JACH AV Upgrade Project Addendum NO. 1.pdf

ADDENDUM NO. 1

3/27/2026

JOHN ADAMS COURTHOUSE AUDIO VISUAL UPGRADE PROJECT

1 PEMBERTON SQUARE, BOSTON, MA 02108

TO: ALL BIDDERS

Bidders are hereby informed that Plans and Specifications for the above-referenced project are modified, corrected and/or supplemented by this Addendum No. 1 which shall become a part of the Contract Documents.

A. BIDDER’S QUESTIONS & RESPONSES:

1. Question: The Project Advertisement states, AV Vendors Bids to be accompanied by a bid deposit that is not less than five (5%) of the greatest possible bid amount (considering all alternates) and made payable to the

Massachusetts Trial Court. Is a bond acceptable?

Response: Yes, a bond is acceptable.

2. Question: The RFP narrative states on-site implementation begins May 14, 2026, and must be completed by July 31, 2026. This provides approximately 11 weeks for installation and commissioning. Given that the specification requires equipment availability within 30 days of contract award, and assuming contract award occurs shortly after the April 3 proposal deadline, can the Owner confirm:

a. Contract award date.

b. Notice to Proceed (NTP) date.

c. Whether May 14 is a hard start date or if earlier mobilization is permitted.

d. Whether July 31 is substantial completion or final acceptance with all punch list items cleared.

Response: The May 14 date is governed by the last sitting of the SJC for the year which occurs in the first week of May (4-8). Prior to the May on-site date, we anticipate the AV Contractor (AVC) will be producing submittals, ordering equipment and off-site assembling of the racks.

The first sitting of the new term is the first week of September.

Substantial completion is required by July 31, 2026, Punchlist completion, training and project closeout to occur prior to the first sitting in September.

3. Question: The 11-week installation window (May 14 - July 31) is aggressive for a project of this scope. What flexibility exists if long-lead equipment

(custom console, cameras, projector) delivery extends beyond the May

14 start date?

Response: The only custom products are the few wall plates. We ask that orders be placed as quickly as possible and that the AVC maintain a list of all equipment, anticipated arrival etc. as noted per the RFP.

The AVC will be responsible for providing sufficient labor to meet the deadlines.

For clarity, no equipment is going to be installed on May 14. The first week, at least, is demolition, cleaning and cabling. On site equipment delivery date to be coordinated during the project.

4. Question: Are there specific blackout dates when work cannot be performed due to court operations? Given that the Appeals Courts need to remain operational throughout the project (Section 2.3.A.1.e), what are the permissible work hours?

Response: The building is closed during certain holidays (Memorial Day, Juneteenth, Independence Day). At this time no other blackout days are scheduled.

Unless there is exceptionally noisy work, we do not anticipate issues with the Appeals Court.

5. Question: Please provide the allowed working hours, after-hours procedures, courtroom blackout periods, and any operational restrictions required to maintain court functionality during demolition, installation, cutover, and testing. Please also identify any dates/times when Courtroom One, Courtroom Two, or related systems cannot be taken offline.

Response: See above. Schedules will be coordinated after contract award.

6. Question: Section 3.1. ZZ requires CORI (Court Activity Record Information) background checks for all personnel. What is the typical turnaround time for CORI approval?

Response: The specification requires a minimum of seven (7) days’ notice prior to site access.

7. Question: The specification states Forms 1130 and 1130A are attached, but these were not included in the RFP package. Can these forms be provided?

Response: These are the CORI background check forms and will be provided after contract award. Do not submit personally identifiable information with your bid response.

8. Question: Are there specific security escort requirements during installation, or can approved personnel work independently once cleared?

Response: Personnel will be able to move freely between the relevant rooms. Any other access can be arranged as needed.

9. Question: What are the building access hours? Can after-hours work be scheduled if needed to meet the timeline, and what is the approval process?

Response: To be coordinated with the Court, assume normal daytime work hours.

10. Question: Are there loading dock restrictions or equipment delivery time windows?

Response: Deliveries to be coordinated after contract award.

11. Question: Will the Owner provide secure on-site storage for equipment and tools during the installation phase?

Response: There is limited storage, we will work with the Contractor to provide a secure area.

12. Question: The specification states "a majority of pathway is existing and can be reused." Can the Owner provide:

a. As-built drawings showing existing conduit pathways.

b. Conduit fill calculations or pathway capacity assessment.

c. Confirmation of pathway sizes and types

d. Locations where new pathways will be required.

