IV.B. - CMa SOW.pdf

CMa Statement of Work Edward T. Gignoux Federal Courthouse Gignoux HVAC & Fire Alarm (VME00005)

Contract Number [xxx] Page 1 of 40

Statement of Work for

Construction Manager as Advisor (CMa) Contract

PROJECT IDENTIFICATION

Project Name: Gignoux HVAC & Fire Alarm

Project Number: VME00005

Region: New England – Region 01

Building Name: Edward T. Gignoux Federal Courthouse

Building Address: 156 Federal Street, Portland, ME 04101

Revision Date: June 4, 2021

Contract Number [xxx] Page 2 of 40

TABLE OF CONTENTS

I PROJECT DESCRIPTION

II GENERAL REQUIREMENTS

II.A Program of Requirements (POR)

II.B Project Milestones Schedule

II.C Reference Materials

II.C.1 Applicability

II.C.2 Standards and Criteria Documents

II.D Communications Plan

II.E Electronic Project Management System (ePM)

II.F Building Information Modeling (BIM)

II.G Sustainability

II.G.1 LEED® Certification

II.G.2 SITES® Certification

II.H Personnel Security Requirements

II.I Collaboration for CMc Contracts

III SCOPE OF SERVICES

III.A Community Outreach

III.B Site Acquisition Stage

III.B.1 Geotechnical Study

III.B.2 Property Survey

III.C Pre-Design Stage

III.C.1 Courthouse Tours

III.C.2 Land Port of Entry Tours

III.C.3 Pre-Design Surveys, Studies, and Analyses

III.C.4 Request for Proposal (RFP) Development For Design-Build Procurement

III.D Design Stage

III.D.1 Meetings

III.D.2 Risk Management

III.D.3 Design Stage Key Project Personnel

III.D.4 Design Submissions and Reviews

III.D.5 Value Management (VM)

III.D.6 Schedule Management

Contract Number [xxx] Page 3 of 40

III.D.7 Quality Assurance Reviews

III.D.8 Art in Architecture (AiA) and/or Fine Arts Coordination

III.D.9 Historic Preservation and Environmental Compliance

III.D.10 Construction Cost Estimate Development and Review

III.D.11 Commissioning

III.D.12 Design Concept Phase

III.D.13 PBS Commissioner’s Concept Presentation

III.D.14 CMc Procurement Stage

III.D.15 Design Development (DD) Phase

III.D.16 Request for Proposal (RFP) Development for Design-Build Procurement with Bridging Contract Documents

III.D.17 Construction Documents (CD) Phase

III.E Construction Procurement Phase

III.F Construction Stage

III.F.1 Construction Stage Key Project Personnel

III.F.2 Construction Commencement

III.F.3 Construction Administration

III.F.4 Construction Excellence Peer Reviews

III.F.5 Art in Architecture (AiA) and/or Fine Art Installation

III.F.6 Commissioning

III.F.7 Inspection Services

III.F.8 As-Built Drawings

III.F.9 Move Coordinator

III.G Substantial Completion / Turnover Process

III.G.1 Preparation for Occupancy

III.H Closeout Stage

III.H.1 Final Record Documents

III.H.2 Final Project Photographs

III.H.3 Commissioning

III.H.4 Project Financial Closeout

III.H.5 Construction Management Services – Post Construction/Project Closeout

III.I Tenant Occupancy Stage

III.I.1 Furniture, Fixtures, and Equipment (FFE) Installation

III.I.2 Tenant Move-In

III.I.3 Operations/Service Phase

Contract Number [xxx] Page 4 of 40

IV APPENDIX A– REFERENCE DOCUMENTS

A. Program of Requirements

B. [Reserved]

C. [Reserved]

D. [Reserved]

E. [Reserved]

F. Program Development Studies

G. [Reserved]

H. [Reserved]

I. [Reserved]

J. [Reserved]

K. [Reserved]

L. [Reserved]

M. [Reserved]

N. [Reserved]

O. [Reserved]

P. [Reserved]

Q. [Reserved]

R. [Reserved]

S. Environmental Hazards Report

T. [Reserved]

U. Building Preservation Plan (BPP)

V. Historic Structure Report (HSR)

W. [Reserved]

X. [Reserved]

Y. [Reserved]

Z. [Reserved]

AA. [Reserved]

BB. [Reserved]

CC. [Reserved]

DD. [Reserved]

EE. [Reserved]

FF. Schedule Update Analysis Summary Template

GG. Guide for Using the Schedule Update Analysis Summary

HH. Project Readiness Checklist Template

Contract Number [xxx] Page 5 of 40

II. Building Technology Service Policy and Guides

JJ. Exterior Building Envelope Improvement Documents

KK. Fresco Fine Art Inspection Report (2016)

LL. Design Guide for Operational Excellence

MM. Occupant & Emergency Evacuation Plan

NN. GSA Energy Use Targets Explained

OO. FCIA Specification

PP. A/E Statement of Work

QQ. GSA Commissioning Guide (2020)

RR. HVAC Guidance for Ongoing Design and Construction Projects

Contract Number [xxx] Page 6 of 40

II. PROJECT DESCRIPTION

This Statement of Work (SOW) is for construction manager as the government’s advisor (CMa).

The General Services Administration (GSA) intends to design and modernize the Heating, Ventilating, and Air Conditioning (HVAC) system and Fire Alarm System at an existing U.S.

Courthouse. The project site is 0.5 Acres and is located at 156 Federal Street, Portland, Maine.

