JLTVCI Program-Current SOW.PDF

STATEMENT OF WORK

TABLE OF CONTENTS

DESCRIPTION OF SECTION SECTION NUMBER PAGE NUMBER

Introduction 1.0 3 Scope 1.1 3 Objectives 1.2 5 Contractor Responsibilities 1.3 5 Definitions 1.4 6 Material and Material Management 2.0 11 Items of Supply 2.1 11 Technical Data Package (TDP) Receipt Instructions 2.1.1 11 Items Covered 2.2 12 Additions, Deletions, or Changes 2.3 12 Addition or Deletion of Items; Changes or Substitution 2.3.1 12 Government Initiated Additions and Deletions 2.3.2 12 Competing Future Purchase Orders 2.3.2.1 13 Competed LTCs (mini LTCs) within JLTVCI 2.3.2.2 16 Deletion 2.3.2.3 16 Contractor InitiatedAdditions andDeletions 2.3.3 16 Automated Delivery Orders 2.4 16 Quality Requirements 2.5 16 Production Acceptance Test 2.5.1 16 Contractor Performed Frist Article Testing (FAT) 2.5.2 17 Additional Higher Level Quality 2.5.3 17 Critical Safety Items 2.5.4 18 National Institute of Standards and Technology 2.5.5 18 Other Safeguarding or Reporting Requirements 2.5.6 19

EDI 2.6 19

Alternate Products for Specific Part Numbered Items 2.7 20 Source Restriction Compliance 2.8 21 Source Restriction Compliance Plan 2.9 21 Quality Requirements 2.10 22 Quality Problems with Parts Supplied by the Contractor 2.11 23 Transportation/Delivery/Packaging 2.12 23 Hazardous Materials 2.13 25 Hazardous Materials Treatment 2.13.1 25 Returns and Discrepant Orders 2.14 26 Surge 2.15 26 Metrics 3.0 26 Performance Metrics 3.1 26 Post Award Conference 4.0 27 Transportation 5.0 27

Information Technology 6.0 27 Information Technology Systems (ITS) 6.1 27 Audit Rights 6.2 27 Reports 7.0 28 Monthly On Time Delivery Report 7.1 28 Implementation 8.0 28 General 9.0 28 Communication 9.1 28 Collaborative Partnering 9.2 29 Termination 9.3 29 Utilization of Small Business Concerns 10.0 29 Small Business Requirements and Goals 10.1 29 Small Business Requirements 10.1.1 29 Small Business Goals 10.1.2 29 Small Business Subcontracting Plan 10.2 30 Liquidated Damages Subcontracting Plan 10.3 30 Open Season Procedures 11.0 30

CONTINUATION SHEET SOLICITATION NUMBER

SPE7LX-21-R-0071

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Statement Of Work

1.0 INTRODUCTION

This Statement Of Work (SOW) defines the effort required to implement the Joint Light Tactical Vehicle Competitive Initiative (JLTVCI) program of the Defense Logistics Agency (DLA) Land and Maritime.

1.1 Scope

The scope of this Joint Light Tactical Vehicle Competitive Initiative (JLTVCI) contract includes any fully competitive and/or limited source(s) DLA managed product, used by the DoD or the Federal Government to repair or replace any item, or system, used on these JLTV vehicles. The Weapon System Designator Codes (WSDCs) within the scope of this contract include, but are not limited to: Army J8A, and the following Marine WSDCs: O0M United States Marine Corps (USMC) General Purpose Truck, O1M USMC Heavy Guns Carrier, O2M USMC Close Combat Weapons Carrier, and O3M USMC Truck Utility. The Federal Supply Classes (FSC) covering these items include, but are not limited to:

2010 Ship and Boat Propulsion Components 2510 Vehicular Cab, Body, and Frame Structural Components 2520 Vehicular Power Transmission Components 2530 Vehicular Brake, Steering, Axle, Wheel, and Track Components 2540 Vehicular Furniture and Accessories 2541 Weapons Systems Specific Vehicular Accessories 2590 Miscellaneous Vehicular Components 2805 Gasoline Reciprocating Engines 2815 Diesel Engines and Components 2910 Engine Fuel System Components, Nonaircraft 2920 Engine Electrical System Components, Nonaircraft 2930 Engine Cooling System Components, Nonaircraft 2940 Engine Air and Oil Filters, Strainers, and Cleaners, Nonaircraft 2990 Miscellaneous Engine Accessories, Nonaircraft 3020 Gears, Pulleys, Sprockets, and Transmission Chain 3030 Belting, Drive Belts, Fan Belts, and Accessories 3040 Miscellaneous Power Transmission Equipment 3110 Bearings, Antifriction, Unmounted 3120 Bearings, Plain, Unmounted 3950 Winches, Hoists, Cranes, and Derricks 3990 Miscellaneous Materials Handling Equipment 4010 Chain and Wire Rope 4130 Refrigeration and Air Conditioning Components 4210 Firefighting Equipment 4320 Power and Hand Pumps 4330 Centrifugals, Separators, and Pressure and Vacuum Filters 4710 Pipe, Tube and Rigid Tubing 4720 Hose and Flexible Tubing 4730 Hose, Pipe, Tube, Lubrication, and Railing Fittings

