JA 03 FTQW261103 Rpr DFAC Roof B2207 Specifications 05 Nov 25.pdf

Repair the DFAC Roof (B2207) FTQW261103

SECTION 01 11 00

SUMMARY OF WORK

08/15, CHG 2: 08/21

354 CES: FY24

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST; G, CES

Radioactive Material Permit ;

Laser Permit ;

Hot Work Permits ; G, CEF

Waste/Borrow Permit ;

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes demo and replacement of the roof at B2207 and incidental related work.

1.2.2 Location

The work is located at Building 2207, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.3 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract.Building 2207 will remain in operation throughout the duration of the project.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or

SECTION 01 11 00 Page 1 damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.5 ON-SITE PERMITS

1.5.1 INSTALLATION PERMITS

The following permits are required for various activities while on the installation. Contractor shall obtain all required permits prior to start of associated work and shall adhere to all noted requirements at all times.

1.5.2 BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST

A Base Civil Engineering Work Clearance Request (aka Dig Permit, AF103, Work Clearance Request) request is used for any work (contract or in-house) that may disrupt aircraft or vehicular traffic flow, base utility services, protection provided by fire and intrusion alarm system, or routine activities of the installation. This form is used to coordinate the required work with key base activities and keep customer inconvenience to a minimum. It is also used to identify potentially hazardous work conditions in an attempt to prevent accidents. The work clearance request is processed just prior to the start of work. If delays are encountered and the conditions at the job site change (or may have changed) this work clearance request must be reprocessed. All subsections are required to be submitted a part of the "BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST" submittal before the work clearance request can be routed by the Government for approval.

There is no contractor accessible form to initiate the approval process for a Work Clearance Request. The contractor shall provide the following information to the 354 CES Project Manager to enter into the Air Force controlled management system. The 354 CES Project Manager will return a signed AF103 for the contractor's use once all approvals are obtained.

This process typically takes 10 business days.

a. Scope of Work Description

Contractor shall describe the scope of work requested to be completed under this Work Clearance Request. This can range from a specific action to the entire project. Only work noted in this description is authorized, any remaining work to complete the contract will require an additional Work Clearance Request.

b. Site Plan with area of work noted

Contractor shall submit a site plan with area of work under the associated Work Clearance Request specifically annotated. Area deliniation will be used as request for buried utility locates.

c. Commercial Utility Clearance Number

Contractor shall submit and obtain a clearance request through the Alaska Dig Line https://www.811ak.com/ . Provide a copy of the ticket to the 354 CES Project Manager within 30 days of submission.

SECTION 01 11 00 Page 2

d. Hazardous Materials Training Certificates

Hazardous waste training is required for ALL contractors working on Eielson AFB prior to project start. Please ensure widest dissemination to applicable personnel and ensure subcontractors are aware of this training.

This training will cover waste management and disposal requirements for solid and hazardous waste handling (including aerosol can use). Hazardous waste training is a federal requirement and must be completed on an annual basis.

Contractors, both primary and subcontractors, must attend one of these trainings PRIOR to receiving a signed AF Form 103 from the Environmental Element and plan accordingly to schedule training two weeks prior to project start date. A primary and alternate from each company must attend in-class training.

To register for training, contact the Hazardous Waste Program Manager Mr.

Galen Kornowske at 907-377-4017 or joseph.kornowske@us.af.mil. Alternate point of contact is Mr. Enzo Fochesatto at Enzo.Fochesatto.1@us.af.mil.

Training is typically offered on alternate Mondays from 1000-1130 in Building 2258 (2310 Central Ave) on Eielson Air Force Base. Training will not be held on any Federal Holidays.

e. Environmental Management System (EMS) Training Certificates

Per AFI32-7002 4.3. Competence, Training, and Awareness. 4.3.1. All personnel that fall within the scope of the AF EMS (e.g., military, civilian, ANG state employees, tenants, contractors, etc.) will receive EMS and other appropriate environmental training applicable to their daily duties in accordance with DoD 4715.06. (T0). 4.3.1.1. Personnel involved in activities impacting the environment will receive EMS General Awareness training. (T-3). At a minimum, training should be provided upon arrival at the installation.

