JFSD201905 A-E Work Standards 22 June 21.pdf

WORK STANDARDS FOR ARCHITECT-ENGINEER TITLE I SERVICES

1. ARCHITECT-ENGINEER SERVICES The Architect-Engineer (A-E), shall perform all work required to accomplish the intent, and shall perform the required services in accordance with the requirements outlined in this section. Title I services have various milestones that the A-E shall be required to meet. These milestones are as follows:

1.1. Where investigative (reviewing as-built drawings, on-site surveying, testing, etc.) efforts are called for, the A-E shall perform what will be referred to as Type "A" services.

1.2. The project design process leading to plans and specifications is referred to as Type "B" services and will have combinations of the following steps:

1.2.1. Draft Design-Build Request for Proposal

1.2.2. Final Design-Build Request for Proposal

1.3. Electronic submission of drawings and drawings border pattern shall be on CD or DVD. A paper copy of the drawings shall accompany the electronic submissions. A copy of all submittals shall accompany the transmittal letter to the Contracting Officer.

1.4. In performance of the required Title I services, the A-E shall:

1.4.1. Utilize Government designs, drawings, specifications and standards including any applicable Air Force Instructions (AFI), Unified Facilities Criteria (UFC), DOD regulations and manuals, and design guide criteria for buildings and other structures as necessary to meet the requirements of the proposed project. Guidance to be followed shall include, but not be limited to, current Air Force Instructions, Engineering Tech Letters (ETLs) as found at http://www.wbdg.org/, and design guides as specifically called out. Drafting standards shall be as defined by A/E/C CAD Standard Release 6.0 (or current) Manual.

1.4.2. Prepare preliminary studies, sketches, and layout plans and reports including estimates of the cost of the proposed project and of all structures, utilities, and appurtenances thereto. All estimates, bid schedules, plans, and specifications shall reflect separate types of construction as determined by funding classification (typically repair or maintenance of existing vs. new construction) in accordance with current Air Force Civil Engineering guidance.

1.4.3. Obtain necessary permits, licenses, and approvals from all local, state, and federal authorities as are necessary for the performance of the A-E's services. Should it become necessary in the performance of the work and services for the A-E to secure right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the A-E shall secure the consent of the owner, his representative or agent, prior to effecting entry on such property. In the event the owner requires the payment of any fee for a license to enter upon and/or use such property, the A-E, when so directed by the Contracting Officer, shall pay such fee and obtain a receipt therefore. The expenditures covering such fees shall constitute a reimbursable item under this contract, and the A-E, upon presentation of a voucher therefore, duly supported by proper receipts attached thereto, shall be reimbursed for the amount thereof.

1.4.4. Perform the various work features as described hereinafter. In the event the Government exceeds the time established for design review, the Contractor's subsequent performance time will be extended one day for each day of Government delay. Additional time may be granted provided the contractor submits a request in writing to the Contracting Officer setting forth all pertinent facts.

1.4.5. Provide services as required to execute the necessary bidding and contract documents in accordance with these performance requirements.

2. STUDIES AND REPORTS (Type "A")

2.1. Site surveys, geotechnical soil exploration, and reviews of existing site conditions and available Government drawings. Consideration of codes to comply with and various external factors such as loading caused by snow and wind.

2.2. Review of project requirements and development of a written Architectural design program where required. Program to state A-E's understanding of design problem to be solved.

2.3. Drawings and Sketches. Drawings and sketches shall be prepared, in an appropriate scale, as required to present the details and results of the study.

2.4. Cost Estimates. Required estimates of cost shall be prepared for each individual component or feature of the project and for the project as a whole. Estimates shall be broken down into items of construction as approved by the Contracting Officer, shall be based on current material and labor costs, and shall be in sufficient detail as will permit analysis of the adequacy of the estimates. Estimates shall be divided into various type of funds as specified and shall have a minimum number of lump sum items.