Response: As-Built drawings of the current system will be made available after

Contract award. The existing system is all analog cabling; we will be using significantly less conduit capacity with the new digital system.

13. Question: Section 2.3.A indicates that demolition scope is provided by others. Who is the demolition contractor, and what is their schedule? How will coordination occur?

Response: The AV Contractor will be asked to remove and turn over (or remove for reinstallation) any AV equipment that is still installed, including but not limited to all equipment in the racks, cameras and microphones along with other devices in the courtrooms and/or ancillary rooms. The AVC will be responsible for removal of the racks.

The cabling/demolition contract has not been awarded yet. They will remove cabling only. All hardware of value is to be removed by the AV

Contractor. We will coordinate between the contractors at project meetings and on-site. Close cooperation and coordination is desired.

14. Question: Which existing equipment will be reused? The specification mentions:

a. Biamp Tesira DSP hardware (Courtroom One - updated a year ago)

b. Biamp Tesira Server IO units (2 units in backend)

c. Network amplifiers

d. NEC MT1065 Projector (Courtroom Two)

Response: See Schedule A of the bid documents.

15. Question: Please provide a definitive room-by-room matrix identifying all existing equipment, cabling, wall plates, floor boxes, pathways, racks, and infrastructure that are to remain, be removed, be reused, or be abandoned.

Response: Refer to bid document specification and drawings.

16. Question: Can the Owner provide condition assessments for all equipment to be reused?

Response: All the Biamp equipment is new (2025), the projector is older but still works.

17. Question: What is the condition of existing loudspeaker cabling? Has it been tested recently? Are there known issues with any existing speaker runs?

Response: Cabling was tested during the DSP upgrade in 2025. All speakers work, no issues.

18. Question: Please confirm whether all loudspeakers shown or referenced in the contract documents—including courtroom, gallery, foyer, interpreter, conference suite, and attorney waiting room speakers—are

Owner‑Furnished Equipment (OFE), and whether the AV Contractor is responsible only for installation, wiring, and commissioning of these OFE speakers. If any speakers are not OFE, please identify the required furnished‑by party.

Response: All speakers are OFE. AV Contractor is responsible for connecting to appropriate amp and work with the DSP programmer for room tuning.

19. Question: Are existing rack locations remaining the same, or will new rack locations be required? What are the floor loading capacities for rack locations?

Response: The current location of the racks was reviewed during the pre-bid access. See drawings for location.

20. Question: What is the existing HVAC capacity in the control room? Will the consolidation from three racks to two and addition of new equipment require HVAC upgrades?

Response: Refer to the bid document specification and drawings.

21. Question: Section 1.1.D states "Labor to install, terminate and test all cabling will be provided by others under a separate contract." What is their scope exactly? Does this include:

a. Pulling cable only

b. Terminating to patch panels

c. Testing and certification

d. Data drop installation at device locations

Response: Confirmed

22. Question: Please confirm the exact division of responsibility for AV/data cabling installation. The documents state the AVC provides cable, connectors, wall plates, patch panels, and other supplies, while labor to pull/install/terminate/test cable is by others. Please confirm who is responsible for routing methods, labeling, test reporting, remediation of failed tests, final certification, and warranty for end-to-end cable performance.

Response: The assumptions on supply and installation/testing are correct. The cabling contractor is to support your efforts. We want you to tell them how you want the cables labeled, routing in control room/rack room. The cabling contractor will test the cables and turn their report over to Judicial

Information Services and the AV Contractor. They are responsible for any defects in the installation and warranty.

23. Question: Please clarify the exact demolition scope split between the demolition contractor and the AVC. The specs state demolition is by others but also state that reusable equipment must be deinstalled from racks, labeled, packaged, and shipped to the AVC shop for rack fabrication. Please confirm who disconnects, protects, transports, stores, and reinstalls all reused AV equipment.

Response: See related questions and responses herein.

24. Question: Who is responsible for providing the 16 new data drops from control room to rack equipment?

Response: Internal rack wiring is the responsibility of the AV Contractor under this contract.

25. Question: The specification lists Owner Furnished Equipment (OFE) including

Aruba network switches. Will these switches be:

a. Pre-configured by the Owner's IT department

b. Installed and configured by the Owner

Response: Judicial Information Services (JISD) will provide, install and configure.

AVC scope is to coordinate the physical installation in the racks and to provide the equipment specific network configuration requirements to

JISD.

