ITB_SUN250665_Heavy_Duty_Bus_-_Transmission_and_Engine_Replacement_Services_-_As_Needed_-_Exhibit_A_-_Scope_of_Work.pdf

Exhibit A – Scope of Work CONTRACT# SUN/250665

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BACKGROUND

1. The City of Ocala/SunTran is seeking competitive bids for the supply of new or reconditioned Cummins L9 CM2350 engines and Allison B400 transmissions on an exchange basis. Bidders may submit proposals for the full scope of work or specific components, including:

• Complete engine and related components, including installation.

• Engine only (Crate engine).

• Complete transmission and related components, including installation

• Transmission only (Crate transmission)

The City of Ocala/SunTran anticipates purchasing up to ten (10) engines and ten (10) transmissions over a three-year period. Pricing and work distribution will be evaluated collectively or in parts, based on the best interests of the City.

SHOP/TECHNICIAN AND EXPERIENCE REQUIREMENTS

1. Shop: Bidder must operate a commercial repair facility capable of performing comprehensive heavy-duty vehicle services. The facility must meet the following minimum criteria:

• Be a licensed and insured heavy-duty repair shop.

• Be in compliance with all applicable federal, state, and local regulations.

• Maintain a physical location with appropriate heavy equipment (lifts, cranes, hoists, diagnostic tools).

• Have a minimum of 5 years’ experience servicing Class 7 and 8 vehicles, including powertrain replacement and diagnostics.

• Certified by OEMs for engine and transmission service and installation.

• Access to heavy-duty vehicle lift or crane with sufficient capacity for engine and/or transmission removal and installation.

2. Technicians assigned to the project must meet the following minimum qualifications:

• ASE Certification: At least one ASE-certified technician in Medium/Heavy Truck Series (T-Series) must be on staff, with valid credentials in:

o T2 – Diesel Engines o T6 – Electrical/Electronic Systems o T8 – Preventive Maintenance Inspection

• EPA Certification: If any HVAC components will be accessed or disconnected, the technician must hold a valid EPA Section 609 Certification for refrigerant handling.

3. Experience Requirement: Bidder must possess a minimum of 3 years of direct experience in heavy-duty diesel engine diagnostics, removal, and replacement. Documented experience working on engines from major OEMs such as Cummins, Caterpillar, Detroit Diesel, or equivalent.

INSURANCE REQUIREMENTS

1. Commercial General Liability: with limits of $1,000,000 per occurrence/$2,000,000 aggregate.

Exhibit A – Scope of Work CONTRACT# SUN/250665

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2. Commercial Automotive Liability: a combined limit of not less than $1,000,000.

3. Workers’ Compensation and Employer’s Liability: per Florida statutory requirements.

4. GARAGE LIABILITY AND GARAGE KEEPERS’ INSURANCE. Garage Liability Insurance shall be provided by Vendor in an amount not less than One Million Dollars ($1,000,000) per occurrence and afford coverages for Vendor and Vendor’s employees for the Vendor’s garage and related operations while any and all vehicles covered under this Agreement are in the care, custody, and control of the Vendor. Garage Keepers Legal Liability coverage form must be on a direct primary basis with limits equal to the highest possible replacement cost value of vehicles in the care, custody, and control of the Vendor at any one time.

SUB-CONTRACTORS

1. Services assigned to sub-contractors must be approved in advance by the City Project Manager.

WARRANTY

1. As outlined in Exhibit B – Engine and Transmission Services.

INVOICING

1. All original invoices will be sent to: Tom Duncan, Project Manager, Growth Management Department, 201 SE 3rd St, 2nd Floor, Ocala, FL, email: tduncan@ocalafl.gov

2. Contractor will invoice at least once a month.

3. Invoices will be paid within 30 days after acceptance.

PRICING AND AWARD

1. Bids will be received on a lump sum basis. Lump sum amount must include all direct and indirect costs to complete the project.

2. Award will be made to the lowest bidder meeting all requirements outlined herein. Core credit amount and Extended 5-year warranty cost are not included/considered in the award process.

3. The City reserves the right to reject any or all bids, including without limitation the rights to reject any or all non-conforming, non-responsive, unbalanced, or conditional bids. The City further reserves the right to reject the bid of any bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsive.

4. In the best interest of the City, the City has the sole discretion and reserves the right to accept bid(s);

to make award(s) by individual item, group of items, aggregate or none, or any combination thereof to one or more suppliers; to reject any or all bid(s); to waive any minor irregularities or technicalities; to extend, postpone or cancel this solicitation, in whole or in part; and to re-advertise with identical or revised specifications all in the best interest of the City. When it is determined that there is a lack of competition to the lowest responsive bidder, evaluation of other bids is not required.