EMS General Awareness Training is available at the TEACH website (https://usaf.learningbuilder.com) under Course Name Environmental Managements System (EMS) General Awareness Training, Course Number:

EMS100AFIT00004. Training is on-demand and has an expected duration of seven (7) minutes. A course evaluation is required to receive a certificate of completion. This certificate does not expire.

f. Approved Sampling and Analysis Plan

For all Work Clearance Requests that will involve any level of soil disturbance, an approved Sampling and Analysis Plan (SAP) must be on file with 354 CES. Depending on Government Agencies involved this can take a significant amount of time. Contractor shall plan their work accordingly.

See 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS for more information on submitting and requirements for the SAP.

1.5.3 EIELSON AFB WASTE DISPOSAL AND BORROW PIT

See 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

SECTION 01 11 00 Page 3

1.5.4 HOT WORK PERMIT

Hot work permits are controlled and issued by the Eielson Fire Prevention Office using Air Force Form 592 (AF592). All hot work accomplished outside of an authorized inside area must have an AF592 issued by the Eielson Fire Prevention Office or a Permit Authorized Individual (PAI). PAI training is available through the Eielson Fire Prevention Office at 907-377-4156.

Hot work is defined as any work involving burning, welding or similar operations that is capable of initiating fires or explosions. Example types of hot work include but are not limited to the following:

a. Welding

b. Burning

c. Brazing

d. Propane Soldering

e. Oxyacetylene Cutting

f. Grinding Ferrous Metals

g. Open Flames

Hot work permits are issued for the specific job being done with a specific time period (24-hour maximum). A change in crew or working shift requires a new permit.

When working in an existing facility or with working duct smoke detectors, a 72-hour notice is required to the CES Alarm Shop (CES/CEOXXX) by calling 907-377-2100 Option 2. Advise the shop of the facility number and of the work being done prior to issuing the permit.

Additional operational and safety requirements will be outlined as part of the permit and PAI training process. Contractor shall comply with all requirements of the permit, including fire watch and trainings as applicable.

For specific questions regarding vision or inhilation hazards contact 354 Fighter Wing Occupational Safety and/or 354 Medial Group Bioenvironmental Offices.

1.5.5 PERMIT FORMS AND TIMELINES

PERMIT SUBMISSION DATE SUBMISSION FORM

Work Clearance Request 30 calendar days prior to work AF103

Waste/Borrow Permit 14 calendar days prior to work Waste Disposal / Borrow Pit Worksheet

Hot Work Permits 14 calendar days prior to work AF592

SECTION 01 11 00 Page 4

PERMIT SUBMISSION DATE SUBMISSION FORM

Radioactive Materials Permit

45 calendar days prior to requiring radioactive materials on base

PDF Package

Laser Permit 45 calendar days prior to requiring radioactive materials on base

PDF Package

Post permits at a conspicuous location in the construction area.

Burning of trash or rubbish is not permitted.

1.6 Radioactive Material & Laser Permit

Contractor is required recieve a Radioactive Material Permit & Laser Permit before bringing the respective equipment on to Eielson Air Force Base.

1.6.1 Permits

Radiation & Laser permits (RP) are required for the use, storage, and possession of radiation sources by non- Air Force agencies (including civilian contractors). This includes nuclear density gauges used for determining soil contamination as well as any class 3 or 4 (enclosed and exposed) lasers.

Concurrence from Eielson AFB Bioenvironmental Engineering Ops is required to obtain a Radiation Permit.

The Contractor shall submit a serial letter to the Bioenvironmental Engineering Ops office through the 354th CES PM requesting a permit. The serial letter shall be provided 30 calendar days prior to the requested start date and should include the following:

a. The serial letter must be addressed to:

Bioenvironmental Engineering Ops 354th Operational Medical Readiness Squadron Eielson AFB, AK 99705 907-377-6700

b. Description of the purpose for the radiation permit for the given project.

c. Specific start and stop dates that equipment will be on the installation.

d. A detailed description of the proposed activities or usage, to include safety precautions to be enforced.

1.6.2 Supporting Documentation:

The Contractor shall provide the following supporting documentation as part of the permit application:

a. A copy of the written procedures established by the Contractor to ensure the radiological health and safety of Government personnel and the public while the material is on the Air Force installation.

