J.01 Attachment 01 - Statement of Work [11 Pages].docx

Statement of Work Correct electrical deficiencies (3 year test) Project: 573-19-616 Form 2237: 573-22-4-3285-0020 Malcom Randall VA Medical Center Gainesville, FL Part I – General A. Scope of Work (SOW)

1. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Project 573-19-616 Correct Electrical Deficiencies (3 Year Test) as required by drawings and specifications.

2. This document does not relieve the construction contractor of his/her professional responsibility to conduct and produce a correct, complete and fully coordinated work.

B. General Project Description

1. Work includes but is not limited to, all labor, material, equipment and supervision to correct electrical deficiencies at the Malcom Randall VA Medical Center in Gainesville, FL. – VA Project Number 573-19-616. The project consists of providing electrical upgrades and HVAC to various electrical equipment rooms/areas. In addition, architectural work will need to be performed as required per the new HVAC systems. The areas of work are Building 25, the MEP Building, the ACA Building, the Bed Tower (Substation B), Substation A, and Building 1 (Rm - D089-1).

2. HVAC Work:

a. Building 25

i. Provide permanent battery storage room around batteries to reduce the required exhaust airflow required by code. According to the 2020 International Mechanical Code Sect. 502, if lead batteries are present in a room, the entire room needs to be exhausted by 1 CFM/SF, which would be roughly 3200 CFM. By enclosing the batteries in a room, the required airflow is about 100 CFM

ii. Demolish the existing rooftop exhaust fan.

iii. Provide new 100 CFM explosion proof exhaust fan (EF 181) in place of existing exhaust fan. Duct over to exhaust new battery storage room with welded stainless ssteel ductwork. Exhaust fan shall run continuously.

1. Blank off (3) out of the (4) existing louvers (approx. 3’x2’ each) above the doors with sheet metal and allow (1) to serve as 100 CFM of makeup air.

2. Provide new 1” filter rack on back of existing louver to filter makeup air. Provide with 1” galvanized steel washable filter.

3. Fan status and airflow interruption monitoring control points shall be tied into the ECC.

iv. Provide new 7.5-ton direct expansion (D/X) split system (AHU 67)

1. Supply air: 3300 CFM

2. Outside air: 0 CFM (not required since space not considered occupied)

3. Electric Heat: 14.96 kW

4. Punch hole thru wall for refrigerant piping and condensate piping

5. Tie unit into the ECC for monitoring and provide as “Bid Alternate” to remove controls from scope of work.

b. MEP Building

i. Demolish existing roof mounted exhaust fan serving generator control room and provide roof curb cap where existing fan is located.

1. Exhaust is not required per the VA HVAC Design Manual and has to be directed by the VA to remove exhaust from this room.

ii. Blank off existing louver in MEP electrical room (approx. 10’x8’) with sheet metal.

iii. Provide new 15.6 MBH multi-zone type minisplit A/C system for generator control room.

1. Provide two (2) indoor units mounted on separating wall between MEP electrical room and generator control room.

2. Provide one (1) outdoor unit mounted on roof.

3. Route refrigerant and condensate piping up thru new roof curb cap.

4. Route condensate from each indoor unit to collect in to one condensate pipe and route horizontally to exterior of building (maintain 1/8” pipe slope).

iv. Demolish existing roof mounted exhaust fan serving the electrical room.

1. No equipment in room requires exhaust.

v. Provide new 15-ton D/X packaged rooftop unit mounted in the same location of the existing exhaust fan serving the electrical room.

1. Supply airflow: 6000 CFM

2. Utilize existing exhaust penetration for airflow supply & return

3. Outside airflow: 0 CFM (not required since space not considered occupied)

4. No heat – existing unit heaters to remain

5. Tie unit into the ECC for monitoring and provide as “Bid Alternate” to remove controls from scope of work.

c. ACA Building

i. Blank off existing louver adjacent to door and above door (approx. 6’x4’and 6’x2’ respectively).

ii. Blank off existing wall grille (approx. 4’x3’).

iii. Provide new 10-ton direct expansion (D/X) split system

1. Supply airflow: 4500 CFM

2. Outside airflow: 0 CFM

3. No heat – existing unit heaters to remain

4. Route refrigerant piping and condensate piping thru existing sheet metal/louver opening.

5. Tie unit into the ECC for monitoring and provide as “Bid Alternate” to remove controls from scope of work.

3. Electrical Work:

a. Building 25

i. Provide 480/277V Normal power feed from MEP building for HVAC unit in Building 25. Existing duct bank will be used for routing.

ii. Existing panel was metered in the field for this feed for 30 days (per NEC 220.87) to confirm capacity for new load.

iii. Provide 208V local power feeds for an exhaust fan in Building 25. Lead acid batteries in new battery room require fan fed by Emergency Power per VA Design Manual requirements.

iv. Relocate existing battery controller and two existing lighting fixtures as shown in new work drawings to make room for new battery room. Extend existing feeders and conduit to new locations.

