J.2- SOW - Pagosa RD Security Ugrade.pdf

Statement of Work (SOW) – Pagosa Ranger District (RD) Security Upgrade

San Juan National Forest

Pagosa Springs, CO

FY24 Project

Created By:

Tucker Bowman

Civil Engineer – USFS – Durango, CO tucker.bowman@usda.gov; 970-203-5263

Project Location:

180 Pagosa Street

Pagosa Springs, CO 81147

Archuleta County

CONTRACT #: TBD Pagosa Ranger District Security Upgrade San Juan National Forest

Scope of Contract

Background

The Pagosa Ranger District (RD) Office located in Pagosa Springs, CO was built in the late 1960’s and recently remodeled in 2018. Due to increased recreation in the area, the Pagosa RD Office has seen a significant uptick in visitation each year. The main lobby of the building is used a public space for community members to collect information about recreational activities, learn about the public lands in the area, and shop for Forest Service merchandise such as t-shirts, hats, gifts, etc. The current design of the lobby opens directly to the rest of the building without a door separating the public from government employees and has issues with organization within the lobby due to the layout of the building. Each of these issues pose a risk to the government employees and government property. The proposed project will help address these issues by installing a new wall and door that separates the main lobby from the rest of the building, installing walls to build a small conference room in the existing lobby, and installing several security cameras and other security features for the USFS employees.

Lobby Remodel and Security Upgrades

1. 151 – Mobilization

The Contractor is required to move personnel, equipment, material, and incidentals to the project site before initiating work. The Contractor will be able to park, store materials, and place a dumpster on the west side of the building. See 3.1 - Drawing Set 1 – USFS Site and Details for a plan overview of the site and 3.2 – FS Specifications for additional details.

2. 637 – Facilities and Services

The Contractor will be required to provide all materials, equipment, and labor to install several Contractor supplied interior walls, four (4) interior doors, one (1) window, four (4) security cameras, and other security features for the USFS personnel. The descriptions of each work item are provided below as well as in the attached Drawing Set 1 – USFS Site and Details.

• Interior Walls

The interior walls will be located as outlined in the attached Drawing Set 1 – USFS Site and Details and rated for 1-hour. The sill plate will be secured to the subfloor and the top plate will be secured to the underside of the roof trusses. Demolition of the ceiling and floor tile will occur as required. One wall will be constructed to create a new, small conference room within the main lobby. One wall will also be installed at the western entrance of front desk area from the main hallway to close it off to the rest of the building (the east entrance will be the only employee entrance to the front desk area). All walls must be insulated to provide an adequate sound barrier, must match the existing walls in the building, and must follow the specifications outlined in the codes listed in the Contractor Requirements section of this SOW. The Contractor is required to verify all dimensions in field and build walls to the existing ceiling height. See Drawing Set 1 – USFS Site and Details for more information.

• Interior Doors

The four (4) interior doors will match the existing door material throughout the building.

Three (3) of the doors will be 36” wide and one (1) door will be 30” wide. All doors must have a 20-minute rating, utilize accessible lever-style handles, push bars, and hydraulic door closers to match throughout building and must swing as outlined in the attached Drawing Set 1 – USFS Site and Details. The two (2) interior doors leading into the main hallway shall come equipped with security glass (wirelite). These hallway doors will need to be integrated to the existing Lenel security system of the building. See the Lenel System Integration section of this SOW for a description on the system specifics. The one

(1) door leading into the newly constructed conference room in the main lobby will not require glass nor integration with the Lenel security system. The one (1) door located within the new conference room will be 30” wide and be utilized as a lockable closet door. All doors must follow the specifications outlined in the codes listed in the Contractor Requirements section of this SOW.

• Window

One (1) window will be installed within the bump-out section of the existing lobby and will be a left-hand swing. The window will be 24” x 64” and must match the existing windows within the building. The window must follow the specifications outlined in the codes listed in the Contractor Requirements section of this SOW. See Drawing Set 1 – USFS Site and Details for more information.

