JACH AV Upgrade Project Specifications.pdf

Massachusetts Supreme Judicial Court

John Adams Courthouse

One Pemberton Square

Boston, MA 02108 March 11, 2026

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AUDIOVISUAL SYSTEMS SPECIFICATIONS

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Audiovisual systems including sound amplification, video display, control and transmission systems.

B. Control systems including but not limited to touch panel functionality.

C. Provision of submittals and documentation as outlined.

D. Provision of all cabling to support the systems outlined herein including data cabling. NOTE: Labor to install, terminate and test all cabling will be provided by others under a separate contract.

E. Integration of systems with Owner’s network

F. Coordination and integration with Owner provided furniture including tables, credenzas, desks and other items.

G. Provision of weekly project conference calls and attendance at construction meetings

H. Within no more than 30-days after award of this contract, confirmation that the equipment, materials and services specified herein will be available for installation in time to meet the project objective of occupancy by the Owner will a fully functional and complete audiovisual systems. See attached project schedule for further information. The AV Contractor (AVC) will provide a list of equipment that is at risk and work with the Owner, Design Consultant and Owners Representatives to find substitutions that can meet the requirements.

I. Maintain and provide the Owner and its representatives with a procurement log, tracking equipment ordered, estimated ship dates, actual ship dates and arrival dates. Maintain this on a weekly basis for review at AV or other Construction Meetings

J. Maintain up to date documentation incorporating any equipment substitutions or change orders as they progress so that an accurate set of documents is always available to the project team.

K. The AV Contractor (AVC) will be responsible for all new pathway, furniture modifications and other infrastructure requirements for the project. The AV contractor will be expected to provide qualified subcontractors as necessary to complete all work including AV, carpentry and any other trades as needed. Note that a majority of pathway is existing and can be reused. Power (120V) will be existing or provided by others.

L. Removal of all trash and other waste as well as overall cleanup of the work area on a daily basis.

M. Application for permits and inspections.

N. After system acceptance schedule 15-day, 30-day and 90-day system maintenance checks to tune the system and resolve all bugs that may be found.

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1.2 CONTRACTOR QUALIFICATIONS AND PROPOSAL FORMAT

A. All lead project personnel working on this project will possess a valid CTS certification at minimum.

This includes project managers, lead technician and system engineer. The lead engineer on this project should possess a valid CTS-D and/or CTS-I certification from AVIXA.

B. Particular emphasis will be placed on the Respondent’s ability to develop graphic user interfaces that are simple, straightforward and self-explanatory. Respondents are requested to show evidence of their experience in user interface development.

C. Respondent will demonstrate evidence of a thorough understanding of how AV systems integrate with enterprise networks. Provide list of personnel who will be involved with the project who have network centric certifications.

D. Provide a letter of confirmation from all manufacturer(s) that the Respondent is authorized to service all items of equipment quoted and retains full time employees who are factory trained and certified to perform field service on all major items of equipment. For each major product, provide a letter from the manufacturer stating that the dealer is authorized to sell, install and service the equipment specified herein. In lieu of the above letters, a line card may be issued on Respondents’ corporate letterhead signed by an authorized officer of the corporation stating they are authorized dealers for the products specified herein.

E. The primary Respondent will clearly state the role of any subcontractor, partner or other person with regards to furnishing equipment, services, installation, design, engineering, and warranty or post-warranty equipment maintenance. The Owner will hold the primary contractor (Respondent –

Audio Visual Contractor - AVC) liable for compliance with all terms of this specification, and all terms of this contract. If the subcontractor is a primary manufacturer, or a manufacturer who is a

Value-Added Reseller of products for all equipment and services specified, the Respondent will so state in their proposal. Indicate, in detail, the extent and cost associated with any subcontractor services. The Respondent will identify and provide references for all sub-contractors who may be employed in the execution of the Work under this contract.

F. Provide operator and maintenance training as specified below. As part of the proposal, the

Respondent will include a syllabus outlining the training offered. This syllabus will include a clear set of instructional objectives, and the methods that will be used to achieve those objectives.

G. Respondent will provide a procurement and installation timeline with their proposal. The timeline will be in the form of a CPM based PERT or Gantt chart. The chart will show the various steps required for procurement, assembly and installation, including (but not limited to) identifying submittal process, equipment procurement, rough wiring install, finish wiring, and equipment install (confirm dependency on furniture), final commissioning, testing and training. Note prominently expected task milestones, and expected payment milestones. Critical path will be indicated in the timeline, along with a discussion as to the implications of slippage in the critical path. Respondent will indicate any “long lead time” equipment or material items with their proposal that could hinder the timely completion of the project.

H. Respondent will describe their firm’s approach to managing supply chain issues to minimize project timeline delays.

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I. The Respondent will include with their proposal a completed Exhibit A form, which includes an itemized list with the manufacturer, model number, unit cost and total cost for all specified items;

reference each item by “item number” or when necessary, a description of the item as it appears in this document. Provide expected delivery information in timeline and include separately cost for any substitutions or add or deduct items. Proposals that are not itemized will not be considered.

