J02P5600062 - Motorola KVL 5000 PORFP.docx

Template Instructions Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information

PORFP Number:

(ADPICS PO Number)

BPM054466

J02P5600062

PORFP Type:

(Select one category from drop down list) Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply) |X| FA I (Two-Way Radio Equipment) |_| FA II (Communications Consoles & Associated Equipment) |_| FA III Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies |X| FA IV (Installation, Repair & Preventive Maintenance)

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list) No

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Radio Communications 2018 Master Contract MBE Participation Worksheet”):

0 %

PORFP Issue Date:

(mm/dd/yyyy)

2:00PM

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Radio Communications 2018 Master Contract, 060B7400088, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at https://mdprocurement.freshdesk.com/support/solutions under Vendor Instruction.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury-Affidavit.pdf

10. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

11.The State of Maryland is committed to purchasing environmentally preferable products and services (EPPs).

Maryland’s State Finance & Procurement Article §14-410 defines environmentally preferable purchasing as “the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose.” Accordingly, Bidders are strongly encouraged to offer EPPs to fullfill this contract, to the greatest extent practicable.

Invoicing Instructions:

Email: Erika Gregg (EGREGG@MDOT.MARYLAND.GOV)

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.

Section 2 – Agency Point of Contact (POC) Information

Baltimore, MD 21202

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Hanover, MD 21076

Section 4 – Scope of Work

FA I – Two-Way Radio Equipment (Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s Quantity

See Bid Form

Due Date for Delivery:

(mm/dd/yyyy) Enter Date

FA II – Communications Consoles and Associated Equipment (Provide itemized list of required consoles/equipment and model number/s. If type of consoles/equipment is unknown, describe required functionality):

N/A

Due Date for Delivery:

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services List deliverables

N/A

Due Date for Delivery:

FA IV – Installation, Repair and Preventative Maintenance Services (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services Deliverables

1. See Bid Form

Est. Work Start Date:

Est. Work End Date:

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

1. The award will be made to a responsible and responsive vendor whose bid is determined to be the most advantageous to the state.

2. Conformance with Scope of Work.

3.

(insert additional rows as needed)

1.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Radio Communications 2018 Master Contract Solicitation No: BPM054466/060B7400088 PORFP: J02P5600062 – Motorola KVL 5000

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

· Other commitments preclude our participation at this time.

· The subject of the solicitation is not something we ordinarily provide.

· We are inexperienced in the work/commodities required.

· Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

· The scope of work is beyond our present capacity.

· Doing business with the State is simply too complicated. (Explain in REMARKS section)

· We cannot be competitive. (Explain in REMARKS section)

· The time allotted for the completion of the Bid is insufficient.

· Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

· Other: _________________________________________________________

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________