ITN_10828.pdf

ITN #10828

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Date: January 23, 2024

Solicitation #: 10828

Subject: The Department is seeking a non-secure twenty-four (24) bed residential program for males between the ages sixteen and twenty-one who have completed their high school diploma or equivalent prior to residential commitment placement, or who received their high school diploma or equivalent while in a residential program. For this program to be successful, it is required that the Respondent coordinate services with the youth’s Juvenile Probation Officer (JPO) due to the non-traditional schedule required for this program model.

In addition to the Career and Technical (CTE) services required at the program, the Respondent must provide youth with Substance Abuse Treatment Overlay Services (SAOS) and/or Mental Health Overlay Services (MHOS). Program services are to include innovations in delinquency programming and treatment services, as described in Attachment A, Services Sought, Attachment A-1, Health and Nursing Services, and all additional or relevant Office of Health Services (OHS) Attachments. The Department shall allow for the flexibility of beds, based on the Department’s needs for treatment services. The program shall be in a Department-owned building located at 3001 26th Avenue South, St. Petersburg, Florida 33712 in DJJ’s Central Region. The Respondent shall propose a program name that represents the Career and Technical Education model of this program.

At the time of Contract execution, the services to be provided are: Substance Abuse Treatment Overlay Services (SAOS) and/or Mental Health Overlay Services (MHOS), and Career and Technical Education (CTE) for youth who have received their high school diploma or equivalent. The Department reserves the right to add any of the additional service types noted below to the program as the needs of the Department dictate. Should such a need arise, the Department will work with the Respondent to allow adequate time to make program adjustments (e.g., physical site changes, staffing changes, etc.) before adding the service type.

• Substance Abuse Treatment Overlay Services (SAOS)

• Mental Health Overlay Services (MHOS)

• Intensive Mental Health (IMH) Treatment Services

• Comprehensive Treatment Services for Co-Occurring Disorders

• Borderline Intellectual Functioning (BIF)/Borderline Developmental Disability

(BDD) Services

• Developmental Disability (DD) Treatment Services

• Medical Complex Residential Overlay Services

• Juvenile Sexual Offender Treatment Services

The Department intends to award a single Contract. The award shall be based upon funding availability and the Department’s final determination of service needs. Basic care and custody of a residential program shall be provided in accordance with Florida Statutes (F.S.), Florida Administrative Rules, and Department policy, to meet the minimum requirements.

This Invitation to Negotiate (ITN) is issued by the State of Florida, Department of Juvenile Justice (Department or DJJ), to select a Respondent to provide the above-referenced services at the specified program.

The ITN package consists of this transmittal letter with the following attachments and exhibits (some of which are not included, but are available electronically as noted):

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1 Available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_pu rchasing_pur_forms 2 Available at: https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration 3 Available at: http://www.djj.state.fl.us/partners/contract-management 4 Available at http://www.djj.state.fl.us/research/latest-initiatives/juvenile-justice-system-improvement-project-(jjsip)/standardized-program-evaluation-protocol-(spep) 5 Uploaded as a separate document from the ITN and posted on the Vendor Information Portal.

PUR 1000(1) General Contract Conditions - Incorporated by Reference1 PUR 1001(1) General Instructions to Respondents - Incorporated by Reference1 Attachment A Services Sought Attachment A-1 Health and Nursing Services Attachment A-2 Reserved Attachment A-3 OHS Substance Abuse Treatment Overlay Services (SAOS)2 Attachment A-4 OHS Mental Health Overlay Services (MHOS) 2 Attachment A-5 OHS Intensive Mental Health Treatment Services (IMH) 2 Attachment A-6 OHS Comprehensive Treatment Services for Co-Occurring Disorders2 Attachment A-7 OHS Borderline Intellectual Functioning (BIF) – Borderline Developmental

Disability (BDD) Services2 Attachment A-8 OHS Developmental Disability (DD) Treatment Services2 Attachment A-9 OHS Medically Complex Residential Medical Overlay Services2 Attachment A-10 OHS Juvenile Sexual Offender Treatment Services2 Attachment B General Instructions for the Preparation and Submission of Replies Attachment C Special Conditions Attachment D Past Performance for Residential Commitment Programs Evaluation

Instructions and Description (MANDATORY) Attachment E Reserved Attachment F Selection Methodology and Evaluation Criteria Attachment G Sample Vendor Contract2

Attachment H MHOS SAOS JSO BIF DD Department Owned Budget2 Attachment I Business Information Report (BIR) Request2 Attachment J Comparative Analysis Tool5 Attachment K Drug-Free Workplace Certification2 Attachment L Foreign Country of Concern Attestation (PUR 1355)5 (MANDATORY) Attachment M Reserved Attachment N Notice of Intent to Submit a Reply5 Attachment O ITN Reply Cross Reference Table Attachment P Written Reply Evaluation Questions/Considerations Attachment Q Reply Verification Form5 Attachment R Reserved Attachment S Reserved Attachment T Reserved Attachment U Florida Certified Minority Business Enterprise (CMBE) Subcontracting