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4810 Valves, Powered 4820 Valves, Nonpowered 4910 Motor Vehicle Maintenance and Repair Shop Specialized Equipment 5315 Nails, Machine Keys, and Pins 5325 Fastening Devices 5330 Packing and Gasket Materials 5340 Hardware, Commercial 5342 Hardware, Weapon System 5355 Knobs and Pointers 5365 Bushings, Rings, Shims, and Spacers 5430 Storage Tanks 5895 Miscellaneous Communication Equipment 5905 Resistor 5925 Circuit Breakers 5930 Switches 5935 Connectors, Electrical 5963 Electronic Modules 5970 Electrical Insulators and Insulating Materials 5985 Antennas, Waveguides, and Related Equipment 5995 Cable, Cord, and Wire Assemblies: Communication Equipment 5998 Electrical and Electronic Assemblies, Boards, Cards, and Associated Hardware 5999 Miscellaneous Electrical and Electronic Components 6150 Miscellaneous Electric Power and Distribution Equipment 6220 Electric Vehicular Lights and Fixtures 6350 Miscellaneous Alarm, Signal, and Security Detection Systems 6620 Engine Instruments 6625 Electrical and Electronic Properties Measuring and Testing Instruments 6650 Optical Instruments, Test Equipment, Components and Accessories 6680 Liquid and Gas Flow, Liquid Level, and Mechanical Motion Measuring Instruments 6685 Pressure, Temperature, and Humidity Measuring and Controlling Instruments 6695 Combination and Miscellaneous Instruments 7690 Miscellaneous Printed Matter 8145 Specialized Shipping and Storage Containers

There are currently 448 NSNs within this scope that are technically ready to be solicited and are included in the Price Evaluation List (PEL), Attachment 1 to the Solicitation. The ceiling pricing for these 448 items is requested with your response to this solicitation. The offered prices in the PEL shall be listed for each base year and option year. The contractor’s maximum/ceiling price for each NSN shall be quoted in the PEL. After award, in response to a competed purchase order or mini LTC, the price quoted for that NSN shall not exceed the PEL price quoted for that particular contract year. A proposal MUST include pricing for a minimum of 40% (179) of the PEL’s NSNs, to be considered for award. There are currently approximately 6,564 NSNs (448 NSNs currently being solicited on Attachment 1, plus the 6,116 NSNs on Attachment 2, Potential NSNs), that have been determined to fall within the scope of this solicitation. The total number of NSNs needed for JLTV weapon system sustainment may increase or decrease as the sustainment effort matures. This current solicitation will be the only planned opportunity that a contractor will have the opportunity to submit a proposal for NSNs that fall within the scope of this solicitation. All items within the scope of the solicitation are considered on the contract and may be ordered during the period of performance via competed orders. Items are continuously being cleared technically, and having NSN numbers assigned to them, so the list of 6,116 potential NSNs is not the entire list that may be

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added to this procurement but are NSNs that are known at time of solicitation. Mini-LTCs can be competed under the JLTVCI at the discretion of the contracting officer.

1.2 Objectives

The primary objective of this contract is for a contractor to provide support for the JLTV family of vehicles, transitioning support from the Army to DLA. Prime awards will allow DLA to provide one time spot buys, one time urgent spot buys, two year LTCs for high demand and/or high priority NSNs, and five year LTCs for specific NSNs.

The secondary objective of this contract is to award the initial pool of prime awardees, who have undergone non-price and price evaluation using the factors discussed in the source selection evaluation factors (Section M). If required, the Contracting Officer will make a competitive range determination based on these evaluations. Discussions and negotiations will be held with all contractors included in the competitive range. The JLTVCI will evaluate offerors proposals and select a pool of highly rated vendors that may ultimately consist of manufacturing sources, dealers, and distributors that will ensure warfighter support and sustainment for the JLTV family of vehicles. A pool of awardees will be chosen based on the evaluation factors and are considered the “Most Highly Rated” vendors. NSNs will be competed among the Most Highly Rated awardees for either a long-term contract or fixed quantity purchase orders, depending on the need for the item. The solicitation also will provide for incorporating an “open season” to add more vendors to the pool at any time during the contract, if the DLA determines it to be in the best interest of the Government at that time to add more vendors to enhance supply chain support and unit price control. See paragraph, 11.0 below for the open season processes.

These contracts would begin with a three-year base period and have the potential of two (2) one-year option year periods, culminating in a potential of five (5) possible contract years.

1.3 Contractor Responsibilities

The Contractor shall:

1.3.1 Function as a source of supply for the population of NSNs within the scope of the

JLTVCI.

1.3.2 Contractors must provide ceiling prices on forty percent (40%) the initial 448 NSNs on the PEL (179).

1.3.3 Contractors must deliver awarded NSNs within required delivery timeframe.

1.3.4 Contractors must propose on 50% of the competed items/NSNs procured under Sections

2.3.2.1 and 2.3.2.2.

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1.3.5 The Contractor shall institute a quality and inspection program that ensures the spare parts received from its vendors, subcontractors and suppliers are in strict accordance with the technical and quality requirements specified by the Government for the item.

1.3.6 Contractors shall perform all other responsibilities and tasks not listed under Section 1.3 Contactor Responsibilities but described in the entire solicitation.

1.4 Definitions

(1) AMC: Acquisition Method Code

(2) AMSC: Acquisition Method Suffix Code

(3) ANSI: American National Standard Institute

(4) ASQ: Alternate Source Qualification

(5) Business Day: A 24-hour period after the triggering event, applicable time zone, not including weekends and holidays.

