Gignoux HVACFA - CMc SOW 2022 5 20.pdf

CMc Design and Construction Phase Services Statement of Work Edward T. Gignoux Federal Courthouse (ME0034ZZ) Gignoux HVAC & Fire Alarm (VME00005)

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Statement of Work for

Construction Manager as Constructor (CMc) Design and Construction Phase Services

PROJECT IDENTIFICATION

Project Name: Gignoux HVAC & Fire Alarm

Project Number: VME00005

Region: New England – Region 01

Building Name: Edward T. Gignoux Federal Courthouse

Buildin Building Address: 156 Federal Street, Portland, ME 04101

May 20, 2022

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TABLE OF CONTENTS

I. PROJECT DESCRIPTION

I.A. Background

I.B. Purpose

II. GENERAL REQUIREMENTS

III.A. SCOPE OF DESIGN PHASE SERVICES

III.A.1. Design Stages in General

III.A.2. Collaboration with the A/E

III.A.3. Meetings

III.A.3.a. Project Initiation Meeting

III.A.3.b. Risk Management Workshops

III.A.3.c. Program Review Meetings

III.A.4. Design Submission Reviews

III.A.5. Building Information Modeling (BIM)

III.A.6. Consultation, Progress Meetings, and Presentations

III.A.7. Systems Selections Analysis Meetings and Mockups

III.A.8. Value Management

III.A.9. Historic Consultation Meetings

III.A.10. Partnering

III.A.11. Deliverables

III.A.11.a. General

III.A.11.b. Required Deliverables

III.A.11.c. Identification of the CMc Team

III.A.11.d. Constructability Review

III.A.11.e. Cost Estimating, Reconciliation, and Proposed Alternatives

(CERPA)

III.A.11.f. Preliminary Project Schedule and Analysis

III.A.11.g. Construction Work Sequencing and Phasing Plan

III.A.11.h. Early Work Packages

III.A.11.i. Modifications to the Risk Registry

III.A.12. Electronic Project Management

III.A.12.a. General

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III.A.12.b. Project Collaboration and Documentation

III.A.12.c. Contents of PMS

III.A.12.d. Equipment

III.A.12.e. Training

III.A.12.f. Support

III.A.12.g. Personnel Requirements

III.B. SCOPE OF CONSTRUCTION PHASE SERVICES

III.B.1 Pre-construction Conference

III.B.2. Submittal Processing

III.B.3 Inspections and Testing

III.B.4. BIM Requirements

III.B.5. Project Record Documents

III.B.6. Clarifications/Requests for Information/Change Orders

III.B.7. Payment Requests

III.B.8. Construction Contingency Allowance

III.B.9. Construction Excellence Peer Reviews (CE PR)

III.B.10. Art in Architecture Installation

III.B.11. Commissioning

III.B.12. Pre-Turnover Process

III.B.13. Turnover Process

III.B.14. Final Record Documents

III.B.15. Material Samples, Attic Stock and Spare Parts

III.B.16. Preparations for Occupancy

III.B.17. Project Awards/Certifications/Dedication Ceremony

III.B.18. Contract Closeout

IV. APPENDIX A - REFERENCE DOCUMENTS

IV.A AE SOW

IV.B. CMa SOW

IV.C. CxA SOW

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I. PROJECT DESCRIPTION

I.A. Background

GSA has contracted with a separate architect-engineer (A/E) firm that is responsible for developing complete design and construction documents for the Project. A copy of the A/E’s scope of work is included as an attachment to the Appendix. In addition, GSA has contracted with a separate Construction Management Advisor (CMa) firm to provide certain services during the design and construction phases of the Project. A copy of the CMa’s scope of work is also included as an attachment to the Appendix. GSA has issued a separate contract for Commissioning Authority (CxA). A copy of the CxA’s scope of work is also included as an attachment to the Appendix. GSA may issue additional separate contracts for other consultants as may be reasonably necessary to complete the Project.

I.B. Purpose

As noted in the Contract Documents, the CMc’s tasks are primarily separated into two distinct phases: (1) Design Phase Services; and (2) Construction Phase Work. This Statement of Work (SOW) outlines additional services not otherwise provided for in the Contract Documents and/or Acquisition Documents that the Contractor shall perform during the Design Phase Services and Construction Phase Services portions of the Project.