Utilization Plan2 Attachment V Reserved

Exhibit 1 Department-Furnished Property Inventory5 Exhibit 2 Designation and Request to change Primary, Intervention, and Treatment

Services2 Exhibit 3 Delinquency Intervention and Treatment Sessions Table2 Exhibit 4 Staffing Qualification and Education Description Chart2

Exhibit 5 Pre-Service New Hire Training Requirements Form2 Exhibit 6 Annual In-Service Training Requirement Form2 Exhibit 7 Pinellas County Student School Calendar

Respondents shall comply fully with the instructions on how to respond to the ITN.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration http://www.djj.state.fl.us/partners/contract-management http://www.djj.state.fl.us/research/latest-initiatives/juvenile-justice-system-improvement-project-(jjsip)/standardized-program-evaluation-protocol-(spep) http://www.djj.state.fl.us/research/latest-initiatives/juvenile-justice-system-improvement-project-(jjsip)/standardized-program-evaluation-protocol-(spep)

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Any person with a qualified disability shall not be denied equal access and effective communication regarding any solicitation documents at any related meeting or reply opening. If accommodations are needed because of a disability, please contact the Bureau of Procurement and Contract Administration at least five (5) business days prior to the meeting.

The definitions found in Rule 60A-1.001, Florida Administrative Code shall apply to this ITN and the contract resulting from this ITN. The following additional terms are also defined:

1. “Department” means the Department of Juvenile Justice that has released the solicitation.

2. “Procurement Manager” means the Department’s contracting personnel, as identified in the procurement.

3. “Prospective Provider” or “Provider” means the business organization or entity providing the services and commodities specified in the reply to this Invitation to Negotiate (“ITN”).

4. “Respondent” means the entity that submits materials to the Department in accordance with these

Instructions.

5. “Reply” means the material submitted by the Respondent in answering the solicitation.

6. “Scrutinized Companies List”: The Respondent certifies that it is not on the Scrutinized Companies that Boycott Israel List, created pursuant to section 215.4725, F.S., or is engaged in a boycott of Israel; or on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sector List, created pursuant to section 215.473, F.S.,; or engaged in business operations in Cuba or Syria. The Department may, at its option, terminate the Contract if the Provider is found to have submitted a false certification as provided under subsection 287.135(5), F.S., or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sector List, or been engaged in business operations in or with Cuba or Syria, or to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel.

7. “Primary Company” means the Respondent.

8. “Secondary Company” is where one or more principals of the Primary Company have received compensation from this company.

9. “Cause” is defined as breach, misfeasance, malfeasance, or other inappropriate action.

10. “Misfeasance” means someone in authority performs a legal act in an illegal way, often without intending to cause harm to another individual.

11. “Malfeasance” means an act that is illegal and causes physical or financial harm to others by a person in authority.

Termination for Cause Exclusion In addition to other criteria set forth in this solicitation document, any Respondent, and any and all subsidiaries of the Respondent, that have had a contract terminated by the Department for cause is subject to the provisions below. The twelve (12) month period shall begin with the effective date of termination for cause, as delineated in the termination letter from the Department.

1. If terminated for cause in the last twelve (12) month period preceding the Date Written Replies Are

Due and Opened for this solicitation, the Respondent shall be ruled disqualified and therefore ineligible to submit a reply to the solicitation.

2. If terminated for cause in the last twelve (12) month period preceding the Anticipated Date of Contract Award resulting from this solicitation, the Respondent shall be ruled disqualified and therefore ineligible to receive a contract award.

3. The above applies regardless of the business structure (for profit/not for profit) or the dates the Respondent or subsidiary were created.

Per chapter 985.632, F.S., the Department is required to evaluate its’ programs annually to ensure program services are performed according to the minimum standards established in the Contract. If a current DJJ Provider fails to provide the contracted services according to the minimum standards established in the Contract, and the Department cancel’s or terminates the Contract for this failure, the Respondent’s bid, proposal or reply to a solicitation for the canceled service will be ruled disqualified. The Department is unable to contract with the Respondent for the canceled service for a period of twelve (12) months from the date of Contract termination. The Department will also rule a previous DJJ Provider ineligible to submit a bid, proposal or reply to a solicitation if the twelve (12) month period has not ended.

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One Florida Initiative Requirement The “One Florida Initiative” was developed in an effort to increase diversity and opportunities in state contracting without using discriminatory policies. If a Respondent(s) is awarded a Contract resulting from this solicitation, answers to the following questions may be due to the Department prior to Contract execution:

1. Does your organization have a Small Business Administration 8(a) certification? Yes (Y) / No (N) If Y, then proceed no further with these questions.

2. Is your organization a non-profit? Y/N If Y, then proceed no further with these questions.

3. Does your organization have more than 200 permanent full-time employees (including the permanent full-time staff of any affiliates)? Y/N If Y, then proceed no further with these questions.

