shall replace said landscaping or vegetation as near in condition and kind to its original state as practicable.

SECTION 11: WORK CLOSE TO CITY OF TUCSON ELECTRIC WIRING

1. When excavating in an area with street lights or within 35’ of a traffic signal, the Contractor shall contact the City Electric Shop Representative (520) 791-3191, 48-hours in advance for line locations and for turn-off of high voltage street wiring, if necessary.

2. Any damage to City traffic wiring, street signal wiring, street light wiring, light poles, or any other underground electrical facility by the contractor shall be repaired or replaced at the Contractor’s own expense, to the satisfaction of the City Electric Shop representative. Damaged loop detectors shall be replaced.

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SECTION 12: POTHOLE EXCAVATION

The Contractor shall pothole the existing water mains or other locations as directed by the Engineer to determine the material type and other necessary information. These potholes shall be beyond those necessary and/or required for normal construction, i.e. digging to determine depth, location, outside diameter size and type of pipe for connection to existing or pipe design;

exposing area to identify material and fittings needed for connections and other holes excavated by the Contractor for his convenience or in error.

The Contractor shall exercise caution while working around the existing water pipe to avoid any damage to the pipe or fittings. Any damage caused by the Contractor, shall be repaired by him/her to the satisfaction of the Engineer at the Contractor’s own expense.

Backfill and compaction shall be per Tucson Water Standards and Specifications.

SECTION 13: DRAINAGE COURSES

Where the pipeline installation requires crossing or paralleling existing washes or drainage ways, physical alterations of the existing drainage course configuration shall be minimized so that drainage flow characteristics are restored to their original condition.

SECTION 14: DRIVEWAY ACCESS

Whenever it is necessary to cross, obstruct, or close driveways and walks, whether public or private, the Contractor shall provide and maintain suitable and safe bridges, detours, or other temporary expedients for the accommodation of public and private travel. The Contractor shall give five (5) days advance notice in writing to homeowners and businesses where work will effect access to driveways, and a copy of said notices shall be provided to the Engineer.

SECTION 15: WATER SERVICE MAINTENANCE

The Contractor shall maintain water service and minimize water service interruption to existing water services during all construction activities within the project area. All existing water mains, meters, and service lines found in conflict with the new pipeline alignment, whether or not shown on the plans, are to be protected, and supported across the trench if required. Existing water meters are to remain in place, and shall not be disturbed or relocated by the Contractor during the course of his work.

The Contractor shall be held liable for any damages to existing water mains, water meters, and service lines that occur during trenching and water main installation operations. The Contractor shall give prompt notification to the Engineer when said damage occurs.

All such repairs caused by the Contractor’s operations shall be accomplished by the Contractor at his expense.

SECTION 16: COMMUNITY RELATIONS

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The Contractor shall take all reasonable steps in the course of his work to minimize the adverse impact and inconveniences of construction activities to adjacent residents and businesses. The Contractor shall notify owners and tenants of residences and businesses adjacent to the work and those which will be effected by the Contractor’s operations at least two weeks prior to the start of construction and again at a reasonable time prior to construction activities occurring adjacent to their specific residence or business. The Contractor shall provide a contact name and phone number for future contact.

The Contractor shall attend and participate, with the Engineer and Tucson Water Public Information Office representative, in a neighborhood meeting prior to the start of construction. The Contractor shall establish and maintain communications with concerned residents or business in the project area and inform them of construction progress and schedules as requested. The Contractor shall work with the Engineer, Inspector, and other regulatory agencies to resolve public concerns.

The Contractor shall attend any other meeting or committees set for the purpose of coordinating construction activities or resolving public concerns. Such meetings may include, but are not limited to neighborhood meetings, traffic safety meetings, local business meetings, and official City meetings.

SECTION 17: SERVICE RENEWAL AND TIE-OVER ¾” THROUGH 2”

Service renewals and tie-overs shall include all directions and materials as called for in the Tucson Water Standards and Specifications and as shown in Standard Detail: SD-310, SD-311 and SD-312.

¾” THRU 2” SERVICE RENEWAL

Service renewals shall include the work, the service clamp, corporation stop, piping and angle meter stop. The work shall include connecting the new service pipe from the water main to the existing meter when approved.

Work shall include upgrading the existing plumbing and fittings inside the meter box to the current standards as shown in the Standard Details called out above.

¾” THRU 2” SERVICE RENEWAL WITH METER RELOCATION

Service renewals with meter relocations shall include the work, the service clamp, corporation stop, piping, angle meter stop, and ball valve. The work shall include relocating an existing meter or installing a new meter at the new meter location as shown on the plans, private plumbing drawings, marked in the field or directed by the Engineer as well as any material necessary to reconnect from the meter to the private plumbing.