J. Systems and equipment will be shipped FOB inside and in place. Note that drop shipment of equipment to the Owner’s site directly from the manufacturer, or other supplier will not be allowed unless arrangements are made to receive the equipment and personnel are standing by to off load the equipment and put it in place. AVC is responsible for all its equipment, fixture and supply security until the project is substantially completed and signed off by the Owner’s agent.

K. AVC will furnish all tools, rigging, ladders and lifts for the project.

L. Training, except training using manufacturers’ personnel (where charges are incurred from manufacturer), will be included as part of the bid at no additional cost. If the Contractor is a manufacturer of the equipment, services or software, no additional charges will be incurred.

M. The Respondent will provide an itemization of all costs associated with providing complete “as built” documentation (drawings of record) for all systems and equipment specified herein, and in the format as specified herein. Included in this package will be all architectural plans and elevations

(per CDA designs) system flows, rack elevations, block diagrams, detail drawings, shop drawings, wire run lists and a completed IP Matrix of associated AV components. Drawing documentation will be provided in AutoCAD and PDF format. Provide electronic copies of all software including control systems (machine code), audio processors and other programmable devices. All manuals will be prepared using Microsoft Word, Excel or Publisher as appropriate. The Respondent will provide copies of manuals as noted. Copies of all as-built documentation and software will be provided to the Consultant (CDA) as well. Respondent will not encrypt and/or password protect any backup data. All passwords set by AV Contractor on equipment will become a part of the closeout documents.

N. The intent of these specifications is to provide the Owner with a complete and operating system.

The Respondent will review the specifications and system configuration and provide or recommend any additional interfacing devices required whether or not specifically enumerated herein.

O. The AVC will furnish all other installation materials and items not Owner furnished, as required to complete the proper installation of the systems, as defined in the contract documents.

1.3 SUBMITTALS

A. The following documentation will be submitted as required throughout the performance of this contract, or as otherwise designated by the Owner

1. All drawings contained in these contract documents are provided to the successful Respondent in Adobe Acrobat form (PDF). At the discretion of the consultant, drawings may be provided in

AutoCAD or REVIT as appropriate. Contact the consultant to arrange for editable drawings.

2. All issues of the drawings must incorporate the current title block and date of issuance, along with the copyright notices shown on the attached print sets. The Consultants name, address and logo must appear on all documentation relating to this project.

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3. The Respondent will provide any additional details required including sufficient information for construction and servicing of the systems. The Respondent will provide other items required, giving installation and service personnel sufficient information to install the systems in an efficient and cost-effective manner.

4. The following documentation is required for Consultant and Owner approval prior to fabrication and installation. Submittals will be provided as a set of documents for download.

Physical samples will only be required if the Owner requests.

a. Provide and maintain detailed flows and wire diagrams including wire numbers. CDA will provide initial flows.

b. In addition to the flows included with the contract documents, provide complete control, data or other flows required fully documenting all wiring and equipment placement in the system.

c. Provide and maintain architectural drawings for all spaces, including floor plans, reflected ceiling plans, elevations, details and sections as required. CDA will provide initial plans.

d. Provide patch panel layouts showing labeling, normal and non-normal jacks and complete nomenclature – as needed.

e. Provide shop drawings and product data, as not provided by others, for all custom fabrication items including (but not limited to):

1) Video walls

2) Projector(s) and monitor(s) mounting detail(s),

3) Camera mounting details.

4) Control panel(s) and touch screen layout and finishes,

5) Switch panel(s) layout and finishes

6) Connector panel(s) layout and finishes,

7) Rack layouts and finishes

8) Cabling colors and lengths for patch cords

f. Complete AV component IP Matrix. Coordinate with client IT services. Provide to

Consultant for review and final documentation.

5. Include complete descriptive information regarding all furniture. Include lecterns, media enclosures, portable media stands, carts, tables and any other furniture specified. Provide a selection of finishes for the Owners or Consultant’s approval, prior to ordering.

6. Obtain Consultant and Owner approval of all panel and furniture finishes prior to fabrication.

7. Include descriptive information regarding all equipment racks provided under this contract.

Provide a selection of finishes for Consultant and Owner approval prior to ordering.

8. Provide audio DSP configuration files for any system containing an open-architecture DSP to be approved by the Consultant prior to installation.

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9. Graphical User Interface (GUI) color pictures for all touch panels, with expected workflow topology, will be submitted to the Owner and Consultant for review before final system programming. Owner will review, comment and work with the AVC for a single round of changes to Owner’s satisfaction. Submittals are not required for Zoom Room standard control panels.

10. Provide any other submittals elsewhere required herein or as required by the Consultant, Owner or their designee.

11. Provide all documentation identified. Maintain at least two copies of the documentation on-site for use by the Owner, or other parties, as authorized by the Owner, during the construction and installation at all times.