2.5. Reports. Reports shall present the following:

2.5.1. Design program as required

2.5.2. Discussion of study and investigation. Requirements needed to meet various codes.

2.5.3. Description of all plans, schemes, or alternatives considered for obtaining the desired end results of the study.

2.5.4. All drawings and sketches required to present and illustrate the details and results of the study.

2.5.5. Required estimates of construction costs, including comparisons between the various schemes considered.

2.5.6. Results, conclusions, and recommendations

3. DESIGNS, PLANS, AND SPECIFICATIONS (Type "B")

3.1. Conceptual Design for Design-Build (D-B) Request for Proposal (RFP): The Conceptual Design is intended to convey the extent of the work in a preliminary manner to provide a functional, aesthetic, and quality framework for the project. The design need not provide extensive details but must be complete enough to thoroughly express the Designer’s intentions. The conceptual design shall include the following elements as applicable to the project.

3.1.1. Architectural

3.1.1.1. Floor Plans: Provide all floor plans, new and demolition, indicating room names and basic dimensions.

3.1.1.2. Elevations: Provide all building elevations indicating all materials and equipment.

3.1.1.3. Building Section: Indicate heights of critical building elements.

3.1.1.4. Room Data Sheets: Indicate room name, number, finishes, and unique requirements.

3.1.1.5. Color & Finish Schedule

3.1.2. Civil

3.1.2.1. Drawings indicating above and below grade utility lines, buildings, paved areas, relevant grade elevations, new construction, and existing site features to remain.

3.1.3. Structural

3.1.3.1. Preliminary structural design drawings

3.1.3.2. Structural design criteria and loads

3.1.4. Fire Protection

3.1.4.1. Code Compliance Summary

3.1.5. Plumbing

3.1.5.1. Drawings showing piping, fixtures, drains, and equipment locations.

3.1.6. Mechanical

3.1.6.1. Site Plans showing existing, demolition, and new construction.

3.1.6.2. HVAC Floor Plan. Show equipment locations, one or two-line duct layout and preliminary piping runs.

3.1.6.3. Mechanical design criteria and preliminary loads.

3.1.7. Electrical

3.1.7.1. Site Plans showing existing, demolition, and new construction

3.1.7.2. Drawings including floor plans, diagrams, and schedules

3.1.7.3. Electrical loads for utility connections

3.1.8. Communications and Security Systems

3.1.8.1. Site Plans showing existing, demolition, and new construction.

3.1.8.2. Floor Plans showing devices, cabling pathways, and equipment locations.

3.1.9. Outline Specifications: Provide outline specifications in the form of a list of UFGS sections intended for the project by Section Number, Title, and Section Date.

3.1.10. Material Submittal Schedule: Provide a submittal schedule identifying specific and general items for submission by the D-B contractor required to verify the design and construction will meet the project intent and requirements. This will represent the minimum submittal requirements and be the basis for a more complete submittal schedule generated by the contractor.

3.1.11. Project Requirements: Provide a document outlining the general project features and containing specific criteria for the D-B contractor. The document shall contain data, requirements, and reports that may not be on drawings including, but not limited to:

3.1.11.1. List of documents the project must comply with such as UFCs and AFIs.

3.1.11.2. Product and material criteria not specified in UFGS and where selection or clarification UFGS criteria is needed to ensure the correct requirements are met.

3.1.11.3. Engineering loads.

3.1.11.4. Room data sheets.

3.1.11.5. Instructions to the D-B contractor for the completion of the design to 100% documents for construction. GFAFB will provide standard design requirements and assist in adapting requirements to this project.

3.1.11.6. Other information not otherwise captured by the RFP documents, but needed by the

D-B contractor to fulfill the project requirements and intent.

3.2. Design Analysis

3.2.1. Prepare and submit a Design Analysis with project narrative including criteria, factors, assumptions and codes on which the design is based. Include structural, mechanical, and electrical loading and calculations. Indicate the recommended Design-Build project duration including completion of the design and construction period accounting for seasonal factors and equipment delivery timelines.

Provide information for selected products and products used as basis-of-design.

3.3. Cost Estimates

3.3.1. Cost estimates shall be accurate and realistic, reflecting current prices for work and materials, and taking into account probable labor shortages that may occur because of other known proposed projects in the area. The estimates shall be broken down using the standard Construction Specification Institute (CSI) format. Each item shall be broken down into component units of labor, materials and equipment with the quantity and cost of each unit shown. Lump sum amounts for major items which cannot be readily analyzed will not be accepted. Cost estimates shall present separate costs for each line item, broken down into costs for individual buildings, facilities, and components therefore, as directed by the Contracting Officer. When requested by the Contracting Officer, the A-E shall break the cost estimate into separate funding groups. The Air Force shall provide any guidance needed to identify the difference in types of funds.