• Security Cameras

Four (4) security cameras will be installed to the building; three (3) cameras will be located on the exterior of the building, while one (1) will be located within the front lobby. For the exterior cameras, one (1) will face south near the front entrance of the building, one (1) will face northwest between the two employee entrances in the courtyard, and one (1) will face directly north above the second story entrance (also in the courtyard). The security cameras will need to be wide angled, protected, and combined with a monitoring system for the front desk personnel and controls installed in the server room. The monitoring system must be compatible for existing USFS computers or other electronic devices (such as an iPhone or tablet). If it is not feasible to connect to the existing USFS system, the Contractor must work with the COR to find a location for separate camera monitors to be installed. See Drawing Set 1 – USFS Site and Details for more information.

• Other Security Features

The Contractor must provide an electronic locking mechanism for the front door that can be remotely triggered from the front desk in case of emergency situations. The Contractor also must provide the front desk personnel with a Lenel card reader behind the desk as a way for employees to “buzz-in” visitors that do not carry a Lenel Linc-Pass.

The Contractor must install three (3) interior Lenel card readers and one (1) exterior Lenel card reader for the front entrance. See Drawing Set 1 – USFS Site and Details for more information.

• Demolition

The Contractor is required to demolish all necessary ceiling tiles and flooring to install the walls, doors, window, and various security features. The Contractor is required to remove the light located within the new conference room closet and replace with a tile that matches the existing ceiling. The Contractor will be responsible to remove all unused material from the site. If excess demolition material is expected, the Contractor must supply their own dumpster and use of USFS trash receptables will be prohibited. The Contractor will be allowed to place a dumpster on the west side of the building in the customer parking area for the duration of the project. See Drawing Set 1 – USFS Site and Details for more information.

• Electrical

The Contractor will be responsible for supplying all the necessary wiring, breakers, connections, and labor to properly install all electrical components of the contract. The Contractor will be required to install a light switch for the small new conference room.

The lighting within this area must be re-routed to align with the new layout and new light switches must be installed accordingly. All light switches and outlets must be labeled to represent which breakers they are connected to both inside the breaker panel and on the outlet/switch itself. See Drawing Set 1 – USFS Site and Details for more information on the existing layout of the electrical components of the building. Electrical work must follow the specifications outlined in codes listed in the Contractor Requirements section of this SOW.

• Flooring

The Contractor is required to remove the existing tile within the main lobby and extend the existing vinyl flooring to the counter with matching flooring. The area of existing tile to be removed is approximately 150” x 66” and is located within the main lobby. See Photo 8 – Existing Lobby Floor in the Site Photos section below.

Site Photos

Photo 1 - Front Entrance

Photo 2 - Front Door

Photo 3 – Lobby (Facing North)

Photo 4 – Lobby (Facing West)

Photo 5 – Front Desk Area

Photo 6 – Window Location

Photo 7 – Ceiling Light to be Removed

Photo 8 – Existing Lobby Floor

Photo 9 – Northern Employee Entrance

Photo 10 – Second Floor Employee Entrance

Directions to Site

The site is located in the town of Pagosa Springs, CO. From the center of Main Street in Pagosa Springs, go east on US-160 (Main Street) for approximately 0.6 miles. The office building will be on the left-hand side of the road. The site coordinates are 37.269087303790556, -

107.0048722195328 and the address of the building is 180 Pagosa Street, Pagosa Springs, CO, 81147. See

Figure 1: Pagosa Springs to Pagosa RD Office below.

Figure 1: Pagosa Springs to Pagosa RD Office

Lenel System Integration

1. System Component Standards:

The Contractor must ensure that the components installed are compatible with the following standards:

1) Policy Standards:

o Homeland Security Presidential Directive, HSPD-12.

o Federal Information Processing Standards Publication: Personal Identity Verification

(PIV) of Federal Employees and Contractors, FIPS-201.

o National Institute of Standards and Technology”: Interfaces for Personal Identity

Verification, NIST SP800-73

Pagosa RD Office –

180 Pagosa St., Pagosa

Springs, CO, 81147

Main St. –

Pagosa Springs, CO

2) Technology Standards:

o Microprocessor contract “chip”: Comply with ISO 7816 o Contactless card and reader: Comply with ISO 14443A-4 “Milfare DESFire data encryption (13.56MHz).