12. Coordination conference calls with the Owner and/or the Consultant to indicate job progress will be required every week or as agreed upon starting three weeks after contract award until project closeout. AVC will file special reports when significant project issues arise.

B. As-Built Documentation

1. Drawings

a. Provide electronic copies of all drawings and one printed copy to be left at the project site. Provide downloads to the Owner, Architect AV Consultant and others as requested.

Documentation will be provided both in Adobe PDF as well as editable files such as

AutoCAD, Word, Excel, etc.

b. The AVC will provide draft copies of all documentation for inspection at least five days before demonstration and acceptance testing of the system. The AVC will provide finished copies within 30 days of initial system checkout.

c. The final documentation package will include at minimum, and as applicable, all drawings issued as part of the contract documents and all shop drawings produced by the AVC.

d. As-Built documentation will be dated and noted “As-Built” or “Drawing of Record”

e. The AVC will provide the following drawings at minimum, and as applicable:

1) Receptacle location plan keyed to the architectural floor plans. Indicate the location and designation of all receptacles, equipment racks and other equipment as required.

2) As built wire and cable riser diagrams

3) Rack elevations keyed to the block diagrams showing the location of all equipment installed.

4) As-built audio systems

5) As-built control systems

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6) As-built video systems

7) As-built plate and panel drawings

8) Structural and mounting details of all projectors, loudspeakers and racks and any other items as appropriate.

C. Technical Manuals

1. The AVC will provide detailed technical manuals, tab indexed, containing the information necessary for the performance of routine maintenance by the Owner's staff, as well as corrective maintenance and upgrading by the AVC’s (or other qualified) technicians. To this end, include the following information:

a. Table of contents.

b. Include general system description(s) and block diagram(s).

c. The AVC will include a list of settings and adjustments for semi-fixed controls.

d. The AVC will provide a list of equipment incorporated, including manufacturer, model number, and serial number where applicable.

e. The AVC will provide a list of any special tools or test equipment necessary for system maintenance.

f. The AVC will include a list of consumables and spare parts (fuses, lamps, etc.). Show recommended stock levels for each item.

g. The AVC will provide a list of manufacturers with addresses and telephone numbers.

h. The AVC will include completed warranty cards from all equipment furnished.

D. Operating Manuals:

1. The AVC will provide complete instructions for operating all systems in all modes of operation and as necessary to fulfill all functional requirements. Include one un-bound original.

2. Operating manuals will include:

a. System operation in all modes including step-by-step instructions.

b. System troubleshooting including systematic instructions on how to solve common problems.

E. Equipment Inventory

1. The AVC will provide a complete inventory of all equipment provided and installed on this project including Owner Furnished Equipment. As part of the equipment installation, the AVC will affix Owner provided inventory tags to all the equipment. The AVC will track all equipment

Audiovisual Systems 7 of 46 inventories with an Excel spreadsheet. The spreadsheet will contain the following fields

(columns)

a. Room Number

b. Manufacturer

c. Model Number

d. Serial Number

e. MAC Address

f. IP Address (if applicable)

g. Inventory Tag number

2. This information will be replicated in the associated IP Matrix along with other switch and network designations – per client IT Services

3. The AVC will confirm format of spreadsheet with Owner prior to entering data.

F. Training

1. Training will be included as part of the overall bid cost. Specific details regarding the training program that the AVC will provide will be included as part of the bid response.

2. Training is not required for each individual room. Training is required for each type of system installed, as defined in the Contract documents.

3. At minimum, training will include the set-up and operation of all the systems. In addition, the training will include routine maintenance and operational adjustments. The thoroughness of the training program will be weighed heavily in consideration of proposals from AVC.

4. Final “as built” documentation must be available for all training sessions.

5. The AVC will provide training materials free from any copyright restrictions, and upon request from the Owner, furnish a reproducible set of these materials.

6. Approximately six months after completion of the installation, the AVC will conduct a follow-up training program, consisting of one four-hour session. The AVC will conduct this training program at the project location, and schedule at the mutual convenience of the Owner and

AVC.

7. Six months after completion of the installation, the AVC will provide a control system review making any minor changes to the control system as the Owner may request based on the configuration at system sign-off.

8. Instruction and training for the operation and routine maintenance of the system will be provided at site, within twenty-five working days of performance acceptance of the system, at a time mutually satisfactory to the AVC and Owner.

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9. The equipment will be made available by Owner, after delivery and acceptance, for use in the instruction and training program. Owner will provide space for the instruction and training.

The successful AVC will provide the instructor(s) and all training materials.

10. The instruction and training will be scheduled not to exceed 7.5 hours each working day.

Instructor(s) compensation, travel, living and all other expenses incurred as the result of fulfilling these requirements will be the responsibility of the AVC(s) to whom contract(s) are awarded.

1.4 DELIVERY, STORAGE AND HANDLING

A. Ensure that all products and assemblies are properly packaged and protected during shipping, handling and storage to prevent damage.