4. Does your organization have a net worth of $5 million or more (including the value of any affiliates)?

Y/N

Sincerely, Te-Sharie Spaulding Procurement Manager Department of Juvenile Justice Phone: 850-717-2602 Email: TeSharie.Spaulding@fldjj.gov

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

mailto:TeSharie.Spaulding@

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ATTACHMENT A

SERVICES SOUGHT

I. INTRODUCTION/BACKGROUND

The Department is seeking a non-secure twenty-four (24) bed residential program for males between the ages sixteen and twenty-one who have completed their high school diploma or equivalent prior to residential commitment placement, or who received their high school diploma or equivalent while in a residential program. For this program to be successful, it is required that the Respondent coordinate services with the youth’s Juvenile Probation Officer (JPO) due to the non-traditional schedule required for this program model.

In addition to the CTE services required at the program, the Respondent must provide youth with Substance Abuse Treatment Overlay Services (SAOS) and/or Mental Health Overlay Services (MHOS). Program services are to include innovations in delinquency programming and treatment services, as described in Attachment A, Services Sought, Attachment A-1, Health and Nursing Services, and all additional or relevant Office of Health Services (OHS) Attachments. The Department shall allow for the flexibility of beds, based on the Department’s needs for treatment services. The program shall be in a Department-owned building located at 3001 26th Avenue South, St. Petersburg, Florida 33712 in DJJ’s Central Region. The Respondent shall propose a program name that represents the Career and Technical Education model of this program.

At the time of Contract execution, the services to be provided are: Substance Abuse Treatment Overlay Services (SAOS) and/or Mental Health Overlay Services (MHOS), and Career and Technical Education (CTE) for youth who have received their high school diploma or equivalent.

The Department reserves the right to add any of the additional service types noted below to the program as the needs of the Department dictate. Should such a need arise, the Department will work with the Respondent to allow adequate time to make program adjustments (e.g., physical site changes, staffing changes, etc.) before adding the service type.

• Substance Abuse Treatment Overlay Services (SAOS)

• Mental Health Overlay Services (MHOS)

• Intensive Mental Health (IMH) Treatment Services

• Comprehensive Treatment Services for Co-Occurring Disorders

• Borderline Intellectual Functioning (BIF)/Borderline Developmental Disability (BDD)

Services

• Developmental Disability (DD) Treatment Services

• Medical Complex Residential Overlay Services

• Juvenile Sexual Offender Treatment Services

The Department intends to award a single Contract. The award shall be based upon funding availability and the Department’s final determination of service needs. Basic care and custody of a residential program shall be provided in accordance with Florida Statutes (F.S.), Florida Administrative Rules, and Department policy, to meet the minimum requirements.

II. OVERVIEW OF SERVICES SOUGHT BY THIS INVITATION TO NEGOTIATE (ITN)

The Respondent shall design, develop, implement, and operate a residential program, as outlined herein, for youth who have been committed to the Department and assessed utilizing the Department risk/needs assessment tools, the Community Assessment Tool (CAT), and/or the Residential Assessment for Youth (RAY), and pre-disposition comprehensive evaluation. Services shall include the provision of custody, treatment, and continuous supervision, twenty-four (24) hours per day, seven days per week, utilizing evidence-based and promising practices and treatment services, within a framework based upon mental health treatment needs, substance abuse treatment needs, and restorative justice philosophy.

III. STATEMENT OF PURPOSE

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The Department is requesting replies from qualified Respondents who have the qualifications, experience, and past performance to provide a program with services clearly linked to the Department’s mission, value, and goals for a residential program.

To support the Department’s vision for residential programs, operations of the proposed program shall accomplish several major program goals, including, but not limited to, creating a therapeutic environment for youth in the care of DJJ and providing medical, mental health, and substance abuse treatment, as specified in Attachment A, Services Sought, and all relevant OHS Attachments, while integrating the youths’ family, community, social services, and other agencies early in the treatment process, to minimize the risk to re-offend and maximize natural supports.

IV. YOUTH TO BE SERVED

A. Youth Eligibility

Youth to be served shall be between the ages of sixteen (16) and twenty-one (21) who are committed to the Department after being assessed and referred as appropriate for residential placement, and who meet the eligibility criteria provided in all relevant attachments, respectively.

The following youth may be permitted:

1. Youth who have completed their high school diploma or equivalent prior to residential commitment placement.

2. Youth who received their high school diploma or equivalent while in a residential program.

B. Limits on Youth to be Served The following minimum service tasks must be delivered as part of the basic care and custody services required for operation of a residential program, and must be performed in accordance with all Departmental policies, procedures, Florida Statutes (F.S.), and Florida Administrative Codes (F.A.C.):

Title Description Rule 63E-7, F.A.C. Operation of Residential Programs 63H-3, F.A.C. and FDJJ Policy 1517 Staff Training 65D-30.003(15), F.A.C. Licensing of the Department of Juvenile

Justice Commitment Programs and Detention Facilities

Rule 64B9-14, F.A.C. Delegation to Unlicensed Assistive Personnel

Rule Ch. 64B16-28 subsection 303, 606 and 702, F.A.C.

