J.1 SOW.pdf

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Third Party Conveyance Systems Inspection

Services

Statement of Work (SOW) Architect of the Capitol (AOC)

House Office Buildings

CY 2024 – CY 2029

July 3, 2024

Statement of Work – HOB Third Party Conveyance Elevator Inspections i

CONTENTS

1.0 PROJECT TITLE

2.0 BACKGROUND

3.0 SCOPE OF WORK:

4.0 APPLICABLE POLICIES AND STANDARDS

5.0 TASKS:

5.1 Base (Year 1):

5.2 Option 1 (Year 2):

5.3 Option 2 (Year 3):

5.4 Option 3 (Year 4):

5.5 Option 4 (Year 5):

5.6 CLIN 0002 (Emergency Inspection Services):

5.6.1 Elevator Inspection

5.6.2 Escalator Inspection

5.6.3 Wheelchair Lift Inspection

5.6.4 Accident Investigation Services

5.6.5 Third Party Diagnostics/Scope Development

6.0 DELIVERABLES AND DELIVERY SCHEDULE

6.1 Kick-Off Meeting

6.2 Inspection Report and Certificate

6.3 Delivery Instructions

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY

CONTROL PLAN (QCP)

8.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

9.0 CONTRACT TYPE

10.0 PERIOD OF PERFORMANCE

11.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

12.0 TELEWORK

13.0 OTHER DIRECT COSTS (ODC)

14.0 TRAVEL

15.0 KEY PERSONNEL

16.0 SUBSTITUTION OF PERSONNEL

17.0 PERSONAL SERVICE

18.0 INVOICING

19.0 SECURITY

20.0 SAFETY

Statement of Work – HOB Third Party Conveyance Elevator Inspections ii

21.0 ENERGY EFFICIENCY / COMPLIANCE

22.0 SUSTAINABILITY

23.0 POINTS OF CONTACT

24.0 ACRONYMS

Statement of Work – HOB Third Party Conveyance System Inspections

1.0 PROJECT TITLE

Third Party Conveyance Systems Inspection Services for the House Office Buildings

2.0 BACKGROUND

The Cannon House Office Building (CHOB) is open to the public and provides office space for members of the U.S. House of Representatives and their staff, committee hearing rooms, and carry-out restaurants. A three-level parking garage is located in a former courtyard. The building is considered a business occupancy. The building includes 16 elevators and 1 wheelchair lift.

The Longworth House Office Building (LHOB) is an 11-story office building. The building is open to the public and provides office space for the U.S. House of Representatives and their staff, Committee Hearing rooms, and a kitchen, cafeteria and dining area. The sub-basement contains several storage rooms, electric rooms, and mechanical rooms. The attic contains mechanical equipment. The building is considered a business occupancy. The building includes 15 elevators and 1 wheelchair lift. Of the elevators, one is a hydraulic freight elevator and the remaining 14 are traction elevators.

The Rayburn House Office Building (RHOB), completed in early 1965, is the third of three office buildings constructed for the United States House of Representatives. It is a four-story concrete structure, with approximately 2,399,000 square feet floor space. It occupies a site southwest of the Capitol bounded by Independence Avenue, South Capitol Street, C Street S.W., and First Street S.W. The design of the building is a modified H plan with four stories above ground, two basements, and three levels of underground garage space. In addition to offices, the ground floor also contains a cafeteria with a kitchen, and a carry out. The building is considered a business occupancy. The building includes 36 elevators, 26 escalators, and 6 wheelchair lifts.

Of the elevators, there are 8 hydraulic elevators and 26 traction elevators.

The Ford House Office Building (FHOB) is an eight-story and 595,000 sf office building. The building provides office space for the U.S. House of Representatives and their staff, and meeting rooms. The seventh floor and the basement contain several storage rooms, electrical rooms, and mechanical rooms. In addition to offices, the first floor also contains a cafeteria with a kitchen and a records storage room. The building is classified as business occupancy. The building includes 8 elevators.

The O’Neill House Office Building (OHOB) The OHOB Reopened in 2014 after going thru a major renovation. The building provides office space for the U.S. House of Representatives, their staff as well as building support staff. There are a total of 5 traction passenger elevators, 1 traction service elevator, 2 traction freight elevators and 1 wheelchair lift.

Also included are two underground garages, each with one hydraulic elevator. The east garage also includes 2 escalators.

In total, the House Office Buildings contain 85 elevators, 28 escalators and 9 wheelchair lifts.

All require annual safety inspection and approximately 1/5th of the elevators require a 5-year safety inspection each year.