Unless otherwise stated herein, capitalized terms have the same meaning as set forth in the Contract Documents.

As a general matter, the CMc shall review and become familiar with the scope of services under the A/E’s contract, especially the various standards, guidelines, policies, and documents that the A/E is required to follow in developing the design and construction documents. This review and familiarization is vitally important during the Design Phase Services because, as set forth in more detail below, the main tasks of the CMc Contractor during the Design Phase Services are to provide constructability and cost estimation reviews of the A/E’s design-related submissions.

At its core, the CMc Contractor will help to ensure that the design and construction documents will enable the Government to exercise the Guaranteed Maximum Price (GMP) Option at a price that is at or below the GMP.

All reviews and comments during the design phase will be provided using Dr. Checks.

II. GENERAL REQUIREMENTS

Not Used

III.A. SCOPE OF DESIGN PHASE SERVICES

III.A.1. Design Stages in General

The A/E’s contract requires the A/E to follow the design process as set forth in the Facilities Standards for the Public Buildings Service (P-100). The P-100 describes two overarching design phases: (1) Design Development (DD); and (2) and Construction Documents (CDs). At

Contract Number [xxx] Page 5 of 17 the time of contract award to the CMc Contractor, the Government provided certain design and project related documents as part of the competition in order to, among others, award a firm-fixed-price base contract for the Design Phase Services and to establish pricing for the GMP Option. As a matter of policy, the Contracting Officer will not exercise the GMP Option until the Construction Documents are at least 75% complete. The Design Phase Services portion of the project provides the opportunity for the CMc Contractor to maximize its understanding of the design requirements, the design intent, and the technical requirements of the Project.

III.A.2. Collaboration with the A/E

During the Design Phase Services, the A/E and the CMc collaborate on the design, constructability issues, schedule, cost, and a process that is similar to value engineering. The ultimate goal of this collaboration is to establish a final Estimated Cost of Work that does not exceed the original target ECW (as set forth in the Contractor’s proposal). The CMc's involvement during the project design phase offers PBS the ability to identify current market conditions concerning labor and material availability, constructability issues, and any phasing and sequencing impacts.

Ideally, the A/E and its subcontractors will communicate freely with the CMc and its trade subcontractors, and vice versa. This will ensure mutual understanding of both the A/E's design intent and the CMc's means and methods, and thus ensure greater certainty in pricing the construction work. It also increases the likelihood that design errors and omissions are recognized and resolved during design. In addition, this collaboration takes place during a time that does not significantly impact the construction schedule and that can result in expedited production and review of shop drawings once construction commences.

III.A.3. Meetings

At a minimum, the CMc shall attend all of the meetings listed in this section. For each meeting, the CMc shall determine the appropriate mix of attendees based on the subject matter. Unless otherwise noted, all meetings shall be held in-person at the project site.

III.A.3.a. Project Initiation Meeting (Virtual)

The CMc shall attend an initial meeting with other members of the project team (the A/E, GSA, construction manager [CMa], and customer agency) to review the project’s program, status of design, discuss goals, begin initial project planning, and agree to the schedule for regularly scheduled Project Meetings.

III.A.3.b. Risk Management Workshops (Virtual)

The CMc shall participate in workshops with the Government, A/E, and other stakeholders to create, update, or modify a Risk Registry using the Construction Industry Institute’s Project Definition Rating Index (PDRI) (or a different industry standard as agreed to by the Contracting Officer) to assess risks and opportunities for the project. The first PDRI evaluation session that the CMc will attend will typically occur around the Design Development completion stage. The final PDRI session that the CMc will attend will typically occur at the completion of design and prior to the exercise of the Construction Option.

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With each deliverable from the CMc (see Section III.A.11.), the parties will discuss whether the Risk Registry needs to be modified based on the then-current state of the project.

III.A.3.c. Program Review Meetings (Virtual)

The CMc shall attend program review meeting before the start of the Construction Documents Phase.

III.A.4. Design Submission Reviews (Virtual)

The CMc team shall attend program review meetings after the submission of each report required in Section III.A.11. The CMc shall include in the meeting any major trade subcontractors, vendors, or suppliers used in preparing the submission. The purpose of including these major trade subcontractors, vendors, or suppliers is to provide increased opportunities to identify and resolve any design, construction, or pricing related issues in the pre-construction phase of the project.

