ITN_GRM260118_Consulting_Services_-_Sand_and_Sun_Festival_-_Addendum__2.pdf

This is Addendum #2, dated October 27, 2025, issued by the City of Ocala, Florida (David Williams, Buyer) for ITB# GRM/260118, Consulting Services - Sand and Sun Festival. The consultant will oversee planning, marketing, advertising, and implementation of a live sand sculpting event at the City's Citizen Circle. The consultant is responsible for sourcing six sand sculptor competitors, providing marketing assets and social media promotion, obtaining sand consulting services for the City, delivering schematics for sandbox construction, coordinating and managing the six sculptors including travel arrangements, providing on-site sand preparation and consultation during the week prior to the event, creating a welcome sand sculpture featuring City and sponsor logos, and overseeing competition and awards activities. The event will be held May 11-15, 2026, for preparation activities, with the competition day scheduled for May 16, 2026, from 10:00 a.m. to 5:00 p.m. Each sandbox will measure between 10'x10' and 12'x12', with sand volume to be determined by the consultant based on recommendations for large-scale three-dimensional sculptures.

The budget for this engagement is $31,000. The addendum clarifies that the consultant will be responsible for sourcing all six contestants and determining the appropriate volume of sand per sandbox to support the sculpture competition requirements. The consultant will also provide a sand competition rubric for scoring and manage judging coordination and training. Additional duties include addressing any sand event and sculptor needs that arise during the planning and execution phases.