¾” THRU 2” SERVICE TIE-OVER

Work will include connecting the new service pipe to the existing copper or HDPE service pipe if the existing pipe is found to be in good condition, if not, then the tie-over may be changed to a service renewal or as otherwise directed by the Engineer.

SECTION 18: PUBLIC PLUMBING WORK

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1. Description of Work

a) The Contractor shall: relocate meters and meter boxes; install new meters and meter boxes; install new service lines and abandon existing water lines as called for in the specifications or shown on the approved plans.

2. Contractor Work

a) The Contractor will make service taps and run service lines to the locations shown on approved plans, Plumbing Coordinator drawings or as instructed by the Engineer’s representative. Any changes must be coordinated with and accepted by the Tucson Water inspector

b) The Contractor will install new meter boxes and bricks (provided by Tucson Water) or salvage and relocate existing meter boxes and bricks to the new meter location as directed by the Engineer’s representative.

c) The Contractor shall submit detailed as-built drawings for all plumbing work indicating the point of connection with distances. These as-built drawings must be submitted prior to the release of any retention money. (See Example As-Built Drawing in these Specifications, Page 15.)

SECTION 19: PRIVATE PLUMBING WORK

1. Permits

a) The Contractor is required to obtain permits for private plumbing and electrical grounding work from:

City of Tucson – Development Services Center (520) 791-5550

Pima County Public Works Department – Development Services (520) 740-6590

City of South Tucson – (520) 917-1562

Town of Marana – (520) 940-1311

Town of Oro Valley – (520) 229-4869

b) A permit will be required for each address receiving private plumbing

2. Description of Work

a) The Contractor (referred to hereafter as the Plumber) shall work on private property to install new private plumbing from the new meter location to a point of connection on the existing plumbing. All work shall be per Uniform Plumbing Code, all Electric Codes and shall be inspected in accordance with these codes.

3. Plumbing Coordinator

a) Tucson Water shall assign a person (referred to hereafter as the Plumbing Coordinator) to meet with property owners to obtain a signed Right-of-Entry and prepare a drawing of the proposed route for the new private plumbing showing the point of connection and new meter location.

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b) The Plumbing Coordinator shall be available to the Engineer’s representative and the property owners for the duration of the contract. The Coordinator shall be available to meet with property owners before and after normal work hours and on weekends.

c) Before construction, the Plumbing Coordinator shall verify the location, size and meter number of each existing meter. This information will be compared with the plans and other Tucson Water documentation to provide the Engineer any errors or omissions found.

d) On properties where only a service stub is required, the Plumbing Coordinator shall verify the size of the existing service stub and provide a drawing showing the new location. If there is no existing service to the property and a new service line is to be installed then the drawing should state: “NO EXISTING – NEW SERVICE.”

e) Locations for the new meter and private plumbing as shown on the approved plans are approximate and adjustment in the field shall be made as required.

f) A drawing will be made showing the new meter location and the route for the private plumbing. This drawing will be attached to the Right-of-Entry form.

4. Contractor Work

a) The Contractor is responsible for restoring the work area to its original conditions. Therefore, the Contractor shall videotape or photograph the work area prior to commencing the work to establish a record of pre-construction conditions. The videotapes or photographs must identify the work site address and features such as vegetation, fences, permanent and temporary structures. The Contractor must provide one copy of each videotape or photograph to Tucson Water with monthly pay request. Each videotape or photograph must be labeled and accompanied by a list of addresses contained in the video.

b) Work on private property will not begin until: the Contractor has received a Right-of- Entry form with drawing attached; informed the Engineer of any errors and omissions;

and given 48-hours notification to the property owner and Engineer’s representative.

c) The Contractor will coordinate his work with all work done on private property by the Plumber.

d) After the new private plumbing is connected and in service, the Contractor will abandon services and plug water mains as shown on the approved plans or directed by the Engineer’s representative.

5. Plumber Work

a) The Plumber will not begin the private plumbing work until: he has a copy of the drawing attached to the Right-of-Entry; informed the Contractor of any errors or omissions; proper notice has been given to property owners, Engineer’s representative and the permitting agency.

b) All work on private plumbing shall be done by persons licensed and bonded to perform the work. The Plumber must have at least five (5) years’ experience with similar work. Proof of experience and certification shall be furnished to Tucson Water at least two (2) weeks prior to commencement of any work.

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c) Private plumbing normal working hours shall be from 7:00 a.m. to 5:00 p.m. Monday through Friday. If the Plumber desires to perform any work beyond normal working hours, or on Saturday, Sunday or national holiday, he shall have the Contractor request in writing to the Engineer to do so before he starts such work.