SECTION 01 11 00 Page 5

b. Attach a copy of the current Nuclear Regulatory Commission (NRC) license applicable to the equipment referenced to in the RP.

c. A copy of the written procedures established by the Contractor to ensure the radiological health and safety of Government personnel and the public while the material is on the installation.

d. A copy of the applicable NRC or Agreement State License possessed by the Contractor, if available. If the material is not controlled by the NRC, the Contractor shall provide a complete and accurate NRC Form 313 for each type of unit to be used, with all necessary supporting documentation, for review.

e. A copy of the NRC Form 241 or a similar document for each specific licensable item.

f. A copy of the contract section(s) describing the work to be performed, and the inclusive dates during which the work will be conducted.

g. Documentation of the names and qualifications of all personnel who will handle, store, transport and use the radioactive material proving that they are properly trained to perform these functions. Specific documentation (e.g., course completion certificates, in-house training certifications and plans) shall be included to show that these personnel are properly trained IAW the stipulations of the license(s) or the proposed permit.

1.6.3 Approval Letter:

The Contractor will receive a Radiation Approval Memorandum (RAM) from the Bioenvironmental Engineering Ops office, allowing the use of the described radiation equipment on the installation.

CONTRACTORS ARE NOT ALLOWED TO BRING THE EQUIPMENT ONTO THE INSTALLATION

WITHOUT THE APPROVAL LETTER.

1.6.4 Notification Procedures:

Initial Notification: Once the Contractor has received written approval for use of the radioactive material through the PM, the radioactive material will be allowed to be brought onto the Installation. The Contractor shall notify Bioenvironmental Engineering Ops three (3) business days prior to the initial use of the materials.

Complete Notification: The Contractor shall notify Bioenvironmental Engineering Ops through the 354 CES PM immediately upon completion of use, and when the material is removed from the installation. In all cases, the Contractor shall restore the property to NRC unrestricted use criteria.

1.7 LOCATION OF UNDERGROUND UTILITIES

Obtain Work Clearance Request prior to start of excavation, and comply with Installation requirements for locating and marking underground utilities. Contact 354 CES Customer Service at 907-377-2100 a minimum of 5 calendar days prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday.

Verify existing utility locations indicated on contract drawings, within area of work.

SECTION 01 11 00 Page 6

1.7.1 Notification Prior to Excavation

Notify the Contracting Officer at least 48 hours prior to starting excavation work.

PART 2 PRODUCTS

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PART 3 EXECUTION

Not used.

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SECTION 01 11 00 Page 7

SECTION 01 14 00

WORK RESTRICTIONS

11/22, CHG 1: 02/23

354 CES: FY24

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel

FAA Form 7460 ;

FAA Determination Letter ;

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all Contractor equipment, include delivery vehicles, are clearly identified with their company name.

1.2.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.2 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.2.2 Working Hours

Regular working hours will consist of an 9 hour period, between Monday through Friday, 7:30 a.m. through 4:30 p.m., excluding Government holidays.

SECTION 01 14 00 Page 1

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.2.4 Occupied Buildings

The Contractor shall be working in an existing building which is occupied.

The existing building and its occupants must be kept safe at all times.

1.2.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise. Conform to procedures required in paragraph WORK OUTSIDE

REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR HOURS. Such interruptions are further limited to outside of business hours. This time limit includes time for deactivation and reactivation.

1.2.6 FAA Obstruction Evaluation / Airport Airspace Analysis

In accordance with 14 CFR Part 77.9, if you propose any of the following types of construction or alteration, you must file notice with the FAA at least 45 days prior to beginning construction:

a. Any construction or alteration that exceeds an imaginary surface extending outward and upward at any of the following slopes:

(1) 100 to 1 for a horizontal distance of 20,000 ft. from the nearest point of the nearest runway of each airport described in 14 CFR 77.9(d) with its longest runway more than 3,200 ft. in actual length, excluding heliports

(2) 50 to 1 for a horizontal distance of 10,000 ft. from the nearest point of the nearest runway of each airport described in 14 CFR 77.9(d) with its longest runway no more than 3,200 ft. in actual length, excluding heliports