2. Contractor Requirements:

1) Personal Identity Verification of Contractor Personnel

The Contractor shall be responsible for ensuring compliance by its employees with all applicable federal regulations, to include those of GSA, NIST, USDA and HSPD-12. Contractors and their employees are subject to all Federal laws applicable to Government installations and are under the jurisdiction of the Federal Protective Service (FPS). The COR or other designated program/project officers, in conjunction with the USDA HSPD-12 staff, will assist the Contractor in processing the required Security Background Investigations/Clearances.

o The Contractor shall comply with the personal identity verification (PIV) policies and procedures established by Department of Agriculture (USDA) Directives 4600 series.

o Should the results of the PIV process require the exclusion of a contractor’s employee;

the contracting officer will notify the contractor in writing. Contractor has 30-days to replace the employee.

o The Contractor must appoint a representative to manage this activity and to maintain a list of employees eligible for a USDA PIV ID Badge required for performance of the work.

o The responsibility of maintaining a sufficient workforce remains with the Contractor.

o Employees may be barred by the Government from performance of the work should they be found ineligible or to have lost eligibility for a USDA PIV ID Badge. Failure to maintain a sufficient workforce of employees eligible for a USDA PIV ID Badge may be grounds for termination of the contract.

o The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have access to a federally controlled facility or information system.

o The PIV Sponsor for this contract is the COR unless otherwise specified in this contract.

o The Government shall notify the Contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration.

At this time, the Government will pay for, and process all required security investigations and clearances, except as identified differently within this clause. The Contractor should be aware of any of its employees possibly having had a background investigation through another government agency. The investigation that was conducted, if verifiable by the USDA HSPD-12 staff and if it was completed within the last 5 years can be accepted by the Government in lieu of a background check. The Contractor shall comply with any facility badging requirements for the issuance of building access, badges, etc. and:

o Ensure that each of the Contractor’s employees has been issued either a temporary or permanent badge from the Government. A permanent badge will not be issued until the security questionnaire has been completed and favorably reviewed.

o Temporary or visitor badges will be provided for persons who are identified as having an infrequent or temporary legitimate business need for access to the site.

o As noted above, periods that exceed 180 days will require a permanent badge.

o The badge must be worn at all times while in the facility. It must be displayed above the waist. The individual will retain possession of the badge as long as continued admittance to the site is needed.

o Ensure the safekeeping, wearing, and visibility of Government furnished badges.

o Immediately return all badges and permits to the Government when such need ceases to exist.

o The Contractor shall comply with any facility security requirements for access to the facility.

o The Contractor shall comply with all applicable rules governing parking at USDA locations.

2) IT Security Training

The Contractor and other external organizations will ensure that its employees performing under this contract fulfill all USDA requirements for mandatory security awareness and role-based advanced security training in accordance with OMB Circular A-130, FISMA, and NIST requirements, and sign all applicable USDA statements of responsibilities.

3) Physical Security

Contractor custody of sensitive information must be protected under The Privacy Act of 1974, 5 U.S.C. § 552a -- as amended. The Contractor shall be responsible for safeguarding Personally Identifiable Information (PII) data against unauthorized disclosure, dissemination, or modification in accordance with the requirements, law and USDA PII policy and regulations. This shall include but is not limited to: Privacy and PII data located in IT Systems, software, research data / information, personnel (institutional knowledge) and buildings/offices. All Contractor Personnel who work at USDA must be US Citizens and obtain approval for facility access.

4) Privacy Act

The Contractor Agrees To – o Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies— o The systems of records; and the design, development, or operation work that the contractor is to perform.

o Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a system of records on individuals that is subject to the Act; and o Include this clause, including this paragraph (3), in all subcontracts awarded under this contract, which requires the design, development, or operation of such a system of records.

o In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency.