26. Question: What VLANs will be required for the AV system? Can the Owner provide:

a. VLAN assignments for Dante audio

b. VLAN assignments for video distribution (AVoIP)

c. VLAN assignments for control systems

d. VLAN assignments for Zoom Room systems.

e. IP address ranges for each VLAN

f. QoS policies already in place

Response: Yes, coordinate after contract award.

27. Question: Please provide the Owner’s required standards for AV network segregation, including expectations for how AV systems must be isolated or segmented from the enterprise network. This should include any required VLAN structure, multicast and AVoIP policies, Dante network rules, DHCP or IP‑reservation methods, firewall/security approval processes, and switch‑port configuration standards for all AV endpoints.

Response: Provided after contract award.

28. Question: Who will be responsible for ongoing network administration and troubleshooting after system acceptance? Will the AV contractor have access to switch management interfaces?

Response: Judicial Information Services will be responsible for maintaining the switches. Other access to be reviewed on a situational basis.

29. Question: Does the Owner's network support AVB (Audio Video Bridging) for the

Biamp DSP interconnection? The specification calls for a dedicated AVB switch (Netgear GSM4212PX with AVB license).

Response: The OFE Netgear switch will be used to support AVB.

30. Question: Exhibit A lists multiple items marked "OFE" including:

a. Biamp DSP components (Tesira Server IO, various cards)

b. Network amplifiers (Lea CS-series)

c. Network switches (Aruba)

d. Utility PC and Streaming PC

e. Existing TEC-X1000 control panel (Courtroom Two)

f. Existing wall plates (Courtroom Two Justice Bench)

g. Existing NEC projector (Courtroom Two)

Can owner confirm status of this equipment or provide acceptance of equipment in an “as-is” state.

Response: The specification discusses AVC responsibility for Owner Furnished

Equipment.

31. Question: Please confirm which party is responsible for missing accessories, damaged reused items, and any nonfunctional OFE discovered during integration.

Response: The specification discusses AVC responsibility for Owner Furnished

Equipment.

32. Question: What are the specifications for the Owner-furnished PCs (Utility PC and

Streaming PC)? Do they meet the requirements for:

a. Blackmagic ATEM control software

b. OBS streaming software.

c. Crestron control software suite

d. Biamp software

e. Dante Controller

f. Marshall remote camera control.

Response: This does not affect your proposal, coordinate as needed.

33. Question: Section AV1.2. a mentions "Owner-furnished logic expansion interface" for Justice microphone mute buttons. What is the make/model of this interface?

Response: Biamp EX-LOGIC.

34. Question: Who will provide the inventory tags mentioned in Section 1.3.E.1 for equipment tracking?

Response: If needed, TRC to provide.

35. Question: The specification mentions the existing CourtSmart server being replaced with a new virtualized server. What is the timeline for this parallel project?

Response: Concurrent with this project.

36. Question: Please provide the final CourtSmart integration requirements, including the exact channels required from each courtroom/Appellate Court, the

Dante routing expectations, and the delivery/commissioning date of the new CourtSmart virtualized server. Please confirm who is responsible for server readiness prior to demolition and cutover.

Response: Judicial Information Services (TRC) will be responsible for server readiness prior to demolition. The remainder of the information will be communicated after project award.

37. Question: Section 2.1.F states the AV contractor will "provide and install in-wall back boxes/trim rings, blocking and pathway as required" and "engage qualified subcontractors as needed including carpentry and paint."

However, Section 2.3.A states demolition is by others. Can the Owner clarify:

a. Who is responsible for patching and painting existing camera location in Courtroom One ceiling (Section AV1.2. b.3)?

b. Who provides the cutouts in millwork for new microphone locations?

c. Who is responsible for modifications to camera recesses in

Courtroom One?

Response: These tasks fall under this contract.

38. Question: Who is responsible for supervising the cabling contractor on-site (Section

1.7.I)? What authority does the AV contractor have over this separate contractor?

Response: As the cabling contractor is providing the infrastructure for the AV

Contractor, it is expected that the AV Contractor will provide shop drawings (riser diagram revision), and on-site supervision as to how you want the cables run and dressed into the control room and coordination for rack installation. Close cooperation and coordination is anticipated;

however, you are not responsible for full-time supervision. Any other issues outside of this scope should be brought to the attention of the

Court’s project managers.