B. Store materials indoors under cover on raised platforms, fully protected from dirt and moisture.

C. The wiring will be installed at a time when construction is substantially complete so that the wiring will not be exposed to any potential damage.

D. Equipment will be installed when the project site is clear of dust, environmentally controlled and secure. The AVC will be responsible for cleaning all equipment that accumulates dust regardless of the source of the dust.

1.5 QUALITY ASSURANCE

A. Manufacturer’s Qualifications

1. Manufacturer will be engaged full-time in production of the products herein.

2. The product types specified herein will represent at least sixty percent of the total volume of products produced by the manufacturer

B. Subcontractor’s Qualifications

1. Subcontractor will be an authorized dealer and service facility for the products specified herein

2. Subcontractor will employ its own installation staff, sub-contracting the work specified herein is not acceptable with the exception of employment of appropriate organized labor (IBEW) to fulfill labor obligations with the Owner.

3. Subcontractor will demonstrate at least five years of experience with the installation of the products specified herein

1.6 WARRANTIES

A. Manufacturers will provide their standard guaranties for work specified in this Section. However, such guaranties will be in addition to and not in lieu of all other liabilities that manufacturers and

AVC may have by law or by other provisions of the Contract Documents.

B. The AVC warrants to the Owner that all material and equipment furnished under this contract will be new unless otherwise specified in the Contract documents and that all work including all

Audiovisual Systems 9 of 46 equipment furnished hereunder will be free of defects and in conformance with the contract documents. The AVC will guarantee the Work for a period of one (1) year from the date of the

Owner's beneficial use, and upon written notice will remedy all the defects thereto and pay all expenses for any damage to their work resulting therefrom. Neither the final payment nor any provisions in the Contract will void the guaranteed obligation. This guarantee is in addition to, not in limitation of, Owner’s remedies at Law or in Equity.

C. All equipment will be governed by the terms of the manufacturer’s original warranty. If a manufacturer’s warranty exceeds any of the above, its effect will not be diminished by any of the above.

D. Electronic devices whose performance deteriorates due to drift during the warranty period will be considered defective, requiring alignment or other repair or replacement at no charge to the

Owner. If any device fails, due to no fault of the Owner, more than three times during the warranty period, it will be considered a “lemon” and be replaced or credited to the Owner against replacement of similar equipment.

E. With this warranty, and at no additional charge, the AVC will provide preventive maintenance service for a period of one year from final acceptance of the system. During this one-year period, the AVC will provide no less than quarterly visits to the site for preventive maintenance and general system review. AVC will notify, in writing, the Owner’s Authorized Representative of all service and corrective measures taken during the site visits. Further, at the six-month quarterly visit, the Owner may request changes to the control system graphical user interface, macros or other functionality.

The AV AVC will provide the control system changes at no cost to the Owner. New products or products that were not under control at the time of system commissioning, are not covered under this revision.

F. The AVC will provide warranty service specified above at the Owner’s location. Regardless of the terms of any manufacturer’s warranty, do not require any carry-in service.

G. If an equipment item is found not to be quickly repairable, for a period greater than twenty-four

(24) hours, upon request, the AVC will provide a suitable replacement unit at no charge. The

Respondent will install this replacement in a timely fashion so that system operation is restored within a 24-hour period from the initial failure. The AVC will permit such replacement to remain available to the Owner until the original unit is repaired and reinstalled.

1.7 COORDINATION AND MEASUREMENTS

A. Examination: Before starting work examine all adjoining construction on which work of this Section is in any way dependent for accurate fit and workmanship.

B. Verifying Conditions: Verify all measurements at the job site as required for fabricated work to fit in designated locations.

C. Coordination: Conduct work in coordination and cooperation with contiguous work of other trades.

D. Anchoring: Furnish anchoring devices in advance to permit building into the work of other trades.

E. Complete all construction, painting and finishing before installation of equipment

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F. Prior to submitting a proposal, the Respondent will carefully review all existing site conditions. The

Respondent will be solely responsible for field verifying all dimensions, existing conditions, pathways, etc. The Respondent will be solely responsible for ensuring that all furniture, racks and other devices can be moved into the building. The respondent will field verify all conduits, device boxes, power requirements, etc. The respondent will field verify all obstructed conditions that may affect mounting or installation of equipment and coordinate as required.

G. By submitting a proposal, the Respondent affirms positively that they have reviewed all site conditions and that no further costs will be incurred with relation to site conditions.

H. Participate in site meetings, as required, to support coordination with vendors to include layout review, verification raceway infrastructure, verification power, data, equipment elevations, and AV integration with lighting, window treatment and fire alarm as required in the contract documents or by code.

I. The AV Contractor will provide supervision of cabling contractor onsite.

1.8 DEMONSTRATION AND ACCEPTANCE TESTING

A. For the purposes of this contract and for commencement of the warranties specified, final acceptance will be deemed to include clearing all punch list items and delivering final documentation to the Owner.

