J02P5600062 Motorola Bid Form.xlsx

This is a bid form for the Maryland State Highway Administration's procurement of a Motorola KVL 5000 encryption key unit under PORFP J02P5600062. The solicitation requests one KVL 5000 unit along with seven associated accessories and software components, including AES encryption software, ASTRO 25 mode, a North America micro USB charger, DES/DES-XL/DES-OFB encryption, a five-year essential support package, a StarTech USB adapter, a keyloading cable CGAI adaptor, a radio test and alignment cable, a portable keyload cable, a body camera battery, and an additional keyload cable. Proposals are due December 22, 2025 at 2:00 p.m. through the eMaryland Marketplace Advantage system. This procurement is restricted to current Master Contractors previously awarded contracts under the Radio Communications 2018 Master Contract (060B7400088).

Bidders must provide pricing for all line items on the form, with all cells requiring completion. Pricing must remain valid for at least 90 days following the due date, and bidders must submit estimated ship dates, lead times, and Manufacturer's Suggested Retail Price screenshots. Master Contractors must be authorized Motorola resellers and may be required to provide a Letter of Authorization from the manufacturer or distributor. No MBE goal or Small Business Reserve applies to this procurement. Invoicing shall be directed to Erika Gregg at EGREGG@MDOT.MARYLAND.GOV, with one-time priced items billed within 30 days of acceptance. Special requirements include prohibition of restocking fees for returns due to damage or incorrect shipment and compliance with Maryland's environmentally preferable purchasing standards. The State reserves the right to purchase more or less than specified quantities within available funding limits.