JH23-026R IFB_Canned Fruit Rebid Specifications.pdf

Granite School District 1 | P a g e Canned Fruit Rebid, JH23-026R IFB

GSD Purchasing Department on behalf of

GSD Bates Central Kitchen/Child Nutrition Department

2500 South State Street

Salt Lake City, UT 84115

INVITATION FOR BID

NO. JH23-026R IFB

Canned Fruit Rebid

Granite School District 2 | P a g e

Dear Vendor, Granite School District is located in Salt Lake City, Utah. The District has 58 elementary schools, 15 junior high schools, 9 accredited high schools and 6 special program schools. Granite School District serves approximately 65,000 meals each day. The quantities to be purchased may vary depending upon external and internal changes, including but not limited to student participation and opportunity purchases.

Granite School District’s Department of Purchasing is the issuing office for this proposal and all subsequent addenda relating to it. Bidders shall not contact or offer gifts or gratuities to owners, users, or committee members to influence the selection process. This prohibition applies before the IFB documents are issued as the contract is developed and extends through the award of the contract. Failure to comply with this requirement may result in disqualification.

Companies interested in bidding may request appropriate documents posted online to view or download at https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah or by email from Jess Haws at jdhaws@graniteschools.org. The GSD is not responsible for bids sent via U.S. Mail, common carrier, or any other delivery service. Hard copies of sealed bids must be delivered before due date and time to: GSD Purchasing, 2500 S. State Street, SLC, UT 84115. Follow the instructions after “Vendor Registration” to be able to download the IFB results. It is the Vendors responsibility to ensure that any hard copy bid is delivered to the location listed.

All questions or comments must be submitted through the Utah Public Procurement Place, hereafter referred to as U3P. Answers will be given via the U3P website. GSD shall not be obligated to answer any questions received after the above specified deadline or any questions submitted in a manner other than as instructed above. Any changes in quantity, specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum. Addendums will be posted on U3P. It is the responsibility of the bidder to obtain addendums. Bid submittal constitutes implied acknowledgment of all addendums.

When submitting a bid electronically through U3P allow enough time to complete the online forms and to upload documents. The solicitation will end precisely at the closing time listed. If you are in the middle of uploading your bid at the closing time, U3P will stop the process and your bid will not be received.

Please take special notice of all the terms and conditions in the bid documents in order to be successful bidder.

A bidder check list has been included to assist you.

Thank you for taking the time to submit a bid on our business. We hope you are successful and that we will enjoy a mutually profitable relationship with your company.

Sincerely, Jess Haws Buyer, Granite School District https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah mailto:jdhaws@graniteschools.org

Granite School District 3 | P a g e

NOTICE OF INTENT

Products and/or services considered for award shall equal or exceed a minimum quality level of industry standards as defined within this IFB and shall comply with all applicable federal, state, and local technical, environmental, and performance standards and specifications.

DEFINITIONS: In this IFB and in the contract, the following terms are defined as follows:

A. “U3P” means the Utah Public Procurement Place.

B. “Best Value” means the method by which a contract, if any, is awarded, in accordance with applicable law as, rules, and regulations. Best Value includes multiple parameters, including experience, references, quality of Vendor’s product(s) and/or services and price.

C. “Contract” means an agreement entered between the District and a Vendor as a result of this IFB. The contract consists of the Invitation for Bid, including all Addenda, Vendor’s bid that is satisfactory to the district, and the District’s contract form(s), which may include, but are not limited to, a written contract, an agreement letter, or a purchase order.

D. “GSD and/or the District” refers to the Granite School District.

E. “IFB” refers to this Invitation for Bid.

F. “Proposer” refers to the person/firm that submits the bid to this IFB.

G. “Project” means the Scope of Work for furnishing goods and services as outlined in this IFB.

H. “Proposal” refers to the documents submitted by a proposer that addresses the scope and requirements of this IFB.

I. “Responsible Vendor” means a Vendor with adequate financial resources (or the ability to obtain such resources), who can comply with the delivery requirements, and who is a qualified and established firm regularly engaged in the type of business that provides the goods herein.