(6) CAGE: Commercial and Government Entity

(7) CDRL: Contract Data Requirements List

(8) cFolders: A government website where a contractor may access drawings.

https://pcf1x.bsm.dla.mil/cFolders

(9) Ceiling Pricing: The maximum unit price a contractor can charge the Government for a NSN for a particular contract range and year.

(10) CI: Configuration Items

(11) Contractor: The prime JLTVCI contract holder(s)also referred to as Prime Awardee.

(12) Contract Calendar Year: is (i) a period of 365 consecutive days (366 days in a leap year) commencing on the date of contract, or (ii) a period of 365 consecutive days (366 days in a leap year) commencing on the first day following the last day of the preceding contract calendar year. If any contract period consists of more than one contract calendar year, the Government's estimated quantities for that contract period will be the estimated annual quantity multiplied by the number of years in the period, unless the annual estimates are adjusted pursuant to Consumption Reports delivered by the Contractor. The contract year shall expire at 12:00 midnight, Eastern Standard Time (EST) on the date described herein.

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(13) CONUS: Contiguous United States

(14) Critical Application Item (CAl): An item essential to weapon system performance or operation, or the preservation of life or safety of operating personnel, as determined by the military services.

(15) Critical Safety Item (CSl): All parts whose failure would cause loss of life, permanent disability or major injury, loss of a system, or significant equipment damage.

(16) CUI: Controlled Unclassified Information

(17) Customer: A specific Army/Military activity supported under the JLTVCI contract.

(18) DCMA: Defense Contract Management Agency

(19) DFARS: Defense Federal Acquisition Regulation Supplement

(20) DFAS: Defense Finance and Accounting Service

(21) DIBBS: DLA Internet Bid Board System (https://www.dibbs.bsm.dla.mil)

(22) DLA: Defense Logistics Agency

(23) DLAD: Defense Logistics Acquisition Directive

(24) DoD: Department of Defense

(25) ECP: Engineering Change Proposal

(26) EDI: Electronic Data Interchange

(27) Engineering Support Activity (ESA): The military service organization designated as responsible for engineering support and technical decisions for a given part or component in that service.

(28) Estimated Annual Quantities: At the start of the contract and when new items are added to this contract, the Government's projected needs for each NSN are stated in terms of "estimated annual quantities". The estimated annual quantities are estimates only and represent the Government's good faith estimate of the quantities the Government anticipates will be required for distribution during a contract calendar year at the DLA Land and Maritime customer site(s) designated in this contract. The estimated annual quantities are for evaluation purposes only, this information is provided to assist contractors in developing their proposals, however the Government neither warrants nor guarantees that the Contractor will realize

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any of the estimated annual quantities provided herein during the performance of the contract.

(29) Fair Market Price: A price based on reasonable costs under normal competitive conditions and not on lowest possible cost.

(30) FAR: Federal Acquisition Regulation

(31) FAT: First Article Test

(32) FDT: First Destination Transportation

(33) Federal Supply Class (FSC): Federal materiel classification groupings (see H2 - Groups and Classes (dla.mil)

(34) FMR: Financial Management Regulation

(35) FMS: Foreign Military Sales

(36) F.O.B.: Free On Board; without charge to the purchaser for delivery on board or into a carrier at a specified point or location.

(37) Formal Implementation Plan: The schedule of activities to implement performance at the JLTVCI site.

(38) FPO: Field Post Office

(39) FSG: Federal Supply Group

(40) Get Well Plan: A plan submitted by the Contractor to the Government when a non--conforming part is received that describes how the Contractor plans to replace the part and limit the impact to the production line.

(41) ICG: Item Category Group

(42) ICP: Inventory Control Point

(43) IDIQ: Indefinite-Delivery Indefinite-Quantity

(44) Interchangeability: Includes all specified requirements for form, fit, function, interface, and compatibility of the specified part. For an alternate or substitute part to be interchangeable with the specified part, it must possess the same functional and physical characteristics as to be equivalent in performance and durability of the specified part, and it must be capable of being exchanged one for the other without alteration of the part, or of adjoining parts, and without selection for fit and performance. The alternate or substitute part, Section C

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in all respects, must interface, and be compatible with, any and all parts, assemblies, sub-assemblies, etc., with which the specified part interfaces.

(45) ISO: International Standards Organization

(46) ITS: Information Technical Systems

(47) JLTV: Joint Light Tactical Vehicle

(48) JLTVCI: Joint Light Tactical Vehicle Competitive Initiative

(49) KO: Refers to Contracting Officer and may also be designated or used interchangeably with "CO" within this document.

(50) LTC: Long Term Contract

(51) MAC: Multiple Award Contract

(52) MP: Master Patterns

(53) Material Master (MM): A record that holds vital descriptive information about a particular item (good or service). The MM includes data across several groups within the supply chain, including basic data, technical and quality data, purchasing data, sales data, packaging data, supply management data and accounting data.

(54) Material Safety Data Sheet (MSDS): A document that contains information on the potential health effects of exposure to chemicals, or other potentially dangerous substances, and on safe working procedures users should adhere to when handling chemical products.

(55) National Stock Number (NSN): The 13-digit materiel identifier consisting of a four-digit Federal Supply Class (FSC) and a nine-digit National Item Identification Number (NHN).

