J-4_Exhibit_A_7020_SERVICES_SDSD_Off_Site_Steel_Storage_Services.pdf

Exhibit A – SDSD Special | July 2022 1 of 4

& Training

The Service Provider shall coordinate site access, logistics, and resolution of technical issues with Point of Contact or

Service Coordinator:

Name: Michael Pfaff, LBNF/DUNE I&I Planning Manager

Phone: (630)840-5389

Email: mpfaff@fnal.gov

Section 1 – Scope of Work & Coordination

1.1 Point of Contact

1.2 Service Coordinator

1.3 References

1.4 Bulletin Board

1.5 Subcontractor’s Competent Person

1.6 Work Completion and Clean-up

Section 2 – Subcontractor’s ES&H Program

2.1 Responsibility

2.2 Environment, Safety, & Health

2.3 Stop Work Activity

Section 3 – Reporting & Training Requirements

3.1 Emergencies Response and Reporting

3.2 Subcontractor Training

Section 4 – Work Site Conditions

4.1 Personal Protective Equipment (PPE)

4.2 Drug and Alcohol-Free Workplace

4.3 Vehicles and Equipment

Table of Contents

EXHIBIT A

For Supply and/or Services Subcontracts – SDSD Off-Site Steel Storage Facility mailto:mpfaff@fnal.gov

2 of 4 July 2022| Exhibit A – SDSD Special

1.0 --SCOPE OF WORK & COORDINATION

1.1 Point of Contact

The Fermi Research Alliance, LLC (FRA) Point of

Contact shall be the first line of contact with the

Subcontractor’s field personnel. He/she is responsible for auditing to ensure that the

Subcontractor is following established and accepted

ES&H practices while on site. Point of Contact is assigned for low-risk work activities that typically do not require a written job specific Hazard Analysis.

1.2 Service Coordinator

An FRA Service Coordinator will be assigned for

Subcontracts involving work activities with potential risk. He/she shall be the first line of contact with the

Subcontractor’s field personnel and is responsible for auditing to ensure that the Subcontractor is following established and accepted ES&H practices while on site. Service Coordinators are assigned typically when a written job specific Hazard Analysis is required.

1.3 References

The Subcontractor and sub-tiered contractors shall comply with the following reference documents.

The publications referenced herein, form a part of this Exhibit and Subcontract documents.

a. 29 CFR 1904, Record Keeping Guidelines for Occupational Injuries, and Illnesses

b. 29 CFR, 1910, Occupational Safety and Health General Industry Standards

c. 29 CFR 1926, Occupational Safety and Health Standards for Construction

d. 40 CFR Protection of the Environment (USA EPA)

e. 49 CFR Transportation

f. South Dakota’s Rules of the Division of Motor Services

g. National Fire Protection Association (NFPA) codes and standards

i. NFPA 70E, Standard for Electrical Safety in the Workplace (2009)

h. American Society of Mechanical Engineers:

i. ASME B30 Series, Crane Safety

With the pertinent information related to this subcontract. For further instructions, see attachment at the end of this document.

1.4 Bulletin Board

Subcontractors that have an on-site base of operations are responsible for installing and maintaining a safety bulletin board at the location where the majority of the subcontractor’s employees, sub-subcontractors, and sub-tier vendors report to work. Information shall include

1.5 Subcontractor’s Competent Person

The Subcontractor shall ensure that there is a

Competent Person available on site at all times when work is in progress. The Competent Person shall have the knowledge of OSHA standards and other safety related work practices and procedures.

1.6 Work Completion and Clean-up

The Subcontractor shall complete all work and all clean-up operations shall be in compliance with their

ES&H program. Documentation for all aspects of the

ES&H program shall be complete and in place before

Subcontract closeout. All excess materials, equipment, waste materials and rubbish shall be properly disposed from the work site.

2.0 SUBCONTRACTOR ES&H PROGRAM

2.1 Responsibility

The Subcontractor has primary line responsibility for providing a safe working environment for its employees. He/she shall provide overview on the program’s effectiveness and take appropriate corrective actions. The Subcontractor has responsibility to ensure sub-subcontractors also comply with the Subcontractor’s Environment, Safety & Health program, and the requirements of this exhibit.

2.2 Environment, Safety & Health Program

The program must comply with and encompass all applicable aspects of 29 CFR 1910, OSHA Safety and

Health Standards for General Industry, and when applicable, 29 CFR 1926, Occupational Safety and

Health Standards for Construction, or other regulatory standards. The Subcontractor shall submit to FRA for review and acceptance a copy of their

ES&H (corporate) program description. The written program should describe the following elements:

a. Management Commitment and Leadership

i. Subcontractor’s policy regarding ES&H goals

Exhibit A – SDSD Special | July 2022 3 of 4 and how these goals are communicated to the employees.

ii. Management commitment of resources to adequately implement the program.

iii. Participation of management in safety meetings, inspections, and documentation.

iv. How ES&H rules are incorporated into site operations, and Enforcement and disciplinary procedures.

b. Assignment of Responsibility

i. Management responsibility for ES&H.

