Jaime_Arellano_email_2026-04-20.pdf
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- Attached to
- ArtNight Docent Coordinator
- Solicitation number
- 2026-Informal-0241
- Issued by
- Los Angeles County, California
About this file
This file consists of email correspondence between Patricia Valencia, Senior Office Assistant in the City of Pasadena's Cultural Affairs Division, and Jaime Arellano, Principal Human Resources Analyst in the City of Pasadena's Labor Relations Department, dated April 16-20, 2026. The emails address procedural requirements for contracting out work for two separate coordinator positions within the City of Pasadena's Cultural Affairs Office. Valencia initiated contact to proceed with an Annual Grants Coordinator informal bid and subsequently mentioned plans to enter another project for an ArtNight Coordinator position. Both positions are being contracted to external vendors rather than filled by city employees and have been performed by contractors for multiple years.
Arellano's responses clarified that her department's involvement is limited to projects involving bargaining unit work—specifically positions currently held by union-represented city classifications. Upon confirmation from Valencia that neither the Annual Grants Coordinator nor the ArtNight Coordinator positions are performed by current city employees or union-represented classifications, Arellano indicated that no further contact with her department was necessary and that Valencia could proceed with the contracting process. This email chain documents the labor relations review requirement for the City of Pasadena's contracting procedures before external procurement can move forward.
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Valencia, Patricia
From: Arellano, Jaime Sent: Monday, April 20, 2026 4:20 PM To: Valencia, Patricia Subject: RE: Annual Grants Coordinator
Follow Up Flag: Follow up Flag Status: Completed
Hi Patricia, I do not need to be contacted for any project unless you are looking to contract out bargaining unit work. Thank you.
Jaime Marie Arellano, IPMA-SCP Principal Human Resources Analyst City of Pasadena ∙ Human Resources Department ∙ Labor Relations and Class and Comp 100 N. Garfield Ave. ∙ Pasadena, CA 91101
(626) 744-7301 ∙ (626) 485-0494 cell jarellano@cityofpasadena.net
From: Valencia, Patricia <PValencia@cityofpasadena.net> Sent: Monday, April 20, 2026 2:01 PM To: Arellano, Jaime <jarellano@cityofpasadena.net> Subject: RE: Annual Grants Coordinator
Hello Jaime, No, this is not done by any city employee, it has been performed by a contractor for many years.
Does this mean I can proceed with the project?
I will also be entering another project for ArtNight Coordinator. At this time not performed by any city employee.
Will I need to contact you again for this project?
Regards, Patricia Valencia City of Pasadena │ Senior Office Assistant Planning Department│ Cultural Affairs Division 175 N. Garfield Av, Ca 91109
Office: 626.744.7062│ PValencia@cityofpasadena.net
From: Arellano, Jaime <jarellano@cityofpasadena.net> Sent: Monday, April 20, 2026 1:57 PM To: Valencia, Patricia <PValencia@cityofpasadena.net> Subject: RE: Annual Grants Coordinator
Hi Patricia, My contact information is there for those that are looking to contract out bargaining unit work. Is the work you are looking to contract out conducted by a current City classification that is Union represented? If so, which classification?
Thank you, Jaime Marie Arellano, IPMA-SCP Principal Human Resources Analyst City of Pasadena ∙ Human Resources Department ∙ Labor Relations and Class and Comp 100 N. Garfield Ave. ∙ Pasadena, CA 91101
(626) 744-7301 ∙ (626) 485-0494 cell jarellano@cityofpasadena.net
From: Valencia, Patricia <PValencia@cityofpasadena.net> Sent: Thursday, April 16, 2026 10:18 AM To: Arellano, Jaime <jarellano@cityofpasadena.net> Subject: Annual Grants Coordinator
Good morning, I started a project on OpenGov and it states that I should contact you before proceeding.
I was working on the Annual Grants Coordinator informal bid, I’m not sure what information you need. The FY 2025-2026 SOW/proposal for the current fiscal year coordinator is attached.
Please call me at your convenience if it is more convenient, 626-744-7062.
Regards, Patricia Valencia Senior Office Assistant, Cultural Affairs Division PH: (626) 744-7062 /PValencia@cityofpasadena.net
File details come from the government source that posted it. Updated .