(56) NIST: National Institute of Standards and Technology

(57) NOR: Notice of Revision

(58) Obsolete Part: A part that is no longer in current or continuous production, and for which necessary manufacturing tooling is not available for the resumption of manufacture of the part.

(59) OCONUS: Outside the contiguous United States

(60) PEL: Price Evaluation List

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(61) PIEE: Procurement Integrated Enterprise Environment

(62) POC: Point of Contact

(63) Prime Awardee: Vendor which is awarded a JLTVCI contract

(64) Product Item Description (PID): The AID identifies those firms that have received prior source approval from the cognizant Military Service's Engineering Support Activity (ESA). The requiring Military Service defines or specifies the technical requirements of the item being procured and maintains the accuracy of the PID. Please refer to attachment 3.

(65) QAR: Quality Assurance Representative

(66) Qualified Manufactures List (QML): A list of manufacturers of products that have successfully completed the formal qualification process (including all specified periodic tests) that examines, tests, and verifies that a specific manufacturer meets all the applicable specification requirements.

(67) Qualified Products List (QPL): A list of products or families of products that have successfully completed the formal qualification process (including all specified periodic tests) that examines, tests, and verifies that a specific product design meets all the applicable specification requirements. (Found on the QPL Tab of the NSN Data (Attachment 2 to the Solicitation).

(68) Qualified Suppliers List for Distributors (QSLD): A list of suppliers' qualified processes and materials at each facility that have been successfully subjected to a defined set of qualification and periodic tests using processes, worst case designs or materials, to verify the end product's design, performance, quality, and reliability meet all the applicable specification requirements.

(69) Qualified Suppliers List for Manufacturers (QSLM): A list of suppliers' qualified processes and materials at each facility that have been successfully subjected to a defined set of qualification and periodic tests using processes, worst case designs or materials, to verify the end product's design, performance, quality, and reliability meet all the applicable specification requirements.

(70) RFP: Request for Proposal

(71) Root Cause Analysis: A technique used to identify the conditions that initiate the occurrence of an undesired activity or state.

(72) SAT: Simplified Acquisition Threshold

(73) SBPCD: Small Business Participation Commitment Document

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(74) Special Procedures Coding (SPC): The SPC code permits the identification of critical items that require special processing, e.g., Aircraft Launch & Recovery Equipment (ALRE), Individual Repair Parts Ordering Data (IRPOD), Critical Safety Item (CSI), Intercontinental Ballistic Missile (ICBM).

(75) SPRS: Supplier Performance Risk System

(76) Technical Data Package (TDP): A technical description of an item adequate for supporting an acquisition strategy, production, engineering, and logistics support. The description defines the required design configuration and procedures required to ensure adequacy of item performance. It consists of all applicable technical data such as drawings and associated list, specifications, standards, quality assurance requirements, software and package details.

(77) VECP: Value Engineering Change Proposal

(78) WSDC: Weapon System Designator Code

2.0 MATERIAL AND MATERIAL MANAGEMENT

2.1 Items of Supply

The items of supply and requirements will be specified at the ordering level. Items throughout the life of the contract may change from Stock Support to Customer Direct Support, or Customer Direct Support to Stock Support. The prices offered at time of proposal are applicable for both methods of support.

2.1.1 Technical Data Package (TDP) Receipt Instructions

TDPs will be accessible through cFolders. SAFE TDPs access: Email the completed and signed NDA, along with a copy of your company's CAGE verification in the System for Award Management (SAM) to DLA.Land.and.Maritime.Non-Disclosures@dla.mil cFolders: Companies must have access to cFolders to obtain the TDPs. Companies may have to submit an additional NDA(s) within cFolders in order to access all files. Additionally, to view all TDPs companies are required to be in the Export Control/ Joint Certification Program (JCP) and possess Enhanced Validation (also known as E-JCP). E-JCP is an additional approval by the DLA Controlling Authority that is required after JCP certification.

cFolders POC: Mailbox: DSCC ProdDataCustSvc (DSCC) (dscc.proddatacustsvc@dla.mil)

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Safeguarding Government Owned Technical Data Packages - The contractor shall have a plan within sixty (60) days after award of the base JLTVCI contract for monitoring supplier/subcontractor’s compliance with safeguarding the Government Owned Technical Data Packages (TDPs). This plan shall be in place for the entire duration of the contract. The Government may, at any time during the ordering period and performance of any orders, request the Contractor to submit its plan and provide evidence that it is following the procedures outlined in its plan. The contractor’s plan, at a minimum, must meet the requirements of DFARS 252.204-7012.

2.2 Items Covered

Items covered by this PWS are generally cataloged under, but are not limited to, the following Federal Supply Classes (FSCs): 2010; 2510; 2520; 2530; 2540; 2541; 2590; 2805; 2815; 2910;

2920; 2930;2940;2990;3020;3030;3040;3110;3120; 3950; 3990; 4010; 4130;4210;4320;

4330; 4710;4720;4730;4810; 4820; 4910; 5315; 5325;5330; 5340; 5342;

5355;5365;5430;5895;5905;5925;5930;5935;5963; 5970;5985;5995;5998;5999;6150;

6220; 6350;6620;6625; 6650; 6680; 6685; 6695; 7690; and 8145. FSC descriptions may be found at H2 - Groups and Classes (dla.mil)

2.3 Additions, Deletions, or Changes

Items within the scope of this initiative, which is defined in section 1.0, can be added, deleted or changed on this project.