B. The Contractor will perform preliminary tests at their shop or factory before the system is shipped to the Owner’s site. The Owner’s Authorized Representative, Owner’s Project Manager or other designated representative may be present for these tests. These tests will include AVC provided equipment and any Owner provided equipment (equipment that the Owner shipped to the assembly site). The tests will include equipment provided by other AVCs, if applicable, plus all installation service and materials.

C. The Contractor will provide and be proficient in the usage of appropriate test equipment for use during initial tests and adjustments and during acceptance testing and final adjustment of the systems. The AVC will provide other test equipment as may be required in other Sections of this

Agreement.

D. The Contractor will perform proof-of-performance tests when each system is substantially complete at the Owners facility. The AVC will align and test each piece of equipment, regardless of who supplied the equipment. After each operational area or sub-system is tested, AVC will conduct technical demonstrations where the Owner’s personnel will observe, examine and accept the work.

The systems and sub-systems will be accepted on a progressive basis. A system or sub-system may be conditionally accepted, if there is an agreement with the Owner regarding a defined punch-list of items requiring correction. In all instances, correction of technical or cosmetic deficiencies will be performed at no additional cost to the Owner.

E. The Contractor will follow manufacturer’s set-up and alignment procedures for each piece of equipment furnished by the Owner or the AVC.

F. System tests will be performed in the presence of the Owner or a designated representative. If wiring errors are discovered, they will be corrected immediately, or documented on the punch-list for later remedy.

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G. The procedures and methods will be documented and submitted in the system proof of performance. System testing and alignment will consist of all procedures necessary to ensure proper installation and operational compliance with all standards and documentation. Test procedures will include, but not be limited to:

1. Gain Adjustment for audio and video equipment.

2. Adjustment of equalization, timing, phasing as required.

3. Gain stage and equalize all rooms.

4. Adjustment of all switches, and configuration of all software to make the equipment functional

5. Measurements of system distortion, crosstalk, hum and noise

6. Confirmation of all wiring

7. Confirmation of the operation of all controls

H. The equipment tests will be performed with signal processing devices in the measured signal path switched to by-pass or defeat. The equipment will otherwise be left in the circuit. Special measurements will also be made in all processing modes to demonstrate the proper operation of the processing circuits.

I. As part of on-site equipment testing, the Contractor will verify correct operation of all equipment functions and signal systems, for each item regardless of its source. Test results will be recorded on a checklist in a pass-fail format. Any item that fails will be corrected by either the Owner or AVC

(depending on who supplied the equipment) prior to facility acceptance.

J. Contractor will maintain all work areas in a clean and safe fashion at all times. At the conclusion of all work, AVC must complete to the Owner’s satisfaction, any repairs to the physical plant that may have occurred due to negligence, accident or abuse. Any damage to existing surfaces such as scratches to paint, stains and burns, which result from the activities of the AVC, will be corrected to the Owner’s satisfaction.

K. Initial Post-Completion Tests

1. The Contractor will perform the following tests, as applicable for each system incorporated herein.

L. Video System

1. Verify that signal flow is as intended.

2. Observe the image quality on displays throughout the system, employing sources such as computers. Check for errors of linearity, color luminance delay, signal to noise performance, blanking and gain shifts. Check for RF interference, pixel dropout, crosstalk and other imperfections. Test for these errors under various operating conditions.

M. Test of Portable Equipment:

1. Verify the proper operation of any items of portable equipment.

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N. Audio System

1. Perform phasing checks of loudspeaker lines by means of a DC source at one end of each line and a voltmeter at the other end. Phase all loudspeaker lines identically.

2. Measure the hum and noise levels of the overall system. Adjust gain controls for optimum signal-to-noise ratio.

3. Check to ensure that the system is free from spurious oscillation and radio frequency pick-up, both in the absence of any audio input signal and when the system is driven to full output at

160 Hz. Employ an oscilloscope as specified.

4. Apply a high-quality music signal to the system. Adjust the system for frequent peaks at its specified maximum sound pressure level. Apply a slow sinewave sweep from 50 to 5,000 Hz at a level of 6 dB below rated power amplifier output voltage. Listen carefully for buzzes, rattles and objectionable distortion. Correct any causes of these defects unless the cause is clearly outside the sound amplification system equipment and installation. Under these circumstances, notify the Owner.

5. Establish tentative normal settings for all gain controls. Adjust all gain controls for optimum signal to noise ratio and signal balance.

6. Eliminate audible clicks or pops produced by the operation of any controls.

7. Measure system acoustical performance using a calibrated ANSI standard type 1 or IEC precision sound level meter set for “slow” meter damping except as otherwise noted, and flat response with random incidence at a height of four to five feet. All interior finishes and furnishings will be in place. System gain will be adjusted to provide levels of 70 to 80 dB and at least 10 dB above background noise at the measuring locations for these tests, except as otherwise noted. Include the following tests and adjustments:

8. Loudspeaker frequency response will be measured with all control equalization set for flat response using 1/3 octave bands of filtered pink noise centered on ANSI preferred frequencies or broadband calibrated pink noise measured in 1/3 octave bands using a calibrated real time analyzer.