(3) 25 to 1 for a horizontal distance of 5,000 ft. from the nearest point of the nearest landing and takeoff area of each heliport described in 14 CFR 77.9(d);

b. OR any highway, railroad, waterway or other traverse way for mobile objects, of a height which, if adjusted upward as defined in 14 CFR 77.9(c) would exceed a standard of 14 CFR 77.9 (a) or (b);

c. OR your structure will emit frequencies, and does not meet the conditions of the FAA Co-location Policy;

SECTION 01 14 00 Page 2

d. OR your proposed structure will be in proximity to a navigation facility and may impact the assurance of navigation signal reception;

e. OR any construction or alteration exceeding 200 feet above ground level, regardless of location;

f. OR any construction or alteration located on an airport described in 14 CFR 77.9(d);

g. OR filing has been requested by the FAA.

The Contractor shall submit a completed FAA Form 7460 and FAA Determination Letter to the Government for any activities noted above.

1.2.7 Adverse Weather

The Contractor is responsible for protecting the project site and it's contents from adverse weather. Additionally the Contractor is responsible for any repairs that are caused due to improper protection.

PART 2 PRODUCTS

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PART 3 EXECUTION

Not Used

SECTION 01 14 00 Page 3

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

11/20, CHG 4: 08/24

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2024) Safety -- Safety and Occupational Health (SOH) Requirements

1.2 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for Contractor Quality Control approval. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government. Submit the following in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

1.3 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions in each daily report according to section 01 45 00 QUALITY CONTROL.

1.4 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.5 SUPERVISION

1.5.1 Superintendent Qualifications

Provide project superintendent with a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

1.5.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English

SECTION 01 30 00 Page 1 language, on the job-site at all times during the performance of Contract work. In addition, if a Quality Control (QC) representative is required on the Contract, then that individual must also have fluent English communication skills.

1.5.3 Duties

The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.5.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.6 POST AWARD CONFERENCE

Within 15 days of Notice to Proceed, the Contractor shall coordinate with the Contracting Officer a time and place to meet for the Post Award Conference. The purpose of this meeting is to review scheduling expectations, discuss long lead-time items, as well as any additional access requirements of the project area.

The intent of the scheduling expectations portion of the meeting is for the Government to review with the contractor the requirements of the scheduling specification, communicate the Government’s expectations regarding schedule development and management, and answer any questions the Contractor may have regarding the schedule requirements. See 01 32 01 PROJECT SCHEDULE for additional guidance and schedule requirements.

1.7 PRECONSTRUCTION CONFERENCE

Prior to commencing any work at the site, the Contractor shall coordinate with the Contracting Officer a time and place to meet for the Preconstruction Conference. The conference cannot take place until all Preconstruction Submittals have and approved. The purpose of this conference is to discuss and develop a mutual understanding of the administrative requirements of the Contract including but not limited to:

daily reporting, invoicing, value engineering, safety, base-access, outage requests, hot work permits, schedule requirements, quality control, schedule of prices or earned value report, shop drawings, submittals, cybersecurity, prosecution of the work, government acceptance, final inspections and contract close-out. Contractor must present and discuss their basic approach to scheduling the construction work and any required phasing.

SECTION 01 30 00 Page 2

1.7.1 Attendees

Contractor attendees must include the Project Manager, Superintendent, Site Safety and Health Officer (SSHO), Quality Control Manager and major subcontractors.

1.8 FACILITY TURNOVER PLANNING MEETINGS (Red Zone Meetings)

Meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start planning the turnover process at the Pre-Construction Conference meeting with a discussion of the Red Zone process and convene at regularly scheduled Red Zone Meetings beginning at approximately 75 percent of project completion. Include the following in the facility Turnover effort:

1.8.1 Meetings

a. Conduct regular Red Zone Meetings beginning at approximately 75 percent project completion, or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first.

b. The Contracting Officer will establish the frequency of the meetings, which is expected to increase as the project completion draws nearer.

At the beginning, Red Zone meetings may be every two weeks then increase to weekly towards the final month of the project.

c. Using the Red Zone Checklist as a Plan of Action and Milestones (POAM) and basis for discussion, review upcoming critical activities and strategies to ensure work is completed on time.

d. During the Red Zone Meetings discuss with the COTR any upcoming activities that require Government involvement.

e. Maintain the Red Zone Checklist by documenting the actual completion dates as work is completed and update the Red Zone Checklist with revised planned completion dates as necessary to match progress.