2.3.1 Addition or Deletion of Items; Changes or Substitution

From time to time, items may be added to or deleted from this contract(s), as determined by DLA Land and Maritime. Changes in, or substitution for, any item(s) specified to support the weapon system may be made only in accordance with the provisions and limitations set forth in this contract. The Contractor shall furnish items added to this contract in strict accordance with the technical requirements specified in the PID as designated by the National Stock Numbers (NSNs) for the added items. The Contractor shall not make any changes to, or substitutions for, any added item, except as may be authorized or approved by the Military Service having configuration management and/or technical responsibility for the added item, (collectively referred to as the "Engineering Support Activity" or "ESA"). (However, should a replacement NSN be issued by Defense Logistics Information Service (DLIS) for an item on the contract schedule, the Contractor is authorized to obtain the replacement NSN prior to the update of the contract schedule, if the item is needed.) The ESA will review proposed changes or substitutions to determine whether the proposed alternate or substitute part complies with material and design requirements of the specified item, as well as the item's requirements for form, fit, function, interchangeability and interface. The Contractor shall, upon request, provide a complete Source Approval Request (SAR). The requirements to submit a Source Approval Request are listed in Attachment 4.

2.3.2 Government-Initiated Additions and Deletions

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During contract performance, the Contracting Officer may add or delete items to or from the contract, as demands warrant. When NSNs are removed, the Contractor is relieved of all JLTVCI responsibilities listed in this SOW until such time as the contracting officer determines the part is needed again to support the weapon system as it relates to the subject NSN(s).

Each NSN will be evaluated on an NSN-by-NSN basis. The unit price for the NSN must be determined fair and reasonable to be awarded. There are two ways pricing will be competed for this contract: Competing Future Purchase Orders (Section 2.3.2.1) and Competed Mini- Long-Term Contract (Mini-LTC) (Section 2.3.2.2).

The chart below outlines the four methods of procurement the Government will be utilizing as part of the JLTVCI. These methods will be outlined in the subsections below.

2.3.2.1 Competing Future Purchase Orders

A competed purchase order is a purchase request for a fixed quantity of an item requiring delivery within the time specified on the purchase order. All future purchase orders will be competed between the prime awardees during the period of performance. Awarded purchase orders may be split between two competing prime awardees. To be eligible to compete on these future purchase orders, the prime awardee must quote on 50% of the future purchase orders, within the contract year. An RFP issuance process will be initiated for the competition and determining the awardee on future requirements. The JLTVCI will have multiple vendors competing on price and/or delivery to fulfill each order. The evaluation criteria and the weight of each criteria will be stated on each RFQ. Future orders will include the Government’s order requirements up to two (2) years for multiple orders and may coincide with the quarterly forecast provided to all prime awardees. A Purchase Request will be used to provide DLA Land & Maritime with a requirement for execution. The Purchase Request will be loaded into the E- Procurement system for processing by the DLA Land & Maritime JLTVCI contracting team.

The Material Planner, CAS or WSSM will receive e-mail confirmation of their order or a request for additional information to initiate the process. Additionally, e-mail notification will be made to the Material Planner, CAS or WSSM for purchase requests falling outside of the

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scope of the JLTVCI. The DLA Land and Maritime contracting team will review the requirement and prepare the fair opportunity notice/ Request for Proposal. The E-Procurement system will be used to solicit the prime awardees for a firm-fixed price purchase order.

Once the Government determines that there is a requirement, the following information may be included in the RFP:

a. A notice of the intent to make a purchase.

b. A clear description of the supplies/item to be delivered including quantity, or services to be performed per order. The quantity for items purchased per order may be increased by a percentage (%) to allow for quantity downward adjustments. Any adjustments will be explained in the future RFP.

c. An explanation of the evaluation system that will be used for the RFP will be determined at issuance, including but not limited to price only, full trade-off, or Lowest Price Technically Acceptable (LPTA) procedures.

d. The anticipated order window.

Once a purchase order awardee is selected, the Government may not issue orders immediately, and may delay the order until accounting information is received. The prime awardee(s) will be notified soon after the selection if it will receive a future order. Once the prime awardee(s) is selected for a future order, it may not be notified again before the order is placed. If an order is cancelled, the selected prime awardee(s) will be immediately notified.

For urgent orders of current and future items within the scope of the JLTVCI, the Contracting Officer may issue RFPs with a less than twenty-four (24) hour response period for quotes. The prime awardee is required to provide a response by the end of the response period to be considered for award.

Rapid Ordering Catalog At the contracting officer’s discretion, a Rapid Ordering Catalog of high demand, and/or high priority items that require a rapid response may be created. The Government may add, delete or update items on the Rapid Ordering Catalog during the period of performance. The Rapid Ordering Catalog will include prices and delivery information from competing prime awardees.