3.0 SCOPE OF WORK:

Performance of complete independent inspection and testing, in accordance with ASME 17.2- 2004, of all vertical transportation systems in the House Office Buildings such as elevators, escalators, wheelchair lifts, and include but are not limited to systems, equipment and components such as hoist ways and car doors, guides and operating devices; hoisting machines, all drives, sheaves and brakes, motors; hoisting ropes, governor ropes, safety ropes, compensation ropes, operating cables, governors, safeties, interlock and contacts, guide rails and oiling devices, terminal, slowdown and leveling devices, elevator cars, counterweights, and buffers, machine rooms, hoist ways and pits, automatic and manual emergency fire service (Phase I & II) and emergency power operations.

4.0 APPLICABLE POLICIES AND STANDARDS

NFPA 70, National Electrical Code, NEC

ASME QEI-1 Standard for the Qualification of Elevator Inspectors ASME A17.1 Elevator and Escalator Safety Code

ASME A17.2 Inspection Guide of Elevator Escalator and Moving Walks

ASME A17.5 Elevator and Escalator Electrical Equipment

ASME A17.6 Standard for Elevator Suspension, Compensation, and Governor Systems ASME A18.1 Platform Lifts Safety Code

5.0 TASKS:

The Contractor shall perform the inspection in accordance with all federal and local requirements for the equipment identified.

The Contractor shall perform the inspections between 4:00PM and midnight Monday through Friday. Coordination each night with the House Office Building Elevator Shop is required.

5.1 Base (Year 1):

Annual inspections of elevators, escalators, and wheelchair lifts for all buildings;

5-year test for the following 15 elevators:

Longworth House Office Building Traction elevators 1-8, 11-16

Longworth House Office Building Hydraulic elevator 10

5.2 Option 1 (Year 2):

Annual inspections of elevators, escalators, and wheelchair lifts for all buildings;

5-year test for the following 15 elevators:

Rayburn House Office Building Traction Passenger elevators, Lobbies 5-8 (5A, 5B, 6A, 6B, 7A, 7B, 8A, and 8B)

Rayburn House Office Building Hydraulic Freight elevators

(1E, 2E, 3E, 4E, 8C, 8D, 8E)

5.3 Option 2 (Year 3):

Annual inspections of elevators, escalators, and wheelchair lifts for all buildings;

5-year test for the following 16 elevators:

Rayburn House Office Building Traction Passenger elevators, Lobbies 1-4 (1A, 1B, 1C, 1D, 2A, 2B, 2C, 2D, 3A, 3B, 3C, 3D, 4A, 4B, 4C, and 4D)

5.4 Option 3 (Year 4):

Annual inspections of elevators, escalators, and wheelchair lifts for all buildings;

5-year test for the following 13 elevators and 9 wheelchair lifts:

Ford House Office Building Traction elevators 1-8

Rayburn House Office Building Traction Freight elevators (1F, 2F, 3F, 4F) Wheelchair lifts

Member’s Wellness Center Hydraulic elevator.

5.5 Option 4 (Year 5):

Annual inspections of elevators, escalators, and wheelchair lifts for all buildings;

5-year test for the following 18:

Cannon House Office Building Traction elevators 1-16 East House Underground Garage Hydraulic elevator

West House Underground Garage Hydraulic elevator

5.6 CLIN 0002 (Emergency Inspection Services):

This CLIN (0002, 0102, 0202, 0302, and 0402 in section B) is for unanticipated, emergency conveyance system inspections or investigative services. Services provided under the Emergency Services CLIN are to be scheduled to begin no later than 24 hours after receiving the request from the Architect of the Capitol.

The services below are considered the most common tasks anticipated, but scope is not limited only to the tasks below. Specifics of the task requested will be provided by the Architect of the Capitol at the time of request.

5.6.1 Elevator Inspection

5.6.2 Escalator Inspection

5.6.3 Wheelchair Lift Inspection

5.6.4 Accident Investigation Services

5.6.5 Third Party Diagnostics/Scope Development

CLIN 2 shall serve as a predetermined, Not-to-Exceed (NTE) contract amount which is billed by unit price or labor-hours for the services being provided. The amount in the NTE CLIN can only be adjusted via a processed contract modification released by the CO.

6.0 DELIVERABLES AND DELIVERY SCHEDULE

6.1 Kick-Off Meeting

The Contractor shall conduct one virtual kick-off meeting per option year. The meeting is to include the House jurisdiction’s Elevator Shop General Foreman, elevator program/asset manager, and others as identified by the jurisdiction. Meeting content shall include review of scope awarded, method of execution, and discussion of coordination and scheduling for work to occur.

The Contractor shall submit meeting minutes and/or a formal work plan following the meeting.

6.2 Inspection Report and Certificate

The Contractor shall provide a detailed report for each piece of equipment inspected and provide an inspection certificate prior to submitting the final invoice during each cycle year. Each invoice should include all pieces of equipment inspected and include whether the inspection was an annual or 5-year test.

6.3 Delivery Instructions

The contractor shall provide all deliverables electronically to the Contracting Officer and Contracting Officer’s Representative.