Distribute copies of the current Red Zone Checklist to attendees at each Red Zone Meeting.

1.9 PARTNERING

To most effectively accomplish this Contract, the Contractor and Government must form a cohesive partnership with the common goal of drawing on the strength of each organization in an effort to achieve a successful project without safety mishaps, conforming to the Contract, within budget and on schedule. The partnering team must consist of personnel from both the Government and Contractor including project level and corporate level leadership positions. Key Personnel from the supported command, end user, , Contractor, key subcontractors and the Designer of Record are required to participate in the Partnering process.

1.10 MOBILIZATION

Contractor shall not mobilize to the jobsite until all Preconstruction submittals have been submitted and approved, unless otherwise authorize by the Contracting Officer. Mobilize is defined as having equipment AND having a physical presence of at least one person from the contractor's team on the jobsite.

SECTION 01 30 00 Page 3

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 32 01

PROJECT SCHEDULE

08/23

354 CES: FY24

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AACE INTERNATIONAL (AACE)

AACE 29R-03 (2011) Forensic Schedule Analysis

AACE 52R-06 (2006) Time Impact Analysis - As Applied in Construction

AACE 84R-13 (2015) Planning and Accounting for Adverse Weather

AMERICAN SOCIETY OF CIVIL ENGINEERS (ASCE)

ASCE 67-17 (2017) Schedule Delay Analysis

1.2 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Preliminary Project Schedule Submission ; G, CES

Initial Project Schedule Submission ; G, CES

PART 2 PRODUCTS

2.1 SOFTWARE

The scheduling software utilized to produce and update the schedules required herein must be capable of meeting all requirements of this specification.

2.1.1 Government Default Software

The Government uses Microsoft project for scheduling. Files submitted to the government for review shall be in a MS Project compatible files & Portable Document Format (PDF).

SECTION 01 32 01 Page 1

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to FAR Clause 52.236-15 Schedules for Construction Contracts. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel must actively participate in its development. Subcontractors, and suppliers working on the project must also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool. Use the Critical Path Method (CPM) of network calculation to generate all Project Schedules.

Prepare each Project Schedule using the Precedence Diagram Method (PDM).

3.2 BASIS FOR PAYMENT AND COST LOADING

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment. The aggregate value of all activities coded to a contract CLIN must equal the value of the CLIN.

3.2.1 Activity Cost Loading

Activity cost loading must be reasonable and without front-end loading.

Activities with a negative cost loading is not allowed. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

3.2.2 Withholdings / Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial, or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event that the Contracting Officer directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the Contracting Officer may withhold 10 percent of pay request amount from each payment period until such revisions to the project schedule have been made.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Level of Detail Required

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods.

Non-procurement activities Original Durations (OD) are not to exceed 20

SECTION 01 32 01 Page 2 workdays or 30 calendar days.

3.3.3 Procurement Activities

Include in the schedule activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days.

3.3.4 Mandatory Activities

Include the following activities in the initial project schedule and all updates.

a. Submission, review and acceptance of SD-01 Preconstruction Submittals (individual activity for each).

b. Submission, review and acceptance of features requiring design completion

c. Submission of mechanical/electrical/information systems layout drawings.

d. Submission and approval of O & M manuals.

e. Submission and approval of as-built drawings.

f. Submission and approval of DD1354 data and installed equipment lists.

g. Submission and approval of testing and air balance (TAB).

h. Submission of TAB specialist design review report.

i. Submission and approval of fire protection specialist.

j. Submission and approval of Building Commissioning Plan, Controls testing plan, test data, and reports: Develop the schedule logic associated with testing and commissioning of mechanical systems to a level of detail consistent with the contract commissioning requirements. All tasks associated with building testing and commissioning will be completed prior to submission of building commissioning report and subsequent contract completion.

These activities may include but are not limited to: air and water balancing, building commissioning -functional performance testing, controls testing, and performance verification testing. Include other systems testing, if required. Include additional commissioning requirements noted elsewhere in the Contract as required in the schedule and discussed during the Post Award Conference referenced in

01 30 00 ADMINISTRATIVE REQUIREMENTS.

k. Contractor's pre-final inspection.

m. Correction of punch list from Contractor's pre-final inspection.

n. Government's pre-final inspection.

o. Correction of punch list from Government's pre-final inspection.