J. “Responsive Proposal” refers only to those bids that comply with all material and administrative aspects of this IFB. Bids submitted that are complete, meet the minimum qualifications, have a history of prior satisfactory performance.

K. “Vendor” refers to the person(s) entity(ies) to whom a contract is awarded pursuant to this IFB.

L. Singular terms shall include the plural and vice versa. A gender reference includes both genders.

NOTICE: Wherever the term bid, bidder, bidding, or quote appears in this solicitation or reference is made to a bid, bidder, bidding, or quote, it shall be interpreted to mean offeror, as defined in 63G-6a-103(30), RFP, or Request for Proposals, as defined in 63G-6a-103(38) and the procurement shall be conducted subject to the provisions of 63G-6a-701-711.

Granite School District 4 | P a g e

PURPOSE

The purpose of this Invitation for Bid is to obtain firm pricing from qualified vendors for Canned Fruit that contain 51% or higher domestic content and produced in the US. This IFB is designed to provide interested offerors with enough basic information to submit bids meeting minimum requirements but is not intended to limit a bids content or exclude any relevant or essential data.

Granite School District will not be liable for any cost’s Vendors may incur in the preparation of this bid.

ELIGIBILITY REQUIREMENTS

In order to be eligible to respond to this IFB, an interested supplier must meet all the following minimum qualifications:

A. Licensed – must be properly licensed to conduct business in the State of Utah.

B. The interested supplier must comply with Federal codes:

a. Contract provisions as required in Appendix II to 2 CRF 200

b. 2 CFR parts 200.317-326 General Procurement Requirements

c. Federal Code 7 CFR, Part 220.16(d) Buy American Agriculture Provisions

d. Federal code 7 CFR 215.14a, 225.17, 226.22 and 250.4(d)

e. Federal code 7 CFR 210.16-21 additional responsibilities and Buy American provisions

f. Executive Order 11738: http://www.epa.gov/isdc/eo11738.htm (all USDA procurements)

g. Environmental protection Agency (EPA) regulations at Title 40, Code of Federal Regulations, Part 15, et seq. (http://www.ecfr.gov/cgi-bin/text-idx?SID=9ED90ED6FC9C89C5C8465C79A&tpl=/ecfrbrose/Title40/40tab 02.tpl).

Environmental violations shall be reported to the USDA and the U.S. EPA Assistant Administrator for Enforcement, and the VENDOR agrees not to use a facility listed on the EPA’s List of Violating Facilities.

h. Contract provisions as required in 7 CFR 210.21(f) for all cost reimbursable contracts.

i. Contract provisions as required in 7 CFR 250.30 for all USDA Commodity Processing contracts.

j. Contract provisions as required in 7 CFR 250.31 – state value pass through method.

k. Contract provision as required in 7 CFR 250.17- Buy American to maximum extent possible.

l. Equal Employment Opportunity 41 CFR part 60.

m. Contract Work Hours and Safety Standards Act 40 U.S.C. 3701-3708.

n. Clean Air Act 42 U.S.C. 7401-7671q and Federal Water Pollution Control Act 33 U.S.C. 1251-1387.

o. Executive order requirement to follow the State Energy Policy and Conservation Act PL 94-165.

p. Rights to Inventions made under a contract or agreement – (if applicable)

C. All food products provided must be Zero Trans-fat in the product and all ingredients.

D. Food Recall Plan that includes a primary & secondary contact, 7 CFR 250.14(a), Attachment I E. Contract changes (including adding or discontinuing items) must not exceed 10% of the total contract value.

F. All shipments shall be accompanied by a packing slip.

G. Invoice(s) must include the purchase order number.

The interested Vendor must comply, always during the bidding and contracting period, with all applicable federal, state, county, and city antidiscrimination laws, ordinances, rules, and regulations. Any violations of this provision shall be considered a violation of a material provision of the audit contract and shall be grounds for cancellation, termination, or suspension.