The 93,537 gross square foot historical building includes spaces for the U.S. District Courts, U.S. Marshals, and U.S. Attorneys. All tenants are stable for the long term, The Edward T. Gignoux U.S. Courthouse is a 3-story (plus basement) granite block structure that was designed in the Second Renaissance Revival style and was completed in 1911. It is individually listed on the National Register of Historic Places and is considered a GSA Legacy property. In 1932, an extension to the east side of the building was completed for occupancy by the U.S. Postal Service. Since 1970, the U.S. District Court and court-related agencies have been the principal tenants of the building. The historic features of the Gignoux Courthouse were restored as part of a modernization and expansion project completed in 1996.

The Gignoux Courthouse was completely modernized in 1996 at a total cost of $12,500,000. In addition to the construction of a new district courtroom, magistrate courtroom, and grand jury facility, the building’s HVAC & electrical systems were fully modernized. Between 2012 and

2013 the entire exterior building envelope was restored – exterior masonry, roof systems, window glazing, minor interior repairs, sprinkler system, and below grade waterproofing work was performed.

This project will upgrade the building’s HVAC system in order to improve occupant comfort, reduce building energy consumption, reduce overall system maintenance, comply with current codes and GSA standards, simplify building operations, and to extend the life of the system.

Project Scope includes:

1. Relocate Basement Outside-Air Intakes (Work Item 1)

2. Upgrade Air Handling Units and Distribution (Work Item 2A)

3. Building Automation System Replacement (Work Item 3)

4. Relocate Remote Radiator for Emergency Generator (Work Item 4)

5. Rooftop Fall Protection Upgrades (Work Item 5)

6. Smoke Control System Upgrades (Work Item 6)

7. Heating Plant Upgrades (Work Item 7A)

8. Remove Rooftop Condensing Units (Work Item 8)

9. Remove Abandoned Domestic Water Entrance (Work Item 9)

10. Replace Variable Air Volume Boxes (Work Item 10)

11. Install Return Air Ductwork for HVAC-1 (Work Item 11)

12. Replace Fan Coil Units (Work Item 12)

13. Heating and Cooling System Modifications (Work Item 13)

14. Improve MAU-1 Ductwork (Work Item 14)

15. Replace Fire Sprinkler Piping (Incidental)

16. Replace Existing Supply and Return Ductwork

17. Replace Existing Fire Alarm System

Contract Number [xxx] Page 7 of 40

Refer to the Program Development Study (PDS) report dated January 29, 2016 and a follow-on

PDS report dated April 12, 2018 for work items on this project in details.

The Gignoux Courthouse is a fully occupied facility. The contractor shall, during the design phase, review and confirm on the proposed construction approach, such as construction phasing, to minimize the impact to the tenant agencies in fulfilling their critical missions. Indoor

Air Quality (IAQ) at occupied space should be monitored and maintained in compliance with the

Operational Guidance on Indoor Air Quality (IAQ) Management throughout the entire construction phase.

The planned project delivery is Construction Manager as Constructor (CMc). The ECCA for the project is $15.95 million.

This asset is not LEED certified. This project does NOT require LEED Certification.

Contract Number [xxx] Page 8 of 40

III. GENERAL REQUIREMENTS

Requirements in this section shall apply to all project stages described in the Scope of Services section. Some of the requirements noted in this section may be subject to exercise of contract option(s).

In the best interest of the project, GSA expects the Contractor to work in collaboration with the entire Project Delivery Team. The Contractor shall advise GSA with sound management advice regarding all services to be performed. The project goals are to achieve the best quality, value and life cycle cost (LCC) while controlling schedule and budget. The Contractor shall take all reasonable measures to anticipate problems and delays to minimize or eliminate their adverse impact to the project schedule, budget, and approved design. The Contractor shall take the initiative and act to promptly resolve conflicts, mitigate circumstances that could lead to claims, and keep GSA advised of any potential disputes and project delays. The Contractor shall exercise due diligence to ensure that the project meets applicable requirements, codes, regulations, standards, and the project construction documents.

The Contractor shall understand and fully comply with the principles of Federal contracting, including contract administration in accordance with Federal Acquisition Regulation (FAR), the General Services Administration Acquisition Manual (GSAM), and Public Buildings Services acquisition policy.

The Contractor shall follow the Construction Management Association of America’s (CMAA) - Construction Management Standards of Practice.

The Contractor shall establish and maintain communication and professional relationships with GSA, tenant agency representatives, and all Project Delivery Team members throughout all project stages. The Project Delivery Team refers to the entire group of first tier contractors and consultants hired to execute the project. Where differences of opinion exist between the Contractor and GSA, the Contractor shall not discuss them in the presence of third parties.

A. Program of Requirements (POR)

The POR, in Appendix A, identifies the P-100 tier requirement and other site specific requirements. The Contractor shall oversee and confirm that the A/E’s design is in compliance with the POR.

B. Project Milestones Schedule

Refer to the image below for the approximate milestone schedule and project durations for the CMa services.

Contract Number [xxx] Page 9 of 40

C. Reference Materials

There are two types of reference materials. The first are project-specific pre-planning documents, studies, and information, found in Appendix A. The second group is standards, codes and criteria documents.

1. Applicability

The reference materials shall be used to measure whether the design, construction documents, and construction services comply with contractual requirements. All services shall be conducted in accordance with the version of the reference document current at the time of contract solicitation. Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to the GSA Contracting Officer in writing, for written clarification and reconciliation.