7.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY

CONTROL PLAN (QCP)

The Contractor must provide only Qualified Elevator Inspectors with current certification to complete the inspections. The contractor is responsible for quality control.

8.0 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

Not applicable.

9.0 CONTRACT TYPE

The contract type of this task order is Firm-Fixed Price, with the exception of CLIN 0002, which is a Not-to-Exceed Time and Materials CLIN.

10.0 PERIOD OF PERFORMANCE

The period of performance for each option shall be no longer than 12 months or by September 30th of the calendar year, whichever is soonest. The period of performance shall include kickoff meeting, performance of work, submission of deliverables, invoicing and project closeout.

Each option year shall be completed NO LATER THAN September 30th of the calendar year it is awarded.

11.0 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

Daily work hours will be defined by the HOB Superintendent’s office and the contractor. Hours of Operations are Monday through Friday, between 4:00 PM to 12:00 AM.

All work is subject to interruption to meet the needs of the US House of Representatives and the House Office Buildings jurisdiction. The CO may at any time redirect the work schedule based on the scheduled events and functions planned at the HOBs.

Performance shall take place at HOB’s Elevators, Escalators and Wheelchair lifts only. During the work period the site and building will be occupied by the House of Representatives and AOC staff and open to the general public. Contractors are expected to:

· Keep public areas and walkways free from debris.

· Unless designated for sole Contractor use, keep existing driveways and entrances serving the premises clear and available to the Government and its employees at all times.

· Protection of Government Property: The Contractor is expected to take all reasonable precautions to protect U.S. Government Property. In the event of damage to or theft of Government Property, the Contractor will be held fully responsible for his own personnel, his subcontractor’s personnel and their actions.

12.0 TELEWORK

Not applicable.

13.0 OTHER DIRECT COSTS (ODC)

Not applicable.

14.0 TRAVEL

Not applicable.

15.0 KEY PERSONNEL

The Contractor must provide only Qualified Elevator Inspectors (QEI) with current certification to complete the inspections. Elevator Inspectors under this contract shall have a minimum of 5 years’ experience performing or witnessing tests outlined in ASME A17.2 and ASME A18.1.

16.0 SUBSTITUTION OF PERSONNEL

Refer to Section 15.0.

17.0 PERSONAL SERVICE

This is not a personal services contract.

18.0 INVOICING

The Contractor shall follow the invoicing instructions outlined in clause AOC52.232-1 when submitting invoices. The AOC will approve or reject an invoice within 30 days.

19.0 SECURITY

All work to be performed is subject to Government interruptions. On-site work may be interrupted because of Congressional events or U.S. Capitol Police requirements.

All supplies, deliveries, and vehicles shall be inspected and cleared at the Off-Site Inspection Station located at 4700 Shepherd Parkway SW, Washington DC 20032 prior to being delivered to the U.S. Capitol.

All contractor employees shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All members of the team working on site will be required to submit to wearing an identification badge at all times. On site work may be interrupted because of Congressional events or U. S. Capitol Police requirements. All work to be performed is subject to Government interruptions.

Please be advised, the AOC does not follow certain exceptions as described in the E-Verify federal contractor rule. Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

20.0 SAFETY

The Contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate clothing apparel for the assigned tasks. No sandals or any style of open toe shoes shall be allowed for any position that requires lifting of 5 lbs or greater as this would pose a risk of injury.

21.0 ENERGY EFFICIENCY / COMPLIANCE

The Contractor shall minimize energy use while on Government site.

22.0 SUSTAINABILITY

Not applicable.

23.0 POINTS OF CONTACT

HOB Elevator Representatives:

Ronald Gist, General Supervisor Office: 202-225-7011 / Cell: 202-997-2250

Email: Ronald.Gist@aoc.gov

Demetrius (Dee) Collins: Evening Shift Supervisor

Office 202-225-7011/ Cell: 202-441-3449 Email: Demetrius.Collins@aoc.gov mailto:Ronald.Gist@aoc.gov mailto:Demetrius.Collins@aoc.gov

Anderson (Andy) Alleyne: Evening Shift Leader

Office 202-225-7011/ Cell: 202-821-2325

Email: Anderson.Alleyne@aoc.gov

Contracting Officer’s Representative (COR):

Ronald Gist, General Supervisor

Office: 202-225-7011 / Cell: 202-997-2250

Email: Ronald.Gist@aoc.gov

24.0 ACRONYMS

AOC – Architect of the Capitol

CHOB- Cannon House Office Building CO – Contracting Officer

COR – Contracting Officer’s Representative

HOB- House Office Buildings

LHOB – Longworth House Office Building OHOB- O’Neill House Office Building

PM – Project Manager

POC – Point of Contact

POP – Period of Performance

QEI -

RHOB – Rayburn House Office Building

SOP – Standard Operating Procedure mailto:Anderson.Alleyne@aoc.gov mailto:Ronald.Gist@aoc.gov