3.3.2. Cost estimates shall be based on contract drawings completed to the percentage established and other designated data.

3.3.3. Cost estimates shall take into account the recommended season of construction and shall suggest the allowances that may be required for off-season and/or accelerated construction time.

3.3.4. The final estimate for the RFP Conceptual Design shall be Class 3, -15% to +20% accuracy.

4. GENERAL TECHNICAL DEFINITION AND INSTRUCTIONS The following technical definitions and instructions are applicable.

4.1. Utilities.

4.1.1. Definition. The term "utilities" shall be construed to mean all interior and exterior utilities, such as water, gas, sewer, drainage, steam, high-temperature hot water, electricity, telephone and other similar systems.

4.1.2. Work Under This Contract. Work shall include the design (preliminary and/or final as required) of all interior and exterior utilities required to support the project, the design (preliminary and/or final) of any required protection of any existing utilities which will be affected by construction of other work designed under this contract and of any required relocation or modification of any federally owned existing utilities which will be affected.

4.1.3. Limitations.

4.1.3.1. Pipe Lines. Design of utility pipe lines shall include all portions within structures and the principal mains including any necessary extensions of the principal mains to the vicinity of the structure served, except that of central heat distribution systems, the design shall include the interior heating system of the structure to be heated and such connection to the heat distribution system.

4.1.3.2. Electrical Systems. Design of the electrical systems shall include all portions within structures, including service entrance and weather head, or the source of power for each structure involved, as provided in the specific project criteria.

4.1.3.3. Equipment and Appurtenances. Design of all utility systems shall include all equipment, accessories, and appurtenances required for the proper functioning of the system involved.

4.1.3.4. Connections to Existing Utility Systems. The Contracting Officer will designate the points at which connections are to be made to any existing utility system. Where alternate sources are designated for any single utility, the A-E shall make an engineering determination of the most feasible and economical source to be utilized and design the connection thereto.

4.1.4. Field Reconnaissance. The Contracting Officer will furnish all available data pertaining to all utility lines known to exist at and in the immediate vicinity of the project site. The A-E shall verify by field reconnaissance the current location of all such utility lines and of any additional utility lines. In the event the field reconnaissance reveals any conditions differing from the Government-furnished data, the A-E shall advise the Contracting Officer in writing at the earliest practicable date. The Contracting Officer will review, in respect to such report, the designated utility connections for possible re designation thereof.

4.2. Site Improvements.

4.2.1. Definition. The term "site improvements" shall be construed to mean all grading, top-soiling, seeding, sodding, planting, road, walks, access drives, parking areas, hardstands, fencing, and similar features.

4.2.2. Work Under This Contract

4.2.2.1. Work shall include the preliminary design of all site improvements required to develop the site or sites for the intended use thereof. Site improvements shall blend with and properly joint with existing improvements in adjacent areas.

4.2.2.2. In the event that construction designed under this contract will affect any existing site improvements, design shall also provide for any required protection, repair or replacement of such existing improvements that will result from the construction.

4.3. Color Schedule

4.3.1. Standard. Color schedules shall be based on UFC 3-101-01 (Architecture) and UFC 3-120-

10 (Interior Design). Refer to the Grand Forks AFB will provide Base-specific color information as needed.

4.3.2. Basic Schedule. A basic schedule of colors to be used in interior and exterior color schemes shall be developed by the A-E and submitted for approval.

4.3.3. Detail Schedule. The A-E shall develop a detailed schedule of all colors for all surfaces and finished, i.e., painted surfaces, floor covering, tile, counter tops, etc. The detailed schedule shall be based on the basic schedule and shall be incorporated in the contract drawings and specifications.

4.4. Septic Tanks and Leaching Fields. The A-E shall consult with local, state, and federal authorities to determine all requirements and conditions relating to sewage disposal systems utilizing septic tanks and leaching fields. A letter report shall be submitted setting forth all determinations of conditions and requirements of the authorities consulted. Design shall be accomplished in conformance with such determined conditions and requirements as approved by the Contracting Officer.