2. Standards and Criteria Documents

The project shall comply with PBS-P100, Facilities Standards for the Public Buildings Service, Version 2018. Design Stage submissions shall comply with PBS-P100 Appendix A unless otherwise indicated in this SOW. The project shall comply with the following standards and criteria documents:

U.S. Courts Design Guide, 2007 with updated chapters 1, 2, 15 and 16 and new chapter 18 (2016) U.S. Attorneys’ Facilities Standards U.S.Marshal Service, Publication 64 Vol. 1-3 U.S Marshal Service / ADT Security Coordination, March 2009]

Contract Number [xxx] Page 10 of 40

GSA Pricing Desk Guide, 4th Edition https://www.gsa.gov/graphics/pbs/Pricing_Desk_Guide_4th_Edition.pdf ePM Requirements http://www.gsa.gov/epm

The GSA Commissioning Guide, Public Buildings Service (Appendix A)

PBS P-100, Facilities Standards for the Public Buildings Service http://www.gsa.gov/p100

PBS P-120, Cost and Schedule Management Policy http://www.gsa.gov/portal/directive/d0/content/527777

GSA Building Information Modeling Guide 02 - Spatial Program Validation https://gsa.gov/portal/content/102281

GSA Building Information Modeling Guide 07 - Building Elements https://gsa.gov/portal/content/102828

GSA Building Information Modeling Guide 08 - Facility Management V1 https://gsa.gov/portal/content/122555

PBS CAD standards https://www.gsa.gov/cad

GSA IT Building Technology Technical Reference Guide (BTTRG) https://insite.gsa.gov/portal/content/651562

140416 Telecommunications Distribution Design Guide https://insite.gsa.gov/portal/content/653942

Smart Building Implementation Guide requirements https://drive.google.com/drive/folders/0B_WZPn7zMjWyWDFHZFhEaW43cmc

Security and Privacy Controls for Federal Information Systems and Organizations, NIST 800-53

Rev 4 http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf

Guide to Industrial Control Systems (ICS) Security, NIST 800-82 rev 2 http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-82r2.pdf

Building Monitoring & Control (BMC) Device Security Assessment Process https://insite.gsa.gov/portal/getMediaData?mediaId=529125 https://www.gsa.gov/graphics/pbs/Pricing_Desk_Guide_4th_Edition.pdf http://www.gsa.gov/epm http://www.gsa.gov/p100 http://www.gsa.gov/portal/directive/d0/content/527777 https://www.gsa.gov/portal/getMediaData?mediaId=227487 https://gsa.gov/portal/content/102281 https://www.gsa.gov/portal/getMediaData?mediaId=227487 https://gsa.gov/portal/content/102828 https://www.gsa.gov/largedocs/BIM_Guide_Series_Facility_Management.pdf https://gsa.gov/portal/content/122555 https://www.gsa.gov/cad https://insite.gsa.gov/portal/content/651562 https://insite.gsa.gov/portal/content/651562 https://insite.gsa.gov/portal/content/653942 https://drive.google.com/drive/folders/0B_WZPn7zMjWyWDFHZFhEaW43cmc http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r4.pdf http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-82r2.pdf https://insite.gsa.gov/portal/getMediaData?mediaId=529125

Contract Number [xxx] Page 11 of 40

GSA order 2100.1J GSA Information Technology (IT) Security Policy https://gsa.gov/portal/mediaId/129634/fileName/CIO_21001J_CHGE_1_GSA_Information_Tech nology_(IT)_Security_Policy_(Posted_Version_4-28-2016).action

IT Security Procedural Guide: Key Management CIO-IT Security-09- 43 rev3 https://insite.gsa.gov/portal/getMediaData?mediaId=515341

2100.2B CIO P GSA Wireless Local Area Network (LAN) Security guide.

https://insite.gsa.gov/portal/mediaId/636954/fileName/CIO_P_21002B_GSA_Wireless_Local_Ar ea_Network_(LAN)_Security_(Signed_5-8-2014)_(with_live_links).action

GSA IT Security Procedural Guide: SSL TLS Implementation Guide - CIO-IT Security 14-69 https://insite.gsa.gov/portal/getMediaData?mediaId=536145

HPSD-12 security requirements https://insite.gsa.gov/portal/content/566310

PBS Division 01 Specifications https://insite.gsa.gov/portal/content/659170

Secretary of the Interior's Standards and Guidelines http://www.nps.gov/history/local-law/arch_stnds_9.htm

Executive Order 13690, Federal Flood Risk Management Standard (FFRMS) https://www.whitehouse.gov/the-press-office/2015/01/30/executive-order-establishing-federal-flood-risk-management-standard-and-

Project Readiness Checklist https://insite.gsa.gov/portal/content/582110

PBS Floodplain Management Policy and Desk Guide (PBS 1095.7). Issued by FM https://gsa.gov/portal/mediaId/153834/fileName/PBS_10957_Floodplain_Management_Desk_G uide_(Final__12222016_-_#CC034600).action

GSA Specifications and Technical Guides https://www.gsa.gov/real-estate/environmental-programs/fire-protection-engineering-and-life-safety

GSA Smart Building Program Guide https://insite.gsa.gov/cdnstatic/GSA%20Smart%20Buildings%20Program%20Guide_v11.pdf