v. Provide two explosion proof light fixtures in the new battery room, because the new battery room area is classified as a Class I Div II area. Connect light fixtures to lighting circuit serving local area. New Lighting fixtures shall be controlled by new manual switch on battery room exterior wall.

vi. Provide new manual switch on battery room exterior wall for battery room lighting fixtures.

vii. Provide new receptacle on wall of battery room and connect to nearest non dedicated receptacle circuit serving local area.

viii. Repair/replace if needed medium voltage spare breaker. (VA to identify panel/location).

b. MEP Building

i. Provide 480/277V Normal power feed from within MEP building for HVAC unit also located within MEP Building.

ii. Existing panel was metered in the field for this feed for 30 days (per NEC 220.87) to confirm capacity for new load.

iii. Provide 208V Normal power feeds from within MEP building for (2) new mini split HVAC units in the Generator Control Room.

iv. Provide 208V local Normal power feed for an exhaust fan in the Generator Control Room. This exhaust fan is for Nickel-Cadmium batteries and is required by International Building Code (and not addressed in the VA Design Manual).

v. Temperature controller and cooling fans will be added to US-10 through Square D, if possible. Nameplate appears to indicate compatibility, but manufacturer’s representative is still looking into pricing.

vi. Oil-fill transformer US-9 will have pressure testing to locate leak. Oil will also be filtered to remove water and a DGA (dissolved gas analysis) performed to confirm removal of water content. If within budget, the VA could also elect to replace transformer entirely.

c. ACA Building

i. Provide 480/277V Normal power feed from MEP building for HVAC unit in ACA Building. Existing duct bank will be used for routing to ACA.

ii. Existing panel was metered in the field for this feed for 30 days (per NEC 220.87) to confirm capacity for new load. o Connect duct mounted smoke detector to nearest existing fire alarm control panel.

iii. (1) circuit breaker identified in the Deficiencies Report will be replaced.

d. Bed Tower

i. Temperature controllers and cooling fans will be added to US-1 and US-2 through Square D, if possible. Nameplates appear to indicate compatibility but manufacturer’s representative is still looking into pricing.

ii. (2) circuit breakers identified in the Deficiencies Report will be replaced.

e. Building 1

i. (6) circuit breakers identified in the Deficiencies Report will be replaced.

4. Architectural Work:

a. Building 25

i. Provide new metal frame and gypsum board type wall enclosure for battery storage room.

ii. Provide louvered bi-fold doors for makeup air thru doors.

b. ACA Building

i. Remove existing louvered front doors and provide new, solid, insulated hollow metal doors.

ii. Provide with new hardware

5. Construction work includes, but is not limited to, demolition, site preparation, architectural finishes, mechanical and electrical work.

6. All work shall be performed per the project’s design drawings and specifications.

7. Contractor shall timely discuss with VA means and methods of construction that may impact the facility inside/outside VA premises.

C. Definitions

1. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the CO.

2. VA Project Manager (PM): The Contracting Officer’s Technical Representative (COR) responsible for administering contracts under the immediate direction of the CO and the PM/COR at the construction site. When more than one PM/COR is assigned to a construction project one is designated as being in-charge and is called the “Senior PM/COR”. The PM/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

3. Contractor: This term, as used herein, refers to the Contractor under this contract.

4. A/E: This term, as used herein, refers to the Architect-Engineer firm that is part of the design team (Government Consultant).

D. Tentative Schedule

1. Schedule Objectives – The contractor shall complete the work required under this Scope of Work within three hundred sixty five (365) calendar days from receipt of “Notice to Proceed” (NTP). Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be done after 5 p.m. in the afternoon and with timely advance coordination through VA’s Project Manager/COR.

Part II – Responsibilities

1. The RFP documents are intended to define existing conditions, certain required items and design parameters to be included in the project. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

2. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. Also, project schedule and construction phases must be approved by VA Chief Engineering. Contractor shall provide all necessary environmental documents and related EQB approved permits for construction.

3. Contractor shall completely prepare site, prior to the installation of the equipment, and furnish all labor, equipment and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

4. All projects associated construction and temporary work shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, ADA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal and industry requirements and regulations.

5. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

6. The Contractor shall comply with all applicable federal, state and local requirements for protecting the safety of the contractor’s employees, building occupants and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

7. The Contractors should visit the site as scheduled by the PM/COR and CO as shown in Site Visit FAR clause. Additional visits are not allowed by the Government.

8. Contractor shall have a comprehensive knowledge, experience, expertise, equipment and personnel to complete this work.

9. Contractor shall keep the VA Project Manager informed at all times of the status and progress of the project.

10. Detailed Schedule and Narrative: The Contractor shall provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule.

11. Contract Progress Schedule: The progress schedule will be provided in a time scaled bar graph format for each project phase. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and a detailed breakdown of the construction tasks. All schedule items will show a start date and a completion date.

