JLTVCI Program-DLA List Of TQ Requirements.pdf

DLA Master List Of

Technical and Quality Requirements Version 35 June 17, 2024

Changes from previous revisions are indicated with yellow highlighting to mark text altered or added.

HQ Defense Logistics Agency Technical and Quality Assurance Division

Logistics Operations

Table of Contents I. Technical and Quality Assurance Requirements

RA001: Technical and Quality Requirement Documentation RC001: Documentation Requirements for Source Approval Request (SAR) RD001: Demilitarization: Small Arm Weapons and Parts and Accessories (Category I – Munitions List Items, Category I–DoDM 4160.28- Vol 3) RD002: Covered Defense Information Applies RD003: Covered Defense Information May Apply RP001: DLA Packaging Requirements for Procurement RP003: Preservation, Packaging, Packing and Marking Requirements for Federal Aviation Administration Commercial Material RQ001: Tailored Higher Level Contract Quality Requirements (Manufacturers and Non- Manufacturers) RQ002: Configuration Change Management – Engineering Change Proposal Request for Variance (Deviation or Waiver?)

RQ003: Configuration Change Management Army Combat Capabilities Development Command Chemical Biological Center (DEVCOM-CBC) - Engineering Change Proposal Request for Variance (Deviation or Waiver) RQ004: Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) RQ005: Lengths, Tickets, Packaging, Marking of Cuts or Pieces – DLA Troop Support, Clothing and Textiles (C&T) RQ006: Quality Conformance Inspection Requirements RQ007: Qualified Manufacturers (QML) Integrated Circuits, Hybrid Microcircuits and Semiconductor Devices – DLA Maritime RQ008: Warranty of Industrial Plant Equipment (IPE) Federal Supply Group (FSG) 34 RQ009: Inspection and Acceptance at Origin RQ010: Data Name Plates RQ011: Removal of Government Identification from Non-Accepted Supplies RQ012: Qualified Products List (QPL) Connector Assemblies and QPL Electrical Contacts...24 RQ014: Qualified Suppliers List of Distributors (QSLD) and Qualified Testing Suppliers List (QTSL) for Federal Supply Class (FSC) 5961 Semiconductors and Hardware Devices and FSC 5962 Electronic Microcircuits RQ015: Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for Distributors (QSLD) for Troop Support RQ016: Component Qualified Products Lists (QPL)/Qualified Manufacturers Lists (QML) .. 25 RQ017: Physical Identification/Bare Item Marking

RQ018: Contractor Retention of Supply Chain Traceability Documentation (Aug 2016) RQ019: Federal Aviation Administration (FAA) Airworthiness Approval RQ032: Export Control of Technical Data RQ034: Hazardous Communication Standard Notice RQ035: Lithium Cells, Lithium Batteries, or Items Containing Batteries RQ036: Phosphate Coating Supplier Certification Requirements RQ037: Army Critical Safety Item Production Sample Test Pilot Program RQ038: Chemical and Biological Defense Equipment First Article Test (FAT), Production Lot Test (PLT), and FAT Waivers…………………………………………….………31

RQ039: Non-Tailored Higher Level Quality Requirements (SAE AS9100) for Manufacturers and Non-Manufacturers RQ040: Non-Destructive Testing (NDT) Accreditation Requirements………………………..32 RQ041: Government Purpose Rights, License Agreement 36 applies RQ042: Non-Tailored Higher Level Quality Requirements (ISO 9001:2015) for Manufacturers and Non-Manufacturers RQ044: Manufacturing & Quality Data and Chain of Custody Traceability Requirement RQ045: AS9120 Certification for Dealers and Distributors Requirement RS001: Shelf-Life Additional requirements RT001: Measuring and Test Equipment RT003: NDT required on all MOOG FLO TORK parts………………………………………39 IP025: Packaging, Marking, and Shipping of Hazardous Materials IP027: Packing and Marking Requirements Federal Stock Class 5961 Semiconductors IP042: Oxygen Clean Packaging and Marking Requirements Apply… IP046: Individual Repair Parts Ordering Data (IRPOD) Packaging Requirements Apply IP056: Mercury or Mercury Compounds are Prohibited in Preservation, Packaging, Packing and Marking

II. Contract Data Requirements List

Certificate of Quality Compliance and Test Report(s)… ............................................... Attached

Commercial Manuals for Naval Shipboard… ................................................................ Attached Product Certification and Test Report(s) ........................................................................... Attached DEVCOM CBC Form 081 Chem-Bio FAT Waiver Request ........................................ Attached

RA001: Technical and Quality Requirement Documentation

This document incorporates technical and/or quality requirements (identified by an “R” or an “I” number) set forth in full text in the DLA Master List of Technical and Quality Requirements found on the web at: https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx For simplified acquisitions, the revision of the master in effect on the solicitation issue date controls.

For large acquisitions, the revision of the master in effect on the RFP issue data applies unless a solicitation amendment incorporates a follow-on revision, in which case the amendment data controls.

(End of TQ Requirement)

RC001: Documentation Requirements for Source Approval Request (SAR)

(1) If an item other than what is cited in the Purchase Item Description (PID) specified in the solicitation is offered under the provisions of DLA Procurement Notes “L04 Offers for part numbered Items,” or “M06 Evaluation of Offers for Part Numbered Items,” then additional documentation requirements are needed to evaluate that the offered items meet the requirements for Critical Application Item (CAI), or Critical Safety Items (CSI) specified in the PID.