GSA Data Normalization for Building Automation Systems v2.5 https://gsa.gov/portal/mediaId/129634/fileName/CIO_21001J_CHGE_1_GSA_Information_Technology_(IT)_Security_Policy_(Posted_Version_4-28-2016).action https://gsa.gov/portal/mediaId/129634/fileName/CIO_21001J_CHGE_1_GSA_Information_Technology_(IT)_Security_Policy_(Posted_Version_4-28-2016).action https://insite.gsa.gov/portal/getMediaData?mediaId=515341 https://insite.gsa.gov/portal/getMediaData?mediaId=515341 https://insite.gsa.gov/portal/mediaId/636954/fileName/CIO_P_21002B_GSA_Wireless_Local_Area_Network_(LAN)_Security_(Signed_5-8-2014)_(with_live_links).action https://insite.gsa.gov/portal/mediaId/636954/fileName/CIO_P_21002B_GSA_Wireless_Local_Area_Network_(LAN)_Security_(Signed_5-8-2014)_(with_live_links).action https://insite.gsa.gov/portal/getMediaData?mediaId=536145 https://insite.gsa.gov/portal/content/566310 https://insite.gsa.gov/portal/content/659170 http://www.nps.gov/history/local-law/arch_stnds_9.htm https://www.whitehouse.gov/the-press-office/2015/01/30/executive-order-establishing-federal-flood-risk-management-standard-and-https://www.whitehouse.gov/the-press-office/2015/01/30/executive-order-establishing-federal-flood-risk-management-standard-and-https://insite.gsa.gov/portal/content/582110 https://gsa.gov/portal/mediaId/153834/fileName/PBS_10957_Floodplain_Management_Desk_Guide_(Final__12222016_-_#CC034600).action https://gsa.gov/portal/mediaId/153834/fileName/PBS_10957_Floodplain_Management_Desk_Guide_(Final__12222016_-_#CC034600).action https://www.gsa.gov/real-estate/environmental-programs/fire-protection-engineering-and-life-safety https://www.gsa.gov/real-estate/environmental-programs/fire-protection-engineering-and-life-safety

Contract Number [xxx] Page 12 of 40 https://insite.gsa.gov/cdnstatic/GSA%20Data%20Normalization%20for%20Building%20Automat ion%20Systems_v25.pdf

D. Communications Plan

The Contractor shall work with the GSA project manager to develop and comply with GSA’s project communication plan throughout all project stages. The plan shall be followed, maintained and updated by the Contractor for approval by GSA as required throughout all project stages. Refer all requests and responses concerning the project to the Contracting Officer. The Contractor shall not release any oral, written, or graphic project information, or make any agreements with other sources, without obtaining prior consent from GSA. Unless otherwise other noted in this contract or requested by the Contracting Officer, the Contractor shall respond to GSA correspondence within seven calendar days.

E. Electronic Project Management System (ePM)

GSA requires its contractors to use GSA’s ePM system throughout the project life cycle as a repository for timely and accurate project information, and to serve as a tool to manage and monitor progress and modifications. The Contractor shall use ePM to post all project information, including sensitive but unclassified (SBU) documents, contract documents, such as awards and modifications, and communications. The Contractor shall primarily use ePM features and workflow processes to review and collaborate with the project Delivery Team and

GSA.

The following represents a non-exclusive list of project information and documents that shall be managed in ePM:

Project Properties – GSA PM

● PM Name

● Project Description

● Project Scope and Square Footage

● Region

● Program Area

● Project Type

● Building Type

● Delivery Method

● Building ID

● Waste Diversion Metrics

● GSA Accounting Information (ASID, RWA numbers)

Project Management – CMa

● Executive, Detail, Historic Preservation, Sustainability Status

● Meeting Minutes and Agendas

● Issues/Risks

● Correspondence

Contract Number [xxx] Page 13 of 40

Schedules

● PM Schedule – GSA PM

● Schedules (Other including design, construction, etc.) – CMa

Financial Management – GSA PM

● Cost Accounts

● Funding - Allowances, Requests, RWAs, Transfers

Contract Management – GSA PM

● Construction Contract with Schedule of Values

● Contract Modifications with Schedule of Values

● Planned Change Orders (PCOs)

● Invoices (Payment Application Requests)

● Earned Value Data (Planned Value, Current Projections)

● Miscellaneous Expenses

Design Management – A/E

● Design Documents

● Design Submissions

● Project Photos

Construction Management – CMa

• RFIs

● RFI Issues

● Submittals

● Submittal Packages

● Transmittals

● Punchlist

● Safety Reports (Accident, Hot Work, Fire, Injury, Notices)

● Testing Reports

● Operation and Maintenance Manuals

● Project Photos

Daily Reports – CMa

• Daily Reports

• Accident Report

• Fire Report

• Injury Report

• Project Issues

• Safety Notice

CxA Documentation – CxA

• Cx Plan

• Cx Tests

• Cx Results

• Cx Reports

Contract Number [xxx] Page 14 of 40

File Management – GSA PM

● All files/documents that support the ePM data categories noted above

● Project Initiation Documents (Charter, Project Management Plan)

● CILP Documents as Required by GSA Portfolio Management

● Other documents as appropriate]

GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible, and can therefore be accessed via any computer with an Internet connection.

GSA will provide no cost training to familiarize team members with the ePM system. That being stated, GSA will not reimburse the Contractor for any travel related to any ePM training.

GSA will provide ePM system administration and end-user support for the duration of the project.

An HSPD-12 security clearance is required to access ePM. Project team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. The Contractor may not assume that a waiver will be granted.

Further information on HSPD-12 may be found at the following website: www.gsa.gov/hspd12.

The time to process and obtain clearances may vary in length.

F. Building Information Modeling (BIM)

BIM is not required for the Base scope on the contract. COBie is required as Base scope on the contract as outlined in BIM Guide 08.