Granite School District Invitation for Bid

Instructions & Specifications http://www.epa.gov/isdc/eo11738.htm http://www.ecfr.gov/cgi-bin/text-idx?SID=9ED90ED6FC9C89C5C8465C79A&tpl=/ecfrbrose/Title40/40tab http://www.ecfr.gov/cgi-bin/text-idx?SID=9ED90ED6FC9C89C5C8465C79A&tpl=/ecfrbrose/Title40/40tab

Granite School District 5 | P a g e

SCOPE OF WORK

Deliveries will be required throughout the school year on an as needed basis. Please specify in your bid response any minimum delivery requirements that may exist on the items being bid.

BID OPENING

Any bid received after the scheduled closing time will not be accepted. Before bidding, please read all specifications, attached documents, terms, and conditions and sample contract to thoroughly understand the project. You are encouraged to follow the bidder checklist to assist with ensuring a complete bid package.

ESTIMATED USAGE

The District reserves the right to not necessarily purchase all items and/or quantities listed in the proposal documents. This is not a guarantee, just an estimate. This is an indefinite quantity bid, however the quantities listed are a good faith estimate. Estimated quantities are for the purposes of forecasting and not to be considered a promise to purchase. The quantities to be purchased may vary depending upon external and internal changes, including but not limited to student participation and opportunity purchases.

Granite is projecting that the total spend for this contract will be $109,409.13

BIDDER COMMUNICATION RESPONSIBILITIES

Bidders will be responsible for communicating to the purchasing agent through U3P site any issues, questions, additions, or omissions concerning the solicitation during the question-and-answer period. Where requirements appear to prohibit or restrict your firm’s participation, an explanation of the issue with suggested alternative language should be submitted by the deadline for questions. If changes result, an addendum will be submitted by the purchasing agent and posted in U3P.

During the time this IFB is open, vendors are prohibited from communications regarding this IFB with any GSD employees or other associated individuals EXCEPT the GSD procurement officer overseeing this IFB. Bidders shall not contact or offer gifts or gratuities to owners, users, or selected committee members in an effort to influence the selection process. Failure to comply with this requirement may result in disqualification.

QUESTIONS AND ANSWERS

Please submit all questions through U3P. Questions and answers will be posted on the U3P website. Failure to comply with this requirement may result in disqualification. If any potential vendor is in doubt as to the true meaning of specifications or purchase conditions, submit them through U3P and interpretation will be provided in writing to all potential vendors by deadline for questions and answers stated in bid.

ADDENDUMS

Any changes in quantity, specifications, schedules, opening date, corrections, clarifications will be in the form of an addendum. Addendums will be posted on U3P. it is the responsibility of the bidder to obtain addendums.

Bid submittal constitutes implied acknowledgment of all addendums. All addenda issued during the time of bidding shall be incorporated into the bid. Vendors are encouraged to periodically check U3P for posted questions, answers, and addenda.

PRICING

Pricing shall include all delivery charges (FOB Destination). No fuel surcharges.

Pricing is to be valid for one (1) year. Following the period of one (1) year, any request for price adjustment must be for an equal guarantee period and must be made at least thirty (30) days prior to the effective date. Requests for price increase will be considered only for extreme changes in market conditions and must include enough documentation supporting the request and approved by the District Purchasing Department. A record will be

Granite School District 6 | P a g e made in the contract file as to the reason for the increase. Any adjustment or amendment to the contract will not be effective unless approved by GSD Purchasing. Any adjustment to the contract must be for an equal guarantee period. Price may not exceed 10% of the prevailing Consumer Price Index (CPI) over a one (1) year period. A record will be made in the contract file as to the reason for the increase. Equal products may be offered that meet the same specifications as those listed. Bid a per case delivered cost for all items listed. Granite School District will be given the immediate benefit of any decrease in the market, or allowable discount.