ii. Responsibilities, knowledge and authority of supervisor and competent persons; and

iii. Employee responsibility.

c. Training

i. General requirements.

ii. Supervisor and Competent Person training.

iii. New employee training.

iv. Hazard specific training.

v. Safety Meetings; and

vi. Documentation of training

d. Basic Safety and Health Provisions

i. Emergency actions.

ii. Recordkeeping and reporting of injuries.

iii. Housekeeping.

iv. Hazard Communication Plan.

v. Personal Protective Equipment; and

vi. Fire protection and prevention.

e. Hazard Assessment Process

i. How hazards are identified and analyzed.

ii. Preventive controls, and

iii. Inspections

f. Waste Handling and Disposal

i. Characterization of waste.

ii. Packaging and Labeling requirement; and

iii. Assurance that appropriate transportations and handling facilities will be used.

g. Other Programs dictated by Scope of Work (e.g.

Material Handling, rigging, crane operations, LOTO, Confined Space, Hearing Conservation

2.3 Stop Work Activity

Any employee may stop a work activity if there is imminent danger of serious injury, fatality, or major environmental release. If the hazard cannot be abated in a timely manner, the work activity shall be stopped, and the Service Coordinator/Point Contact and Procurement Administrator shall be contacted.

3.0 REPORTING & TRAINING

REQUIREMENTS

3.1 Emergency Response and Reporting

In the event of an actual fire or severe weather, all

Subcontractor personnel shall evacuate to a prearranged safe location as designated by the subcontractor All emergencies shall be reported to the local emergency response agency, typically by calling 911. After emergency is stabilized, contact the FRA Service Coordinator or Point of Contact.

a. The Subcontractor shall investigate all accidents.

When required by the Service Coordinator or Point of Contact, a report must be submitted within two (2) days of accident.

b. personnel shall participate in all emergency drills.

c. All emergency egress routes shall be kept clear at all times.

d. 3.2 Subcontractor Safety and Health Records

Subcontractors shall maintain and provide to FRA upon request any and all applicable occupational safety and environmental records. Such records include, but are not limited to, the records required to be maintained by federal/state regulations, OSHA injury/illness logs, training records, inspection records, safety meetings, and accident investigation.

3.2 Subcontractor Training

a. All Subcontractors performing work shall provide to their employees all necessary ES&H training as may be required by Federal/State regulations.

b. The Subcontractor is responsible for assuring that their employees who do not speak English understand all ES&H requirements. The subcontractor must be able to communicate emergency instructions to those employees.

4.0 WORK SITE CONDITIONS

4.1 Personal Protective Equipment (PPE)

The subcontractor must provide all required PPE to his/her employees and monitor the worksite to assure employees are wearing the required PPE.

PPE must be in accordance with ANSI, OSHA, and

NFPA 70E.

4 of 4 July 2022 | Exhibit A – SDSD Special

4.2 Drug and Alcohol-Free Workplace

a. All personnel of the subcontractor, sub-subcontractors, and sub-tiers are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of controlled and restricted substances. All subcontractors and subcontractor’s personnel shall adhere to the Federal Controlled

Substances Act (12 USC 8120 and further defined in Federal Regulations 29 CFR 1308.11-

3808.15) and stated in the subcontract documents.

b. After damage to property or environment release by the subcontractor or sub tier contractor associated personnel are subject to drug testing and results shall be submitted to the FRA Point of Contact or Service Coordinator.

4.3 Vehicles and Equipment

The following sets forth the minimum acceptable requirements for vehicles and equipment:

a. Operators must have an appropriate, valid driver’s license when operating vehicles on site.

Seat belts are required to be provided and worn for the operators and passengers of all vehicles.

b. All vehicles and mobile powered equipment, except automobiles and pickup trucks, shall have reverse signal alarms (a.k.a. backup alarms) audible above the surrounding noise level. If backup alarms are not present on the equipment, a spotter (other than the driver of the vehicle) must be present to warn pedestrians and the drivers of other moving equipment.

c. If required by the equipment manufacturer, roll over protection structures shall be provided.

d. Personnel lifts must be equipped with audible motion alarms. These alarms must be in operation and audible over the surrounding ambient noise when the lift is in use.

Additionally, all lifts require two distinct actions in order to make the lift move in a forward or backward direction or in an upward or downwards direction. A foot pedal is considered one of the actions if independent of the other controls.

e. The equipment manufacturer must approve any modifications to lifting and hoisting equipment.

f. All hand and power tools must be checked prior to use on each shift to assure that they are maintained in a safe condition. Any deficiencies shall be repaired, or defective parts replaced, before continued use.

g. Equipment inspection and modification (The subcontractor shall comply with 29 CFR 1910.169, 1910.176, and 1910.178 and when applicable, the provisions set forth in 29 CFR 1926.600, Subpart O):

i. The Subcontractor must inspect all heavy equipment before use on site, prior to use on each shift, and during use to make sure it is in safe operating condition. Defective equipment shall be removed from service.

ii. The Subcontractor is to assure that regulatory inspection records are complete and up-to-date and that operating manuals are available.

iii. In no case shall the original safety factor of the equipment be reduced.