The following BIM requirements shall be strictly adhered to if the contract Option 1 is executed to utilize BIM for the project,

1. Personnel

It is preferred that the Contractor provide at a minimum, experienced and certified personnel in both BIM modelling and COBie management to support the GSA 3D/4D Building-Information- Modeling (BIM) and COBie effort to ensure that project related materials and models are developed to comply with the BIM requirements specified in P-100, GSA BIM Guides 02, [06 optional], 07 and 08, and Project Specifications and Narratives.

2. Services

The CMa BIM personnel shall;

• Review submitted BIM Execution Plans (BEP) from the A/E Contractor, the CMc

Construction Contractor, and other entities for adherence to project goals and requirements and timelines; provide comments and review resubmissions http://www.gsa.gov/hspd12

Contract Number [xxx] Page 15 of 40

• Conduct QA review of the BIM-model during development to ensure compliance with the BEP, GSA P-100, and BIM Guide 2, 7 & 8;

• Review the BIM Model at each submission for completeness, accuracy, and conformance to specifications

• Ensure BIM models meet the specifications of, and provide the data required by the GSA

Spatial Data Management (SDM) group and BIM Guide 02.

• Ensure BIM files are properly geolocated to a specific site, and contain all information regarding building elements as specified in GSA BIM Guide 07.

• If required by project, manage full distribution of GSA BIM Guide 06 and review for implementation in model.

• Lead the development, inclusion and completion of full project COBie data within the

BIM to ensure complete transfer of equipment and other asset information to the GSA National

Computerized Maintenance Management System (NCMMS) and/or templates, per the GSA

OFM BIM/COBie playbook. This includes, but is not limited to, ensuring that data structures are complete and accurate in both native models and IFC files;

• Document in a written report the variances between the practices detailed in the accepted

BEP and GSA Standards against the AE or Contractor’s BIM models and required deliverables.

This reporting will be done throughout both Design and Construction phases of the contract to call out where models need to be improved to meet GSA Standards;

• Document basic BIM model quality by UniFormat II classification for each BIM Model.

• Ensure complete and accurate BIM submissions from contractors are ready for inclusion in GSA storage systems and are ready for use by GSA personnel. For example, BIM files shall be detached and free from direct referencing of file trees localized to the contractor’s own worksite.

• Manage BIM discussions amongst the Government offices involved in the project to ensure project is acceptable. This includes the GSA Office of the Chief Architect (OCA), GSA

Office of Design & Construction (ODC), the GSA Spatial Data Management Branch (SDM), and the Office of Facilities Maintenance (OFM), as well as tenant agencies, and others.

• At least one of the CMa personnel dedicated to BIM support shall have a recognized certification in the BIM software in use for the project.

• The CMa shall also provide documentation demonstrating a COBie certified professional is dedicated to the project with the following three certification achievements: 1) COBie As-

Designed, 2) COBie As-Built, 3) COBie Quality Control.

• The CMa certified COBie professional shall provide assistance in the development of a project COBie Execution Plan, provide QA for the development of asset templates and spreadsheets, and ensure timely & complete delivery of COBie data to meet GSA required deadlines for external project activities (such as O&M contract development) as agreed upon in the execution plans and comply with GSA BIM Guide 08.

Contract Number [xxx] Page 16 of 40

• Document deficiencies in the COBie data set within the model, and/or transfer files , if required, for data transfer. Ensure the A/E BIM models contain appropriate design data and asset types GSA NCMMS ; ensure Construction BIM COBie data is complete and meets/includes all GSA requirements.

.• Ensure all AS BUILT documents, native-format BIM and IFC models accurately reflect the final project details and condition.

G. Sustainability

1. LEED® Certification

This project does not require LEED Certification

2. SITES® Certification

This project does not require SITES Certification

H. Personnel Security Requirements

Contractor and their subcontractor employees shall undergo a law enforcement check and background investigations. The Contractor shall incorporate provisions in all applicable subcontracts to comply with the GSA required personnel security requirements. The Contractor shall coordinate with the GSA for information concerning these requirements.

I. Collaboration for CMc Contracts

During the Design Phase Services of the CMc contract, the CMc shall collaborate with the A/E on the design, constructability issues, schedule, cost, and a process that is similar to value engineering. The ultimate goal of this collaboration is to establish a final Estimated Cost of

Work (ECW) that does not exceed the original target ECW (as set forth in the Contractor’s proposal). The CMc's involvement during the project design phase offers PBS the ability to identify current market conditions concerning labor and material availability, constructability issues, and any phasing and sequencing impacts.

Ideally, the A/E and its subcontractors will communicate freely with the CMc and its trade subcontractors, and vice versa. This will ensure mutual understanding of both the A/E's design intent and the CMc's means and methods, and thus ensure greater certainty in pricing the construction work. It also increases the likelihood that design errors and omissions are recognized and resolved during design. In addition, this collaboration takes place during a time that does not significantly impact the construction schedule and that can result in expedited production and review of shop drawings once construction commences.

Contract Number [xxx] Page 17 of 40

The Contractor shall actively participate in the collaborative efforts between the A/E and the CMc by, among others, attending meetings, reviewing documents, participating in phone calls, and generally taking such prudent and reasonable actions to enable the Contractor to advise the contracting officer on the potential impact of design-related decisions on construction cost and schedule.

Contract Number [xxx] Page 18 of 40

IV. SCOPE OF SERVICES

The Contractor shall perform all services described in this Scope of Services in accordance with applicable requirements and provisions set forth in the General Requirements. Some of the requirements noted in this section may be subject to exercise of contract option(s).