9. Adjust equalization to provide average system response within +/-3dB of a response (0 dB) which is flat from 63 to 2500 Hz and sloped uniformly from 0 dB at 2500 Hz to -5 dB at 10,000

Hz.

10. Use an octave band of random noise centered at 4000 Hz as test signal output to the loudspeakers.

11. Lateral uniformity will be +/- 3 dB at all positions equidistant from the front of the room.

12. Take this measurement with standard “fast” meter damping. The loudspeakers will be capable of providing 100 dB SPL in the audience area on axis of any high frequency horn and employing wide band recorded music as a test signal.

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13. Listen to normal program material to be sure that there are no remaining defects.

O. Remote Controls

1. Verify proper operation of all remote controls from all locations. Test to ensure that all interactions between control point’s function as intended. Verify that improper use of controls does not result in the control system locking up, and that damage to the control system and to the controlled equipment is prevented under all conditions.

P. Report

1. Upon completion of the above tests and adjustments, Contractor will submit a written report presenting test results, including numerical values where appropriate, for review by the

Owner's authorized representative prior to demonstration and acceptance testing. With this report, submit written certification that the installation conforms to the requirements stated herein, is complete in all respects, and is ready for inspection and testing by the Owner.

Q. Demonstration and Acceptance Testing

1. Upon approval of the above test report by the Owner's authorized representative and the

Consultant, and at a mutually acceptable time, Contractor will demonstrate operation of each major component and of the complete installation. After demonstration, assist as required in acceptance tests by the Consultant and Owner.

2. If the need for adjustment or modification becomes evident during testing, either continue testing, or interrupt testing to permit corrective action, as directed by the Owner. Perform re-testing following any corrective action to the extent directed by the Owner.

3. Contractor will confirm with CDA that tests in each system are completed and the systems are ready for acceptance testing at a mutually acceptable time. If CDA arrives on site and finds the systems incomplete or is unable to test due to Contractor oversight, Contractor may be subject to a charge back for a return visit(s).

R. Operating Tests

Tests will be included to verify that the system functions as required, and that operating controls work properly.

S. Listening and Viewing Tests

Testing will include subjective evaluations by people listening to and viewing from various positions under various operating conditions. The objective of these tests will be to verify system functioning under conditions of normal operation.

T. Equipment Tests

Testing of the proper functioning of equipment items will be performed for major equipment pieces.

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U. Final Adjustments

Make control adjustments as directed by the Owner. Provide covers, caps or shaft-locks for controls not used in system operations. Make a record of these control settings for inclusion with the final documentation.

1.9 STANDARDS AND CODES

A. Codes

1. The AVC will give all notices required by, and comply with, all applicable laws, ordinances, codes, rules and regulations and will obtain and pay for all required permits before commencing work.

2. The AVC will, at their own expense, pay for the services of any inspector which the AVC, under any applicable law, ordinance, rule, regulation or code, may be required to employ or order, the AVC may be obliged to furnish as a condition to obtaining any such license or permit. It will be the obligation of the AVC to make all necessary applications and to take all steps for the securing of permits of licenses, at their own expense, and to receive all necessary permits of licenses before commencing the applicable work.

3. The AVC will comply with applicable laws and ordinances governing the disposal of materials, debris, rubbish and trash, on or off the job site, and will commit no trespass on any public or private property in any operations due to or connected with this Contract.

4. Wherein this specification and codes conflict, the more stringent will take precedence whether or not specifically enumerated herein.

B. Standards

1. All systems will meet the best commercial practices of the applicable industries, except where alternatives are noted.

2. Publications of issues of the following standards form a part of this Agreement, at locations outside of the United States, the appropriate equivalent standard will be applied for those standards that are not international:

a. American National Standards Institute (ANSI)

b. Audio Engineering Society (AES)

c. Audiovisual and Integrated Experience Association (AVIXA)

d. Building Industries Consulting Services International (BICSI)

e. Computer Security Institute (CSI)

f. Electronic Industries Association (EIA)

g. Institute of Cable Engineers (ICEA)

h. Institute of Electrical and Electronic Engineers (IEEE)

i. International Standards Organization (ISO)

j. International Telecommunications Union (ITU)

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k. Society of Motion Picture and Television Engineers (SMPTE)

l. Telecommunications Industry Association (TIA)

m. Nationally recognized standards of the various construction trades, as may be applicable.