Pertaining to Modified Class II Institutional Pharmacies

Rule 63M-2, F.A.C. Health Services OSHA Standards Educational Services in Department of

Juvenile Justice programs Chapter 287, F.S. Procurement of Personal Property and

Services Rule 63N-1, F.A.C. Mental Health Services and Disability

Services Chapter 397, F.S. and Rule 63N-1, F.A.C. Substance Abuse Services Chapter 458, F.S. Medical Practice Chapter 459, F.S. Osteopathic Medicine Chapter 464, F.S. Nursing Chapter 466, F.S. Dentistry, Dental Hygiene, and Dental

Laboratories Chapter 468, F.S. Miscellaneous Professions and

Occupations Chapter 495, F.S. Registration and Protection of Trademarks U.S. Department of Justice 28 CFR Part 115, National Standards to Prevent, Detect, and Respond to Prison Rape

Prison Rape Elimination Act National Standards

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Florida Department of Agriculture and Consumer Services and 595.405, F.S.

National School Lunch Program and School, Food, and Nutrition

63B-1.003, F.A.C. Career Educational Programming

C. Length of Stay For nonsecure or high risk youth, the length of stay depends on the youth’s progress in the program by completing their performance plan goals, decreasing their criminogenic risk factors, and addressing the youth’s individual treatment goals. For maximum risk youth, the minimum length of stay for maximum risk youth is eighteen (18) months, pursuant to Chapter 985.494, F.S. Any stay above the minimum designation depends on the youth’s progress in the program by completing their performance plan goals, decreasing their criminogenic risk factors and addressing the youth’s individual treatment goals.

D. Screening and Assessment System

1. Referrals

The decision to place an individual in the program shall be made by the Department through its Regional Commitment Management offices throughout the State. The determination made by the Department is final and binding on all parties. If the Respondent disagrees with the placement of a youth, the admission of the youth shall occur, and the Respondent may contact the assigned Commitment Manager. Exceptions to the age requirement can be made with the approval of the Chief of Commitment.

2. Admissions

a. The Respondent shall accept new admissions Monday through Friday between 8 a.m. and 5 p.m., eastern standard time, with the flexibility to provide admission services during non-routine hours should the need arise. All admissions will be coordinated in advance with the local Commitment Manager and Department Juvenile Probation Officer (JPO).

b. Program services shall be limited to youth referred for program admission from the Department. The Department prohibits the placement in the program of anyone other than youth under the Department’s jurisdiction.

This includes no on-site sharing or co-mingling of common areas (such as sleeping, dining, education, sports activities, or vehicle transportation) with youth committed to the Department, and youth who are not under the Department’s jurisdiction, unless otherwise approved by the Department.

3. Program Orientation The Respondent shall provide an orientation for youth in the program in accordance with rule 63E-7, F.A.C.

V. WRITTEN REPLY

The written reply must include a description of the services to be provided, with an explanation of how the proposed services will specifically advance the Department’s vision and major goals, as outlined in section III., Statement of Purpose, above. The written reply must explain how this organization is equipped to provide the unique services outlined in Attachment A, Services Sought, and all relevant OHS Attachments.

A. Program Services to be Provided

The Respondent shall propose and describe in detail the innovative nature of program services to (minimally) include the following:

1. Care and Custody Services

The Respondent shall provide transportation, care and custody and uninterrupted proper supervision of youth during hours of program operation or service. The Respondent shall provide the following:

a. Nutritious, well-balanced meals and three snacks, prepared and served in a manner that ensures the needs of each youth are taken into consideration. The Respondent shall ensure that, during the term of the resulting Contract, there is a thirty (30)-day supply of non-perishable food items and products available at the facility.

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b. Climate-appropriate, and activity-appropriate clothing that fits properly, can easily be transitioned between the program and community activities, is clean, and in good repair. Youth shall be provided with personal hygiene items. The Respondent shall be responsible for providing clothing and foot/hand ware required by the technical college for youth attending specific programs (e.g., if a specific college program requires a red shirt and khaki pants; steel-toe boots; gloves, etc.)

c. Bed linens and towels shall be washed and sanitized, regularly.

d. The Respondent is required to ensure appropriateness and compliance with sections 760.10 and 1000.05(4)(a), Florida Statutes, of any material, resource, curriculum, instruction, treatment, guide, therapy, book, workbook, article, or any other form of content provided to youth, to protect youth from divisive concepts.

2. Case Management Coordination Services The Respondent shall provide Case Management Services that include coordination with the Department staff, other agencies, and members of the community, in the assessment of the individual needs of youth. Youth shall be matched to specific delinquency interventions based on the highest criminogenic needs indicated by the CAT/RAY and mental health and substance abuse evaluations as set forth in rule 63N-1, F.A.C.