To be added, the Contracting Officer will conduct the following steps:

a. DLA L&M will conduct a review of all customer requests to identify new/replacement items to be added to the JLTVCI and the Contracting Officer will make a scope determination for each item requested.

b. Once an item is determined within scope, a request for information (RFI) and/or an RFP will be sent to all JLTVCI prime awardees. The Contractor will provide the information requested in the RFI/RFP (as applicable), which can include, but not limited to, price (including range prices), availability, technical data completeness, and delivery information.

c. DLA L&M will review the information submitted by each prime awardee, and either evaluate in accordance with Paragraph 2.3.2.1, or discuss with the prime awardees the results (if RFI/market research) to develop an RFP. At this point, the RFI process will cease, and the

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Government may elect to develop and issue an RFP, which will be released to all prime awardees as indicated in paragraph two under Rapid Ordering Catalog. The RFP evaluation will consist of determining if the offered prices are fair and reasonable. If price(s) offered by the JLTVCI prime contractor is fair and reasonable, then the items will be added to its Rapid Ordering Catalog and will serve as the ceiling price for the applicable period (base period and/or each respective option year period). Prices within the Rapid Ordering Catalog may be utilized for expedited ordering by DLA Land and Maritime or any other delegated ordering office.

d. The prime awardee will be notified once an item has been added to its contract’s rapid ordering catalog. The prime awardees will also be notified if an item is selected for automated ordering (see below).

e. The prime awardee’s pricing added to the Rapid Ordering Catalog will serve as the ceiling price and cannot be exceeded on future requirements during the applicable period (base period and/or each respective option year period).

Once items are on the Rapid Ordering Catalog, the Contracting Officer may issue RFPs with a twenty-four (24) hour response period. The prime awardee is required to provide a response by the end of the response period to be considered for award. However, at the Contracting Officer’s discretion, the prime awardee may be required to provide quotes within 24 hours for urgent or high priority requirements that are not identified on the Rapid Ordering Catalog.

For requirements under the simplified acquisition threshold, the Contracting Officer may elect to not contact each prime awardee and may utilize the information provided in the Rapid Ordering Catalog or Rapid Ordering Catalog Supplement to provide a fair opportunity as permitted by FAR 16.505(b)(1)(ii). Orders under the Micro-Purchase threshold (currently $10,000.00) may be competed among all awardees. Orders under the Micro-Purchase threshold (currently $10,000.00) may also be auto-awarded based on pricing provided in advance, historical pricing obtained from previously competed orders, or based on the pricing submitted on the Rapid Ordering Catalog.

Rapid Ordering Catalog Supplement - Automated Ordering For select items that are high demand, and/or high priority, the Contracting Officer may issue a RFP to add item(s) to the Rapid Ordering Catalog Supplement, which establishes catalog prices and order details so that the Contracting Officer can easily compare the prices and order details to make Best Value decision. The Rapid Ordering Catalog Supplement will be for a shorter period and up to two (2) years. The prime awardee will be notified when submitting pricing for the Rapid Ordering Catalog, if items in that submission will be added to the Rapid Ordering Catalog Supplement. The Contracting Officer will follow the same process as above, but may request and include additional information to make a Best Value decision. Examples of information that may be requested in the RFP for items on the Rapid Ordering Catalog Supplement include: range prices for economic quantity breaks, standard and expedited delivery information, and any other information deemed important by the Contracting Officer to determine the Best Value. The prime awardees will be notified of the criteria used to make a decision before placing an order for that item. The Rapid Ordering Catalog Supplement may, but does not need to, include ceiling prices.

The Rapid Ordering Catalog Supplement is intended to be used to automatically award orders

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that are under the simplified acquisition threshold. As allowed by FAR 16.505(b)(1)(ii), the Contracting Officer will use information in the Rapid Ordering Catalog Supplement, and provide a fair opportunity to each prime awardee’s Rapid Ordering Catalog Supplement offer per item/order before placing in the system to be automatically ordered. The Government does not intend to issues additional RFP(s) for items on the Rapid Ordering Catalog Supplement during the validity period, prior to issuing an order, unless the order exceeds the simplified acquisition threshold.

2.3.2.2 Competed LTCs (mini-LTCs) within JLTVCI

Within the JLTVCI, at the contracting officer’s discretion, LTC pricing may be competed for a fixed-time period for a minimum of two years or the remainder of the JLTVCI basic contract, whichever is longer for any NSN. The mini-LTC firm-fixed pricing may be requested for any NSN within the scope of the JLTVCI for current and future items. To be eligible to compete on these future mini-LTCs, the prime awardee must quote on 50% of the items on future mini- LTCs, within the contract year. Procedures will follow Paragraph 2.3.2.1.

2.3.2.3 Deletion

During contract performance, the Contracting Officer may in writing notify prime awardees of the intention to delete NSNs. The Contracting Officer will, if possible, provide the Contractor up to one-month advance written notice of NSNs removed from the contract.

2.3.3 Contractor-Initiated Additions and Deletions

During any period of this contract, the Contractor may propose items to be added to or deleted from the contract. The Contactor shall coordinate with the appropriate Points of Contact (POCs) at DLA Land and Maritime and will follow the procedures in 2.3.2.

2.4 Automated Delivery Orders

Automated purchase orders will be issued per NSN for unit prices determined fair and reasonable for NSNs within the scope of the JLTVCI. The BCA would process these delivery orders as applicable. Orders will be issued by individual parts, one delivery order per location. The maximum value of any Automated delivery order will be $3,000,000.00, as a financial and stock posture safety measure.