III.A.5. Building Information Modeling (BIM)

The Contractor shall provide at a minimum, experienced and certified personnel in both BIM modelling and COBie management to support the GSA 3D/4D Building-Information-Modeling (BIM) and COBie effort to ensure that project related materials and models are developed to comply with the BIM requirements specified in P-100 GSA BIM Guides 02, 07, 08, and Project Specifications and Narratives.

The Contractor shall submit BIM deliverables in native and IFC file formats for all project phases.

The Contractor shall review and be familiar with the BIM Guide Series, available at www.gsa.gov/bim, which provides additional information and requirements for specific BIM applications. At a minimum, the Contractor shall comply with BIM Guides 02, 07, and 08.

Additional BIM Guides provide useful information and guidance for optional BIM applications.

• BIM Guide 02 - Spatial Program Validation defines how BIM is used to design for and validate spatial program requirements for GSA properties.

• BIM Guide 07 - Building Elements provides requirements for BIM-based design and for BIM Execution Planning.

• BIM Guide 08 - Facility Management provides requirements for GSA’s use of BIM for facility management.

III.A.6. Consultation, Progress Meetings, and Presentations

The CMc shall attend design review meetings, progress meetings, and presentations held at the project site or virtually, as required.

III.A.7. Systems Selections Analysis Meetings and Mockups http://www.gsa.gov/bim

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The CMc shall participate in systems selections analysis meetings, including the inspection and evaluation of mockups.

III.A.8. Value Management (In Person)

The CMc concept has value management as one of its main objectives. During the Design Phase Services, the CMc Contractor shall lead the value management efforts. The CMc shall participate and provide professional experts in all disciplines for a two day value management workshop that will be held during the design stage. The A/E, CMa, GSA staff, and other government stakeholders will also participate in the workshop.

III.A.9. Historic Consultation Meetings (Virtual/In Person)

The National Historic Preservation Act (NHPA) requires Federal agencies to consider the effects of their undertakings on historic resources and to consult with the State Historic Preservation Officer (SHPO). If there should be any potential adverse effects, GSA will consult with the Advisory Council on Historic Preservation (ACHP) and the SHPO on ways to avoid or mitigate adverse effects. The CMc shall participate in all monthly historic consultation meetings.

III.A.10. Partnering (In Person)

To most effectively accomplish this contract, the Government requires that the CMc and its subcontractors participate in a cohesive partnership with the Government. Key personnel from the Government, CMc, its subcontractors, and the A/E will participate in the partnering process.

The CMc shall provide the Contracting Officer with a list of the key personnel from the CMc and its subcontractors who will participate in the partnering sessions. The Contracting Officer may, in his/her sole discretion, add or remove any individual from the list.

For additional information, see Partnering with the Public Building Service Policy, PBS 3400.16A, dated March 5, 2014.

III.A.11. Deliverables

III.A.11.a. General

The CMc will provide a written deliverable based on the A/E’s design-related submissions for each of the following design milestones (these milestones are further explained in the P-100):

1. Final Design Development Documents;

2. 75% Construction Documents; and

3. 90% Construction Documents.

Each written deliverable from the CMc is due to the Contracting Officer within 30 days from the CMc Contractor’s receipt of the A/E’s design-related submission.

III.A.11.b. Required Deliverables

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For each design submission from the A/E, the CMc shall provide an independent cost estimate and a written report that separately addresses each of the following topics (which are explained in more detail below):

● Constructability Review;

● Cost Estimating, Reconciliation, and Proposed Alternatives;

● Schedule Analysis;

● Construction Work Phasing and Sequencing Plan;

● Early Work Package Suggestions; and

● Risk.

For each submission, as a general matter, the CMc shall notify the Contracting Officer of errors, omissions, inconsistencies, or other issues that may potentially impact the project goals, the ECW, schedule, design quality, or project scope.

III.A.11.c. Identification of the CMc Team

Each report shall include a section that: (1) names each major trade subcontractor, vendor, or supplier that the CMc used or relied on in preparing the submission; (2) provides a brief description of the services provided by such company; and (3) the work that the company might perform on the project (if ultimately selected by the CMc). As noted above, representatives of these companies must attend the post-submission meetings with the Government.