39. Question: 120V power is stated to be "existing or provided by others" (Section

1.1.K). Who is responsible for:

a. New power circuits if required.

b. Verifying existing circuits have adequate capacity.

c. UPS installation power connections

d. Power for new racks

e. Power for 65" display in control room (noted as "provided by others")

Response: Any new installation of 120 VAC outlets will be provided by others. The remainder of the items listed above are under the scope of this Contract.

40. Question: Who is responsible for fire alarm integration and relay installation mentioned in Section AV5.3.p.2?

Response: Low voltage connection by AV Contractor with existing infrastructure.

41. Question: Section 2.1.H states the AV contractor will provide cutouts in tables, furniture, and millwork. Is all furniture in place, or will coordination with a furniture contractor be required?

Response: Furniture is in place.

42. Question: Who is responsible for ensuring millwork and furniture is properly ventilated for AV equipment (Section 2.2.F)?

Response: Coordinate if needed.

43. Question: Section AV5.2.b requires engagement of Joe Patten (Sound Investment

LLC) as the preferred DSP programmer. Is this a mandatory requirement, or can we propose our certified Biamp programmers? If mandatory, should we contact Mr. Patten directly for pricing, or should his services be included as a line item?

Response: Mandatory, no exceptions. Contact information is provided in the specification for pricing.

44. Question: Please confirm whether the AVC is required to carry the services of the court’s preferred Biamp DSP programmer, Joe Patten / Sound

Investment LLC, within its base bid, or whether those services will be contracted directly by the Owner. Please also confirm whether the AVC is responsible for all scheduling, coordination, site visits, and debugging labor associated with that programmer.

Response: Mandatory, No exceptions. The DSP programmer will be a sub-contractor to the AV contractor who will be responsible for scheduling and coordination. Be advised, this programmer has provided all the current DSP programming, and we want the same person to continue.

45. Question: The specification describes a DSP failover system with pilot tone detection (Section AV5.2.d). Can the Owner provide the existing DSP configuration file to understand current routing and processing?

Response: Implementation item, to be coordinated after contract award.

46. Question: The functional drawings indicate 12 × Biamp SOC‑4 cards (6 SOC‑4 cards allocated to each Tesira Server I/O), but Exhibit A lists only 11

SOC‑4 cards. Please confirm the required total number of SOC‑4 cards per chassis.

Response: All SOC-4 cards are OFE and will not be used for any connections as part of the new implementation. The AVC will need to relocate/redistribute cards to different slots between the two Server I/O frames as shown in the drawings. No new SOC-4 cards are required, reinstallation of existing cards only. Quantity of cards can be confirmed after contract award.

47. Question: What are the current audio routing requirements for the Appeals Courts to CourtSmart that must remain operational during construction (Section

2.3.A.1.e)?

Response: Implementation item, to be coordinated after contract award.

48. Question: The specification calls for "press feed" audio outputs in multiple locations

(XLR male connections). What are the technical requirements for these feeds (mic level, line level, balanced, impedance)?

Response: See drawings for press feeds. Balanced, 600-ohm, +4dbu.

49. Questions: Courtroom One requires portable microphones with stands for the

Appellate Station side table. What is the expected usage scenario for these microphones, and are wireless systems preferred over wired?

Response: For special events, wired microphones are required.

50. Question: Can the Owner provide current audio zone diagrams and speaker locations for both courtrooms?

Response: Yes, after award of contract.

51. Question: The specification calls for 12G-SDI throughout the system. What is the maximum cable run length for any SDI run? Should fiber-based SDI extension be considered?

Response: We expect the selected AV Contractor to be familiar with these technical requirements. We do not anticipate need for fiber; however, this can be reviewed.

52. Question: Section AV1.2.b.1 specifies two adjustable extension columns for the front camera but requires field verification of the correct height. Can measurements be provided, or must this wait until site access?

Response: Implementation item, to be coordinated after contract award.

53. Question: For the ceiling cameras in Courtroom One installed on either side of the clock (Section AV1.2.b.3), what is the routing path for cabling "inside the millwork into the columns"? Are these pathways existing and accessible?

Response: Implementation item, to be fully coordinated after contract award. The camera locations here will be new but pathway through the millwork is existing – we expect minor millwork cuts will be required for this part of the installation.

54. Question: The AVoIP system uses Crestron DM-NVX encoders/decoders. What is the current network infrastructure bandwidth? Does it support the 4K60

4:4:4 requirement (approximately 10-18Gbps per stream)?