SECTION 01 32 01 Page 3

p. Final inspection.

3.3.5 Government Activities

Show in schedule, Government and other agency activities that could impact progress. These activities include, but are not limited to AF103, approvals, environmental permit approvals by State and Federal regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3.3.6 Contract Milestones and Constraints

Milestone activities are to be used for significant project events including, but not limited to, project phasing, project start and end activities, or interim completion dates. The use of artificial float constraints such as "zero free float" or "zero total float" are prohibited.

Mandatory constraints that ignore or effect network logic are prohibited.

No constrained dates are allowed in the schedule other than those specified herein. Submit additional constraints to the Contracting Officer for approval on a case by case basis.

3.3.6.1 Project Start Date Milestone and Constraint

The first activity in the project schedule must be a start milestone titled "NTP Acknowledged," which must have a "Start On" constraint date equal to the date that the NTP is acknowledged.

3.3.6.2 End Project Finish Milestone and Constraint

The last activity in the schedule must be a finish milestone titled "End Project."

Constrain the project schedule to the Contract Completion Date in such a way that if the schedule calculates an early finish, then the float calculation for "End Project" milestone reflects positive float on the longest path. If the project schedule calculates a late finish, then the "End Project" milestone float calculation reflects negative float on the longest path.

3.3.6.3 Interim Completion Dates and Constraints

Constrain contractually specified interim completion dates to show negative float when the calculated late finish date of the last activity in that phase is later than the specified interim completion date.

3.3.6.3.1 Start Phase

Use a start milestone as the first activity for a project phase. Call the start milestone "Start Phase X" where "X" refers to the phase of work.

3.3.6.3.2 End Phase

Use a finish milestone as the last activity for a project phase. Call the finish milestone "End Phase X" where "X" refers to the phase of work.

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3.3.7 Adverse Weather

Ensure anticipated adverse weather is accounted for in the Project Schedule. AACE 84R-13 provides methodologies for techniques in planning for adverse weather. The preferred methodology is the use of a weather calendar. If a method other than a weather calendar is proposed the discuss the reason during the SEKO meeting.

3.3.8 Calendars

Schedule activities on a Calendar to which the activity logically belongs. Develop calendars to accommodate any contract defined work period such as a 7-day calendar for Government Acceptance activities, concrete cure times, etc. Develop the default Calendar to match the physical work plan with non-work periods identified including weekends and holidays. Develop Seasonal Calendar(s) and assign to seasonally affected activities as applicable.

If a weather calendar is used its implementation and execution is to be in accordance with AACE 84R-13

3.3.9 Open Ended Logic

Only two open ended activities are allowed: the first activity "NTP Acknowledged" is to have no predecessor logic, and the last activity -"End Project" is to have no successor logic. Except as noted above all activities are to have at least a start-to-start or finish-to-start relationship with its predecessor(s) and a finish-to-finish or finish-to-start relationship with its successor(s).

Predecessor open ended logic may be allowed in a time impact analyses upon the Contracting Officer's approval.

3.3.10 Default Progress Data Disallowed

Actual Start and Finish dates must not automatically update with default mechanisms included in the scheduling software. Updating of the percent complete and the remaining duration of any activity must be independent functions. Disable program features that calculate one of these parameters from the other. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process must match those dates provided in the Contractor Quality Control Reports. Failure to document the AS and AF dates in the Daily Quality Control report will result in disapproval of the Contractor's schedule.

3.3.11 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer.

Propose logic corrections to eliminate out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Address out of sequence progress or logic changes in the Narrative Report and in the periodic schedule update meetings.

3.3.12 Added and Deleted Activities

Do not delete activities from the project schedule or add new activities to the schedule without approval from the Contracting Officer. Activity

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ID and description changes are considered new activities and cannot be changed without Contracting Officer approval.

3.3.13 Original Durations

Activity Original Durations (OD) must be reasonable to perform the work item. OD changes are prohibited unless justification is provided and approved by the Contracting Officer.