(2) The mandatory requirements to submit a SAR for CATEGORY I - III critical parts can be found on the applicable DLA Office of Small Business Programs web site. To find the applicable DLA Office of Small Business Program, go to https://www.dla.mil/HQ/SmallBusiness.aspx select the under DLA Office of Small Business hyperlink, then the applicable DLA Small Business Office hyperlink, then look for the information SAR.

(3) The offeror shall determine which category applies (see below). The specific documentation for that category, as well the documentation specified in paragraph three shall be submitted in support of the manufacturing process.

(a) CATEGORY I: Manufacturer of the same item for the Original Equipment Manufacturer

(OEM), or for the Department of Defense (DOD).

(b) CATEGORY II: Manufacturer of a similar item for the OEM or DOD. A similar item is defined as an item whose design, application, operating parameters, material, and manufacturing processes are like those of the item for which source approval is sought.

(c) CATEGORY III: New manufacturer. The exact or similar item has not been previously provided to the OEM or DOD.

(4) SAR documentation requirements are also required for all non-critical parts:

(a) If the offeror seeking approval is not a manufacturer, the offeror shall submit SAR documentation on the manufacturer.

(b) Any SAR identified to Boeing Rights Guard must comply with the Boeing Rights Guard

Agreement.

RD001: Demilitarization: Small Arm Weapons and Parts and Accessories (Category I – Munitions List Items, Category I–DoDM 4160.28- Vol 3)

1. Demilitarization of small arms weapons, weapons parts, accessories, and associated technical data will be accomplished in accordance with the most current version of the Department of Defense (DOD) Manual 4160.28, Volume 3, Enclosure 3 found on the Web at:

https://www.dtic.mil/whs/directives/corres/pub1html .

2. Mandatory demilitarization training requirements will be fulfilled in accordance with DOD Manual 4160.28, Volume 1, Enclosure 4.

RD002: Covered Defense Information Applies

This item and/or associated data has been determined to contain, utilize, or generate covered defense information (CDI). CDI is unclassified controlled technical information or other information, as described in the controlled unclassified information registry that requires safeguarding pursuant to DFARS 252.204-7012.

RD003: Covered Defense Information May Apply

At the time of award conditions may not exist which would indicate this item and/or associated data are subject to DFARS 252.204-7012, Safeguarding Covered Defense Information (CDI).

However, should conditions arise after award, which generate CDI, the contractor shall contact the contracting officer to reassess the conditions. CDI is unclassified controlled technical information, or other information as described in the controlled unclassified information registry that requires safeguarding pursuant to DFARS 252.204-7012.

RP001: DLA Packaging Requirements for Procurement

1. Additional Packaging and Marking Requirements:

a. Prohibited cushioning and wrapping materials: Use of asbestos, excelsior, newspaper, shred paper (all types, including wax paper and computer paper), and similar hygroscopic or non-neutral materials and all types of loose-fill materials, including polystyrene, is prohibited for application such as cushioning, fill, stuffing, and dunnage. In addition, the use of yellow wrapping or packaging material is prohibited, except where used for the containment of radioactive material.

b. MIL-STD-129R establishes requirements for contractors that ship packaged materiel to the Government to provide both linear bar codes and two-dimensional (2D) symbols on shipping labels. Shipping labels with 2D symbols are referred to as Military Shipping Labels (MSL) and are required on all CONUS and OCONUS shipments with the following exceptions:

1) Subsistence items procured through full-line food distributors (prime contractors), “market ready” type items shipped within the Continental United States (CONUS) to customers within CONUS.

2) Any item for which ownership remains with the contractor until the item is placed in designated locations at the customer location prior to issuance to the customer. Government control begins upon placement of the item by the contractor into the designated location or issuance from the designated location by contractor personnel (i.e., the contractor is required to stock bins at the customer location and/or issue parts from a contractor-controlled parts room).

3) Bulk petroleum, oil and lubricant products delivered by pipeline; or tank car, tanker and tank trailer for which the container has a capacity greater than 450 L (119 gallons) as a receptacle for a liquid; a maximum net mass greater than 400 kg (882 pounds) and a capacity greater than 450139 L (119 gallons) as a receptacle for a solid; or a water capacity greater than 454 kg (1000140 pounds) as a receptacle for a gas.

4) Medical items procured through Customer Direct suppliers or prime contractors that do not enter the Defense Transportation System.

5) Delivery orders when the basic contract has not been modified to require MIL-STD- 129R.

c. MIL-STD-129R provides numerous illustrations of what should be bar-coded and the recommended placement of the bar code. Further information is available on the DLA Packaging Web Site at: https://www.dla.mil/HQ/LogisticsOperations.Packaging/

d. PIID and MIL-STD-129R label marking requirements. The FAR has been amended to implement a uniform award identification system. This uniform numbering system is referred to as the Procurement Instrument Identification (PIID). For current DFARS compliant DOD contracts, cite the 13-character PIID (e.g., SPE8EJ16F0001) on the MIL-STD-129R label as the contract marking. For legacy contracts, cite the PIIN (contract number or purchase order number (e.g., SPE8EJ14D0002)) including four-digit delivery order or call number ((e.g., 959U) if applicable) and lot number.

2. Requirements for Treatment of Wood Packaging Material (WPM)

a. Assets packed in or on wood pallets, skids, load boards, pallet collars, wood boxes, reels, dunnage, crates, frames, and cleats must comply with the Heat Treatment (HT) or Heat Treatment/Kiln Dried (HT/KD) (continuous at 56 degrees Centigrade for 30 minutes) standard in DOD Manual 4140.65-M "Compliance for Defense Packaging: Phytosanitary Requirements for Wood Packaging Material (WPM)". WPM must be stamped or branded with the appropriate certification markings as detailed in DODM 4140.65 and be certified by an accredited American Lumber Standards Committee (ALSC)-recognized agency. The WPM certification markings must be easily visible, especially in pallet loads, to inspectors.