SUBSTITUTIONS/ADDITIONAL ITEMS

Both parties agree that the aggregate value of added purchases during each year of the contract, if renewable, shall not exceed 10% of the estimated total value of the contract. Such additions may be included in the awarded contract list during the contract renewal through a contract amendment and the total contract value adjusted accordingly. GSD shall contact the successful vendor for pricing on additional items to be added to the proposal award at any time during the IFB period. New/other products may be added to the awarded contract at any time, as deemed necessary by the District.

DELIVERY REQUIREMENTS

Deliveries will be required throughout the school year on an as needed basis. Please specify in your response any minimum delivery requirements that may exist on the items being bid as well as any lead times. If no minimum quantity is indicated, the District will assume there is none and order accordingly at the bid price.

The products will be delivered to (after receipt of a District Purchase Order):

GSD Bates Central Kitchen/Child Nutrition Warehouse 4161 West 2200 South

WVC, UT 84120

Deliveries are to be pre-scheduled, contact Nutrition Services @ 385-646-9277 for appointments. Deliveries not delivered by appointment will be subject to rejection. All shipments shall be accompanied by a delivery receipt.

Purchase order number shall appear on all delivery receipts and invoices. All cost for delivery, drayage, insurance, freight, or the packing of the said articles is to be borne by the bidder.

After receiving written notification of award, each successful bidder shall keep sufficient stocks of product and service material to insure prompt delivery and service schedules. Vendors, which have been awarded, will receive GSD Purchase Orders by email from the Purchasing Department.

WRITTEN CONTRACT

The selected Vendor must enter a written contract with GSD. The Contract included in this solicitation shall be completed with the respective successful vendor(s), following the award of the Bid.

CONTRACT PERIOD

The contract will go through the dates 07/01/2023 – 06/30/2024 and The contract resulting from this IFB will be for a period of one (1) year and will commence on date of award. The contract may be extended beyond the original contract period year-to-year for up to four (4) additional years at the school district’s discretion and by mutual agreement. The renewal will be on the same terms, prices and conditions set forth in this document and/or as negotiated between the successful supplier and the Purchasing Agent. If considering renewal, the District Purchasing Department will issue a contract amendment at least sixty (60) days prior to the end of the current contract period for Vendor acceptance and signature. If the option is not exercised, then the contract shall automatically expire at the end of the contract term.

Granite School District 7 | P a g e

MULTI-YEAR EXTENSIONS

Subject to the provisions of pricing terms of contract, the contract may be extended on a year-by-year basis provided that the following conditions are being met:

• The GSD Nutrition Services has deemed the products and services of the Vendor satisfactory.

• The Vendor shall submit a list of any price increases with proper documentation on contract items for the next fiscal year.

• The percentage of price increase for products are at or below the consumer price increase for all processed contract items.

TERMINATION OF CONTRACT

Failure to make prompt, full and timely delivery will be reason to cancel the contract. If during the term of this contract, the services provided by the Vendor fail to meet the requirements, GSD may terminate the contract. Similarly, the Vendor shall have the right to terminate this contract upon thirty (30) days written notice to the buyer in the event of a default by the district of its obligation under this contract.

PROCUREMENT CONTACT (ALSO CONTRACT MANAGER)

The procurement contact and subsequent contract manager designated by GSD Purchasing office is:

Jess Haws GSD Purchasing Department 2500 S. State Street

SLC, UT 84115

All contract correspondence between the Vendor and GSD must be directed to the Procurement Contact (Contract Manager).

NUTRITION LABELS

Nutrition labels must be included for all food items, and all food items will be evaluated for nutrition prior to award. By submitting a nutrition label for a specific product, the bidder agrees to provide that exact product upon award. Failure to provide product as bid may result in refusal of delivery and/or disqualification from future bids.

As products are added or manufacturers change, updated statements and nutritional’s must be updated within 30 days. Comparable items for consideration must provide a nutritional statement and samples provided free of charge.

SAMPLES

GSD reserves the right to request samples of items bid prior to the award, if the bidder is bidding items/brands other than those specified or where no brand is indicated the bid document. Samples must be furnished without cost to GSD. Failure to furnish samples may disqualify the bid.