A. Community Outreach

Not Used.

B. Site Acquisition Stage

C. Pre-Design Stage

1. Courthouse Tours

2. Land Port of Entry Tours

3. Pre-Design Surveys, Studies, and Analyses

Review and validate project studies, surveys, and reports, found in Appendix A, and confirm site conditions. Recommend additional studies, surveys, and reports necessary to fully document the project in preparation for the design and construction stages.

4. Request for Proposal (RFP) Development For Design-Build Procurement

D. Design Stage

The Design Stage consists of the following three phases: Design Concept, Design Development, and Construction Documents. The Contractor shall provide the following services throughout the Design Stage:

1. Meetings

a. Program Review Meetings

Contract Number [xxx] Page 19 of 40

Schedule, attend and facilitate program review meetings prior to the start of each of the design stage phases. Document, submit, maintain and distribute meeting minutes. Design meetings may be conducted virtually.

b. Design Review Meetings

Schedule, facilitate, and prepare meeting minutes for design review meetings at each design submission phase. The design project meetings may be attended virtually via conference call.

All key project team personnel should attend these meetings. The Contractor’s project manager should attend all project milestone and integrated meetings as identified on the attached A/E SOW. The integrated meetings identified on the A/E SOW shall be attended by the appropriate technical subject matter experts (SME).

2. Risk Management

The Contractor shall conduct an initial risk management and identification session facilitated by an independent risk facilitator approved by GSA. The purpose of this session is to identify all project risks, potential strategies for managing the risks, and the overall impact of each risk.

The Contractor shall then conduct monthly risk management meetings to review the identified risks, document risk management strategies and make necessary updates. The Contractor will be responsible for developing and managing a risk register and facilitating a risk workshop at each design phase to review and update the risk register

Project Definition Rating Index (PDRI): The Contractor shall participate in risk sessions that will be conducted during the design phase of the project. These formal facilitated sessions will be coordinated by the GSA Project Manager to occur during regularly scheduled project team meetings. During these sessions, the parties will use the Construction Industry Institute’s PDRI tool to assess risks and opportunities for the project. The first PDRI session will occur at the 30% design completion stage. The final PDRI will occur at the completion of construction documents to document that the planning and design is complete and the project is ready for construction.

3. Design Stage Key Project Personnel

At a minimum, the Contractor shall maintain and provide all of the following positions as key project team members during the design phase. GSA shall approve all proposed personnel and any proposed replacements during the contract period.

Project Executive - The candidate shall be a registered architect, engineer or certified construction manager (CCM) with a minimum 15 years of experience in the field of Design and Construction management and specific experience in the CMc project delivery method.

Project Manager - The candidate shall be a registered architect, engineer or certified construction manager (CCM) with a minimum 10 years of experience in the field of Design and Construction management and specific experience in the CMc project delivery method. The Project Manager shall be capable of confirming and communicating to the GSA contracting officer and PM that the technical requirements of the design contract are being met.

Contract Number [xxx] Page 20 of 40

Project Engineers – Each engineer must have at least five (5) years specialized experience in the work to be performed under this project and shall be capable of conducting meetings to resolve problems on construction projects, and briefing clients and management personnel.

Cost Estimator – The candidate must have at least ten (10) years construction cost estimating experience.

4. Design Submissions and Reviews

The Design Concept Phase will have two submissions, the Design Development Phase will have one submission (30%), and the Construction Documents Phase will have three submissions (75%, 90%, and 100%). The Contractor shall verify that all submissions comply with the A/E contract, P-100, POR, project budget and schedule requirements and other project requirements. The Contractor shall review submissions for addressing coordination, materials compatibility, tolerances, consistency, constructability, program, codes, and means and methods. The Contractor shall prepare and submit comments on each design submission using Dr. Checks. The Contractor shall collect, consolidate and track all design comments for each submission. The Contractor shall facilitate and participate in all design review meetings and document, submit and distribute design review meeting minutes. The Contractor shall collect, consolidate, document, and identify conflicting review comments and distribute to project team.

The Contractor shall verify that prior GSA approved design submission review comments and value management proposals are incorporated into subsequent design submissions. The Contractor shall verify that submissions can be constructed within the project budget and schedule.

5. Value Management (VM) Study

The Contractor shall convene and facilitate the VM Workshops. The Final Design Concept VM Workshop will be 2 days and the Design Development VM Workshop will 2 days. The Contractor shall confirm submission of design documents for Final Design Concept and Design Development VM Workshops. The Contractor shall confirm that all design document questions submitted prior to the VM study phase are answered by the Project Delivery Team prior to the VM workshop. The Contractor’s team shall actively engage in VM discussions, reviews and evaluations of proposals during the various phases of the VM Workshop, including the post-study period following the VM Workshop. The Contractor shall ensure that all GSA-approved VM recommendations are incorporated into the design documents.

6. Schedule Management

a. Schedule Development and Maintenance

The Contractor shall continually maintain (in widely used and commercially available scheduling software such as Microsoft Project, Primavera P6) an Integrated Master Schedule with milestones and durations to reflect the overall schedule for the entire project. The Integrated

Master Schedule shall coordinate and integrate the schedules, services and activities of GSA, the A/E, the Constructor (CMc), the CxA, customer agency, and all other entities whose

Contract Number [xxx] Page 21 of 40 involvement may impact the project schedule (e.g., third parties such as utilities or government inspectors). The Contractor shall continually monitor and update the Integrated Master

Schedule on a regular basis to ensure that it provides an accurate depiction of the current state of the overall project and serves as a useful project management resource. At a minimum, the

Contractor shall update the Integrated Master Schedule monthly to coincide with the monthly schedule updates provided by other entities performing work on the project.