3. Palletization shall be in accordance with the following requirements. Among the required pallet’s characteristics are wing type and four-way entrance. Complete specification of the acceptable pallets can be found in Part 9 of ANSI MH1.

a. Shipments of identical items packed in four or more unit, intermediate or shipping containers exceeding a total of 20 cubic feet per destination shall be palletized except when the containers are required to be skidded (Para 4 of Requirements), by contract requirements, or consist of a shipping container that exceeds the size or weight limitations for palletized loads (see ANSI MH1 Part 9, Table 9-4). Shipments packaged in accordance with ASTM D3951 and/or MIL-STD-2073-1E shall be palletized in accordance with MIL-STD-147E. Additionally, when the total number of containers going to the same destination is 250 pounds or greater (excluding pallet), or a volume of 20 cubic feet or greater, then palletization IAW MIL-STD-147E is required. The load shall be prepared and secured in a manner that will ensure carrier acceptance and permit safe re-handling at destination.

Loads shall be stable and should not exceed the size and overseas limitations of MIL-STD-147E.

Glued loads shall not be used. Overhang of Unit Load shall not be permitted.

b. For Level A packing, pallets shall utilize ANSI/MHIA-MH1, Part No. MH1/9-05SW4048 pallet. The total weight of the unitized load shall not exceed 3000 lbs. evenly distributed.

c. For Level B packing, pallets shall utilize ANSI/MHIA-MH1, Part No. MH1/9-02SW4048 pallet for unit loads less than 1500 lbs. evenly distributed. For unit loads greater than 1500 lbs. but less than 3000 lbs. evenly distributed, ANSI/MHIA-MH1, part numbers MH1/9-03SW4048, MH1/9- 05SW4048 or MH1/9-10BW4048 pallet shall be utilized.

d. Residual quantities of less than the quantity required for one course of the load need not be palletized.

e. Palletization is not required for shipping containers that are constructed on skids.

Unit/Intermediate/Shipping containers, except drums, exceeding 70 pounds gross weight or 40 inches in length, may be constructed with skids. Skids shall be a minimum of 3 X 4-inch (nominal) lumber and shall be securely attached to permit multiple handlings at destination.

f. Specialized requirements

1) Clothing and Textiles: Pallet loads containing more than on NSN shall be clearly marked to all the NSNs contained in the load. No carton shall have more than one NSN. At the end of a size run, no more than one carton per NSN may be short or over the specified quantity. Said carton shall be clearly marked “short” or “over.”

2) Medical Exceptions:

a) A single medical item having a height of 48 inches or greater: If a properly palletized load (equipment and pallet) exceeds 54 inches in height limitations need not be adhered to.

b) A single medical item having dimensions exceeding the maximum pallet loads length and/or width dimensions: If a single item exceeds the maximum pallet load dimensions, length and width need not be adhered to. Contact the contracting officer for additional guidance.

c) Loading: Five-gallon tight head pails shall be loaded on pallets IAW Load Type III or IIIA of MIL- STD-147E, except that a triple layer or course may be used for a total not to exceed 42 pails.

d) Unitization: Supplies that do not lend themselves to the use of MIL- STD-147E palletization due to size, weight, configuration, etc. shall be unitized by securely blocking, bracing, or anchoring the load on a skid base or commercial type pallet in a manner that assures safe delivery.

3) Hazardous Materials:

a) Unless otherwise specified in the contact or purchase order hazardous material containers, except cylinders and 55-gallon drums, shall be palletized IAW load type IV of MIL- STD-147E UTILIZING ANSI/MHIA-MH1 part number MH1/9-07SW4848 pallets. "Hazardous Materials" for the purpose of this document, means any material considered hazardous under FED-STD-313F, the Department of Transportation Hazardous Material Regulations, 49 CFR part 171-79, IATA, IACO, IMDG, unless otherwise specified.

b) Use of nonstandard commercial pallets in forbidden unless cites in the contract/purchase order. Shrink wrap is not authorized for use with Hazardous Materials.

c) 55-gallon drums for domestic delivery shall be palletized 3 per ANSI/MHIA-MH1, Part No.

MH1/9-02SW4048 pallet (1500 lbs. max), ANSI/MHIA-MH1, Part No. MH1/9- 03SW4048 pallet or part number MH1/9-05SW4048 pallet (3000 lbs. max) IAW with load type 3a bonding method G (stretch wrap) or 4 per ANSI/MHIA-MH1, Part No. MH1/9-07SW4848 pallet IAW load type XIIc of MIL- STD-147E (placing an inverted wood cap under and over the load secured by metal strapping).

d) 55-gallon drums for export delivery shall be palletized with three per MHIA-MH1, Part No.

MH1/9-07SW4848 pallet IAW load type XIIc of MIL-STD-147E (placing an inverted wood cap under and over the load secured by metal strapping).

e) Large cylinders for domestic delivery shall be palletized vertically IAW load type IX of MIL- STD 147E or horizontally using metal strapping IAW MIL-STD-147E bonding D (figure 36) and notched wood spacers (storage aid #25, figure 50) to assure the stability of the load.

f) Large cylinders for export delivery shall be Palletized (vertically) IAW load type IX of MIL-

STD-147E.

g) Narrow or short cans, small gas cylinders, hand fire extinguishers and unstable units such as bags shall be palletized IAW load type XVII.

h) The use of stretch-wrap, shrink film or nonmetallic strapping for bonding is not authorized for "Export Shipments".