USAGE OR VELOCITY REPORTS

Vendors are required to submit a monthly product velocity report to the Granite Bates Central Kitchen, attention of Dana Adams, at the end of each month and a yearly report at the end of each school year. This usage report is to include item description, total units purchased per item and total cost per item.

PRODUCT RECALLS

The bidding supplier shall submit their recall policy with the bid and comply with all Federal, State and Local requirements regarding the identification and recall of foods. The process for recalling foods must include accurate and timely communications to GSD and assurance that unsafe products are identified and removed

Granite School District 8 | P a g e from District/School sites. The bidder shall maintain all paperwork required for immediate and proper notification of recalls for full and split cases. Recall policy must also include a point of contact and a backup contact that includes name, phone number and email address.

STANDARD TERMS AND CONDITIONS

It is expected of all bidding suppliers to read the GSD Standard Terms and Conditions (attached in U3P) as they contain necessary information that is not included in this document. Any contract resulting from this IFB the supplier must perform the contract in accordance with these terms and conditions.

BRANDS, SIMILAR PRODUCTS, “OR EQUAL”

Whenever Granite School District refers to a product by describing a proprietary product or by using the name of a manufacturer or brand name, the term “or equal” if not inserted shall be implied, as applicable. The specified product shall be understood as indicating type, function, minimum standard of design, efficiency, and quality desired and shall not be construed as to exclude other manufactured products or comparable quality, design, and efficiency, as applicable. (2CFR 200.319(6)

CODE OF CONDUCT

The developer of written specifications or descriptions for procurement will be prohibited from submitting bids for such products or services. No employee, director or agent of the GSD shall participate in the award or administration of a bid or contract supported by federal funds if a conflict of interest is real or apparent to a reasonable person.

SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE)

The supplier must take all necessary affirmative steps to assure that Small, Minority, and Women owned business enterprises and labor surplus firms are used when possible. Vendor must submit small, minority, women owned business enterprise and labor surplus affirmative reports to GSD as requested.

INSPECTION OF FACILITIES/VEHICLES

The District reserves the right to inspect the facilities of the Bidder prior to award of the contract. The District may request to review the bidder’s current Hazard Analysis Critical Control Points (HACCP) food safety system for their facility in order to insure optimum storage and distribution practices.

The suppliers’ facilities and delivery vehicles must be inspected by local health departments or the like, to determine that supplier meets all Food and Drug Administration (FDA) and USDA guidelines for health and safety. Supplier will notify the contracting institution in writing, according to governing regulations, or within

(10) business days, whichever is less, of a determination that is has failed to maintain a satisfactorily status with its governing authorities.

SAFETY AND SANITATION

Food Services staff will only receive product that meets all food safety and sanitation requirements, therefore Food Services staff may at any time:

• Inspect delivery trucks for any signs of contamination.

• Check all expiration and best if used by dates.

• Use thermometers to check temperatures.

• Accept product only at acceptable temperatures.

• Reject unacceptable items.

Granite School District 9 | P a g e

PROTEST PROCEDURES

For information regarding protest procedures, please refer to State of Utah Procurement Code 63G-6a – 16. The contact person is the Director of GSD Purchasing, 2500 S. State Street, SLC, UT. You can find date information for submittal within the code procedures.

“BUY AMERICAN”

As a sponsor of the National School Lunch and School Breakfast Programs, the district will consider only applicable products that comply with the requirements of the “Buy American” Act. Section 104(d) of the William F. Goodling Child Nutrition Reauthorization Act of 1998 (Public Law 105-336) added a provision, Section 12(n) to the National School Lunch Act (NSLA) (42 USC 1760(n)), requiring school food authorities (SFAs) to purchase, to the maximum extent practicable, domestic commodities or products for use in meals served under the programs. Pursuant to 7CRF Part 210.21(d), the term “domestic commodity or product” means:

a. An agricultural commodity that is produced in the United States; and

b. A food product that is processed in the United States substantially (51% or more) using agricultural commodities that are produced in the United States.