III.A.11.d. Constructability Review

The CMc shall review the design submissions with reasonable care and advise the Contracting Officer in writing of any errors, inconsistencies, inaccuracies, or incompleteness which may negatively impact cost, schedule, or quality. The CMc shall provide recommendations on constructability; improving life cycle costs; sustainability; systems analysis; functionality;

enhancing operational flexibility; and minimizing labor or material shortages. The CMc shall also review the submissions for accuracy, completeness, sequencing, and coordination.

III.A.11.e. Cost Estimating, Reconciliation, and Proposed Alternatives (CERPA)

The CMc is tasked with reviewing the design documents and providing estimates in the same format required by the PBS P-120, Project Estimating Requirements for the Public Buildings Service. As a general matter, the P-100 requires the A/E to prepare cost estimates at certain stages of design. See Appendix A. Thus, the purpose of the CERPA portion of the report is for the Government to have the benefit of two, separate estimates at each major design stage: one from the A/E and one from the CMc.

The deliverable from the CMc shall: (1) be performed in the same level and detail as set forth in the P-100, Appendix A; (2) comply with the Cost Management Matrix found at Table A-1; and

(3) comply with the cost-estimating requirements for capital construction projects as set forth in the P-120.

The Government will reconcile the CMc estimate with other estimates to ensure that the project being designed will be constructible within the project's budget and is consistent with the established GMP. The reconciliation will not only focus on the total GMP, but will also take into

Contract Number [xxx] Page 9 of 17 account the major cost elements that make-up the total GMP (e.g., structural, MEP, exterior, general conditions, etc.). Large discrepancies or variances in the estimates (whether in whole or in part) should be reconciled prior to exercising the GMP Option.

If the design (or its major cost elements) appears to exceed the ECW, the CMc shall propose alternatives that will deliver the project at or below the GMP Option. The CMc and its major trade subcontractors, vendors, or suppliers shall participate in reconciliation meetings.

III.A.11.f. Preliminary Project Schedule and Analysis

Provide a detailed, time-scaled computer generated project schedule with activities representing each portion of the work for the entire contract performance period. The project schedule shall be prepared using the Critical Path Method (CPM) for the planning, scheduling and reporting of the work to be performed, and will be produced using the most current version of scheduling software, compatible with the GSA web-based electronic Project Management (PMS) system.

The CPM scheduling software shall be capable of generating and depicting the longest path of the schedule network. Schedule activities shall accurately depict the contractor’s means and methods to complete the entire scope of work including, but not limited to, activities of subcontractors, consultants, equipment vendors and suppliers, GSA, and others, as required.

III.A.11.g. Construction Work Sequencing and Phasing Plan

The CMc shall submit a construction work allocation plan addressing all of the following topic areas.

● Construction phasing approach;

● Use of any fast tracking or multiple construction document packages to achieve cost or schedule efficiencies, improvements, or savings;

● Schedules for award of subcontract construction packages, including procurement cycles, deliverable approvals, construction delivery and testing/commissioning;

● Temporary or swing space moves, including all aspects of tenant relocation(s)

(telecommunications, furniture relocations, etc.);

● Temporary facilities and laydown areas;

● Possible labor or material shortages;

● Means and methods; and,

● Long-lead items.

III.A.11.h. Early Work Packages

During the design of the project, the CMc and the Government may agree that it is in the best interest of the project to initiate early construction packages. These early work packages can be individual GMP line items or firm fixed price line items. Early construction packages should be for standalone, severable scopes.

III.A.11.i. Modifications to the Risk Registry

The CMc shall provide recommendations for modifying the Risk Registry based on the design submissions. The project shall use the Construction Industry Institute’s IR280-2 Risk Register -dated 2013 for their deliverable.

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III.A.12. Electronic Project Management

III.A.12.a. General

The CMc shall use GSA’s web-based electronic Project Management (PMS) system, which is a fully configured version of Kahua Construction Management Software. PMS is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects.

GSA uses PMS throughout the design and construction phases as a repository for all project information and as a tool to manage and monitor progress and modifications. Unless as otherwise provided, the CMc shall rely exclusively on PMS to post, review, access, comment on, collaborate, or otherwise submit all project information.