3. Career and Technical Education Services The purpose of Career and Technical Education (CTE) services is to provide opportunities for youth to obtain the skills and credentials necessary to be ready and competitive for the workforce. CTE services will also provide opportunities for youth to achieve academic and postsecondary success in a career, college and life.

a. The Daily Activity Schedule must include the following:

1) The time youth will be attending college classes, college breaks (e.g., spring break), and what youth will be doing during those breaks as they’ll be at the residential program. The Department is requiring youth attend morning sessions, with any exception to this being approved by the Department prior to enrolling the youth in the course.

2) The time youth will be completing college-required homework, studies, labs, etc.

3) Alternate hours for treatment services, transition services, etc., if youth are off-site at college during daytime hours.

4) Therapeutic activities should be coordinated around CTE activities.

5) As this program will be located in Pinellas County, Florida, the current county school schedule must be followed (see Exhibit 7).

4. Internet and Bandwidth Requirements The Respondent is required to cooperate with the Department to ensure internet capabilities stated here are met:

a. Programs with up to 15 devices for services only will need a minimum of

8 Megabits per second (Mbps) of bandwidth.

b. All other programs with more than 15 devices for services will need 20

Mbps of bandwidth.

c. Any other internet needs will require additional bandwidth.

5. The Respondent is required to ensure appropriateness and compliance with sections 760.10 and 1000.05(4)(a), Florida Statutes, of any material, resource, curriculum, instruction, treatment, guide, therapy, book, workbook, article, or any other form of content provided to youth, to protect youth from divisive concepts.

B. Staffing and Personnel The following must be included with the written reply:

1. Staffing and Personnel Plan

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a. The Respondent must submit a detailed staffing plan outlining the staffing patterns for direct care staff. The plan must include the position titles, the number of positions working each shift, and their proposed working hours.

b. The Respondent’s personnel plan must include supervisors.

c. The Respondent's personnel plan must include a minimum of two Career and Technical Education Intake Coordinators. The CTE Intake Coordinators must be supervised by the Facility Administrator. Their primary job functions are to review the intake and diagnostic assessment results, along with education records provided by the school district to create a tailored success plan that addresses academic, career and workforce goal setting to complete during the youth’s time in the residential program. The CTE Intake Coordinator will be responsible for providing the coordination of discharge planning and to ensure the youth's transition plan includes the necessary community resources and family supports required for a successful transition back into the community. Job duties include but are not limited to the following:

1) Coordinate with detention centers and residential programs to execute diagnostic and aptitude assessments, and interest inventories, and other intake measures to inform student performance and placement.

2) Analyze intake data and education records to identify student needs and develop pathway and residential program placement recommendations based on each student's assessed educational needs and post-release education and employment plans.

3) Review educational records and assessment results, and conduct entry interviews with each youth, to determine the student's initial post-release transition goals for school, work, and home.

4) Participate in commitment meetings, educate youth, parent/guardian and staff on intake assessment results.

5) Create comprehensive student success plan and transition plan, that are consistent with each other to ensure appropriate placement and coaching for youth.

6) Track students’ educational, career, and postsecondary goals, and career interest inventory.

7) Support satisfactory academic progress and other pertinent student information to advise students about course/program/pathway success.

8) Collaborate with Pinellas Technical College’s faculty and staff, Career and Technical Education instructors, residential facility administration, college and community partners and other program staff to ensure student success.

9) Provide developmentally appropriate career advisement for all students to include, career decision-making/planning, economic awareness/exploration, financial aid information, employability skills, and other relevant resources.

10) Assist in the communication of information between the Provider and Pinellas Technical College.

11) Participate, as needed, in conferences to communicate relevant information and provide supports for the student.

12) Assist students to set goals and determine strategies and action steps to reach specific outcomes.

13) Build awareness and interest in CTE programs by working closely with students, staff, parents, and community partners to ensure students can be enrolled in programs/pathways/courses that match their interests and aptitudes.

14) Provide support for students, specifically by sharing postsecondary and career option information with collaborating

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15) Represent the educational interests of students at the facility’s exit transition staffing.

16) Assist the students with developing exit portfolios that include, a success plan, cover letters, resume’, and industry certifications earned.

17) Develop exit transition plans for each student, detailing post-release educational goals, educational placement, employment plans, and living arrangements, as appropriate.

18) Serve as a resource to facilitate a continuum of services and supports, transmit the youths’ certificates, transcripts, and diplomas to the educational placement provider.

19) The CTE Intake Coordinator’s basic knowledge, skills and abilities must include: knowledge of the Florida Department of Education (FLDOE) identified career cluster fields; knowledge of career and technical theories, career education program development, national and local labor market information, business and community resources, and employers’ needs; ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media; operating knowledge of computer programs, including email, word processing, spreadsheets, and databases; excellent time management skills and ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes; ability to establish and maintain collaborative working relationships with all stakeholders; knowledge of personal-social, academic, and career theories and practices; knowledge of federal and state laws and regulations related to student education and the Department of Juvenile Justice.