4) Electro-Static Discharge Sensitive (ESDS) - If vendors/contractors providing ESDS items encounter a situation in which the packaging requirements in the contract reflect ASTM-D3951 and do not reflect MIL-STD 2073-1E Military ESD packaging (i.e., Method of Preservation GX, etc.)

requirement, then the vendor/contractor must contact the contract issuing agency (i.e., DLA Land and Maritime, DLA Aviation, DLA Troop Support) to seek clarification for the proper packaging requirements.

5) DLA Troop Support-Subsistence FSG 89 National Stock Numbers establishes special requirements for Packaging (Preservation Method and Preservative Material). For all Packaging, Packing, Labeling, Unitization, and Marking (PPLUM)-Use DLA Troop Support Form 3556 for

PPLUM

https://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/forms/3556.pdf

6) Products Containing Assembly Hardware: All accompanying (loose) hardware must be contained within a sealed container (bag/box) with the product. Packaged hardware must be placed within each individual unit container to meet the contractual Quantity per Unit Pack (QUP) requirements. No additional sorting, packaging, packing, and/or marking by user or receiving activities should be necessary. Bulk shipments are not authorized.

RP003: Preservation, Packaging, Packing and Marking Requirements for Federal Aviation Administration Commercial Material

The contractor shall preserve, package, pack and mark all items as cited in procurement documents.

1. PRESERVATION REQUIREMENTS

a. The contractor shall preserve all items intended to enter the military distribution system

(stock) in accordance with MIL-STD-2073-1E, “Standard Practice for Military Packaging,” Packaging Requirements Code specified in the procurement documents.

1) When a specified packaging material has an associated Qualified Products

List (QPL), the contractor shall use only packaging materials produced by a manufacturer listed on the applicable QPL. Barrier materials that have QPLs are MIL- PRF-131K, MIL-PRF-81705E, MIL- PRF-22019E, MIL-PRF-3420H and MIL-PRF- 22191F. Sources for QPL material can be obtained from the Qualified Products Database at https://qpldocs.dla.mil/

b. IMMEDIATE USE SHIPMENTS -Any national stock numbered (NSN) item required for immediate use or installation and destined for a Continental United States (CONUS) government activity or contractor-owned facility shall be preserved and packed in accordance with ATA Specification 300, Revision 2020.1, and “Specification for Packaging of Airline Supplies."

Quantity per Unit Pack (QUP) shall be 001. All procurements for immediate use or installation destined for overseas shipment (OCONUS) shall be preserved in accordance with MIL-STD- 2073-1E.

2. PACKING REQUIREMENTS – The contractor shall pack as follows. Exterior shipping containers for Packing Levels A and B are detailed in MIL-STD-2073-1E. Reusable containers, fast pack containers or wood containers are shipping containers and do not require over packing for shipment.

Domestic Shipments (CONUS) Level B Overseas Shipments (OCONUS) (including Navy ships at sea) Via air, FPO, APO Level B Via freight forwarder Level B Via surface Level B

3. MARKING REQUIREMENTS - All unit, intermediate and shipping containers shall be marked in accordance with MIL-STD-129R. In addition, the following specific requirements apply:

a. ADDITIONAL MARKING FOR SPARES ONLY – Each MIL-STD-129R label shall also include the following:

1) Procurement Instrument Identification (PIID) – 13-character delivery order number, or

2) Supplementary Procurement Instrument Identification Number (SPIIN) – the 4-digit order number that follows the basic BOA or long-term contract number (e.g., 0001, A001, 5001, 7001, etc.) (for legacy contracts only), and

3) Contract Line-Item Number (CLIN) – the 4-digit individual line-item number (e.g., 0001, 0002, etc.) and

4) Sub CLIN – the 6-digit sub line-item number (e.g., 0001AA, 0001AB, 0002AA, 0002AB, etc.).

b. 2D BAR CODE MILITARY SHIPPING LABEL (MSL) – 2D bar code requirements in accordance with MIL-STD-129R, Paragraph 5.2.2.6

4. PALLETIZATION. Palletization shall be in accordance RP001, Section 3.

5. WOOD PACKAGING MATERIAL (WPM). Assets packed in or on wood pallets, skids, load boards, pallet collars, wood boxes, reels, dunnage, crates, frames, and cleats must comply with the Heat Treatment (HT) or Heat Treatment/Kiln Dried (HT/KD) (continuous at 56 degrees

Centigrade for 30 minutes) standard in DODM 4140.65 "Compliance for Defense Packaging:

Phytosanitary Requirements for Wood Packaging Material (WPM)". WPM must be stamped or branded with the appropriate certification markings as detailed in DODM 4140.65 and be certified by an accredited American Lumber Standards Committee (ALSC)-recognized agency.

The WPM certification markings must be easily visible, especially in pallet loads, to inspectors.

6. HAZARDOUS MATERIALS - Packaging and marking of hazardous material (HAZMAT) items shall be in accordance with requirements detailed in MIL-STD-2073-1E. The contractor shall identify any HAZMAT items and prepare Safety Data Sheets (SDSs) in accordance with the FED-STD-313F.

7. SHELF LIFE - The contractor shall use the applicable shelf-life paragraphs and table in MIL- STD-129R to apply either Type I or Type II shelf -life markings for an item’s unit, intermediate and shipping containers. Contractors will ensure that at least eighty-five percent (85%) of the shelf-life requirement is remaining when received by the first government activity.