The” Buy American” provisions of Public Law (P.L.) 105-336 under the Richard B. Russell National School Lunch Act allows for an exception when the recipient agency “GSD” determines that the following instances apply to non-domestic produced products:

A. Recipients have unusual or ethnic food preferences which can only be met through purchases or products not produced in the U.S.;

B. The product is not produced or manufactured in the U.S. in sufficient and reasonably available quantities of a satisfactory quality;

C. The cost of the U.S. produced food products is significantly higher than foreign products.

The District reserves the right to purchase non-domestic grown or manufactured food products if the cost of the U.S. produced item, that contains (51%) or more domestically grown commodities is significantly higher. For this IFB the Granite School District has determined that any item cost that is ten percent (10%) or more in price than the non-domestic product is considered significantly higher.

Certification forms for “Buy America” products and “Buy America” Waiver Exception list are included in this IFB.

SUBMITTING YOUR BID

It is the sole responsibility of the bidder to ensure that the bid is received by bid due date. Bids received after the deadline will be late and ineligible for consideration. “Neither faxed nor emailed bids will be accepted”. All documents/forms of the bid must be thoroughly completed and signed by the prospective Vendor.

The preferred method of submitting your bid is electronically through U3P. However, if you choose to submit a hard copy, you can mail them to Granite School District Purchasing by the due date and time listed. They must be in a sealed envelope with the appropriate bid number and addressed to:

Jess Haws, Buyer (Please include solicitation #) Granite School District Purchasing 2500 South State Street Salt Lake City, UT 84115

Electronic bids may require uploading of electronic attachments. U3P will accept a wide variety of document types as attachments. However, the District is unable to view certain documents. Therefore, you MAY NOT submit documents that are embedded (zip files), movies, wmp, and mp3 files. All documents must be attached as separate files.

Granite School District 10 | P a g e

NOTICE: By submitting a bid in response to this IFB, offeror is acknowledging that the requirements and scope of work outlined in the IFB are fair, equitable, not unduly restrictive, understood and agreed to. Any exceptions to the content of the IFB must be protested to the purchasing agent prior to the closing date and time for submission of the bid.

ACCEPTANCE/REJECTION OF BIDS

Bids must be received by the posted due date and time. The right is reserved to reject any or all bids and to accept or reject any line items thereon and to make any combination of line-item awards. Bids may be rejected on grounds of non-responsiveness or non-responsibility. The District reserves the right to reject bids with multiple items per line item. Bidders submitting bids with more than one item per line item may be rejected on grounds of non-responsiveness or non-responsibility. The District reserves the right to reject any or all bids, in whole or in part, and to be the sole judge of the merits and qualifications of all bids and the products submitted as “equal” to the District’s specifications and not necessarily accept the lowest price offered. Bid acceptance or rejection will be posted on U3P.

Unsolicited items, services, or incentives offered as part of the bid response will not be evaluated or considered in the award process.

BID PREPARATION COST

Granite School District will not be liable for any cost’s bidders may incur in the preparation or presentation of this bid.

BID SIGNATURES

All bids must show the company name and must be signed by a responsible officer or employee fully authorized to bind the organization to the terms and conditions herein.

RESPONSIVENESS

GSD may reject a Proposal as nonresponsive at any time for any of the following reasons:

• Incomplete response which includes not submitting all documents listed on Proposer Checklist.

• Submission of a response that proposes services that deviate from the requirements set forth in this document, except as permitted in an amendment to this request.

• Failure to meet the minimum Proposer qualifications or to comply with any requirement set forth in this IFB, including attachments.

• Submission of incorrect, misleading, or false information.

• History of prior unsatisfactory contractual performance.

PROTECTED INFORMATION

The Government Records Access and Management Act (GRAMA), Utah Code Ann., Subsection 63-2-304, provides in part that:

the following records are protected if properly classified by a government entity:

(1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63-2-308 (Business Confidentiality Claims);

(2) commercial information or non-individual financial information obtained from a person if:

(a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future;

Granite School District 11 | P a g e

(b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and

(c) the person submitting the information has provided the governmental entity with the information specified in Section 63-2-308;

(6) records the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except that this Subsection (6) does not restrict the right of a person to see bids submitted to or by a governmental entity after bidding has closed;

GRAMA provides that trade secrets, commercial information or non-individual financial information may be protected by submitting a Claim of Business Confidentiality.