3.3.14 Leads, Lags, and Start to Finish Relationships

Lags must be reasonable as determined by the Government and not used in place of realistic original durations, must not be in place to artificially absorb or create float, or to replace proper schedule logic.

a. Leads (negative lags) are prohibited.

b. Start to Finish (SF) relationships are prohibited.

3.3.15 Retained Logic

Schedule calculations must retain the logic between predecessors and successors ("retained logic" mode) even when the successor activity(s) starts and the predecessor activity(s) has not finished (out-of-sequence progress). Software features that in effect sever the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") are not be allowed.

3.3.16 Percent Complete

Update the percent complete for each activity started, based on the realistic assessment of earned value. Activities which are complete but for remaining minor punch list work and which do not restrain the initiation of successor activities may be declared 100 percent complete to allow for proper schedule management. Budgeted cost of activity is to be reduced by the amount needed to correct deficiency. The activity referenced in paragraph COST LOADING of CLOSEOUT ACTIVITIES must have its budgeted cost increased by this amount.

3.3.17 Remaining Duration

Update the remaining duration for each activity based on the number of estimated workdays it will take to complete the activity. Remaining duration may not mathematically correlate with percentage found under paragraph entitled Percent Complete. The remaining duration for unstarted activities are not to be less than its orginal duration.

3.3.18 Cost Loading of Closeout Activities

Cost load the "Correction of punch list from Government pre-final inspection" activity(ies) not less than 1 percent of the present contract value. Activity(ies) may be declared 100 percent complete upon the Government's verification of completion and correction of all punch list work identified during Government pre-final inspection(s).

3.3.18.1 As-Built Drawings

If there is no separate contract line item (CLIN) for as-built drawings, SECTION 01 32 01 Page 6 cost load the "Submission and approval of as-built drawings" activity not less than $35,000 or 1 percent of the present contract value, which ever is greater, up to $200,000. Activity will be declared 100 percent complete upon the Government's approval.

3.3.18.2 O & M Manuals

Cost load the "Submission and approval of O & M manuals" activity not less than $20,000. Activity will be declared 100 percent complete upon the Government's approval of all O & M manuals.

3.3.19 Early Completion Schedule and the Right to Finish Early

An Early Completion Schedule is an Initial Project Schedule (IPS) that indicates all scope of the required contract work will be completed before the contractually required completion date.

a. No IPS indicating an Early Completion will be accepted without being fully resource-loaded (including crew sizes and manhours) and the Government agreeing that the schedule is reasonable and achievable.

b. The Government is under no obligation to accelerate work items it is responsible for to ensure that the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data reports and network diagrams required for each submission are contained in paragraph SUBMISSION REQUIREMENTS. If the Contractor fails or refuses to furnish the information and schedule updates as set forth herein, the Contractor will be deemed not to have provided an estimate upon which a progress payment can be made.

Review comments made by the Government on the schedule(s) do not relieve the Contractor from compliance with requirements of the Contract Documents.

3.4.1 Preliminary Project Schedule Submission

Within 15 calendar days after the NTP is acknowledged, submit the Preliminary Project Schedule defining the planned operations detailed for the first 90 calendar days for approval. The approved Preliminary Project Schedule will be used for payment purposes not to exceed 90 calendar days after NTP. Completely cost load the Preliminary Project Schedule to balance the contract award CLINS shown on the Price Schedule. The Preliminary Project Schedule may be summary in nature for the remaining performance period. It must be early start and late finish constrained and logically tied as specified. The Preliminary Project Schedule forms the basis for the Initial Project Schedule specified herein and must include all of the required plan and program preparations, submissions and approvals identified in the contract (for example, Quality Control Plan, Safety Plan, and Environmental Protection Plan) as well as design activities, planned submissions of all early design packages, permitting activities, design review conference activities, and other non-construction activities intended to occur within the first 90 calendar days. Government acceptance of the associated design package(s) and all other specified Program and Plan approvals must occur prior to any planned construction activities. Activity code any activities that are summary in

SECTION 01 32 01 Page 7 nature after the first 90 calendar days with Bid Item (CLIN) code (BIDI), Responsibility Code (RESP) and Feature of Work code (FOW).