Response: See responses above relative to Judicial Information Services. All NVX routing will occur within the switches in the AV control room, which the fabric of the switches will support. We do not expect any bandwidth/uplink issues.

55. Question: The functional drawings show 6 × DM‑NVX‑360C cards, while the rack elevation lists 5 NVX cards. Please confirm the required total quantity of

DM‑NVX‑360C cards per chassis.

Response: The quantity shown in the functional drawings and BOM is correct (6).

56. Question: How many simultaneous AVoIP streams are anticipated during peak operation?

Response: Implementation item, to be coordinated after contract award.

57. Question: Section AV5.1.b specifies the 12G-SDI router will have specific inputs and outputs. The exact count is not clear from the specification. Can a detailed I/O matrix be provided?

Response: As shown in drawings

58. Question: For the Courtroom Two rear projection system (Section AV2.2.d), the existing screen is 4:3 aspect ratio. Will content be letterboxed, or is replacing the screen part of another contract?

Response: Implementation item, to be coordinated after contract award.

59. Question: What is the current YouTube streaming setup? Will need to configure the

YouTube account and streaming keys, or will this be provided by the

Owner?

Response: You Tube Configuration to be by others.

60. Question: Section 3.2.VV.11-12 requires a "Certified Crestron programmer" and specifically the "preapproved Biamp DSP programmer." Does need to provide both, or can our certified staff handle both systems?

Response: See discussion of DSP programmer above. No exceptions. The Crestron programmer will need to be provided by the AV Contractor.

61. Question: The specification requires Crestron XiO Cloud monitoring with a 3-year subscription for 30 devices (Exhibit A, Item 42). Should subscription renewals beyond 3 years be included as an optional line item?

Response: Subscription renewals beyond 3 years can be included as an optional line item. Please keep this separate from the base scope cost totals.

62. Question: Please confirm whether the Owner currently operates any instances of

Crestron XiO Cloud or Biamp SageVue, and whether internet access will be provided for these services as well as for the control processor’s cloud‑based connectivity.32. Additionally, please confirm the intended subscription quantity and term for Crestron XiO Cloud and any other licensing/services included in the equipment schedule. The backend equipment list references XiO Cloud Premium subscriptions with a quantity that appears tied to device count and multi-year service assumptions.

Response: The Owner does not currently operate any instance of Crestron XiO

Cloud or Biamp SageVue. Internet access will be provided as needed, to be coordinated after contract award. The intended subscription quantity should cover all applicable Crestron devices (nine) for a 3-year duration.

63. Question: What level of control customization is expected for the touch panels? The specification mentions "several levels of access for end-users, operators and technicians" (Section 3.2.VV.2).

Response: Expected controls for each touch panel are listed in the narrative section of the specification (Section 2.3). Final controls will be reviewed and approved during the approval stage of the project.

64. Question: GUI submittals require PDF or PowerPoint "with links intact" (Section

3.2.VV.3). What software should be used for the submittal - PowerPoint mockups, or exported Crestron VT-Pro files?

Response: Implementation item, to be coordinated after contract award.

65. Question: Section AV5.3. p.4 describes "technician controls" hidden in the clerk station touch panel but available as X Panel on the Utility PC. Should both interfaces be developed simultaneously?

Response: Yes.

66. Question: What are the specific auto-shutdown times for the control system daily power-down (Section 3.2.VV.8)?

Response: Implementation item, to be coordinated after contract award.

67. Question: For the Zoom Room systems, who will provide initial system credentialing and Owner account integration?

Response: Judicial Information Services (TRC).

68. Question: The custom console for the control room is specified as TBC CDA-

18141-26 (Exhibit A, Item 69). "TBC" typically means "To Be Confirmed."

Is this a custom design by CDA (Communications Design Associates), or should work with a console manufacturer of our choice?

Response: TBC is the manufacturer of the console, Time Base Consoles. When contacting the manufacturer, please request the quote number referenced in Exhibit A.

69. Question: What is the lead time for the custom console? The specification notes this is a critical path item.

Response: This is not a custom console; it is built to order. Delivery about six weeks

ARO. Confirm with manufacturer.

70. Question: Are finish samples required for the console before ordering, and who approves finishes - Owner, Consultant (CDA), or both?

Response: Submittals are approved by Owner project managers and consultant.

71. Question: For the portable cart specified for Courtroom One (Sony 75" display on

AVTEQ cart), are there any limitations on cart size due to doorways or elevator access?

