ITN_GRM260118_Consulting_Services_-_Sand_and_Sun_Festival_-_Addendum__1.pdf

This is an addendum to an Invitation to Bid issued by the City of Ocala, Florida for consulting services related to the Sand and Sun Festival. The City seeks a professional sand consultant to provide comprehensive event management services, including planning, marketing, advertising, and social media promotion of the live sand sculpting event. The consultant will be responsible for providing marketing assets, assisting with sand acquisition, creating schematics for sand boxes and containers, coordinating and managing six sand sculptor competitors including travel arrangements, providing on-site sand preparation and consultation during the week preceding the event, managing sculptors throughout the preparation and competition period, creating a welcome sand sculpture featuring City and sponsor logos, overseeing the competition and awards ceremony including judge coordination and training, and providing a competition rubric for scoring. Proposals must be submitted via email to bids@ocalafl.gov no later than 2:00 P.M. on November 12, 2025, with no exceptions to the opening time permitted. Bidders with questions should contact David Williams, Buyer, at dwilliams@ocalafl.gov or (352-629-8350.

The addendum does not specify pricing terms, set-asides, incumbent information, or contract duration details. Bidders unfamiliar with the email submission method are directed to contact David Williams for guidance. The complete scope of work details are referenced in the attached Exhibit A, which provides the full solicitation requirements for this event management consulting engagement.