3.4.2 Initial Project Schedule Submission

Submit the Initial Project Schedule for approval within 42 calendar days after notice to proceed is issued. The schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. No payment will be made for work items not fully detailed in the Project Schedule.

3.4.3 Periodic Schedule Updates

Update the Project Schedule on a regular basis, monthly at a minimum.

Provide a draft Periodic Schedule Update for review at the schedule update meetings as prescribed in the paragraph PERIODIC SCHEDULE UPDATE MEETINGS. These updates will enable the Government to assess Contractor's progress.

a. Update information including Actual Start Dates (AS), Actual Finish Dates (AF), Remaining Durations (RD), and Percent Complete. Updated information is subject to the approval of the Government at the meeting.

b. AS and AF dates must match the date(s) reported on the Contractor's Quality Control Report for an activity start or finish.

3.5 SUBMISSION REQUIREMENTS

Submit the following items for the Preliminary Schedule, Initial Schedule, and every Periodic Schedule Update throughout the life of the project:

3.5.1 Electronic Scheduling Data

Provide electronic scheduling data containing the current project schedule and all previously submitted schedules in the format noted above. Also include the Narrative Report and all required Schedule Reports. The electronic file is to identify the type of schedule (Preliminary, Initial, Update), full contract number, Data Date and schedule file name. Each schedule must have a unique file name and use project specific settings.

The file naming convention is to be determined at SEKO meeting.

3.5.2 Narrative Report

Provide a Narrative Report with each schedule submission. The Schedule Narrative Report is a "stand alone" report in PDF or Word format. Title the report "Schedule Narrative Report". Show the Report date, schedule name, and contract number on the first page. Indicate who is responsible for the schedule update and narrative report. Provide a brief description of the Project Scope. The Narrative Report is expected to communicate to the Government the thorough analysis of the schedule output and the plans to compensate for problems, either current or potential, which are revealed through that analysis. Include the following information at a minimum in the Narrative Report:

a. Identify and discuss the work scheduled to start in the next update period.

b. Describe activities along the critical path in addition to activities

SECTION 01 32 01 Page 8 on the next float path after the critical path.

c. Describe current and anticipated problem areas, delaying factors and their impact, and an explanation of corrective actions taken or required to be taken. Identify the party responsible for delay, if applicable.

d. Identify and explain why activities, based on their calculated late dates, should have either started or finished during the update period but did not.

e. Identify and discuss all schedule changes by activity ID and activity name including what specifically was changed and why the change was needed. Include at a minimum new and deleted activities, logic changes, duration changes, calendar changes, lag changes, resource changes, and actual start and finish date changes.

f. Identify and discuss out-of-sequence work.

g. If the longest path changes from a monthly update to the next, provide an explanation of the factors driving the change.

h. Respond to Government Schedule Review Comments from the previous update(s).

3.5.3 Schedule Reports

The format, filtering, organizing, and sorting for each schedule report will be as directed by the Contracting Officer. Typically, reports contain Activity Numbers, Activity Description, Original Duration, Remaining Duration, Early Start Date, Early Finish Date, Late Start Date, Late Finish Date, Total Float, Actual Start Date, Actual Finish Date, and Percent Complete. Provide the reports electronically in .pdf format.

The following lists typical reports that will be requested:

3.5.3.1 Activity Report

List of all activities sorted according to activity number.

3.5.3.2 Logic Report

List of detailed predecessor and successor activities for every activity in ascending order by activity number.

3.5.3.3 Total Float Report

A list of all incomplete activities sorted in ascending order of total float. List activities which have the same amount of total float in ascending order of Early Start Dates. Do not show completed activities on this report.

3.5.3.4 Earnings Report by CLIN

A compilation of the Total Earnings on the project from the NTP to the data date, which reflects the earnings of activities based on the agreements made in the schedule update meeting defined herein. Provided a complete schedule update has been furnished, this report serves as the basis of determining progress payments. Group activities by CLIN number and sort by activity number. Provide a total CLIN percent earned value, SECTION 01 32 01 Page 9

CLIN percent complete, and project percent complete. The printed report must contain the following for each activity: the Activity Number, Activity Description, Original Budgeted Amount, Earnings to Date, Earnings this period, Total Quantity, Quantity to Date, and Percent…