4.5. Equipment Installation Layouts. Contract drawings shall include scale plans showing the layout and arrangement of all mechanical equipment rooms and spaces in which building service equipment (heating, ventilating, plumbing, electrical, air conditioning, etc.) is to be installed. Plans shall show all equipment at true size and location together with all ductwork, utility lines and connections, and the relationship of such equipment and ductwork, utility lines and connections with the walls, ceilings, floors, doors, and windows. Sections shall be shown to indicate how a contractor shall avoid conflicts with other equipment. Sections shall be also included as necessary to properly delineate the equipment arrangement and the accessibility thereof for operation and maintenance.

4.6. Design of Additions and Modifications to Existing Facilities.

4.6.1. General. The design of additions and/or modifications to existing facilities shall include all changes to the existing construction, utility systems, and site improvements to provide for the proper connection between existing and new construction and to make the modified or altered facility completely operable for its intended use. Where necessary, existing interior and exterior utility systems and services shall be re-sized as required to provide for loads imposed by the new work. New construction, within limitations of current criteria, shall match existing construction. Contract drawings and specifications prepared hereunder shall provide for all required modifications and extensions to existing construction, utilities and site improvements.

4.6.2. Verification of Existing Site Conditions. The Government will furnish available "as built" or construction drawings pertinent to the facility involved. Such drawings, however, are not warranted to show presently existing conditions at the site. The A-E therefore, shall verify in the field all data shown on such drawings as necessary for work accomplishment and shall obtain all other data as required to insure the complete and proper design of the project.

4.7. Fire Protection. Fire protection features conforming to requirements contained in current UFC 3- 600-01, Fire Protection Engineering for Facilities. The information furnished shall include, but not necessarily be limited to the following:

4.7.1. Class of construction as defined by UFC 3-600-01, i.e., protected non-combustible, unprotected non-combustible, etc.

4.7.2. Identification of occupancy of rooms or areas to be used for storage of materials either combustible or non-combustible or for hazardous operations.

4.7.3. Type and scope of automatic sprinklers, special extinguishing system and fire alarm or evacuation alarm system, when repaired.

4.7.4. Location, size, and fire rating of required stair or shaft enclosures, floor classification, and type of operation.

4.7.5. Location and fire resistance rating of fire walls, partitions, fire doors, and type of door operation.

4.7.6. Schedule of fire resistance rating of major elements as per UFC 3-600-01.

4.7.7. Statement or notation concerning outside fire protection hydrant systems.

4.8. Cathodic Protection. Provide protection from corrosion for all buried metallic structures or utilities in accordance with standards developed by the National Association of Corrosion Engineers (NACE) and Unified Facilities Criteria publication UFC 3-570-02N . Systems shall be designed for proper maintenance and testing in accordance with industry standards and UFC 3-570-06. The design shall be done by a NACE-certified corrosion specialist.

4.8.1. Preliminary designs shall include a description of the type of system to be installed and the structure to be protected. Submit drawings to show the location of the proposed anodes and the test stations. Design analysis shall show the calculations and results of any tests made to determine the type size and location of the system.

4.9. Asbestos/Lead containment, stabilization and/or removal as required by the project design. The asbestos/lead work shall be done in compliance with OSHA, EPA, and other industry standards. The A-E shall perform a cursory inspection to satisfy themselves that asbestos/lead is present or absent from the project area. If there is a possibility of asbestos/lead presence in the area, the A-E shall notify the Government immediately of such suspicions. The A-E will apply asbestos/lead abatement design to the areas that the construction contractor may disturb during construction as a minimum. If funds allow, abatement within the construction area of undisturbed material will be included.

4.9.1. Preliminary design shall have notes indicating the presence of asbestos/lead on the drawings of the discipline that will be working near the material.

4.9.2. Final design shall indicate and highlight the areas of asbestos/lead and specify the effort required to protect the workers and occupants of the building from the particles. A complete plan and specification for removal shall be provided to include the test required to verify proper removal and specifications for the material to be used in its place.

4.10. Project Environmental Goals. The overall goal for design, construction, and operation is to produce facilities that meet the functional program needs and incorporate the principles of sustainability.

Specifically:

4.10.1. Preserve and restore the site ecosystem and biodiversity; avoid site degradation and erosion. Minimize offsite environmental impact.

4.10.2. Use the minimum amount of energy, water, and materials feasible to meet the design intent. Select energy and water efficient equipment and strategies.