2.5 Quality Requirements

2.5.1 Production Acceptance Test

When required by the order, the contractor shall perform production acceptance test in accordance with the applicable technical documents and the test requirements specified in the delivery order to ensure all of the production units are in compliance with the technical requirements set forth in the

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applicable technical documents. The Government has the right to perform an inspection at any time during normal business hours with a contractor quality representative present. Equipment and facilities required for inspection and testing shall be the contractor’s responsibility. The contractor shall obtain written approval from the Government for utilization of testing facilities other than the primary production testing facility prior to the commencement of any acceptance tests, and shall notify the Government, in writing, of the scheduled test(s), in accordance with FAR 52.246-2, to allow Government representatives to witness and verify inspection and test.

2.5.2 Contractor Performed First Article Testing (FAT)

When required by the order, the contractor shall perform FAT in accordance with FAR 52.209-3.

As applicable, specific FAT requirements will be detailed in the order, or in the drawing contained in cfolders. At a minimum, the contractor shall:

a. Select the test unit(s) used for FAT from the first production lot. Test unit(s) shall be selected by the Government representative such as the Government Quality Assurance Representative (QAR) from Defense Contract Management Agency (DCMA).

b. Develop the test procedures and plans necessary to demonstrate that these units conform to the requirements established by the applicable specification(s) and other technical data provided in this contract. Test plan shall be a deliverable and implemented by the DD Form 1423. The Government may elect to add additional specifications as needed.

c. Notify the Government and test the First Article units.

d. Provide a First Article Test Report to the Government which documents the FAT results. A FAT Report shall be prepared and submitted in accordance with FAR 52.209-3 and may be a deliverable.

e. Ensure all equipment used to take performance readings for acceptance tests are kept within the performance parameters delineated by the manufacturer of that equipment. All equipment manufactured by the contractor shall be listed and the parameters established and maintained for this equipment.

f. A FAT waiver can be requested by the contractor and would be evaluated by the product specialist of record.

2.5.3 Additional Higher-Level Quality

The contractor shall comply with the higher-level quality standard ANSI/ISO/ASQ(E) Q9001 American National Standard, Quality management systems. The government shall have access to the contractor's quality manual at the contractor's facility at any time. The Government has the right to audit and/or examine the contractor’s quality management system, inspection system and quality management system documentation including documented statements of a quality policy, documented quality objectives, quality manual, documented procedures and records required by the quality management system standard, and documents including records

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determined by the contractor to be necessary to ensure the effective planning, operation and control of its processes. The documentation can be in any form or type of medium and software. Government has the right to audit, examine and test hardware used for quality management, test or inspection. The Government's audit and/or examination shall be on the premises of the contractor or supplier, to the extent practicable, at all places and times. The Government’s audits and/or examination of the contractor’s quality management system, inspection system and quality management system documentation will be conducted in a manner that will not unduly delay the contract work. The Government's audit and/or examination, whether exercised or not, does not relieve the contractor of the obligations under the contract.

If the Government performs audits and/or examinations of the contractor’s quality management system, inspection system, quality management system documentation and test hardware used for quality management, test or inspection on the premises of the contractor or a subcontractor, the contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

The Government’s right to audit and/or examine the contractor’s quality management system, inspection system and quality management system documentation including documented statements of a quality policy, documented quality objectives, quality manual, documented procedures and records required by the quality management system standard, documents including records determined by the contractor to be necessary to ensure the effective planning, operation and control of its processes will be limited to the contractor’s facility, and also to suppliers facilities that provide products and/or services valued over twenty (20%) of the delivery order total cost.

2.5.4 Critical Safety Items

The Contractor shall obtain pre-award approval from the Contracting Officer for each CSI acquisition, which shall include the exact item cited in the PID, exclusively from a source cited in the PID.

2.5.5 National Institute of Standards and Technology

Upon request, the contractor shall provide to the Contracting Officer a copy of the contractor's most current plan of action to meet the security requirements defined in National Institute of Standards and Technology (NIST) SP 800-171. DFARS provision 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements: This new provision requires offerors who are subject to implementation of DFARS 252.204-7012 and the NIST SP 800-171 standards to have a current (not older than three years) NIST SP 800-171 DoD Assessment on record in order to be considered for awards. The assessment will either be basic (self), medium or high and will be entered into SPRS by the contractor. DFARS clause 252.204-7020, NIST SP 800-171 DoD Assessment Requirements:

The new DFARS clause 252.204-7020 requires a contractor to provide the government with access to its facilities, systems, and personnel when it is necessary for DoD to conduct or renew a higher-

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level (medium or high) assessment. DFARS clause 252.204-7021, Cybersecurity Maturity Model Certification (CMMC) Requirements: This DFARS clause requires a contractor to maintain the requisite CMMC level for the duration of the contract; ensure that its subcontractors also have the appropriate CMMC level prior to awarding a subcontract or other contractual instruments; and include the requirements of the clause in all subcontracts or other contractual instruments.

2.5.6 Other Safeguarding or Reporting Requirements

The cybersecurity requirements identified in this solicitation do not abrogate or otherwise modify the contractor's responsibility for compliance with any other safeguards or cybersecurity-related requirements contained in this contract or required by other applicable U.S. Government statutes or regulations.

2.6 EDI

Order placement will be by Electronic Data Interchange (EDI) transmissions in accordance with ANSI X12 Standards through a registered Value-Added Network (VAN). Issuance of an EDI transmission or email notification from the Contracting Officer constitutes a binding order.

Manual Delivery Orders will be issued for items requiring first article testing, Government-furnished tooling, or for other special or unique requirements. The Contractor is required to commence performance upon receipt of a binding order.

