ITB_S-10700-00015928_Solicitation_06032026.pdf

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel Storage and Dispensing

DAS State Procurement Services, Version 2.0 – July, 2025 1

State of Oregon

The State of Oregon, acting by and through the Department of Administrative Services, State Procurement Services (“SPS”), on behalf of the Department of Administrative Services – Fleet

Management (“DAS-Fleet”) issues

Invitation to Bid (“ITB”) Number DASOBO-10700-00015928 for

Maintenance, Repair and Related Services of state-owned equipment used for the storage and dispensing of Bulk Fuel.

Date of Issue: 06/03/2026

Bid Opening Date and Time: 06/26/2026, Time 12:00 PM (PST)

Single Point of Contact (“SPC”): John R. Starrs, State Procurement Analyst

Address: 1225 Ferry Street SE City, State, Zip: Salem, Oregon, 97301 Phone (voice): 971-349-2539 E-mail: John.Starrs@Das.Oregon.Gov

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 2

Table of Contents

SECTION 1: GENERAL

1.1 Summary Overview

1.2 Schedule of Events

1.3 Minimum Requirements

1.4 Single Point of Contact

SECTION 2: SERVICES

2.1 Description of Services

SECTION 3: PROCUREMENT PROCESS

3.1 Procurement Authority and Method

3.2 Defined Terms

3.3 E-Procurement System: OregonBuys®

3.4 Pre-Bid Conference

3.5 Questions and Requests for Clarification

3.6 Protest of ITB

3.7 Addenda (Amendments)

3.8 Protest of Addenda (Amendments)

3.9 Bid Submission

3.10 Bid Delivery

3.11 Bid Modification or Withdrawal

3.12 Late Bids

3.13 Firm Offer

3.14 Additional Rounds

SECTION 4: BID REVIEW

4.1 Responsiveness Determination

4.2 Responsibility Determination

4.3 References

4.4 Preferences

4.5 Price Comparison and Ranking

SECTION 5: AWARD

5.1 Notice of Intent to Award

5.2 Protest of Notice of Intent to Award

5.3 Method of Award

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 3

5.4 Price Agreement Execution

SECTION 6: ADDITIONAL INFORMATION

6.1 Applicable Statutes and Rules

6.2 Statement of Values

6.3 Government Bodies

6.4 Electronic Signatures

6.5 Cancellation and/or Rejection of Bids; Damages

6.6 Cost of Submitting a Bid

6.7 Ownership/Permission to Use Materials

6.8 Confidential or Proprietary Information; Public Records

6.9 Recycled Products

6.10 Checklist Disclaimer

6.11 COBID

ATTACHMENT A

Sample Price Agreement

ATTACHMENT B

Bid Cover Sheet

ATTACHMENT C - RESERVED

ATTACHMENT D Bid Form

See separate Excel document

ATTACHMENT E Responsibility Inquiry

ATTACHMENT F Certified Disadvantaged Business Outreach Plan

ATTACHMENT G Defined Terms

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 4

SECTION 1: GENERAL

1.1 Summary Overview

The State of Oregon, acting by and through SPS, on behalf of DAS – Fleet issues this ITB for services performing maintenance, repair, replacement and other related requirements to existing equipment used for bulk fuel storage and dispensing.

DAS – Fleet, from time to time, requires services of qualified contractors to perform equipment maintenance, repair, replacement when needed, and any other direct service to equipment used at bulk fuel storage sites at select locations throughout the state. The successful contractor will be required to use certified technicians in the respective field of services to be performed. At time of this publication, 41 locations are listed in Attachment D – Bid Form, with each subject to evaluation.

SPS may award more than one price agreement if it is determined beneficial to the SPS.

The initial term of each price agreement is 3 Years. Price agreement(s) are subject to multiple renewal options beginning after the initial term and in increments decided within 60 days of the current-term expiration. Maximum term of any price agreement is 10 years.

1.2 Schedule of Events

The table below represents a tentative schedule of events. Dates may be modified at any time, with appropriate notice. All times Pacific Standard Time.

EVENT DATE TIME

VOLUNTARY Pre-Bid Conference June 10 2:00 PM

Final Questions/Clarifications Due June 18 12:00 PM

Final Answers/Clarifications Due June 18 5:00 PM

ITB Protest Deadline June 19 5:00 PM

Bid Closing (= to Opening Date in OregonBuys) June 26 12:00 PM

Issuance of Notice of Intent to Award TBA

Protest to Intent to Award TBA

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 5

1.3 Minimum Requirements

To be considered for evaluation, Bidder must provide complete answers in the forms below:

• Attachment B – Bid Cover Sheet

• Attachment D – Bid Form (INCLUDING items in Tab “MINIMUM REQUIREMENTS”)

• Attachment E – Responsibility Inquiry

• Attachment F – Certified Disadvantaged Business Outreach Plan

1.4 Single Point of Contact

All questions, requests for clarification, protests about any component of this ITB, including technical requirements, contractual requirements, and the procurement process must be directed to the SPC identified on the cover page of this ITB.

SECTION 2: SERVICES

2.1 Description of Services

The services requested are outlined in Attachment D – Bid Form.

Bidder is advised, travel and other expenses incurred to perform work at any site which are beyond the hourly rate stated in the bid documents will only be reimbursed if DAS – Fleet has preapproved such expenses and calculated using the guidelines pursuant to the Oregon Accounting Manual.