12. Breakdown the construction period in at least eight construction tasks as required, (e.g.: site preparation, demolition, equipment procurement, equipment/materials delivery, equipment installation, architectural finishes, tests, and final inspection, etc.)

13. The Contractor shall develop a well-organized, practicable and complete written narrative construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through the Project Manager.

14. The Contractor shall specify how much allowance has been made for adverse weather in the schedule.

15. The Contractor shall specify the days of the week and the hours of construction operations during each phase of the work.

16. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and within seven calendar days of the meetings. The Contractor shall prepare written records of phone conversations addressing major project issues and furnish a copy to the Contracting Officer within five calendar days of contract.

17. The Contractor shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval.

18. Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered and installed by the Contractor without additional cost to the Government.

19. Construction General Sections' applicable requirements: the Contractor shall comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision and installation requirements, Buy American Act, payment and performance bonds requirements; insurance requirements; progress payments and schedules, work inspection and supervision, daily logs requirements, material and workmanship, guaranty, cleaning up, accident prevention, and other requirements) included in the specifications.

20. Pedestrian and Vehicular Maintenance of Traffic: The construction of the proposed project shall allow for full operation of the existing hospital at all times and maintaining the operations of all existing utility services and fire exits. In addition, it shall maintain free and unobstructed access to facility emergency vehicles and for fire, police, and other emergency response forces in accordance with NFPA 241. The phasing plan presented on the contract drawings indicate, primarily throughout written and graphical instructions, the general sequencing and staging for each phase of the site and project development construction. Contractor is to submit a phasing plan for VA final approval. Minimum amount of phases shall be five. The Contractor shall provide an equivalent continuous secured perimeter while work is performed to prevent intrusion to the federal premises. Contractor shall also provide a security guard at all times consistent with VACHS security regulations and shall coordinate logistics with VACHS Police Service through project’s COR. Facility security is currently provided under a private contractor.

21. Prior to the initial Pre-Construction Meeting, Contractor shall submit a list key personnel (Project Manager, on-the-job Superintendent, Quality Control Manager, etc.) to be involved in this project and supply brief statement of qualifications/biographical data including name of individual, company position, years with the company, work and educational background, experience applicable to this Project, tasks to be assigned to that individual on this Project, percentage of workweek to be committed to this Project, and authority of that individual to act on behalf of the Contractor. All key personnel shall submit evidence of their OSHA 30-hour construction safety training. VA expects to have a Project Manager, Quality Control Manager, and Superintendent on-site fully devoted for this project. The Project Manager shall be committed a minimum of 30% of work per week on this project and be present on site the same percentage. Both, the Quality Control Manager and Superintendent, shall be committed a minimum of 100% of work per week on this project and be present on site the same percentage.

22. No later than 10 calendar days after receipt of award and prior to commencing construction work, Contractor shall submit a Quality Control Plan proposed to implement the requirements for inspection of construction. Construction will be permitted to begin only after the VA COR acceptance of the CQC Plan.

Include, as a minimum, the following to cover all construction operations, both onsite and offsite, including work by subcontractors, designers of record, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement all aspects of the work specified.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect- engineers (A/E), offsite fabricators, and suppliers.

d. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test.

e. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

f. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

g. Reporting procedures, including proposed reporting formats.

h. A list of the definable features of construction work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section.

23. All vendor/contract personnel must report to the Police Service and identify themselves upon entering the VACHS facility. They shall all abide by Police Service rules and personal identification verification (PIV) regulations and to carry the identification card throughout the entire period while providing the service.

24. This acquisition will not require services that involve connection of one or more contractor-owned IT devices such as a laptop computer or remote connection from a contractor system to a VA internal trusted, therefore the C&A requirements do not apply, and a Security Accreditation Package is not required.

Part III – Post Award Requirements A. Construction Period Submittals

1. The contractor shall distribute one (1) electronic set of the submittal in pdf format attention to VA CO with copy to VA PM/COR via e-mail. All materials and equipment submittals must be submitted and approved by record A/E, VA PM/COR and CO prior to start of construction. All submittals shall be as per the specifications.

2. Other submittals – Contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications to PM/COR and CO in pdf format via e-mail correspondence.

3. Project record drawings – Contractor shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the entire construction process as required by the RFP specifications. The project record drawings will be available for review by the VA PM/COR at all times.

4. Shop drawings and submittals – A/E shall verify Contractor’s shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review materials for conformity with the RFP documents and specifications. The A/E shall recommend approval, disapproval or other suitable disposition to the VA PM/COR The VA PM/COR and CO will have final approval authority. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E shall request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals.

B. Project Close-Out

1. The contractor shall comply with the requirements in the “General Requirements”, Section 010000, for submission of final RFP as built drawings, manuals and other documents as noted. Required as built drawings and specifications shall be submitted in the same format required for the construction documents.

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