20) The CTE Intake Coordinator’s credentials must include a bachelor’s degree from an accredited university or college in the field of social work, psychology, sociology, criminal justice, or related human services field and at least one (1) year of experience in case management or service coordination.

d. The Respondent’s personnel plan must include a minimum of two CTE Specialists. Their primary job functions are to work directly with the local technical or community college, and assist in the staffing meetings for youth to aid in the transition from Detention to this CTE program.

2. Staffing Levels The Respondent shall describe, in detail, their relief factor and describe its plan on how they will ensure that the Full Time Employee (FTE) count is enough to cover all staffing requirements, including absences of staff for any reason or duration.

Levels of physical sight and sound presence of staff, commensurate with the stated staff-to-youth ratio, to provide immediate response to emergencies, active supervision of the youth, and suitable and timely response to the everyday needs of youth while maintaining safety and security within the program.

3. Staff Training

Minimal Staff-to-Youth Ratios Hours Awake Ratio 1:8 6 a.m. to 10 p.m.

Asleep Ratio 1:12 10 p.m. to 6 a.m.

Off-Site Ratio 1:5 Please Note: Neither supervisors nor facility administration staff will be included in the staff-to-youth ratios while performing their regularly scheduled activities.

At no time, will clinical or educational staff be included in the staff-to-youth ratios.

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All direct-care Respondent staff training, instructor qualifications, documentation, course hours, and training plans or calendars shall be in accordance with F.A.C.

63H-3, and FDJJ Policy 1517. In addition to coursework identified in rule and available through the Department’s Learning Management System, all direct care staff shall successfully complete training in stress management for staff;

adolescent healthcare; behavior management and modification; positive reinforcement techniques and strategies; risk factors and triggers relating to youth with a history of victimization; for staff conducting intake, the Facility Entry Physical Health Screening form and administration of the Massachusetts Youth Screening Instrument-Second Edition (MAYSI-2), and other required intake processes and procedures; for staff assessing youth, Residential Assessment for Youth (RAY), Performance Plan, and other associated training; risk factors and triggers relating to homicidal risk and homicidal prevention; immediate access to emergency medical, the program’s treatment model; Trauma Responsive and Caring Environment (TRACE) self-assessment; any required re-certification;

Standardized Program Evaluation Protocol (SPEP) overview and process; and any additional Respondent staff training offered in the solicitation.

4. Staffing Qualifications and Key Personnel

a. The Respondent shall submit the Staffing Qualifications and Educational

Chart for all program staff. The plan must clearly identify the licensure status of all clinical staff and all position titles must match the budget, organizational chart, and other areas where position titles are mentioned.

The Respondent shall comply with applicable rules, statutes, and licensing standards regarding professional qualifications.

b. The starting hourly rate for direct care staff positions (youth care workers and shift supervisors) shall be no less than $19 per hour.

c. Direct care staff clothing must be distinct and different from youth clothing, and have the term, “Staff” on all issued or purchased uniforms (including outerwear), for the position in which they were hired.

d. Key personnel are considered essential to successfully comply with a Contract resulting from this solicitation and will be specified as such.

Therefore, no later than forty-eight (48) hours after the removal, substitution, or change in status of any individual listed in the resulting Contract’s Key Personnel Table (see Table 1 Key Personnel), the Respondent will be required to submit to the Department’s Contract Manager and Regional Director, a detailed written explanation for the action, a plan to ensure contractual services are provided, and if appropriate, a timeline by which the position will be permanently filled.

Once submitted to the Regional Director, the plan will be shared with the appropriate Department offices for their review and approval. OHS will notify the Respondent if the plan submitted is appropriate and feasible at the clinical level. The Department will evaluate the impact of the vacancy on the resulting Contract and respond accordingly.

Key Personnel

Program Director Health Services Administrator (HSA) Nursing Staff Designated Mental Health Clinician Authority (DMHCA) Psychiatrist (contracted or employed) Designated Health Authority (DHA) (contracted or employed) Licensed Mental Health Staff Non-Licensed Mental Health and Substance Abuse Clinical Staff Recreation Therapist(s) Case Manager(s) and Transition Services Manager(s) Career and Technical Coordinator(s) Transportation Staff

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15% + of Direct Care Staff Table 1, Key Personnel

e. Financial Repercussions for Vacancies

If the Respondent has fifteen percent (15%) or greater of its positions vacant at any one time, the Department has the ability to reduce the Respondent’s monthly invoice, at its discretion, for the amount allocated for the unfilled positions. Any position outlined under the Key Personnel Table above and direct care staff positions can also be reduced from the Respondent’s monthly invoice at the discretion of the Department.