Response: Yes, that is why that cart was chosen.

72. Question: Will existing furniture at clerk stations, justice benches, and court officer stations remain in place during installation of new equipment, or will furniture be removed for easier access?

Response: Remain in place. They are anchored to the floor.

73. Question: Section 1.3.F specifies training is required for "each type of system installed" rather than each room. Can the Owner clarify how many training sessions are anticipated?

Response: This is really one system. Training will be required for Judicial

Information Services (technical and logistical support), Suffolk Law

School (technical support/production/encoding) and for the Court clerks and selected administrators (routine operation).

74. Question: What is the expected number of attendees for each training session?

Response: Likely less than ten.

75. Question: The specification requires a training syllabus as part of the proposal

(Section 1.2.F). Should this be a detailed curriculum, or a high-level outline?

Response: High level, we are reviewing process and technique over specific subjects.

76. Question: Please confirm the expected number of trainees, training sessions, and attendee groups for each system type, and whether court operations staff, IT staff, and technical operators each require separate sessions.

Response: See responses above, separate sessions for each constituent group.

77. Question: As-built documentation must be provided in AutoCAD format. What version of AutoCAD is preferred? Can Revit files be provided instead if that is the design platform?

Response: If the documentation is produced in REVIT then the REVIT files shall be provided along with conversion of all the REVIT files to AutoCAD “DWG” format and PDF are required.

78. Question: The specification requires "at least two copies of documentation on-site" during installation (Section 1.3.A.11). In what format - printed, digital on tablets, or both?

Response: One printed for quick reference. The remaining can be digital.

79. Question: For control system source code and DSP configuration files, should these be provided on USB drives, cloud storage, or both?

Response: Implementation item, to be coordinated after contract award.

80. Question: What format should the IP Matrix take - Excel spreadsheet with specific columns as defined, or is there a template available?

Response: Implementation item, to be coordinated after contract award.

81. Question: Section 1.6.E requires quarterly preventive maintenance visits for one year at no additional cost. What specific tasks should be performed during these visits?

Response: Resolve any equipment issues, balance cameras if needed, clean optics, ensure cabling is intact, etc.

82. Question: At the 6-month visit, the Owner may request control system GUI changes at no cost (Section 1.6.E). What is the scope limitation for these changes

- minor tweaks only, or can new functionality be added?

Response: No significant new functionality, we anticipate minor tweaks to functionality defined during the control system programming meetings.

83. Question: If equipment fails more than three times during warranty, it is considered a "lemon" and must be replaced (Section 1.6.D). Does the Owner or

Consultant need to approve the replacement model?

Response: Just TRC.

84. Question: The specification requires 24-hour replacement equipment turnaround

(Section 1.6.G). Should loaner equipment inventory costs be included in the bid, or is this an as-needed expense?

Response: We can discuss spares during project implementation. Do not include any added cost for this item.

85. Question: Who is responsible for warranty service on Owner Furnished

Equipment?

Response: The Biamp, Netgear and LEA amps are still under warranty with the integrator who installed that system.

86. Question: Section 1.2.D requires manufacturer authorization letters or a line card on corporate letterhead. Is the line card option acceptable, or are individual letters preferred?

Response: Line card is acceptable.

87. Question: Should the CPM timeline (Section 1.2.G) be provided in MS Project, Primavera, or another specific format?

Response: For proposal purposes, PDF.

88. Question: For the completed Exhibit A pricing form, should costs be broken down by:

a. Equipment cost

b. Labor cost

c. Material cost (cable, connectors, etc.)

d. Subcontractor costs

e. Engineering/programming costs

Response: Yes.

89. Question: Should the two add alternates (Courtroom Two projector replacement and Conference Suite wireless microphones) be priced as separate line items or integrated into the overall system cost?

Response: Separate line items.

90. Question: Section 1.2.B requires evidence of user interface development experience. What format is preferred - case studies, screenshots, client references, or video demonstrations?

Response: Any of the above.

91. Question: For network-centric certifications (Section 1.2.C), which certifications are preferred - CCNA, CompTIA Network+, Dante Certification, AVB certification, or others?

Response: DANTE and AVB knowledge is required. Provide whatever certifications your on-site personnel will have.

92. Question: The specification requires CTS certification at minimum for all lead personnel, with CTS-D and/or CTS-I preferred for the lead engineer.

Should resumes and certification documentation be included with the proposal?