Private plumbing work shall include installation of: private water lines; in-line ball valve with box; ball valve at new meter site; new or relocated water meter; anti-siphon valves on hose bibs or any other item required by the Plumbing Codes.

d) New plumbing will extend from the new meter location to a point of connection on existing plumbing as shown on the Plumbing Coordinator drawing or instructed by the Engineer’s representative.

Note: It is the intent of Tucson Water to minimize the time that trenches are open on private property. Therefore, trenches should only be opened the same day when pipe is going to be installed, and trenches should not be opened on Fridays or before three-day weekends when the trenches would have to stay open three, four or more days for inspection. In any case that a trench must be left open for a prolonged period, the Plumber must keep the occupant informed and take any steps necessary to minimize inconvenience to the occupant and insure access. In some cases this may mean that portions of the trench must be backfilled and then dug out again for the required inspection. Any property damage cause by prolonged trench openings will be repaired or replaced by the Contractor at his own expense.

e) Inspection of work on private property shall be conducted by the permitting agency with notice prior to inspection per their standard notification procedure.

f) The Plumber shall flush lines after pressure test and prior to connecting to existing plumbing. The Contractor shall coordinate with the property owner to flush the house interior plumbing at the time of connection.

g) The Plumber shall cut and plug the existing plumbing from the old meter location at a point inside private property as directed by the Engineer’s representative.

6. Work Notices

a) Prior to starting work in easements, the Contractor shall give two (2) weeks advance notice to all affected property owners and to all public and/or private agencies, which utilize the easement for travel.

b) The Contractor shall give two (2) working days advance notice to the affected property owner and the Engineer’s representative that work is going to be done on a specified property. The Contractor shall furnish written notices to property owners. If the occupant of the property is not the property owner, the occupant will also be notified two (2) working days in advance.

c) The Contractor and the Plumber will attempt to inform the occupant whenever they are working on private property or impacting their water service.

d) Upon request, the Contractor shall furnish documentation to the Engineer that prior notice was given to affected property owners or agencies.

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7. Workmanship

a) All work shall meet or exceed the uniform plumbing code standards adopted by the permitting agency. This includes any electrical grounding construction necessary to meet code.

b) All obstructions shall be protected from damage by the Contractor and Plumber during construction and until completion of work. Obstruction replacement shall be per Section 0107.1200 of these Standard Contract specifications. All damaged improvements and obstructions are to be replaced in kind and shall be included in the total base bid cost or at the Contractor’s own expense.

8. Materials

a) Approved private plumbing pipe material shall be high-density polyethylene pipe (HDPE). In the event that HDPE is used a sand bed of 4” and 4” of sand shading is required to protect pipe. Polyvinyl chloride pipe (PVC) schedule 40 or copper pipe is also approved. (In any case, electrical grounding shall be maintained per code.)

b) New private plumbing pipelines shall be one (1) inch minimum in diameter and any new private plumbing pipeline over one hundred (100) feet in length shall be upsized per the following table:

Existing Line Size Upsize To

1” 1- 1/2”

1-1/2” 2”

2” 2- 1/2”

If lengths of lines and/or diameters are different than those shown above, the Water Inspector will be contacted for direction.

For new private plumbing pipelines over two hundred (200) feet in length shall be upsized per the following:

Existing Line Size Upsize To

1” 2”

1-1/2” & 2” 2- 1/2”

9. Grading in Easements

Upon completion of all water work in easements, the easement shall be graded to a reasonably smooth and uniform surface. Easements shall be graded to drain properly and shall follow the contour of the land. Where the easement is used as a walkway through the neighborhood, particularly by residents using canes or walkers, care must

BUSINESS SERVICES DEPARTMENT Page 19 of 74 be taken so that the regraded easement can be traversed without difficulty. Easements subject to vehicular travel must be compacted to the specifications required for alleys.

FIRE HYDRANTS/FIRE SERVICES

CHECKLIST FOR PRIVATE PLUMBING

AND

REPLACING METERS AND ABANDONING

MAINS

( ) 1. The Coordinator shall verify the size, location and meter number of the existing meter with the Homeowner, will prepare the Right-of

Entry form and drawing showing the proposed new meter/service stub location and route for new private plumbing.

( ) 2. The Coordinator shall submit documentation to the Water Inspector.

( ) 3. Water Inspector will give Contractor copies of documentation and set up the work sequence.

( ) 4. Contractor will give two (2) working days notice to the owner/occupant and the Water Inspector that work is going to be done on the specified property. Required notification to the Permitting Agency will be given.