5. Staff Recruitment The Respondent shall state what they will provide to attract talented and qualified staff.

6. Staff Retention The Respondent shall state what they will provide to retain talented and qualified staff.

C. Health and Nursing Services Health and nursing services shall be provided in accordance with Section IV., B., Limits on Youth to be Served (table), Attachment A, Services Sought, Attachment A-1, Health and Nursing Services, and all additional and relevant OHS Attachments.

D. Mental Health and Substance Abuse Services Mental health and substance abuse services shall be provided in accordance with Section IV., B., Limits on Youth to be Served (table), Attachment A, Services Sought, and all relevant OHS Attachments.

E. Behavioral Analysis Services If behavioral analysis services will be provided, they shall be provided by qualified clinical staff or contracted entities. See the relevant OHS Attachments for additional and specific requirements.

F. Behavior Management System The Respondent shall propose and implement a multi-faceted behavior management and positive reinforcement system that fosters accountability. The Respondent shall describe their behavior management system; how it will incorporate principles and practices related to trauma responsive practices; how it will ensure that all staff and educators will be fully trained in the implementation of the proposed system in accordance with rule 63H-3, F.A.C., FDJJ Policy 1517, and rule 63E-7, F.A.C.; and how it will ensure that subcontractors and volunteers will be fully trained in the implementation of the proposed behavior management system.

1. Youth shall never be denied regular meals, healthcare, accommodation of religious needs, or staff assistance. Disciplinary actions must be detailed in procedures that inform youth of the reasons prior to the disciplinary actions and provide youth an opportunity to explain the behavior leading to the disciplinary action.

G. Delinquency Programming

1. The Respondent shall propose delinquency programming for youth which utilizes evidence-based or promising interventions and practices, designed to reduce the influence of specific risk factors related to re-offending behavior. These risk factors include, but are not limited to: antisocial attitudes; values, beliefs; antisocial peers and isolation from pro-social peers; poor self-management skills; temperamental and personality factors; family problems; impulsivity; aggression; and problems at school.

2. The Respondent shall deliver social skills training, problem-solving, and training in moral reasoning and decision-making. The youth shall be provided with a variety of positive and challenging learning experiences that are designed to increase one’s pro-social behaviors, social responsibility, and awareness.

3. The Respondent shall complete the Delinquency Interventions and Treatment Sessions Table provided in this solicitation. The Respondent shall ensure that evidence-based interventions located in the Delinquency Interventions and Treatment Sessions Table are implemented in compliance with the original design

Version 23 - Rev. 11-1-23 Page 13 of 114 of the intervention and that is aligned with varying lengths of stay such that youth will receive targeted dosages and/or receive the services outlined in individual treatment plans, prior to release.

4. The Respondent shall propose what will be done for those youth who are not responsive to the delinquency interventions offered. The Respondent shall tailor the delinquency interventions to consider the characteristics of the youth who may not predict re-offending, but which may constitute roadblocks to successful delinquency interventions (responsivity factors), including, but not limited to age, intelligence quotient (IQ), mental health, physical health, abuse history, and motivation.

5. The Respondent shall indicate which of the delinquency interventions will be designated as a primary service and complete the Designation and Request to Change Primary, Intervention, and Treatment Services Form.

H. Gender-Specific Services The Respondent shall propose comprehensive appropriate gender-specific services for youth in all of its program components. Groups or gender-specific curricula are not required.

I. Restorative Justice Philosophy and Restorative Programming The Respondent shall propose comprehensive programming that reflects restorative justice philosophy and restorative programming. The Respondent shall describe how it will foster a restorative community within the residential program creating a culture that uses restorative conflict resolution strategies, contribute to the community and teams, and promotes bridging the roles of the facility and field staff with community partners. All aspects of the program shall:

1. Reflect the restorative justice philosophy, including case planning processes, competency development, involvement in meaningful community service, restitution, conflict resolution, and victim and community involvement. At a minimum, the Respondent shall propose restorative programming that holds offenders accountable for their behavior, including the harm their crimes caused the victim(s) and community, protects the public, offers offenders opportunities for competency development in skill areas valued by the community in preparation for reintegration into productive community life, and partners with community stakeholders; and

2. The restorative justice interventions to be conducted by the Respondent are listed in the Delinquency Interventions and Treatment Sessions Table.

J. Academic Services The Department may decide to place a youth in this program who has not completed their high school diploma or General Educational Development (GED) diploma. In that event, the Respondent shall be required to work with the Florida Scholars Academy provider to ensure academic services are provided to youth.

K. Career and Technical Education

1. Career and Technical Education (CTE) Services

a. The Respondent agrees to serve as collaborative partners that provide CTE services which lead to career pathways with student outcomes that must include Industry Certifications earned from the Master Credentials List. See https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration for a current copy of the Master Credentials List.

b. The Respondent will be required to partner with local technical or community colleges, offering both offsite and onsite learning opportunities.

