ADO Reqmnts_Old Mans Cave Parking Management System (P-0195) (3.13.25).pdf
PDF 1 MB Posted
- Solicitation number
- SRC0000028978
- Issued by
- Hocking County, Ohio
About this file
The document contains a detailed set of User Stories for the Ohio Department of Natural Resources (ODNR) Old Man's Cave Parking Management System project, outlining comprehensive technical requirements for a new parking monitoring and management solution. The project seeks a turnkey software system to track vehicle entry and exit, manage parking capacity, provide real-time signage updates, and support remote monitoring across multiple devices. The system will initially be implemented at Old Man's Cave with the goal of future expansion to additional parking areas in the Hocking Hills park properties, with a proposed six-year production support and implementation timeline covering State Fiscal Years 26/27, 28/29, and 30/31.
The system requirements specify multiple critical functionalities, including hardware procurement, vehicle registration and counting, video overwriting, traffic flow reporting, live messaging board updates, user training, custom signage messaging, backup power cabling, and remote monitoring capabilities. The vendor will be responsible for 100% of system support, with ODNR only providing internet connectivity. The proposal must include independent cost breakdowns for each year of the six-year contract, with projections for potential future years beyond the initial term. The system must support administration across mobile phones, tablets, desktops, and web platforms, with unlimited admin access for ODNR administrators and the ability to expand monitoring to up to six additional parking lots in the future.
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Text version
Items (12) Summary:
Item Type Name State 1 User Story Hardware Needed for Software
Solution New
2 User Story Register/Count Cars Entering & Exiting of a Parking Lot
New
3 User Story Ability to Run & Print a Report Depicting Traffic Flow
New
4 User Story Ability to Overwrite Video after Car has been Registered Upon Lot Entry
New
5 User Story Provide "turnkey" Implementation & Production Support for six years
New
6 User Story Relay Information from Traffic Sensor to Live Messaging Board
New
7 User Story Provide/Record User Training Upon System Installation
New
8 User Story System should provide for expansion opportunities to other areas of the Park
New
9 User Story Provide Rapid Report of Parking Capacity to Active Signage Display
New
10 User Story Custom Sign Messaging New 11 User Story Cabling for Backup Power Source for
Monitoring System New
12 User Story Remote Monitoring Capability from Multiple Locations
New
Hardware Needed for Software Solution 1 | ID: 8629 | Type: User Story | Created: 3/12/2025, 4:03:24 PM by Rahman, Fahmaanur State: New | Iteration Path: ENG - Old Mans Cave Parking Management System (P-0000) Description:
Hardware Needed for Software Solution including hardware maintenance and support.
Any hardware needed to run the software solution is included in the proposal. The ongoing support of the hardware is included in maintenance agreement for this turnkey software solution.
Vendor provides a comprehensive maintenance strategy for IT and physical hardware issues, avoiding dependency on OIT field staff.
The software proposal will include any hardware needed and will be identified within a proposal
Acceptance Criteria:
The proposal will mention the support and maintenance of any hardware devices needed for the software solution
Register/Count Cars Entering & Exiting of a Parking Lot 2 | ID: 8555 | Type: User Story | Created: 3/4/2025, 2:11:34 PM by Greg Buskirk State: New | Iteration Path: ENG - Old Mans Cave Parking Management System (P-0000)
ADO REQUIREMENTS - OLD MAN'S CAVE PARKING MANAGEMENT SYSTEM
Description:
Ability to register in and out traffic to a parking lot.
Acceptance Criteria:
As an admin, I should be able to view and monitor real-time vehicle entry and exit logs for any parking lot.
Discussion:
Rahman, Fahmaanur - 3/12/2025, 11:58:37 AM @Happ, Mary Lynn I refined the acceptance criteria. Does it look good? Please feel free to make any edits you like.
Ability to Run & Print a Report Depicting Traffic Flow 3 | ID: 8556 | Type: User Story | Created: 3/4/2025, 2:22:52 PM by Greg Buskirk State: New | Iteration Path: ENG - Old Mans Cave Parking Management System (P-0000) Description:
Ability to Run & Print a Report Depicting Traffic Flow for a specific time span so that senior management has access to data indicating usage and peak demand.
Acceptance Criteria:
As an admin, I should be able to generate and print traffic flow reports for a chosen time span, with options to sort and filter data.
Ability to Overwrite Video after Car has been Registered Upon Lot Entry 4 | ID: 8557 | Type: User Story | Created: 3/4/2025, 2:27:54 PM by Happ, Mary Lynn State: New | Iteration Path: ENG - Old Mans Cave Parking Management System (P-0000) Description:
Ability to overwrite video immediately (or longer if requested by ODNR) after vehicle movement has been registered.
Special Note: The "Video" or "Photos" is not uploaded to the Cloud due to the bandwidths concerns.