III.A.12.b. Project Collaboration and Documentation

The CMc shall effectively manage the PMS database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

The CMc shall use PMS to upload, store, capture, preserve record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements.

Classified material is not permitted to be stored in this system.

The CMc shall use the workflow processes contained within PMS to submit and receive approval for all project deliverables.

The CMc shall continuously monitor and review PMS to ensure the CMc data is current through the completion of the close-out phase of construction.

The CMc is required to store documents from their subcontractors and vendors in PMS. If a subcontractor or vendor does not obtain an PMS license, the CMc will be responsible for uploading and processing documents in PMS on their behalf.

III.A.12.c. Contents of PMS

The CMc shall use PMS as the electronic filing cabinet for all project-related correspondence and deliverables. The contract and SOW specify certain documentation that the CMc shall provide during performance of the Contract. For the avoidance of doubt, the following represents a non-exclusive list of project information that shall be posted in PMS:

● Correspondence;

● Schedules;

● Estimates;

● Design submissions;

● Daily reports;

● Inspection reports;

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● Project photos

● Request for Information; and,

● Change orders.

III.A.12.d. Equipment

GSA will not furnish any equipment related to accessing PMS. PMS is web-accessible, and can therefore be accessed via any computer with an Internet connection.

III.A.12.e. Training

GSA will provide no cost training to familiarize team members with the PMS system. That being stated, GSA will not reimburse the CMc for any travel related to any PMS training.

III.A.12.f. Support

GSA will provide PMS system administration and end-user support for the duration of the project.

III.A.12.g. Personnel Requirements

An HSPD-12 security clearance is required to access PMS. Project team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for PMS access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an PMS username and password will be provided. Further information on HSPD-12 may be found at the following website: www.gsa.gov/hspd12. The time to process and obtain clearances may vary in length.

III.B. SCOPE OF CONSTRUCTION PHASE SERVICES

Subject to the exercise of the GMP Option, the CMc shall perform the work described in this section as a part of the Construction Phase Services. Unless otherwise stated herein, capitalized terms have the same meaning as set forth in the Contract Documents.

III.B.1. Pre-Construction Conference

The Pre-Construction conference referenced in Division One 013100 will be held in the project site.

III.B.2. Submittal Schedule

Prepare and submit a submittal schedule in accordance with the Division 1 of the construction specifications. The submittal schedule shall identify specifically which submittals require review by the CxA. Ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for submittal processing.

Refer to FAR 52.236-21, Specifications and Drawings for Construction, for further submittal and shop drawing review requirements.

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III.B.3. Inspections and Testing

The CMc shall develop an overall field inspections and testing plan. (i.e., HVAC performance, FA performance, etc.).

The CMc shall coordinate any inspections or testing that is required by state, county, or local officials.

Conduct construction safety inspections as required by OSHA.

The CMc shall comply with the commissioning testing and inspection plan developed by the CxA.

III.B.4. BIM Requirements

The Contractor shall attend a BIM workshop hosted by the GSA. The BIM workshop will review the BIM requirements, important key concepts, and terms. Within five business days after the BIM workshop, the Contractor shall submit the initial Draft BIM Execution Plan (BEP) to the CO.

The Contractor shall develop the BEP with input from the GSA project team and project stakeholders. In addition to other requirements set forth herein, the BEP shall:

1. Explain how BIM will be implemented on the project

2. Describe the BIM-related responsibilities of all project stakeholders

3. Specify the due date for each BIM deliverable

4. Address all required BIM uses for the project, including but not limited to:

a. 3D visualization for stakeholder/customer Communication

b. Automated clash detection

c. BIM and COBie data updates in the construction phase

d. IFC export tools and mapping document

5. Address potential BIM uses for the project, including but not limited to:

a. 4D schedule analysis

b. Quantity takeoff

c. BIM-based engineering analysis

A second BIM meeting will be conducted at the Contractor’s place of business after GSA performs their initial review of the Draft BEP. At the second meeting the Contractor shall provide a “live” demonstration of all BIM tasks, tools, and workflows that were identified in the BEP. The BEP will not be approved by GSA until this demonstration has been satisfactorily completed. Similar live demonstrations will be required for any new tasks, tools, or workflows proposed in BEP updates at each deliverable phase.

For each approved submittal, the Contractor shall update the project BIM to capture all facility management and operations data contained in that submittal as required in BIM Guide 08.