In general, the process will work as follows:

The Government customer will submit requisitions, requisition follow-ups and requisition cancellations to DLA Land and Maritime. The customer requirements will then be forwarded to the Contractor via a Delivery Order issued from the Enterprise Business System (EBS) that will be formatting (translating) the Government requisitions into the appropriate EDI transaction set. The Contractor shall provide real time shipping status corresponding to the customer's requisition using an appropriate transaction set.

The following EDI transactions sets will be used:

• EDI 850 (Purchase/delivery order)

• EDI 856 (Shipment notice manifest)

• EDI 997 (Functional acknowledgement)

The priority code and Required Delivery Date (RDD) will be identified on each individual delivery order. The Contractor has successfully filled a customer direct delivery of a CONUS demand when, after receipt of a delivery order, the Contractor has delivered the items to the designated customer location within the Government requirement delivery set forth at the order

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level. The Contractor has successfully filled a customer direct delivery of an OCONUS/FMS demand when, after receipt of a delivery order, the Contractor has delivered the items to the designated Containerization Consolidation Point(CCP), for those items not part of the FDT program. Delivery locations will be included on each delivery or purchase order. All shipments by contractors will be to CONUS, Hawaii, Alaska, or Canada. Partial deliveries shall not constitute compliance with the delivery requirement.

2.7 Alternate Products for Specific Part Numbered Items

The Contractor shall provide material from sources of supply in accordance with the Government technical requirements for the respective National Stock Number (NSN) or as prescribed in the Source Data Tab of the PEL (attachment 2) or PID, packaging, and markings (Attachment 3).

Except as provided herein, the Contractor shall provide the exact product when the item or product is identified in the PID by the Commercial And Government Entity (CAGE) Code, Name, and Part Number of a Specified Manufacturer or other entity, or by the CAGE Code, Name, and Part Number of Specified Manufacturer or other entity, as modified by additional requirements in the PID. Within seven (7) days of the Contracting Officer's written request, the Contractor shall provide evidence that items furnished under the contract are Exact Products.

Such evidence must be sufficient to provide traceability of the product delivered/or to be delivered under the contract to the exact product source.

2.7.1 The Contractor may make recommendations for Alternate Products for a specific NSN;

in accordance with the following provisions however the alternate product will not be considered for evaluation for the basic award or the immediate requirement. However, the alternate offers will be evaluated following the Alternate Offer process located in Attachment 4 to the Solicitation. If the alternate is approved, at that time it will be determined if a re-solicitation of that NSN needs to take place amongst the pool of awardees. The Contractor shall submit a complete Source Approval Request (SAR) to the Contracting Officer. Please note, due to the current COVID-19 Pandemic we are no longer able to receive and review hard printed Alternate Offer technical data packages or Unsolicited Offer (SAR) packages. Request electronic packages by a) email attachment up to 10 megabytes single unzipped attachment (.pdf format), b) compact disk unencrypted, or c) in cases of extremely large packages arrangements may be requested by contacting the Alternate Offer Monitor at DSCCAO- SAR@DLA.MIL mailbox. A complete SAR consists of eligible copies of all drawings, specifications, standards, or other data necessary to describe clearly the characteristics and features of the Alternate Product proposed or recommended. The SARs submitted shall be in accordance with the requirements of the Source Approval Handbook(s) published by the applicable Military Service's ESA. Contact the Alternate Offer Monitor at DSCCAO- SAR@DLA.MIL for a copy of the handbook.

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2.7.2 If the Alternate Product proposed or recommended by the Contractor was previously furnished to the Government or was otherwise previously evaluated and approved but has not been entered into the PID, the Contractor shall provide the contract and/or solicitation number under which the product was furnished or approved. If the product was furnished or was evaluated and approved by an Activity other than DLA Land and Maritime, the Contractor shall furnish the name of the Activity and shall provide all pertinent documentation relating to the submission and approval.

2.7.3 Any proposed Alternate Product which represents a "reverse engineered" Exact Product may be considered for evaluation, provided the Contractor furnishes a complete TDP related to both the Exact Product and the Alternate Product resulting from the reverse engineering effort.

The Contractor shall provide documentation reflecting samples which manifest the markings of the manufacturer or other entity whose Exact Product is identified in the PID, as well as documentation as to the number of samples that were examined, the process/logic used in the reverse engineering process, and all raw data, including, but not limited to, measurements, lab reports, and test results, used in the preparation of the TDP for the reverse engineered item. The Contractor shall also provide evidence that there shall be no degradation of fit, form, function, and/or interchangeability/interface, and that life cycle and reliability analyses have been performed with positive results.

2.7.4 Regardless of the method by which the Contractor supports the recommended Alternate Product, the Contracting Officer will consider only those recommended products that will result in sufficient cost savings. Generally, Alternate Products will not be considered if the cost of evaluation will exceed the potential for savings. Included in the assessment will be the cost to evaluate at DLA Land and Maritime and the cost to evaluate at the ESA.

2.7.5 The Contractor will be notified as soon as practicable after receipt by DLA Land and Maritime of a complete SAR if the Alternate Product is acceptable. Unless and until approval of an Alternate Product is conveyed to the Contractor in writing, the Contractor shall furnish only "EXACT PRODUCTS" under the contract.

2.8 Source Restriction Compliance

The…