RFP JG-2025-01 Amendment No. 1.pdf

REQUEST FOR PROPOSAL (RFP) No.: JG-2025-01 Amendment No. 1

PROPOSAL DUE DATE: 11/7/2025

Medical Equipment for Health Clinic

North American Industry Classification System (NAICS) Code: 337127

Procurement Point of Contact: Jane E. Graves, C.P.M.

Telephone No: (510) 486-7214 Email: JEGraves@lbl.gov

University of California, Managing and Operating Lawrence Berkeley National Laboratory Request for Proposal No. JG-2025-1

This Amendment, No. 1, is providing responses to Questions submitted by Potential Bidders, clarifying specifications and proposal requirements.

RFP #JG-1025-01

Amendment No. 1

Responses to Questions for the

LBNL Health Services Clinic Dated 10.27.2025

1. Procurement – will the awarded contractor purchase the equipment and supplies directly, or will the awarded contractor issue LBNL POs, or direct LBNL staff to issue POs for said equipment and supplies?

The expectation is the Lab will make a single award to the subcontractor who will manage all requirements related to this acquisition.

2. Training – Will LBNL determine what equipment requires training and the subcontractor work with an LBNL team member to coordinate vendor provided training as needed?

For the purposes of this project, the expectation is the selected subcontractor would provide training for all equipment, and it is acceptable to coordinate with the appropriate vendor as needed.

3. LBNL Qualified Electrical Workers – please define LBNL qualified electrical workers?

A Qualified Electrical Worker an individual trained and knowledgeable in the construction, operation, and maintenance of electrical equipment, enabling them to identify and mitigate electrical hazards, operate safely, and understand protective measures like Personal Protective Equipment (PPE).

4. Packaging Debris – are there any LBNL protocols for recycling, if yes, please advise?

Per the Statement of Work, all debris will be handled by the subcontractor. The subcontractor should comply with Environmental Requirements and recycle as appropriate.

5. Medical Equipment Schedule – includes new and existing items. Is the movement of the existing items in the scope of work to be moved from current locations to the new site?

The Items titled “existing items” are outside the scope of this project.

6. Has this list of existing equipment been identified?

Not applicable but the drawing provides existing equipment for purposes of this project.

7. If not, will it be provided by LBNL or will an inventory be required by the subcontractor? The supplier will provide the equipment listed on “2. Attachment A Equipment & Supplies List 09.02.25”.

8. Health Clinic Medical Equipment Supplies – is this list complete for all equipment and supplies in this scope of work and on the provided list?

2. Attachment A Equipment & Supplies List 09.02.25 is the complete list of Equipment and Supplies.

9. If equipment is shown on the drawing, but not on the equipment list, will these items need to be procured, stored, and installed?

University of California, Managing and Operating Lawrence Berkeley National Laboratory Request for Proposal No. JG-2025-1

Items that are “existing items” are out of scope and will not be on the Pricing Page, 2. Attachment A Equipment & Supplies List 09.02.25, or in the storage or installation of this project.

10. Will LBNL provide all makes/models for the equipment list if they are not currently listed?

All items should have manufacturer and model # listed: 2. Attachment A Equipment & Supplies List 09.02.25

11. Will subcontractor meet with an LBNL team or appropriate person(s) to validate the final selection of equipment before it is purchased? Post award we can schedule this type of meeting, however, for purposes of quote the items are listed in document titled: 2. Attachment A Equipment & Supplies List 09.02.25

12. Wall Mounting – will the successful contractor be required to install wall mounted items? Yes.

If, yes, will wall backing information be available to our installation teams?

Yes, within the Drawing 2025-0819_SSM FIT UP -MEDICAL EQUIPMENT provides information.

13. Can the LBNL construction manager (CM) and appropriate carpenters and electricians perform the actual wall mounting and electrical connections and the move subcontractor be in charge of coordination with the CM for these activities?

The subcontractor is responsible for the items on the document titled: 2. Attachment A Equipment & Supplies List 09.02.25.

14. Warehousing Period – we are assuming this period to be July 1, 2026 through October 1, 2026. Is this a correct assumption?

Yes, but there may be a need to extend beyond October 1, 2026, so included in the Price Schedule is the request for weekly and monthly rates as options.

15. Attachment A. Equipment & Supplies List 09.02.25, Pages 1 and 2 Can like or similar furniture and equipment alternates be suggested per the listed manufacturer?

If the manufacturer suggests an alternative, that is acceptable, but include reason, i.e. old model, no longer available, etc., but overall alternatives are not within the scope of this project.

16. Drawing - 2025-0819_SSM FIT UP -MEDICAL EQUIPMENT, Page 3 Dealers are listed for some of the items. Can we use an alternate source/dealer?

Example: LIG-AA156, Exam/Procedure, Single/Mobile/Articulating Arm, Baxter - Hillrom, Welch Allyn, Inc., Green Series 600 (GS 600), 44600.

Yes, we intended to list manufacturer part #’s not dealer part numbers. Be sure to include comments that you are quoting the manufacturer part # and not the dealer part number.

(End of Amendment No. 1 - RFP JG-2025-01)