3. References will mean the latest edition of that standard.

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PART 2 - PRODUCTS

2.1 GENERAL NOTES APPLY TO ALL SYSTEMS

A. The AVC will use plenum-rated cable throughout.

B. The AVC will update the software and firmware on all devices before bringing them to the site.

C. The AVC will confirm device colors with the Owner before ordering any equipment.

D. The AVC is responsible for providing a complete, turnkey system for the client's beneficial use on

Day One. Any missing components to achieve this should be identified during the bidding process and submitted to the AV Consultant for review and approval. All required adapters and cables should be identified and submitted with the bid under Miscellaneous at the end of the BOM or below the line.

E. The AVC shall install all equipment identified in these contract documents in accordance with the manufacturer’s instructions to function as intended by the manufacturer and as described in the narratives below. Any questions regarding connectivity, operation, or functionality should be brought to the AV Consultant's attention during the bidding RFIs.

WORK OUTSIDE OF STANDARD AV SCOPE TO BE INCLUDED:

F. The AV contractor will provide and install the in-wall back boxes/trim rings, as well as the blocking and pathway as required for this project. The AV contractor will engage qualified subcontractors as needed to complete this scope including but not limited to carpentry and paint subcontractors.

G. The AV contractor will provide the cable, connectors, wall plates, patch panels and other supplies necessary for installing cabling for the project (including data). The labor to pull/install, terminate and test the cable will be provided by others. All data connections on this project unless otherwise noted will be connected to the Owner’s network.

H. The AV contractor will provide the cutouts in the tables, furniture and/or millwork as required.

I. The AV contractor will NOT include any demolition required in their scope (see Section 2.3-A).

Demolition scope outlined for reference only.

2.2 MANUFACTURERS

A. Bids are requested on this inquiry in accordance with brands, specifications and/or testing and are understood to include "or equal.” Manufacturer Names and Model Numbers, when named, are for establishing the standard of quality, design, and utility of the article desired.

B. If any items bid is other than "As Specified,” the Respondent will:

1. Provide information of the alternate item bid to Owner and Consultant, for pre-approval, at least three (3) days prior to the Bid opening date.

2. Include literature with a picture and specifications of the alternate product, in the Bid Packet.

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3. Bids will include non- equivalent pricing on lines noted as Non-Specified Alternate for easy analysis by Consultant and Owner personnel.

4. Specify on the Bid Form where there is an exception to the specified item. Failure to do any of the above may constitute grounds for a bid to be rejected as nonconforming.

C. The Owner and Consultant will govern as to what product is equal to that named, but the burden of proof and costs of any tests will be the responsibility of the AVC.

D. For equipment identified as optional, the Owner reserves the right to purchase the items indicated, in the quantity indicated, or other quantities as may be determined by the Owner in its’ own best interests. Optional items will only be a part of this contract if specifically enumerated by Owner’s purchasing documentation, e.g., purchase order, contract, letter of agreement or other mutually acceptable document.

E. NOTE: Unless otherwise noted, HDMI and other pre-manufactured cables specified herein are for end user use (such as connecting a laptop to the system). The AVC is solely responsible for specifying, providing and installing all other pre-made cables running through walls or in equipment enclosures.

F. The AVC will be responsible for ensuring that all millwork and furniture is properly ventilated.

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2.3 SYSTEM DESCRIPTIONS

The AVC will install the following systems as described below. See Exhibit A for the full equipment list for each system.

All systems involve upgrade of existing installed systems. As applicable, all unused equipment, wiring and cables will be de-commissioned and removed. All unused wall plates or connection panels will be removed and replaced with blanks.

A. Demolition Scope will be provided by others. The demolition scope is outlined below for reference.

1. Demo AV Cabling for Courtroom One

a. Remove all existing cabling to Bench, and Tables from existing conduit.

b. Remove existing cables from current camera locations.

c. Remove unused cabling from control room including CATV coax cabling.

1) CATV coax cabling should be cut back at entry point into control room (multiple bundles)

d. Remove unused rack panels and racks/equipment from control room

e. Remove existing console

f. Add pull string(s) to existing pathways.

g. Preserve loudspeaker cabling

h. Preserve data cabling unless otherwise instructed – work with the Owner to determine which cables should be protected

2. Demo AV cabling for Courtroom Two

a. Remove all existing cabling to Bench, and Tables from existing conduit.

b. Remove existing cables from current camera locations.

c. Remove existing cables from current projector location.

d. Remove existing cables from current floor box

e. Add pull string(s) to existing pathways.

f. Preserve loudspeaker cabling

g. Preserve data cabling unless otherwise instructed – work with the Owner to determine which cables should be protected

3. Demo AV cabling in Conference Suite rack

a. Remove all unused existing cabling from existing conduit.

b. Remove all unused rack panels and rack equipment

c. Add pull string(s) to existing pathways

d. Preserve loudspeaker cabling

e. Preserve data cabling unless otherwise instructed – work with the Owner to determine which cables should be protected

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4. NOTES:

a. Confirm with Owner and Consultant what cabling/equipment will remain prior to demolition. All existing cabling/equipment that will remain will be labeled and protected.

b. Existing equipment that will be reused will be deinstalled from the racks, labeled, packaged and shipped to the AV contractor’s shop for new rack fabrication by the AV contractor.

c. All equipment not being reused will be turned over to the Commonwealth for asset disposal. All other materials will be disposed of by the demolition contractor.

d. Where possible, install new cable for the project while pulling out existing cables to maximize efficiency.

e. Timing of demolition will be coordinated with the Owner to ensure that audio feeds from the building (including the appeals courts) to Courtsmart are maintained to the court’s servers (currently installed in the control room). The appeals courts need to be kept operational throughout the course of the project.