The Contractor shall incorporate major deliverables, work packages and key schedule milestones into the integrated master schedule. The Contractor shall regularly update the master schedule based on submissions received during the concept and design development phases.

The Contractor shall review and comment on any proposed changes to CMc’s approved project schedule during the course of design and construction documents development.

For CMc projects, the contracting officer shall be able to rely on the accuracy of the Contractor’s Integrated Master Schedule in order to evaluate, review, and analyze any schedule-related submissions from the CMc during the Design Phase Services portion of the work. The Contractor shall conduct and document schedule reconciliation meetings with the A/E and CMc to work towards agreement on a CPM schedule submission from the CMc that complies with the scheduling requirements in the CMc’s contract.

7. Quality Assurance Reviews

The Contractor shall develop a design stage quality assurance plan in accordance with the A/E design scope of work and PBS-P100 Appendix A: Submission Requirements. The Contractor shall conduct quality assurance reviews on all design stage submissions and separate subject matter area engagements as noted. The Contractor shall assist the GSA with ensuring the completeness of each design stage submittal package and confirm GSA approved quality assurance review recommendations are incorporated into the POR, design submissions, and design documents.

8. Art in Architecture (AiA) and/or Fine Arts Coordination

9. Historic Preservation and Environmental Compliance

The Gignoux U.S. Courthouse is individually listed on the National Register of Historic Places and is considered a GSA Legacy property. Refer to the attached Building Preservation Plan (BPP) and Historic Structure Report (HSP). The Contractor shall confirm that information, findings and/or mitigation factors required or otherwise agreed to by GSA as a result of the NHPA and/or NEPA process are incorporated in the design documents.

10. Construction Cost Estimate Review

Contract Number [xxx] Page 22 of 40

At each Concept, Design Development and Construction Document Phase submission, the Contractor shall review and comment on the cost estimate developed by the A/E, and conduct a cost reconciliation between the A/E’s estimate and the CMc’s estimate. The cost estimates shall comply with the P-120, PBS Cost and Schedule Management Policy (2016). The Contractor shall review the construction market survey developed by the A/E, the life cycle cost analysis, and sensitivity analysis as part of each estimate and reconciliation.

For projects using the CMc delivery method, the Contractor shall also review the deliverables provided by the CMc (refer, in particular, to CMc Scope of Work, Design Phase Services, Section III). In its review of deliverables from the CMc, the Contractor shall provide a written report to the Contracting Officer within five days after receipt of the CMc deliverable from the

Contracting Officer addressing, at a minimum, all of the following:

● Significant variances in the estimated pricing between the A/E estimate and the CMc estimate;

● Why there is a variance in the estimated pricing;

● Market conditions, including but not limited to labor and materials, that may be impacting the estimated pricing;

● Develop options, ideas, or other suggestions for reconciling the variance in the pricing estimates;

● Changes made by the A/E firm in the design from award of the CMc contract through the design submission(s) that were not reasonably inferable or anticipated based on the documents provided to offerors during the competition. For any such changes, provide an analysis of the increase in the estimated price due to any such changes;

● Customer/tenant-driven changes in the design that impact the estimated price.

The Contractor shall facilitate the CEW Reconcile meetings at the end of the Concept, Design Development and Construction Document submission phase. The purpose of these meetings is to resolve any variances and reconcile the CEW prior to proceeding to the next design phase.

11. Commissioning

The Contractor shall attend and participate in commissioning coordination meetings and ensure that the proper commissioning activities are incorporated into the design and construction documents throughout the Design Stage.

The Contractor shall review and coordinate comments with the Project Delivery Team and GSA on the following:

● Commissioning plan updates

● Development of Commissioning schedules

● Systems selection and coordination plans

● Development of Commissioning test procedures, documents, and checklists

● Commissioning specifications

Contract Number [xxx] Page 23 of 40

12. Design Concept Phase

In addition to services noted in Section III.D - Design Stage, the Contractor shall perform the following services during the Design Concept Phase.

a. Partnering Session

Prior to the start of the Design Concept Phase, the Contractor shall conduct, and participate in a 1-day partnering session at the Gignoux Courthouse. The Contractor shall provide an experienced partnering consultant, approved by GSA, to facilitate the session. The Contractor shall issue the invitations to all of the individuals who will participate in the partnering sessions and generally serve as the host. The Contractor shall also provide any incidental items for the partnering session. Before a Partnering session, the Contractor shall coordinate with the Facilitator all requirements for incidental items (i.e. audio-visual equipment, easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the Partnering session. The Contractor shall document, submit and distribute meeting minutes.

b. Design Charrette

Coordinate and participate in a one-day design charrette at the Gignoux Courthouse. The purpose is to receive input from the various stakeholders from which preliminary concepts will be generated. The project team shall meet to review design program expectations and to exchange ideas, lessons learned, and concerns. Include environmental and sustainable issues on the agenda as appropriate.

c. LEED® Charrette

d. Border Wizard™ Analysis

e. Design Concept Peer Reviews

Coordinate, attend and participate in the first Design Excellence peer review and second design excellence peer review at the Gignoux Courthouse. The Contractor shall confirm that peer review recommendations are incorporated into the preferred design concept and final design concept.

13. PBS Commissioner’s Concept Presentation

Assist the project manager in completing and responding to the GSA’s Commissioner’s Readiness Checklist in preparation for the Concept Presentation. The Contractor’s project manager, or a different team member approved by the Contracting Officer, shall attend and participate in the PBS Commissioner’s Concept Presentation in Washington, D.C.

