ITB SPECIFICATION BID SHEET.docx

Hocking Parking Monitoring System

Specifications:

The Department of Natural Resources is seeking a parking management solution at Old Man’s Cave in Hocking Hills, Ohio. The proposal should be turnkey to include all requirements provided in the ADO Project Requirements.

Please review and complete the attached ITB Cover Sheet and ADO Project Requirements document.

Evaluation:

The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. The following preference programs will be applied to the bid evaluation process.

Veteran-Friendly Business Enterprise Program The Veteran-Friendly Business Enterprise (VBE) program provides preference or bonus points to certified companies competing for State contracts, including eligible construction services. The legal authority for the program is R.C. 9.318, and its administrative rules are found in OAC 123:5-1-01 and 123:5-1-16.

The VBE program applies to all state agencies' purchases made by bid or proposal under R.C.125. The VBE program allows for:

Prices on bids submitted by veteran-friendly businesses to exceed those prices on bids submitted by businesses not certified as veteran-friendly by up to five percent and still be eligible for winning the award; and

Scores on proposals submitted by veteran-friendly businesses to be up to five percent lower than the proposal scores submitted by businesses not certified as veteran-friendly and still be eligible for winning the award.

Buy Ohio and Buy American:

Buy Ohio and Buy American bid preferences are enabled by RC 125.09, RC 125.11, and OAC 123:5-1-06. These preferences permit bids containing products that are produced in Ohio or a border state, or the United States of America, to be selected for contract award even if they exceed prices offered in bids not containing Ohio, border state, or American products by no more than 5% or 6%, respectively.

Contract Award:

The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Contracting Documents:

When purchasing services, the awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. You will also be asked to complete and sign an Affirmation and Disclosure form. Sample documents included.

If the purchase is data related, you may be asked to sign or acknowledge a Data Privacy & Security form, Supplement A and/or AI document. Sample documents included.

Standard Terms and Conditions document(s) is also included for your review.

Bill to information: Origin N19

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

There are three options available to submit invoices to OSS:

In order for your invoice to be processed, please make sure all the required information is on your invoice before submitting it to OSS or it will be returned for not being considered a proper invoice.

· Must include the PO number assigned; you may shorten it to the last five digits,

· Suppliers full name as it appears on your Purchase Order (PO),

· The ship to and/or service facility name and full address,

· Unique Invoice Number,

· Date of service or date work was completed,

· Complete itemization of services performed, materials or goods supplied and or labor furnished,

· Line charge(s), if parts are included, please break out the line charges with product and charges separately,

· No sales tax,

· Remit address that matches our records for payment. If you need to make updates to your supplier account, please log into https://ohiopays.ohio.gov/.

This Purchase Order is only good for goods/services received through contracted year. Any goods or services received after that time, will require a new Purchase Order.

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