Updates shall be made no later than two (2) days after the Government approves each submittal. In addition, the Contractor shall submit three (3) in-progress BIM deliverables, including native and IFC models, and a COBie-compliant facility management data set. These in-progress deliverables should occur approximately at the 30%, 60%, and 90% construction

Contract Number [xxx] Page 13 of 17 completion stage. The Contractor shall include proposed milestones for these in-progress deliverables in the BEP. The Contractor shall update each BIM and COBie deliverable from the previous deliverable and include all data from previous deliverables. The Contractor shall not submit separate BIM or COBie files without coordinating such files with the overall BIM and COBie deliverables.

For each submission, the Contractor shall conduct QA/QC for compliance with specifications and BIM Guides. Ensure all BIM files are properly geolocated to a specific site and contain all information regarding building elements as specified in GSA BIM Guide 07.

The Contractor shall maintain and update as-built drawings and BIMs. The Contractor shall retain a marked-up drawings set at the project site. The Contractor shall provide a virtual walk through and fly-around of the models, and facilitate BIM-based coordination and clash detection reviews during construction progress meetings. Create repeatable, animated, fly-thru views of the project models.

The Contractor shall lead the development, inclusion and completion of full project COBie data within BIM to ensure complete transfer of equipment and other asset information to the GSA National Computerized Maintenance Management System (NCMMS) and/or templates, per the GSA OFM BIM/COBie playbook. This includes, but is not limited to, ensuring that data structures are complete and accurate in both native models and IFC files.

At project turnover, the Contractor shall

• Conduct a final inspection and prepare a punch-list.

• Review and recommend acceptance, revision, or rejection of Operation and Maintenance (O&M) manuals.

• Review all submitted warranties, guarantees, and certificates, and confirm the rights and responsibilities are clearly defined per the design documents. Ensure this information is properly documented in COBie-compliant format.

• Complete and submit the final as-built documents including final LOD 500 native and IFC BIMs and COBie deliverables.

• Verify that the room numbering list(s) utilizes COBie to match the data structure of the computerized maintenance management system (CMMS).

• Ensure complete and accurate BIM submissions from contractors are ready for inclusion in GSA storage systems and are ready for use by GSA personnel. For example, BIM files shall be detached and free from direct referencing of file trees localized to the contractor’s own worksite.

III.B.5. Project Record Documents

At a minimum the CMc shall update the Project Record Documents (including BIM) monthly to reflect as-built conditions, field changes, scope changes, or other changes to the design and construction documents. These updates will be uploaded to PMS per Division 01, Section

017810, Project Record Documents.

III.B.6. Clarifications/ Requests for Information / Change Orders

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When any apparent conflict, ambiguity, error or omission is found within the Construction Documents, the CMc shall use the PMS system to submit a written request for information (RFI). Each RFI must include a specific description of the issue requiring clarification; cite the specific related drawings, specification sections, and/or other contract documents requiring clarification; and, provide a recommended solution. Upon receipt of the response to each RFI submitted, the CMc shall coordinate and document the response with all involved subcontractors to ensure understanding and appropriate action.

In the opinion of the CMc, if the response to an RFI could potentially result in a modification to the Contract, the CMc is directed to notify the CMa and GSA immediately, in writing, so that further evaluation can occur by GSA.

The CMa shall develop, update and issue an RFI matrix/log that will be a standing agenda topic at all Project Progress meetings throughout the life of the project.

III.B.7. Payment Requests

Provide an advance copy of the construction progress report to the CMa and GSA Project Manager within seven (7) calendar days prior to submitting the monthly payment request per specification section 012900.

III.B.8. CMc Contingency Allowance

The CMc shall develop and maintain a method for providing a real-time accounting of the CMc Contingency Allowance. Any such accounting shall be generated directly from the CPM schedule. The CMc shall make the document available to the Government in PMS. At a minimum, the CMc shall review the status of the CMc Contingency Allowance with the GSA and the CMa monthly. During such monthly meeting, the CMc shall be able to accurately account for any and all expenses paid, or to be paid, using the CMc Contingency Allowance.