RQ001: Tailored Higher Level Contract Quality Requirements (Manufacturers and Non- Manufacturers)

1. The minimum Higher Level Contract Quality Requirements for manufacturers for DLA is either SAE AS9003, or ISO 9001 tailored to the requirements of SAE AS9003. Such tailoring shall not affect the organization’s ability, or responsibility to provide product that meets customer and applicable statutory and regulatory requirements. MIL-I-45208 and MIL-Q-9858 are obsolete and no longer acceptable when higher-level quality is required.

2. Manufacturing contractors may also choose to offer a quality management program meeting the requirements of full ISO 9001:2000, full ISO 9001:2008, full ISO 9001:2015, or a program that exceeds ISO 9001. Examples of higher-level quality standards include overarching quality management system standards, such as ASQ/ANSI E4, ASME NQA-1, SAE AS9100 and ISO/TS 16949.

3. Higher-Level Contract Quality Requirement for Non-Manufacturers:

a. If a non-manufacturer is supplying the material, the non-manufacturer shall:

1) Furnish items produced at a manufacturing facility conforming to the higher-level contract quality requirement for manufacturers as specified in paragraph one; or

2) Maintain and provide documented evidence that material furnished under this contract was produced at a manufacturing facility conforming to the specified higher-level contract quality requirement and that the material meets all requirements. At a minimum, the documented evidence shall be sufficient to establish the identity of the product and its manufacturing source:

• include the basic item description, the item(s) part number and/or national stock number

• the item(s) manufacturing source, the manufacturing source’s commercial and government entity code (e.g., CAGE code)

• clear identification of the name and location of supply chain intermediaries from the manufacturer to the direct source of the product for the offeror/contractor, to the item(s) acceptance by the Government.

• When available include the manufacturer's batch identification for the part(s), such as date codes, lot codes, or serial numbers.

3) Maintain documentation of the Non-Manufacturers’ quality assurance program;

receiving/verification processes; records management system; procurement system;

inventory control system; testing results; and any other records associated with the material being provided.

RQ002: Configuration Change Management – Engineering Change Proposal Request for Variance (Deviation or Waiver?)

1. The Configuration Change Management section of SAE EIA-649-1 Configuration Management Requirement for Defense Contracts, Paragraph 3.3, shall be used for configuration control of material.

2. Furnished item(s) shall conform to the approved configuration requirements/revision unless a Request for Variance (RFV) is processed and approved. The term" Request for Variance" includes Requests for Deviations and Waivers.

3. Value Engineering Change Proposals (VECPs) for cost saving improvements to the Technical Data Package (TDP) should not be processed per SAE EIA-649-1 and should be referred to FAR Part Value Engineering.

4. All Engineering Change Proposals (ECPs) submitted will be deemed routine. If an ECP is considered as an emergency or urgent, that justification for the rationale shall be included in the ECP submittal with all applicable supporting documentation.

5. DLA Aviation and Land & Maritime Origin Inspection Contracts: For ECPs, post-production RFVs, Notices of Revision (NORs) or Specification Change Notices (SCNs), the contractor must submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) to their Administrative Contracting Officer (ACO), then the Contracting Administration Office will evaluate and return to vendor. After receiving documentation from the ACO, the vendor must submit completed documentation using the Post Award Request (PAR) in DIBBS under reason code VR15.

DLA Aviation and Land & Maritime Destination Inspection Contracts: For ECPs, post-production RFVs, Specification Change Notices (SCNs) or Notices of Revision (NORs), the contractor must submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) directly to DLA using the Post Award Request (PAR) in DIBBS under reason code VR15.

**For all pre-production RFVs, regardless of inspection location, the contractor must submit the DD Form 1694 directly to DLA using the Post Award Request (PAR) in DIBBS under reason code VR15.**

DLA Troop Support Contract ONLY: For ECPs, RFVs, Notices of Revision (NORs) or Specification Change Notices (SCNs), the contractor must submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) to the Administrative Contracting Officer (ACO), with an information copy to the Procuring Contracting Officer (PCO) via email. In addition, the contractor may submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) using the Post Award Request (PAR) in DIBBS under reason code VR15.

Failure to submit a complete legible package may result in return of the ECP/RFV/SCN/NOR without processing.

(a) Documentation listed in EIA-649-1 Paragraph 3.3.1 (for ECPs), 3.3.2 (RFV), 3.3.3 (for

SCNs) or 3.3.4 (for Notices of Revision (NORs)).

(b) DD Form 1692 (current revision) for ECP.

(c) DD Form 1694 (current revision) for RFV.

(d) DD Form 1695 (current revision) for NOR.

6. Questions regarding the status of previously submitted ECP or RFV should be directed to the PCO.

Incorporation of an approved RFV and/or ECP will require a contract modification execution.

7. The submission of an ECP/RFV/SCN/NOR does not affect the required delivery date of the contract. If a delivery date change is needed, a contract modification is required.

RQ003: Configuration Change Management for Army Combat Capabilities Development Command Chemical Biological Center (DEVCOM-CBC) - Engineering Change Proposal Request for Variance (Deviation or Waiver)

1. The Configuration Change Management section of SAE EIA-649-1 “Configuration Management Requirement for Defense Contracts”, Paragraph 3.3, shall be used for configuration control of material with the following exclusions: paragraph 3.3(3); the second sentence of paragraph 3.3.1.8.1(1), and the General Note in paragraph 3.3.2.4(1) which reads as "Generally, Minor RFVs address product changes that are temporary and do not impact the baseline."

