JA_VTC Tech Refresh Bldg. 523 Rms 201 202_v4_CAO 30 Mar 26_CO signed_Redacted.pdf

This is a Justification for an Exception to Fair Opportunity document submitted by the 17th Contracting Squadron at Goodfellow Air Force Base in Texas for a sole source contract award to AV3 Inc.

The contract is for Phase 2 integration services for the Joint Worldwide Intelligence Communications System (JWICS) and Secret Internet Protocol Router Network (SIPR) Classified Video Teleconferencing (VTC) and Audio Visual (AV) equipment in Building 523, Rooms 201 and 202. The contract number is F1Z50X001 2A001, with a program designation of B523 Rooms 201&202 JWICS/SIPR VTC Upgrade (ITR 10956). The justification is submitted under FAR 6.103-1 (Only one responsible source and no other suppliers or services will satisfy agency requirements). AV3 Inc., located at 28275 Three Notch Road, Mechanicsville, MD 20659 (CAGE 5MN54), is identified as the sole source vendor. The primary rationale for the sole source award centers on AV3's role as the original designer and integrator for the Phase 1 VTC modernization project, its proprietary knowledge of the system's complex architecture and custom programming, and the substantial cost duplication and unacceptable delays that would result from awarding to a different contractor. Additional justifications include the mandatory security clearance requirements (TS/SCI) that new vendors would need to obtain, the requirement for a single point of contact for warranty support due to the specialized nature of the equipment, and the incremental phased funding approach that necessitated awarding to the incumbent vendor. The justification was approved on 30 March 2026 by Elzara Kimalova, the Contracting Officer for 17 CONS/PKB.