( ) 5. Inform occupant and install new private plumbing per the drawing or as directed by the Water Inspector.

( ) 6. Test private plumbing as required by the Permitting Agency until accepted.

( ) 7. Notify occupant of service disruption, close valve at existing meter and connect new private plumbing to existing. If new service connection is ready, open valve at new service connection, if not, open valve at existing meter. Check for leaks and flush private plumbing. Contractor will coordinate with occupant to flush interior plumbing at the same time. Notify occupant that service is restored.

( ) 8. Backfill trench and return property to as good as or better condition.

( ) 9. When new service connection is ready: notify occupant of service disruption; close valve at existing meter; install meter at new location; flush air out of lines and notify occupant of restored service.

( ) 10. Cap existing private plumbing on property to avoid live private lines in alley or easement.

( ) 11. Salvage/relocate old meter box, lid and bricks as directed by the Water Inspector.

( ) 12. Backfill, compact and grade old meter box location to match surrounding area.

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( ) 13. Abandon appropriate water mains as shown on the plans and directed by the Water Inspector.

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D. INSTRUCTION TO OFFERORS

D.1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION:

For purposes of this solicitation and subsequent contract, the following definitions shall apply:

City (COT): The City of Tucson, Arizona

Contract: The legal agreement executed between the City and the Contractor/Contractor.

Contractor/Consultant: The individual, partnership, or corporation who, as a result of the competitive solicitation process, is awarded a contract by the City.

Contract Representative: The City employee or employees who have specifically been designated to act as a contact person or persons to the Contractor, and is responsible for monitoring and overseeing the Contractor's performance under this Contract.

Director of Business Services: The contracting authority for the City, authorized to sign contracts and addenda thereto on behalf of the City.

May: Indicates something that is not mandatory but permissible.

Offeror: The individual, partnership, or corporation who submits a proposal in response to a solicitation.

Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements, if they constitute a substantive requirement, may, at the City’s sole discretion, result in the rejection of a proposal as non-responsive.

Should: Indicates something that is recommended but not mandatory. If the Offeror fails to provide recommended information, the City may, at its sole option, ask the Offeror to provide the information or evaluate the proposal without the information.

D.2. PRE-SUBMITTAL CONFERENCE:

If scheduled, the date and time of a Pre-submittal conference is indicated in Notice. Attendance at this conference is not mandatory. Written minutes and/or notes will not be available, therefore attendance is encouraged. If an Offeror is unable to attend the Pre-submittal Conference questions may be submitted in writing. Offerors are encouraged to submit written questions, via electronic mail or through the question and answer portal, at least nine days prior to the Request for Qualifications due date to the Contract Officer listed above. The purpose of this conference will be to clarify the contents of this Request for Qualifications in order to prevent any misunderstanding of the City's position. Any doubt as to the requirements of this Request for Qualifications or any apparent omission or discrepancy should be presented to the City at this conference. The City will then determine the appropriate action necessary, if any, and may issue a written addendum to the Request for Qualifications. Oral statements or instructions will not constitute an addendum to this Request for Qualifications.

D.3. INQUIRIES:

Any question related to the Request for Qualifications shall be directed to the Contract Officer whose name appears above. An offeror shall not contact or ask questions of the department for whom the requirement is being procured. The Contract Officer may require any and all questions be submitted in https://secure.procurenow.com/portalucson-az/projects/14543?section=102270

BUSINESS SERVICES DEPARTMENT Page 22 of 74 writing. Offerors are encouraged to submit written questions via electronic mail or through the question and answer portal, at least nine days prior to the submittal due date. Any correspondence related to a solicitation should refer to the appropriate Request for Qualifications number, page and paragraph number. Oral interpretations or clarifications will be without legal effect. Only questions answered by a formal written addendum to the Request for Qualifications will be binding.

D.4. ADDENDUM OF REQUEST FOR QUALIFICATIONS:

The Offeror shall acknowledge receipt of a Request for Qualifications Addendum by signing and submitting the document through the City’s online bidding system by the specified due date and time.

D.5. FAMILIARIZATION OF SCOPE OF WORK:

Before submitting a statement of qualifications, each Offeror shall familiarize itself with the Scope of Work, laws, regulations and other factors affecting contract performance. The Offeror shall be responsible for fully understanding the requirements of the subsequent Contract and otherwise satisfy itself as to the expense and difficulties accompanying the fulfillment of contract requirements. The submission of a statement of qualifications will constitute a representation of compliance by the Offeror.

There will be no subsequent financial adjustment, other than that provided by the subsequent Contract, for lack of such familiarization.