2. Furnished item(s) shall conform to the approved configuration requirements/revision unless a Request for Variance (RFV) is processed and approved. The term "Request for Variance" includes Requests for Deviations and Waivers.

3. Value Engineering Change Proposals (VECPs) for cost saving improvements to the Technical Data Package (TDP) should not be processed per SAE EIA-649-1 and should be referred to FAR Part 48 Value Engineering.

4. All Engineering Change Proposals (ECPs) submitted will be deemed routine. If an ECP is considered as an emergency or urgent, that justification for the rationale shall be included in the ECP submittal with all applicable supporting documentation.

5. DLA Aviation and Land & Maritime Origin Inspection Contracts: For ECPs, post-production

RFVs, Notices of Revision (NORs) or Specification Change Notices (SCNs), the contractor must submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) to their Administrative Contracting Officer (ACO), then the Contracting Administration Office will evaluate and return to vendor. After receiving documentation from the ACO, the vendor must submit completed documentation using the Post Award Request (PAR) in DIBBS under reason code VR15.

DLA Aviation and Land & Maritime Destination Inspection Contracts: For ECPs, post-production RFVs, Specification Change Notices (SCNs) or Notices of Revision (NORs), the contractor must submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) directly to DLA using the Post Award Request (PAR) in DIBBS under reason code VR15.

**For all pre-production RFVs, regardless of inspection location, the contractor must submit the DD Form 1694 directly to DLA using the Post Award Request (PAR) in DIBBS under reason code

VR15.**

DLA Troop Support Contract ONLY: For ECPs, RFVs, Notices of Revision (NORs) or Specification Change Notices (SCNs), the Contractor must submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) to the Administrative Contracting Officer (ACO), with an information copy to the Procuring Contracting Officer (PCO) via email. In addition, the contractor may submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) using the Post Award Request (PAR) in DIBBS under reason code VR15.

Failure to submit a complete legible package may result in return of the ECP/RFV/SCN/NOR without processing.

(a) Documentation and/or use of DD Form 1692 (current revision) and delivery of data per

DI-SESS-80639 is detailed in paragraph 3.3.1 of EIA-649-1 for ECPs.

(b) Documentation and/or use of DD Form 1694 (current revision) and delivery of data per DI-SESS-80640 is detailed in paragraph 3.3.2 of EIA-649-1 for RFVs.

(c) Documentation and/or use of DD Form 1695 (current revision) and delivery of date per DI-SESS-80642 is detailed in paragraph 3.3.4 of EIA-649-1 for NORs.

(d) Documentation and delivery of data per DI-SESS-80643 is detailed in para. 3.3.3 of EIA-

649-1 for SCNs.

6. Questions regarding the status of previously submitted ECP or RFV should be directed to the PCO. Incorporation of an approved RFV and/or ECP will require a contract modification execution.

7. The submission of an ECP/RFV/SCN/NOR does not affect the required delivery date of the contract. If a delivery date change is needed, a contract modification is required.

RQ004: Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

1. All insecticidal, acaricidal, herbicidal, fungicidal or algacidal pesticide products delivered or utilized in the production of finished supplies or the US Environmental Protection Agency (EPA) must specifically label delivery of services for the intended use as a pesticide.

2. When a pesticide is specified by a contract but is not available with an EPA approved label, the offeror shall request a deviation from the specification and designate a substitute product with an EPA approved label for the use required by the specification.

RQ005: Lengths, Tickets, Packaging, Marking of Cuts or Pieces – DLA Troop Support, Clothing and Textiles (C&T)

1. LENGTHS OF CUTS OR PIECES. The gross length of single continuous pieces (regular length) is in the applicable specification or deviation. On pieces where shade swatches have been removed, gross yards shall exclude any material cut pursuant to the shade evaluation requirement. Pieces less than 50 yards in length will be considered for acceptance as follows:

Gross Length of Maximum % Permitted Discount

Short Pieces (Yards) Of Total Contract Yardage From Contract Price

From: To:

40 49-7/8 4% 2% 30 39-7/8 3% 5% 20 29-7/8 2% 10%

Pieces less than 20 yards in length will not be accepted. When splicing is permitted, each individual cut so spliced will nevertheless be considered as a separate piece. Short lengths listed in this paragraph as acceptable must be presented to the Government Quality Assurance Representative (QAR) in separate groupings, identified as short lengths, and segregated by respective length ranges. The total yardage within any short length range, presented for acceptance at any stage of contract performance, shall not exceed the percentage specified in relation to the total yardage (gross of all regular and short length pieces) shipped to date on the contract plus the yardage in the lot being presented for acceptance.

2. PIECE TICKETS:

a) The piece ticket shall not include in the gross quantity any yardage removed there from for purposes of contractor and Government verification testing, shade evaluation, standby samples, etc. but shall show only actual yardage in the piece.

b) One-piece ticket shall be required for each length (whether a regular length or a short length as outlined in paragraph (a) above) showing gross yardage. Information on the ticket shall be specified in the applicable requirements for preparation for delivery.

c) Where permitted, when two or more pieces are put up on the same roll and the roll is shipped unwrapped, one ticket shall be attached to each piece and one additional ticket shall be attached to the roll.

d) Where permitted, when two or more pieces are put up on the same roll and the roll is shipped wrapped, one ticket shall be attached to each piece and two additional tickets shall be attached to the roll. One of the additional tickets shall be inserted in the paper tube and the other such additional ticket so positioned that, though covered by the wrapping, it can be readily located and drawn. An "X" marked on the outside wrapping shall indicate the position of the latter ticket.

e) The additional tickets required by subparagraph (3) or (4) above shall be as specified in the applicable requirements for preparation for delivery. These tickets shall show gross yardage of each piece on the reverse side and the total gross yards of the pieces comprising the roll on the face side.