To protect information under a Claim of Business Confidentiality, the offeror must:

1. Provide a written Claim of Business Confidentiality at the time the information (proposal) is provided to the district, and

2. Include a concise statement of reasons supporting the claim of business confidentiality (Subsection 63-2-308(1)).

3. Submit an electronic “redacted” (excluding protected information) copy of your proposal response. Copy must clearly be marked “Redacted Version.”

A Claim of Business Confidentiality may be appropriate for information such as client lists and non-public financial statements. Pricing and service elements may not be protected. An entire proposal may not be protected under a Claim of Business Confidentiality. The claim of business confidentiality must be submitted with your proposal on the form which may be accessed at:

http://www.purchasing.utah.gov/contract/documents/confidentialityclaimform.doc

To ensure the information is protected, the Department of Purchasing asks the offeror to clearly identify in the Executive Summary and in the body of the proposal any specific information for which an offeror claims business confidentiality protection as "PROTECTED".

AWARD

Granite School District will award to one responsive and responsible vendor who offers the lowest price while meeting quality, service, and delivery standards. When the award is made, it will be posted on U3P. If the bid is cancelled after the closing date, that information will be posted on U3P as well.

The award will commence on date of bid award. GSD reserves the right to reject the low bid if the products bid is not equal to or better than the items listed. The District reserves the right to make no award at all, reserves the right to reject all bids and to waive any irregularity or discrepancy associated with this bid.

In the event an awarded vendor cannot fulfill purchase orders submitted, GSD reserves the right to re-award a contract to the next most responsive and responsible vendor with the lowest price.

This contract is not exclusive, and GSD reserves the right to go outside of this contract for unique products and volumes.

http://www.purchasing.utah.gov/contract/documents/confidentialityclaimform.doc

Granite School District 12 | P a g e

SUPPLIER PERFORMANCE RECORD

All contract correspondence between the supplier and GSD must be directed to the Contract Manager.

PERFORMANCE RATING SYSTEM

A GSD stakeholder will be asked to periodically submit a scorecard for the awarded supplier’s performance.

Scoring will be from 1-5 with the ratings listed below:

Rate the supplier with the following:

• 1 = Poor or Inadequate Performance

• 2 = Below Average

• 3 = Average

• 4 = Above Average

• 5 = Excellent

These scores will be applied to the following criteria:

Criteria Score

Timeliness of performance (order and delivery)

2 Customer Service (interaction between Vendor & GSD staff, timely response to complaints, inquiries

3 Condition of Delivery (condition of goods delivered including appropriate temperature, product boxes condition, organization of pallets)

4 Replacement of Damaged or Unacceptable Goods Delivered (frequency and response from Vendor in replacing goods, issuing credits)

5 Accuracy and Timeliness of Billing and/or Invoices (accuracy and timeliness of off invoices, and response to corrections)

MINIMUM PERFORMANCE RATING THRESHOLD

If the supplier scores a three (3) for each of the criteria, the total would be fifteen (15). Any total score of fifteen or higher with no individual score less than three (3) will be considered satisfactory.

PERFORMANCE RATING THRESHOLD PENALTY

A total score lower than fifteen (15) or an individual score less than three (3) will result in an email from the GSD Contract Manager. The performance issue will be documented in the file, accompanied by notes for the stakeholder. If a supplier has a total of three (3) project scores below fifteen (15) in a three (3) month period, it may result in a ten (10) day notice to cure or contract cancellation.

PERFORMANCE RATING FREQUENCY

The Performance Rating system will be used during the first year of the contract. The timing of the evaluations will be at the discretion of the GSD Contract Manager. Frequency for subsequent years will be negotiated by the supplier’s scores at the completion of the first year.

Granite School District

Contract Management

Granite School District