III.B.9. Construction Excellence Peer Reviews (CE PR)

The CMc shall attend and participate in three (3) CE PR, typically conducted at approximately 15%, 65% and 90% construction completion. Each CE PR is expected to last one (1) day to (2) days and will be held at the project site. At a minimum, the CMc’s Project Executive, onsite Project Manager and Superintendent shall attend and participate.

III.B.10. Art-in-Architecture Installation

[Reserved]

III.B.11. Commissioning

The CMc shall perform all functions, roles, responsibilities of the “construction contractor” as further set forth and explained in the GSA Building Commissioning Guide, and of the “GC”, or

“contractor” as further set forth and explained in the Commissioning specification section

019113.

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III.B.12. Pre-Turnover Process

The CMc shall attend a one day pre-turnover meeting facilitated by the CxA. The meeting will be conducted approximately 60 days in advance of substantial completion. The purpose of this meeting is to review the requirements and activities of the Turnover process as described in the

CxA SOW. (see IV. APPENDIX A - Reference Documents.)

The Contractor shall ensure that all the installed systems have been properly commissioned per the Commissioning Plan prior to the Turnover Phase. Any deficiencies noted shall be corrected by the Contractor.

III.B.13. Turnover Process

The CMc shall:

1 Conduct a pre-final inspection and prepare a punch-list prior to the AE and CMa completing their initial punch list.

2 Review all operations and maintenance (O&M) manuals, warranties, guarantees, and certificates to confirm they comply with the Construction Documents. Ensure this information is properly documented in COBie-compliant format.

3. Assist the GSA in conducting a pre-final walk-through with interested stakeholders, which may include but is not limited to tenant agencies.

4. After issuance of Substantial Completion (in part or whole), conduct a final inspection and prepare a punch-list documenting remaining work necessary to achieve Contract

Completion.

5. Conduct follow-up inspections to resolve punch-list items, involving the AE, the CMa, tenant agencies and other stakeholders as appropriate.

III.B.14. Final Record Documents

The CMc shall verify that the room numbering and equipment numbering list complies with the

COBie requirements set forth in the Contract Documents and matches the data structure of the computerized maintenance management system (CMMS).

The CMc shall provide approved as-built drawings and specifications for AE development of record documents.

The CMc shall provide approved O&M manuals, warranties, guarantees, and certificates in a bound document, and deliver to the GSA. These shall be uploaded to the PMS as well.

III.B.15. Material Samples, Attic Stock and Spare Parts

As a condition for the GSA certification of substantial completion, the CMc shall provide an inventory list of all attic stock items, spare parts, and specialty tools to be turned over to the GSA at close-out.

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III.B.16. Preparations for Occupancy

The CMc shall coordinate the planning and scheduling of property management training with the GSA property management staff in accordance with specification section 018200 Demonstration and Testing, allowing sufficient lead time for the GSA to prepare for the training and to ensure that the appropriate personnel will be available.

The training shall be conducted on-site in the completed and fully operational facility using the actual equipment in place.

Include any available and suitable video material from manufacturers and suppliers in the training sessions.

Perform digital video recording of all training sessions. Edit and consolidate all video materials into a set of training videos suitable for use in training and retraining property management staff.

Incorporate any manufacturer/supplier video material used in the training sessions. Submit the training video set for approval by the GSA.

The CMc shall participate with the GSA in conducting an inspection and walk-through with local emergency responders (fire/police).

The CMc shall assist the GSA in transferring control of the facility to the property manager, including keys and security/access control responsibility.

III.B.17. Project Awards/LEED Certification/Dedication Ceremony

The CMc shall assist the GSA in compiling documentation and submitting and/or certifications.

LEED Certification is not required for this project.

The CMc shall assist GSA in coordinating any Dedication Ceremony event.

III.B.18. Contract Closeout

The CMc shall assist the GSA in establishing a final breakdown of the total CMc contract amount into a core and shell component and TI and security components for each tenant (i.e.

each client billing record) as per the PBS P-120 Public Building Service Cost and Schedule Management Policy and the Pricing Desk Guide.

Contract Number [xxx] Page 17 of 17

IV. APPENDIX A - REFERENCE DOCUMENTS

IV.A. AE SOW

IV.B. CMa SOW

IV.C. CxA SOW

IV.D. Program Development Study 1

IV.E. Program Development Study 2

IV.F Concept Design

IV.G. Division 1 Specifications

End Of CMc Design and Construction Phase Services SOW