3. PACKAGING AND MARKING OF SHORT LENGTH:

a) Packaging: Lengths from 20 to 49-7/8 yards will be packed separately from regular length pieces. In addition, each length ranges as indicated in the table of paragraph (a), "Length of Cuts or Pieces" will, in turn, be packed separately. The total number of short lengths rolled on a tube shall be limited by the maximum yardage or maximum weight (whichever is applicable) specified for a roll.

b) Marking: Marking of containers shall clearly indicate "Short Lengths", followed by the length range of the contents. This information shall immediately follow the nomenclature.

RQ006: Quality Conformance Inspection Requirements

1. This applies when manufactured parts are being acquired and the item description state that qualification inspections s required.

2. Specifications Standards:

a) American Society of Mechanical Engineers (ASME) B46.1, Surface Texture.

b) ASME Y14.5, Dimensioning and Tolerancing.

c) ISO 100012-2003 “Requirements for the Measurement Processes and Measuring

Equipment”, excluding paragraph 7.3.1 of ISO 10012-2003, and adding the requirements that “The collective uncertainty of the measurement standards shall not exceed 25 percent of the acceptable tolerance for each characteristic being calibrated. The contractor’s calibration system description may include provision for deviating from the uncertainty requirements, provided the adequacy of the calibration is not degraded. The contractor shall be responsible for assuring that the sources providing calibration services, other than U.S. National Bureau of Standards (NBS) or DOD laboratories, can perform the required service to the satisfaction of this ISO standard.

Certificates or reports from other than the U.S NBS or DOD laboratory shall attest to the fact that the measurement standards used in obtaining the results are traceable.”

d) National Bureau of Standards FED-STD-H28, Screw Thread Standards for Federal

Services.

e) American Society for Testing Materials (ASTM) Standards.

f) ASTM E8/E8M – Standard Test Methods for Tension Testing of Metallic Materials.

g) ASTM E10 – Standard Test Method for Brinell Hardness of Metallic Materials.

h) ASTM E18 - Standard Test Methods for Rockwell Hardness of Metallic Materials.

i) International Organization for Standardization (ISO) 9000 "Quality Management Systems.”

3. Requirements:

a) Items with a technical data package that is complete for manufacture (e.g., Government drawing, commercially available technical data, etc.) shall be tested or examined as follows:

(i) Machined surfaces of parts specified to a surface roughness value shall be examined in

(ii) accordance with ASME B46.1 to determine conformance of surface roughness to a specified value. Product threads shall be examined in accordance with FED-STD-H28.

(iii) Specified dimensional and geometric tolerances shall be measured using only calibrated measuring equipment that is certified and traceable to National Institute of Standards and Technology (NIST) for accuracy.

(iv) Testing shall be in accordance with applicable standards.

b) Finished products shall be uniform in quality and condition; and clean, smooth and free from scale, burrs, slivers, sharp edges (unless a technical requirement), ragged or torn edges, and other defects considered detrimental to serviceability of product.

4. Quality Assurance Provisions:

a) Sampling for quality conformance inspection shall be as specified in the contract.

b) The following classification of characteristics shall apply, unless otherwise specified:

(i) Critical:

a. Diametrical and linear dimensions having a total tolerance of 0.001 inch (0.025 MM) or 645 less.

b. Surface finishes having a 16 rms value or less.

c. Geometric Tolerances having a tolerance of 0.002 inch (0.051 MM) or less.

d. Nondestructive tests - Magnetic particle inspection, Liquid penetrant inspection, Ultrasonic testing, Radiographic testing, etc.

(ii) Major

a. Diametrical and linear dimensions having a total tolerance greater than 0.001 inch (0.025 MM) up to and including 0.005 inch (0.1270 MM).

b. Surface finishes having specified rms values over 16 but less than or equal to 63.

c. Geometric Tolerance having a tolerance greater than 0.002 inch (0.051 MM) and equal to or less than 0.008 inch (0.2032 MM).

d. Threads specified to Class 3 tolerances.

(iii) Minor:

a. Diametrical and linear dimensions having a total tolerance in excess of 0.005 inch

(0.1270 MM).

b. Surface finishes specified to rms values in excess of 63.

c) Visual and dimensional characteristics that are found to be nonconforming with the requirements of the applicable drawing and the requirements are contractual nonconformance.

d) Chemical Test Lot - For chemical analysis, a test lot shall consist of one heat or melt of material regardless of product sizes/shapes produced.

e) Mechanical Test Lot - For mechanical testing, when heat treatment is a technical requirement, a lot shall consist of:

(i) One size/shape of "as received" material from a "Chemical Test Lot", or

(ii) Each heat treats batch or continuous furnace run of end items from a "Chemical Test Lot".

f) Material Certification - Written certification shall state that the material used conforms to the specification requirements and that test reports are on file. The material manufacturer's certificate of test for each heat or melt of material used in the manufacture of inspection lot product is required. The certificate shall show that the test results are in accordance with specification requirement and shall be entered into the inspection record. When a Certificate of Quality Compliance (COQC) is a requirement, the material certification:

(i) Shall be signed by an authorized company officer or contractor representative responsible for Quality Assurance.