Should the Respondent be unsuccessful in obtaining an agreement with the local technical or community college, the Respondent shall seek guidance from the Department’s Office of Workforce and Postsecondary Education; however, the Respondent shall remain accountable for the provision of CTE services.

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c. During the youth’s initial thirty (30)-day assessment period at the program, the Respondent is expected to provide CTE services, which can be online and provided by the Respondent.

d. Collaborative Partners – partners in the educational learning process with a cooperative agreement or Memorandum of Understanding (MOU) between the residential program contracted provider, education provider, and a technical college in close proximity to the residential program facility(ies) to provide opportunities that lead to student success including industry recognized credentials of value.

c. Articulation – process of developing a formal or written agreement that identifies courses or sequence of courses that are comparable and acceptable by the sending institution and the receiving institution.

d. The Department reserves the right to change the CTE services being provided when it is in the best interest of the youth, in coordination with the Respondent, without the need for an amendment to the resulting contract, via the Career and Technical Education Services Change Request Form. See https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration for a copy of the form.

2. Soft Skills Credential The Department expects all students to complete the following trainings within the first two months of the students’ entry into the program:

a. Florida Ready to Work Soft Skills Credential interactive training program

This non-cost program offers training to youth in a wide range of industry-specific and general employability skills, such as: communication, professionalism, teamwork, and critical thinking. By improving upon these skills, youth will increase their chances of finding employment upon residential release. To earn the Florida Soft Skills Credential, each youth must complete all four modules; including a pre-test, post-test, and pass a one-hour proctored assessment.

The one-hour assessment shall be provided by proctors established by the Respondent. The Respondent shall also provide the following:

1) A copy of the youth’s credential shall be included in the youth’s

Exit Portfolio upon completion.

2) Update the activity schedule to include time for youth to complete the Florida Ready to Work program. Copies of the schedule shall be provided to the residential regional director for approval.

Youth who pass the post-assessment will earn the Florida Soft Skills Credential signed by Governor Ron DeSantis.

b. Occupational Safety and Health Administration (OSHA) 10-hour training course.

c. First Aid/Cardiopulmonary Resuscitation (CPR) training.

This foundation along with the students’ career assessment, will set students up to be better prepared for a career pathway towards earning credentials of value from the Master Credential List, and essentials skills to be successful in the workforce and in life.

L. Religious and Spiritual Opportunities The Respondent shall provide regular faith-based opportunities and quarterly documented attempts to provide religious services and education that encompasses all faiths. Programs delivered shall allow time for youth to address their spiritual health and explore their spirituality and inner strength. Possible activities may include mentoring, time for personal reflection, cultural traditions, rituals, and discussions about life, meaning, guidance, values, morals, and ethics.

M. Recreation Therapy and Leisure Time Activities https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.djj.state.fl.us%2Fpartners-providers-staff%2Fprocurement-and-contract-administration&data=05%7C01%7Crob.aguis%40fldjj.gov%7Cf001da98d6424f2fc7c608db5b8c49c0%7C446f3eb4b3de4f0492ea54497eaca292%7C0%7C0%7C638204430310204477%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=idnh9Nru6T8qVuf5KubR48ePqu3sqKsW58q%2BahW9vlg%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.djj.state.fl.us%2Fpartners-providers-staff%2Fprocurement-and-contract-administration&data=05%7C01%7Crob.aguis%40fldjj.gov%7Cf001da98d6424f2fc7c608db5b8c49c0%7C446f3eb4b3de4f0492ea54497eaca292%7C0%7C0%7C638204430310204477%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=idnh9Nru6T8qVuf5KubR48ePqu3sqKsW58q%2BahW9vlg%3D&reserved=0

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The Respondent shall provide daily recreation and leisure time activities in ways that are physically challenging, educational, therapeutic, and constructive (e.g., activities which can be used by the youth after release), in accordance with 63E-7, F.A.C. These activities shall teach the youth healthy ways to maintain their own physical well-being in addition to providing alternative ways of spending leisure time. Opportunities for age-appropriate and gender-specific physical conditioning of each youth shall be a part of the overall recreational program. Indoor and outdoor activities shall be provided to all youth. Non-competitive activities shall be encouraged. At least sixty percent (60%) of the youth’s waking hours shall be taken up in a structured activity.

1. Recreation activities shall include one hour of indoor/outdoor large muscle activity, be separate and distinct from treatment services, and have separate designated times on the Daily Activity Schedule. The Respondent shall describe how input from youth will be included in the selection of activities.

2. The Respondent shall employ a Recreational Therapist to provide therapeutic recreational activities, as stated in the Staffing Qualifications and Educational Requirements chart.

N. Living Environment The Respondent shall propose a program that promotes mentoring, positive role modeling, positive one-on-one, and small group interactions and interventions, while maintaining a setting which promotes a therapeutic environment for the youth. The Respondent shall describe how it will ensure that the following components are implemented:

1. Input from youth on rules governing community living, program design, implementation, and evaluation;

2. Opportunities that promote effective communication and listening techniques, for youth to…