4.10.3. Use environmentally preferable products and decrease toxicity level of materials used where practical.

4.10.4. Optimize operational performance (through commissioning efforts) in order to ensure energy efficient equipment operates as intended. Consider the durability, maintainability, and flexibility of building systems.

4.10.5. Manage construction site and storage of materials to ensure no negative impact on the indoor environmental quality of any building.

4.10.6. Reduce construction waste through reuse, recycling, and supplier take-back.

5. COORDINATION AND PROSECUTION OF WORK

5.1. During the prosecution of the work, the A-E shall keep in close liaison with the Base Engineer's Office who will coordinate the work with the using agency and other agencies. All requests made by the using agency and other agencies shall be referred to the project manager for action by the Contracting Officer.

5.2. All work shall be in accordance with the engineering instructions, directives, guide specifications, drawings, technical manuals, and other instructions furnished by the Contracting Officer.

5.3. The design of each project shall be the most economical with necessary consideration being given to the most efficient utilization of all materials consistent with the design criteria.

5.4. The use of critical and strategic materials not otherwise restricted shall be limited to the minimum amounts required consistent with Air Force Conservation of Materials Policies and full consideration shall be given to the use of substitute materials as permitted by the Engineering Manual and the Air Force Guide Specifications. Any such substitutions shall be reported.

5.5. CADD drafting standards including, level/layer assignments, scales, file naming and symbolism shall be in accordance with the A/E/C CADD Standards Manual developed by the Tri-Service CADD/GIS Tech Center. Standards are available at: https://cadbimcenter.erdc.dren.mil/ All final project drawings shall include the annotation “FOR OFFICIAL USE ONLY”.

5.6. After submission of the contract plans, specifications and cost estimate, the A-E shall make any corrections thereto as may be necessary because of errors or omissions, including the preparation of addenda during the bidding period that may be required as a result of such deficiencies. After the award of the construction contract, the A-E shall be responsible for contract modifications due to errors or omissions. The responsibility shall include preparation of plans and specification revisions, a detailed list of estimated construction costs, necessary correspondence documents, and negotiation meetings with Contracting and the construction contractor. Civil Engineering will provide document reproduction.

5.7. The A-E shall make all visits to the sites of work as may be required to accomplish the work.

5.8. The A-E's fee shall include the cost of all engineering special studies, consultant services and laboratory work required to accomplish the work.

5.9. The Government will furnish the general siting of all facilities to be designed hereunder.

5.10. The target construction cost set forth is the amount of funds estimated for the construction of the project involved.

5.10.1. Every effort is to be exerted to develop a design within the project criteria and instructions so that the project may be constructed within the target cost.

5.10.2. If, as the work progresses, it is determined that the project cannot be constructed within the target construction cost or subsequently approved preliminary cost estimates, the Contracting Officer shall be so advised and the A-E will be instructed as to the action to be taken.

5.11. Estimates of construction costs shall be prepared in accordance with proposed bidding schedules.

5.12. The A-E shall advise the Contracting Officer of any discrepancies, ambiguities and lack of clarity noted in plans and specifications furnished for use in connection with this project.

5.13. All buildings and facilities to be designed under this contract shall be tied-in, as directed by the

Contracting Officer, to the coordinate system or to the base lines established at the sites of work.

5.14. All estimates of cost shall be transmitted to the Contracting Officer noted "FOR OFFICIAL

USE ONLY".

5.15. All letters, reports, plans, sketches, specifications, estimates, computation sheets, and other documents prepared by the A-E and marked to identify the project "FOR OFFICIAL USE ONLY" shall also be plainly marked "FOR OFFICIAL USE ONLY" until otherwise directed by the Contracting Officer.

5.16. The A-E shall furnish the documents and shall submit a copy of all written material in current

Microsoft Office Word on disc labeled with the project number, project title, and current date. The material on disc at final submittal shall include all portions of each section and shall be saved to the disc already translated as a Word document according to section number (e.g. 01000.doc, etc.). The page layout shall be consistent throughout the document.

5.17. Final drawings shall be submitted on a labeled disc in AutoCAD and Adobe pdf formats as well as the required paper copies.

5.18. The A-E shall prepare copies of the final specifications and drawings from the discs being submitted to insure the discs are virus free, complete and accurate. These documents shall be run from the software specified without add-in or enhancement software or operator intervention.