However, if communication of other data is needed for the expansion (Work Item #8616) to other parking areas that could use the Cloud to perform that tasking.
Related Work Item: #8616
Acceptance Criteria:
As an admin, I should be able to configure the system to automatically overwrite videos after vehicles are logged, with adjustable retention periods.
Related Work:
Related (1) System should provide for expansion opportunities to other areas of the Park | 8616 User Story
Provide "turnkey" Implementation & Production Support for six years 5 | ID: 8558 | Type: User Story | Created: 3/4/2025, 2:31:54 PM by Happ, Mary Lynn State: New | Iteration Path: ENG - Old Mans Cave Parking Management System (P-0000)
Provide production support for six years from date of installation to include State Fiscal year 26/27, 28/29, and 30/31. ODNR is seeking a turnkey solution where vendor is 100% responsible for continued support and updates to software system with response to help desk calls within 24 hours.
Turn Key – vendor is responsible for all support, ODNR is only supplied internet connection
Proposal- 6-year total coverage W/renewals:
1. Each year (year 1 to year 6) needs to depict cost independently.
2. Cost of future years (year 6 onwards) needs to be projected.
As a system administrator, I should be assured that vendor support, updates, and help desk assistance will be available within a 24-hour response time for six years.
Cost per year is clearly depicted on the proposal
Relay Information from Traffic Sensor to Live Messaging Board 6 | ID: 8614 | Type: User Story | Created: 3/11/2025, 12:28:17 PM by Happ, Mary Lynn State: New | Iteration Path: ENG - Old Mans Cave Parking Management System (P-0000) Description:
Link software which will collect information on constant traffic flow (in/out) to relay capacity messages to active signage at entry. Determine maximum number of spaces and set point for sign to register and display "lot full" message.
For example, alert visitors to capacity, implement signage directing visitors when Old Man’s Cave lot is at capacity, with signs redirecting them to Cedar or Ash parking lots.
Acceptance Criteria:
I should be able to ensure that live messaging boards update in real-time to show parking availability and display a "Lot Full" message when necessary.
Provide/Record User Training Upon System Installation 7 | ID: 8615 | Type: User Story | Created: 3/11/2025, 12:34:47 PM by Happ, Mary Lynn State: New | Iteration Path: ENG - Old Mans Cave Parking Management System (P-0000) Description:
At time of installation, technicians to provide in person training for Park staff on use of software. Training session to be recorded for future reference in addition to delivery of user manual/instructions.
Acceptance Criteria:
As a park manager, I should be able to receive in-person training sessions for staff during system installation, along with recorded materials and a user manual for future reference.
System should provide for expansion opportunities to other areas of the Park 8 | ID: 8616 | Type: User Story | Created: 3/11/2025, 12:40:49 PM by Happ, Mary Lynn State: New | Iteration Path: ENG - Old Mans Cave Parking Management System (P-0000)
As a "pilot" monitoring system, the goal is to expand the communication system to other parking areas in the future. This software should allow for addition of future sites in order to link and relay parking information throughout the Park properties in Hocking Hills.
Acceptance Criteria:
As an admin, I should be able to expand the system to monitor up to six additional parking lots and view their real-time status on a unified dashboard.
Related Work:
Related (1) Ability to Overwrite Video after Car has been Registered Upon Lot Entry | 8557 User Story
Provide Rapid Report of Parking Capacity to Active Signage Display 9 | ID: 8623 | Type: User Story | Created: 3/11/2025, 2:30:43 PM by Happ, Mary Lynn State: New | Iteration Path: ENG - Old Mans Cave Parking Management System (P-0000) Description:
System shall allow relay of parking availability within a 10 second delay of vehicle movement through the camera registry.
Acceptance Criteria:
As an admin, I should be able to ensure that parking capacity data is relayed to signage within 10 seconds after vehicle registration.
Custom Sign Messaging 10 | ID: 8624 | Type: User Story | Created: 3/11/2025, 2:32:16 PM by Happ, Mary Lynn
System should allow users to customize imagery and text on active signage in combination with the parking availability.
As an admin, I should be able to create and preview custom messages for active signs before publishing.
Cabling for Backup Power Source for Monitoring System 11 | ID: 8625 | Type: User Story | Created: 3/12/2025, 9:18:48 AM by Greg Buskirk
Cabling for Backup Power Source for Monitoring System for the following components
Software Camera Sign
As an admin, I should be able to rely on a backup power source to maintain system functionality during outages, including software, cameras, and signs.
Remote Monitoring Capability from Multiple Locations 12 | ID: 8626 | Type: User Story | Created: 3/12/2025, 10:00:18 AM by Happ, Mary Lynn
Ensure access to system is available via mobile phone, tablet, desktop and web for managing the Ensight system.
Unlimited admin access to ODNR administrators (mobile & web).
Acceptance Criteria:
As an admin, I should be able to securely access the system from any device or location for real-time monitoring and control.
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