Response: Yes, make sure you include experience in a video production and court environment.

93. Question: The RFP narrative states proposals must be submitted electronically to the Owner's authorized representatives by April 3, 2026, at 2:00 PM.

Should electronic submissions be sent to all three contacts (Jacobs, Radzim, Nygren), or is there a single submission point?

Response: Proposals shall be submitted through COMMBUYS ONLY. Submission requirements were provided as part of the RFP package.

94. Question: What is the preferred file format for electronic submission - single PDF, multiple PDFs (technical/cost separate), or other format?

Response: Refer to COMMBUYS instructions.

95. Question: What is the page limit or preferred length for the proposal?

Response: Refer to COMMBUYS instructions.

96. Question: Are there other contractors working on the project simultaneously

(electrical, low-voltage, furniture, etc.)? Peter Radzim has been identified as Project Manager from VAV International. Is VAV serving as the general contractor or construction manager coordinating all trades?

Response: VAV is an engineering company, their scope is as designer along with

CDA. As discussed above, another contractor will be providing cable demolition, installation, termination and testing. The AV Contractor under this contract is expected to carry all other required trades except high-voltage electric.

97. Question: What is the payment schedule - monthly progress payments, milestone-based, or other? Are retainage requirements in place?

Response: Monthly progress payment schedule with a 5% retainage requirement.

98. Question: The RFP narrative confirms this project IS subject to prevailing wage rates. Can the Owner provide:

a. Which labor classifications apply (Electrician, Low Voltage

Technician, Audio/Video Technician, Laborer, etc.)

b. Certified payroll reporting requirements and frequency.

c. Apprentice ratio requirements if applicable.

Response:

a. Provide prevailing wage rates for all classifications of labor.

b. All labor required weekly.

c. Not applicable

99. Question: Please confirm whether prevailing wage applies to all AVC self-performed labor and all AVC-carried subcontracted trades required by the AV package, including carpentry, paint, low-voltage support, and other enabling infrastructure work.

Response: All labor, supervision and project management not required.

100. Question: Is a performance and payment bond required? If so, what percentage?

Response: The selected contractor shall furnish a Payment Bond in the amount of fifty percent (50%) of the total contract price.

101. Question: If a bond is required, how is it to be paid at the time of submittal if submittals are electronic?

Response: Bidders must submit a scanned copy of the bid bond with their electronic bid submission in COMMBUYS. The apparent low bidder will then be required to provide the original hard copy of the bid bond within a specified timeframe, typically within five business days of bid opening.

102. Question: What insurance requirements apply - general liability limits, workers’ compensation, professional liability, etc.?

Response: The insurance requirements for this project are outlined in the contract documents and include, at a minimum, the following:

▪ Commercial General Liability: $1,000,000 per occurrence /

$2,000,000 aggregate (per project), including products/completed operations.

▪ Automobile Liability: $1,000,000 combined single limit

▪ Workers’ Compensation: Statutory limits in accordance with

Massachusetts law (M.G.L. c.149, §34A and c.152)

▪ Employer’s Liability: $500,000 each accident / $500,000 disease

(policy limit) / $500,000 disease (each employee)

▪ All policies must name the Massachusetts Trial Court – Office of

Court Management as an additional insured.

103. Question: The RFP narrative confirms this project is NOT subject to sales tax. Will the Owner provide tax-exempt documentation or certification to support this exemption?

Response: We will provide the ST-2 and ST-5C forms to the selected contractor.

104. Question: For the Suffolk radio connection being abandoned (Section AV5.3.r), are there any decommissioning requirements or coordination needed?

Response: No scope under this contract

105. Question: The specification mentions integration with "lighting, window treatment and fire alarm" (Section 1.7.H). What is the scope of these integrations?

Are these future phases or current scope?

Response: There is no integration with lighting or any other environmental control.

Fire Alarm is discussed above.

106. Question: The narrative states questions will be answered on an ongoing basis with cutoff March 24, 2026, and all responses distributed by March 27, 2026.

Will responses be posted as addenda on COMMBUYS, emailed directly to bidders, or both?

Response: Addendum with responses will be posted to COMMBUYS and sent directly to plan holders list as of 3/27/2026.

B. GENERAL:

Item 1: Pre-Bid Walk-through Contractor Sign-In Sheet

1. Attached is a copy of the Pre-Bid Walk-through Contractor Sign-In Sheet from 3/19/26.

END OF ADDENDUM NO. 1