ITB_WRS260618_Environmental_Water_Testing_-_Contract_Lab_-__REVISED_Exhibit_B_-_Price_Proposal_WRS260618.xlsx

This is a Price Proposal Exhibit B for Invitation to Bid (ITB) WRS/260618 issued by the City of Ocala, Florida, for Environmental Water Testing services to support the Water Resources Department's Compliance Monitoring Division. The solicitation seeks comprehensive environmental water testing services including drinking water analyses, wastewater testing, sludge analysis, reagent water quality testing, effluent and influent analyses, reclaimed water testing, and lead and copper rule compliance testing across two wastewater treatment facilities, two water treatment facilities, and one water quality laboratory. The scope encompasses fourteen recurring annual testing items with frequencies ranging from quarterly to annually, and seven testing items performed on a three-year cycle. Annual testing includes PFAS drinking water testing (8 tests quarterly), inorganics testing (2 tests annually), disinfection byproducts (2 tests bi-annually), quarterly sludge analysis (8 tests quarterly), annual sludge TCLP (2 tests annually), TKN and sodium monitoring (120 tests quarterly), reagent water quality laboratory testing (12 monthly tests, 4 quarterly tests, and 1 annual test), annual effluent analysis (2 tests annually), annual influent analysis (2 tests annually), annual reclaimed water testing (2 tests annually), and two industrial testing categories (3 and 5 tests annually respectively). The initial contract term is three years with two optional one-year renewal periods, with a proposal submission deadline of May 7, 2026.

The price proposal form requires bidders to submit detailed pricing on a per-test basis, with calculations for total annual costs and total three-year costs for both recurring and three-year cycle testing items. The form includes separate sections for renewal pricing and optional term pricing, with all pricing currently listed as zero pending bidder submission. Bidders must be certified under the National Environmental Laboratory Accreditation Program (NELAP) by the Florida Department of Health for all requested analytes and demonstrate a minimum of three years' experience in environmental water testing. The vendor must perform a minimum of 50% of work with their own forces and carry Commercial General Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate. The City reserves the right to award to the lowest, most responsive and responsible bidder or to multiple bidders at its discretion. Price increases for renewal periods cannot exceed three percent annually without documented mitigating market conditions and CPI justification submitted at least 90 days prior to term expiration.