B. As a parallel project, new Courtsmart servers are being deployed and will need to be running prior to demolition occurring so that audio can be rerouted to the new server (over the Dante network).

The AVC will assist with these updated audio routes, including duplicating the existing Dante routes going to the existing Courtsmart server to the new Courtsmart server in Dante Controller and testing to ensure audio is passing.

C. AV1 - COURTROOM ONE

Courtroom One is a Seven Justice Courtroom with audio, video, and control systems. This is an existing system being upgraded as described below. The audio DSP hardware for Courtroom One was updated a year ago and will be reused.

1. Audio

a. All audio systems are being upgraded to digital.

b. All Justice microphones are being replaced. Each microphone will have an individual mute button at the base of the microphone. The microphone signals will connect to analog microphone to Dante interfaces. Logic signals to the mute button base will connect to an Owner-furnished logic expansion interface. All Dante and logic interfaces will be installed within the Justice bench and connect to the network.

c. A master mute button will be installed at the Chief Justice location in the vertical fascia of the bench. The mute button will connect to the network and be programmed to mute all microphones in the courtroom. The AV contractor will label the mute button with an engraved/silkscreened label (Kroy or similar labels will not be accepted).

d. The microphones at the clerk and interpreter stations will be replaced. The microphones will have an individual mute button at their base. The microphone signals will connect to a shared analog microphone-to-Dante interface. Logic signals to the mute button base will connect to a logic expansion interface. The Dante and logic interfaces will be installed under the clerk station and connect to the network.

A second microphone input at each station will be installed in an existing grommet

Audiovisual Systems 20 of 46 with an XLR connection inside a shock mount, connecting to the same Dante interface.

e. A master mute button will be installed at the clerk station in the vertical fascia of the bench. The mute button will connect to the network and be programmed to mute all microphones in the courtroom. This mute button will sync with the Chief Justice master mute button. The AV contractor will label the mute button.

f. The existing microphone and shock mount at the Appellate Station will be upgraded with two new microphones. These microphones will not have mute buttons. The microphones will be installed in shock mounts in existing grommets in the surface of the millwork and connect directly to a Dante interface under the surface. The AV contractor will install an additional microphone input plate inside the Appellate station millwork with two XLR inputs for temporary microphone connections. The cabling from the back of this wall plate will route through the millwork and exit near the top of the inside area to connect to the same Dante interface. The AVC will provide microphones, desk and floor stands, and XLR cables for use with this wall plate.

g. The existing microphone, shock mount and mute button at each Court Officer station will be upgraded. The new microphone will be installed in a new shock mount and will connect to a Dante interface under the surface. The Dante interface will connect to the network. A network mute button will be installed in the existing mute button hole and connect to the network. This mute button will be a local mute for the Court

Officer microphones and will only mute the two court officer microphones.

h. The AVC will remove existing EAO mute switches. All existing holes that are no longer used (e.g. mute button locations at Justice bench) will be filled with grommet covers, provided by the AVC.

i. An updated infrared assistive listening system will be installed. New emitters will be installed in the existing location of the current ALS emitters. The emitters will connect to a rack unit in the control room, which will be fed by a Dante channel. The

ALS system needs to reproduce all microphone audio. When the system is in all mute by the justice or clerk, no audio should go to the ALS system. The AVC will provide the necessary accessories (receivers, headphones, neck loops, chargers) as well as ensure ALS signage is installed in the room (final location determined by the Owner).

The accessories will be stored/charged in the control room.

2. Video

a. All video systems are being upgraded to 4K.

b. New cameras will be installed in the existing front and rear camera recesses and in the ceiling. The camera in the right side camera recess will be removed and this location will be abandoned.

1) In the front recess, the AVC will install the camera upside down and use a pole mounting method to position the camera to view the appellate station through the opening in the recess. The camera will be powered using a PoE++ injector and will connect to the network for control. The

AVC will provide 12G-SDI cabling from the camera to the control room system. Two adjustable extension columns are specified – the AVC will confirm in the field the correct height needed to position the camera correctly.

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2) In the rear recess, the AVC will install the camera on a wall mount (upside down) to position the camera to view a wide shot of the courtroom through the opening in the recess. The camera will be powered using a

PoE++ injector and will connect to the network for control. The AVC will provide 12G-SDI cabling from the camera to the control room system. The

AVC will need to adjust the support in the…