3. Clause Definitions:

a. “Operation of a system of records,” as used in this clause, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records.

b. “Record,” as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the person’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.

Obtain Contracting Officer Representative (COR) approval of any full electoral power outages necessitated by repairs 24 hours prior to shut down.

• All buildings shall remain secure throughout repairs except for when necessitated. Systems should only be down during the repairs, lasting no more than half a day.

Contractor Requirements

The project requires the contractor to be responsible for supplying all labor, materials, equipment, miscellaneous items, freight, delivery, and all necessary valid licenses and permits required to complete work identified in this Contract. This includes possessing a valid Electrical License in the state of Colorado.

The Contractor is responsible to comply with the most current of the following codes during construction:

o High Performance Sustainable Building (HPSB) o International Building Code (IBC) o International Fire Code (IFC) o International Green Construction Code (IGCC) o National Electrical Code (NEC)

The Contractor must follow all requirements set forth in the attached 3.2 – FS Specifications and must work with COR when questions arise regarding the Drawings and Specs.

Recommend Sub-Contractors

Due to the difficulty of obtaining a USDA PIV ID Badge, and the general complexity of the Lenel

System integration, the Forest Service is recommending the use of a local sub-contractor that has done work with the USFS on previous projects and has already gained USDA security clearance.

The recommended sub-contractor for this portion of the project is:

o BW Systems

▪ https://bwsystems.net

▪ Colorado Springs – 719-633-0718

▪ Longmont – 720-652-0495

Pre-Bid/Pre-Proposal Conference

General Info

The Government is planning a pre-bid conference, during which potential offerors may obtain a better understanding of the work required. Offerors are encouraged to submit all questions in writing at least five (5) days prior to the conference. Questions will be considered at any time prior to or during the conference; however, offerors will be asked to confirm verbal questions in writing. After the conference, an amendment to the solicitation containing an abstract of the questions and answers, and a list of attendees, will be disseminated.

To facilitate conference preparations, it is requested that the person named on the Standard Form 33 of this solicitation be contacted and advised of the number of persons who will attend. The Government assumes no responsibility for any expense incurred by an offeror prior to contract award.

Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

Location of Conference

Date: TO BE DETERMINED Time: 10:00 am – 11:00am. MST Location: 180 Pagosa Street, Pagosa Springs, CO 81147 https://bwsystems.net/

Schedule of Items and Deliverables

Items Supplied by the Contractor

The table above is reproduced from the attachment, 4.2 – SOI – Pagosa RD Security Upgrade for the Contractor’s reference. The Contractor is required to fill out the Excel document and attach it to their proposal for review. During the duration of the project, the Contractor will be required to provide a bathroom facility (portable toilet) for their employees. However, use of USFS power and water will be allowed by the Contractor during the duration of the project.

For this contract, there will be NO government furnished materials.

Deliverables

Deliverable Objective/Description Due by

Proposed Project Plan

Defining the responsibilities, timeline, risks, inspections, and milestones of contract objectives.

No later than five (5) business days after contract award.

Contractor Licensures

Provide all necessary licensures (electrical, Lenel VAR, and general contractors license) to the COR.

No later than five (5) business days after contract award.

As Built Drawings Outline new building layout in a concise, professional manner. Include descriptions of materials installed and dimensions.

No later than five (5) business days after final walkthrough is complete.

Warranty Items Provide the USFS with any warranty paperwork pertinent to products installed and work completed (Lenel card readers, door hardware, security cameras, door lock, general labor, etc.)

No later than five (5) business days after final walkthrough is complete.

Attachments

The following attachments will be provided to the Contractor during solicitation. The Contractor is required to read and adhere to each attachment listed below. If the Contractor has any questions, contact the Contracting Officers Representative (COR) for the project, Tucker Bowman, at 970-203-5263 or tucker.bowman@usda.gov.

List of Attachments

• 2.2 - Evaluation Criteria

• 2.3 - Wage Determination

• 3.1 - Drawing Set 1 – USFS Site and Details

• 3.2 – FS Specifications

• 4.2 – SOI – Pagosa RD Security Upgrade