Contract Number [xxx] Page 24 of 40

14. CMc Procurement Stage

The Contractor shall review and understand GSA's CMc policies and GSAR deviation. The

Contractor shall, upon request, provide any analysis or opinions as to whether the project design requirements have been developed to a sufficient degree of specificity to permit competition with meaningful pricing for the Estimated Cost of the Work. The Contractor shall perform the following services in connection with the procurement of the CMc.

a. Pre-Proposal Conference and Site Visits

The Contractor shall participate in the CMc pre-proposal conference and site visits as required.

b. Offeror Questions

The Contractor shall review, document, track and assist GSA with responding to offeror questions forwarded by the GSA and make recommendations to the GSA for its response.

c. Source Selection Team

The Contractor will designate one individual to serve as a non-voting technical advisor to assist in the CMc source selection process.

15. Design Development (DD) Phase

In addition to services noted in Section III.D - Design Stage, the Contractor shall perform the following services during the Design Development phase.

a. Partnering Session

Prior to the start of the Design Development Phase, the Contractor shall conduct, and participate in a half day partnering session at the Gignoux Courthouse. The Contractor shall provide an experienced partnering consultant, approved by GSA, to facilitate the session. The Contractor shall issue the invitations to all of the individuals who will participate in the partnering sessions and generally serve as the host. The Contractor shall also provide any incidental items for the partnering session. Before a Partnering session, the Contractor shall coordinate with the Facilitator all requirements for incidental items (i.e. audio-visual equipment, easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the Partnering session. The Contractor shall document, submit and distribute meeting minutes.

b. Systems Selections Analysis Meetings

The Contractor shall actively participate in systems selections analysis meetings. The Contractor shall define alternatives and required analysis for selecting building systems and components. The Contractor shall document, submit and distribute meeting minutes including

Contract Number [xxx] Page 25 of 40 analyses, calculations, supporting documentation, systems selections, and optimizations for compliance with P100 and other project requirements.

c. Construction Work Sequence Plan

The Contractor shall review and comment on the project’s construction work sequence plan, with a special emphasis on constructability and logistics issues.

d. Mock-ups

i. Courtroom Mock-up(s)

ii. Sight-Line Tests

e. System Testing

16. Request for Proposal (RFP) Development for Design-Build Procurement with Bridging Contract Documents

17. Construction Documents (CD) Phase

In addition to services noted in Section III.C - Design Stage, the Contractor shall perform the following services during the Construction Documents phase.

a. Partnering Session

Prior to the start of the Construction Documents phase, the Contractor shall conduct and participate in a half day partnering session at the Gignoux Courthouse. The Contractor shall provide an experienced partnering consultant, approved by GSA, to facilitate the session. The Contractor shall issue the invitations to all of the individuals who will participate in the partnering sessions and generally serve as the host. The Contractor shall also provide any incidental items for the partnering session. Before a Partnering session, the Contractor shall coordinate with the Facilitator all requirements for incidental items (i.e. audio-visual equipment, easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the Partnering session. The Contractor shall document, submit and distribute the partnering session meeting minutes.

Contract Number [xxx] Page 26 of 40

b. GSA CAD Library Coordination

The Contractor shall coordinate the process for archiving the final Construction Documents into GSA’s CAD Library.

c. Review of the Final ECW

As a general matter, the Contractor shall provide all necessary assistance to the Contracting Officer with reviewing, analyzing, and negotiating the Final ECW. Within five days of receipt of the 90% ECW from the Contracting Officer, the Contractor shall provide a written report that includes a detailed review and analysis of the 90% ECW. The Contractor shall pay particular attention to the proposed allocation of direct and indirect costs and include an analysis of the ECW as it relates to the proposed construction schedule (duration, phasing, etc.).

The Contractor shall assist GSA on the Guarantee Maximum Price (GMP) negotiation with the CMc, and document the final ECW and GMP.

d. Review of Early Work Packages

To the extent the parties agree to develop early work packages after award, the Contractor shall provide all necessary assistance to the Contracting Officer with negotiating any such early work package. Such assistance may include but is not limited to developing an independent cost estimate; assistance with developing a pre-negotiation objectives memo or price negotiation memo; and, determining whether any such early work package requires a modification to the

GMP.

E. Construction Procurement Stage

F. Construction Stage

The Contractor shall provide the following services throughout the Construction Stage.

Construction Stage consists of the following three phases: Pre-Construction Phase, Construction Phase, and Construction Closeout and Occupancy Phase.

Construction stage services are part of the base contract.

1. Construction Stage Key Project Personnel

The Contractor shall propose, for GSA approval, personnel for the following key project team positions during the construction stage. The Contractor is not limited to these specific positions but shall have personnel who meet the following minimum requirements:

Project Executive - The candidate shall be a registered architect, engineer or certified construction manager (CCM) with a minimum 15 years of experience in the field of Design and Construction management and specific experience in the CMc project delivery method.

Contract Number [xxx] Page 27 of 40

Project Manager (Full Time) - The candidate shall be a registered architect, engineer or certified construction manager (CCM) with a minimum 10 years of experience in the field of Design and Construction management and specific experience in the CMc project delivery method. The Project Manager shall be capable of confirming and communicating to the GSA contracting officer and PM that the technical requirements of the construction contract are being met.

Construction Inspector (Full Time) – The candidate shall have a minimum of 6 years of demonstrated expertise in HVAC and Fire…