D.6. PREPARATION OF STATEMENT OF QUALIFICATIONS:

A. All submittals shall be on the forms provided in this Request for Qualifications package. It is permissible to copy these forms as required. Facsimiles or electronic mail proposals shall not be considered.

B. At a minimum, your statement of qualification should include the signed Offer form, acknowledge any solicitation addenda and your response to all evaluation criteria.

C. The Offer page shall be signed by a person authorized to submit an offer. An authorized signature on the Offer Page, solicitation Addendum(s), or cover letter accompanying the submittal documents shall constitute an irrevocable offer to sell the good and/or service specified herein. Offeror shall submit any additional requested documentation, signifying intent to be bound by the terms of the agreement.

D. The authorized person signing the submittal shall initial erasure, interlineations or other modifications on the submittal.

E. It is the responsibility of all offerors to examine the entire Request for Qualification package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting a response. Negligence in preparing a submittal confers no right of withdrawal after due date and time.

F. The City shall not reimburse the cost of developing, presenting, submitting or providing any response to this solicitation.

G. Offeror must list any subcontractors to be utilized in the performance of the services specified herein. For each subcontractor, details on respective qualifications must be included.

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D.7. SUBMITTAL FORMAT:

A statement of qualifications should be submitted on the forms and in the format specified in the solicitation. Any information that the offeror requested to be held as confidential shall be clearly marked as such. The material should be in sequence and related to the solicitation. The sections of the submittal should be organized, clearly identifiable, and should include a minimum of the following sections: the completed Offer Form, all signed addenda, and the offeror’s response to the Evaluation Criteria. Failure to include the requested information may have a negative impact on the evaluation of the offeror's submittal.

D.8. EXCEPTIONS TO CONTRACT PROVISIONS:

A response to any Request for Qualifications is an offer to contract with the City based upon the contract provisions contained in the City's Request for Qualifications, including but not limited to, the specifications, scope of services and any terms and conditions. Offerors who wish to propose modifications to the contract provisions must clearly identify the proposed deviations and any proposed substitute language in their submittal. However, the provisions of the Request for Qualifications cannot be modified without the express written approval of the Director or his designee. Proposed modifications or exception to the indemnification language herein shall not be considered. If an offer is returned with modifications to the contract provisions that are not expressly approved in writing by the Director or his designee, the contract provisions contained in the City’s Request for Qualifications shall prevail.

D.9. PUBLIC RECORD:

All statements of qualifications submitted in response to this Request for Qualifications shall become the property of the City and shall become a matter of public record available for review subsequent to the award notification.

D.10. CONFIDENTIAL INFORMATION:

The City of Tucson is obligated to abide by all public information laws. If an Offeror believes that any portion of a submittal, offer, specification, protest or correspondence contains information that should be withheld, a statement advising the Contract Officer of this fact should accompany the submission and the information shall be so identified wherever it appears. The City shall review all requests for confidentiality and may provide a written determination to designate specified documents confidential or the request may be denied. If the confidential request is denied, such information shall be disclosed as public information, unless the offeror submits a formal written objection.

D.11. CERTIFICATION:

By signature on the Offer page, solicitation Addendum(s), or cover letter accompanying the submittal documents, Offeror certifies:

A. The submission of the offer did not involve collusion or other anti-competitive practices.

B. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal or State law.

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C. The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with the submitted offer.

D. The Offeror hereby certifies that the individual signing the submittal is an authorized agent for the Offeror and has the authority to bind the Offeror to the Contract.

D.12. WHERE TO SUBMIT STATEMENT OF QUALIFICAITONS:

In order to be considered, Offeror must, no later than the Offer Submittal Deadline, submit its Offer electronically through the City’s online bidding system, https://procurement.opengov.com/portalucson-az.

NOTE: THE ENTIRE OFFER MUST BE IN "“SUBMITTED"” STATUS IN THE CITY’S ONLINE

BIDDING SYSTEM IN ORDER TO BE CONSIDERED. RESPONSES THAT HAVE BEEN CREATED

IN THE SYSTEM, BUT THAT ARE NOT IN "“SUBMITTED"” STATUS BY THE OFFER SUBMITTAL

DEADLINE WILL NOT BE CONSIDERED.

D.13. LATE SUBMITTALS:

Late submittals will be rejected.

D.14. OFFER PERIOD:

In order to allow for an adequate evaluation, the City requires an offer in response to this solicitation to be valid and irrevocable for ninety (90) days after the submittal due date and time.

D.15. OFFER & EXECUTION

Offerors shall submit the Offer & Acceptance page located in this RFQ with their submittal, acknowledging (i.e. signature) their intent to enter into negotiations on this solicitation.