(ii) Shall include actual test/inspection results; and

(iii) Shall include documentation for all required processes.

g) Metallic Products: Products produced from "as received" material, or from material purchased in accordance with technical requirements of the contract/order, including products to be heat treated during the manufacturing cycle, shall require certificates (test report results) or mill source certification; and shall be verified by the Contractor for conformance with the requirements of the applicable material specification, including conformance with the properties for the type, grade, class, condition ordered. Inconclusive certification will require verification testing in accordance with the applicable specification and shall be performed on the chemical test lot and mechanical test lot of any material received; and test report results shall form part of the contract inspection records.

(i) Heat Treated Parts: Those articles which during the manufacturing cycle have been heat treated as may be required by drawing to obtain desired mechanical properties must be tensile and/or hardness tested as applicable to assure conformance to the drawing requirements.

(ii) When necessary due to product size, tensile test coupons may be taken from the same material from which the part is made. Test coupons shall be the same thickness as the maximum section of the part being heat treated and shall be subjected to the same heating and cooling cycles performed in the heat treatment of the parts.

h) Non-metallic Products: Test certificates from the raw material producer or source certification shall be examined by the Contractor for conformance to the applicable material application. The certification received from the material producer/supplier may be the sole basis for acceptance when the certificate establishes that the material meets the requirements of the applicable specifications. If the certificate is not complete, additional testing must be performed or data obtained to establish that material meets the requirements of the applicable specifications.

i) Surface Finishes and Treatments/Metallic Coatings:

a. Plating, Surface Finishes and Treatments: Samples shall be selected, examined and tested in accordance with requirements of the applicable finish specification cited within technical documents of the contract with the acceptance/rejection criteria of the specification applying. In lieu of specific testing inspection criteria, the Contractor may furnish the plating contractor's certification with inspection results attached as objective quality evidence of surface finish conformance with specified requirements.

b. When hydrogen embrittlement relief treatment is required, the Contractor shall include on the certification a statement that product was so treated by baking at the temperature and time required.

j) Examination for Preparation for Delivery - Examination of the preparation for delivery shall be performed to determine conformance with contractual requirements.

RQ007: Qualified Manufacturers (QML) Integrated Circuits, Hybrid Microcircuits and Semiconductor Devices – DLA Maritime

(1) This is a QML item. Military specification MIL-M-38510, MIL-PRF-38534, MIL-PRF-38535, or MIL-PRF-19500 apply, as applicable.

(2) QML item(s) shall be in strict conformance to the military specification referenced in the item description of the solicitation/contracting, including applicable revisions and slash sheets.

(3) The contractor shall provide a certificate of conformance and adequate supply chain traceability documentation, Certificate of Conformance/Traceability (CoC/T), IAW the applicable military specification referenced in paragraph one. The CoC/T documentation must also reference the contract number. Failure to provide adequate CoC/T will result in the rejection of the offeror.

(4) The contractor must comply with FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services. Failure to comply with FAR 52.204-25 will result in the rejection of the offer. Additional information on FAR 42.204-25 can be found at https://www.dla.mil/HQ/InformationOperations/Business/EBSSupplierResources.aspx and https://www.acquisition.gov/FAR-Case-2019-009/889_Part_B.

(5) If the contract requires inspection and acceptance at origin, the contractor shall furnish the original and two copies of the CoC/T to the Government Quality Assurance (QAR) representative with the items offered for acceptance. The CoC/T must clearly reference the applicable contract number. Upon acceptance, the QAR shall sign all copies indicating approval of the certification and acceptance of the supplies. The contractor shall email the signed copy to DLA Land and Maritime at Maritime.CDAP.Monitor@dla.mil. The second copy shall be retained by the QAR. The original shall be maintained by the contractor.

(6) If the contract requires inspection and acceptance at destination, the Contractor shall email one copy of the CoC/T to DLA Land and Maritime at Maritime.CDAP.Monitor@dla.mil upon shipment/delivery. The CoC/T must clearly reference the applicable contract number.

(7) If the contract includes covered defense information or controlled technical information (i.e., technical documents marked with Distribution Statements B through F), the contractor must comply with the requirements of DFARS clause 252.204-7012, “Safeguarding Covered Defense Information and Cyber Reporting.” Additional information on DFARs clause 252.204- 7012 can be found at the DoD Procurement Toolbox https://dodprocurementtoolbox.com/.

RQ008: Warranty of Industrial Plant Equipment (IPE) Federal Supply Group (FSG) 34

(1) The contractor warrants that for one year all supplies furnished under this contract will be free from defects in material and workmanship and will conform to all requirements of this contract. Warranty period begins from the date of acceptance.

(2) Any supplies or parts corrected or furnished in replacement by the contractor shall be subject to the conditions to the same extent as supplies initially delivered. This warranty shall be equal in duration to one year and shall run from the date of delivery of the corrected or replaced supplies.

(3) When the machine is inoperable because of a defect, deficiency and/or nonconformance subject to the contractor's warranty and after the contractor has received written notice of the defect, inoperable (i.e., length of time from when contractor receives notification until machine is operable.)

(4) The contractor shall not be obligated to correct or replace supplies if the facilities, tooling, drawings, or other equipment or supplies necessary to accomplish the correction or replacement have been made unavailable to the contractor by action of the Government. If correction or replacement has been directed, the contractor shall promptly notify the contracting officer, in writing, of the non-availability.

(5) The contractor shall also prepare and furnish to the Government data and reports applicable to any correction required (including revision and updating of all affected data called for under this contract) at no increase in the contract price.

(6) When supplies are returned to the contractor, the contractor shall bear the transportation costs from the place of delivery specified in the contract (irrespective of the free on-board point, or the point of acceptance) to the contractor's plant and return.