Details may be found using the following link:

https://www.oregon.gov/das/Financial/Acctng/Documents/40.10.00.pdf

SECTION 3: PROCUREMENT PROCESS

3.1 Procurement Authority and Method

SPS is conducting this ITB pursuant to ORS 279A.050(2)(a). SPS is using the Competitive Sealed Bidding method, pursuant to ORS 279B.055 and OAR 125-247-0255.

3.2 Defined Terms

Defined terms applicable to this ITB and any resulting Price Agreement are found in OAR 125-246- 0110 and set forth in Attachment G or elsewhere in this ITB or its Attachments. For ease of reference, a link to the crosswalk of terms used in OregonBuys® to terms defined in Oregon Administrative Rules is included in Attachment G.

3.3 E-Procurement System: OregonBuys®

3.3.1 OregonBuys® POSTING

This ITB, including all addenda, attachments and exhibits is posted in the State’s e-procurement system, OregonBuys®. ITB documents will not be mailed or otherwise delivered.

3.3.2 OregonBuys® REGISTRATION INFORMATION

https://www.oregon.gov/das/Financial/Acctng/Documents/40.10.00.pdf

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 6

Bidder must be registered in OregonBuys® to do business with the State. Registration is free. To create a vendor account, click the blue “Supplier Registration” button in the top right corner of the OregonBuys® website: https://oregonbuys.gov/bso.

For registration assistance, see vendor guidance:

https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf.

3.3.3 OregonBuys® ASSISTANCE

Parties needing assistance with OregonBuys® may contact the Helpdesk at (855) 800-5046 or email at support.oregonbuys@oregon.gov.

3.3.4 OregonBuys® FAILURE OF THE ELECTRONIC PROCUREMENT SYSTEM

In the event of a failure of OregonBuys which interferes in the ability of submitting Electronic Submittals, to protest or to otherwise participate in the procurement, SPS may cancel the procurement or may extend the date and time of closing by providing notice of the extension immediately after knowledge of the Electronic Procurement System becomes available.

3.4 Pre-Bid Conference

SPS will hold a voluntary pre-Bid conference. The purpose of which is to explain the ITB requirements and to answer questions. However, bidders are advised that any statements made during the pre-Bid conference are not binding upon SPS or Bidder unless such statements warrant a written addendum issued by SPS. Changes to the ITB requirements only become official by written addendum by SPS.

IMPORTANT: Bidders must Email the SPC with all EM Addresses they wish to be included in the Invite to the Pre-Bid Conference.

The Pre-Bid conference is scheduled for:

DATE TIME (Pacific Time) LOCATION

June 10, 2026 2:00 PM Microsoft TEAMS

3.5 Questions and Requests for Clarification

All questions and requests for clarification related to this solicitation must be in Writing. The method of submission is through the Q & A tab located in OregonBuys®. If Bidder is unable to submit through the Q & A tab in OregonBuys®, Bidder is instructed to email the SPC for further assistance.

Questions or requests for clarification will not be accepted by telephone.

3.6 Protest of ITB

Prospective Bidders may submit a Written protest of the ITB, including the specifications and requirements, the terms and conditions of the sample Price Agreement, or the procurement process described in this ITB.

Prospective Bidder must submit the protest to the SPC via email. The protest must:

https://oregonbuys.gov/bso https://www.oregon.gov/das/ORBuys/Documents/SupplierRegistrationGuide.pdf mailto:support.oregonbuys@oregon.gov

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 7

1. Include prospective Bidder’s name and contact information.

2. Reference the ITB number.

3. Identify the reason for the protest, including the grounds demonstrating how the procurement process is:

o Contrary to law, and/or o Unnecessarily restrictive, and/or o Legally flawed, and/or o Improperly specifies a brand name.

4. Provide evidence and documentation supporting the grounds on which the protest is based.

5. Identify any proposed changes to the ITB provisions or other relief sought.

SPS will address all protests meeting the requirements within a reasonable time and will issue a written decision. SPS will not consider protests not meeting the above requirements.

3.7 Addenda (Amendments)

SPS may change this ITB using written addenda posted to OregonBuys®. Clarifications, corrections or changes to this ITB made in any other manner are not binding on the State. Prospective Bidder is solely responsible for checking OregonBuys to determine whether any addenda have been issued. All addenda are incorporated into the ITB by this reference.

3.8 Protest of Addenda (Amendments)

A prospective bidder may submit a protest of an addendum by the date set forth in the addendum, or if no date is set forth, by the close of the next business day after issuance of the addendum, whichever is later. Unless otherwise specified in the addenda, protests to addenda must be submitted in the same manner as described in Section 3.6 above.

3.9 Bid Submission

All bids must include the submission requirements and follow the ITB sequence. These include:

• Completed Bid Cover Sheet (Attachment B) signed by Bidder’s authorized representative.

• Completed Bid Form (Attachment D).

• Completed Responsibility Inquiry (Attachment E) signed by Bidder’s authorized representative.

• Completed Certified Disadvantaged Business Outreach Plan (Attachment F).

• Public Records Exemption. If Bidder believes any portion of its Bid is exempt from disclosure under the Oregon Public Records Law (ORS 192.311 to 192.478), Bidder must submit a statement indicating the portions that are exempt and the statutory authority for the exemption, along with both an unredacted and a redacted version of its Bid. Please refer to section 6.8 for more in-depth information.

• Benefit Company. If Bidder is an Oregon benefit company, Bidder must submit: (1) the complete benefit report required under ORS 60.768, and (2) certify that the majority of the benefit company’s regular, full-time workforce is in Oregon.

Optional Documentation: Bidder may list additional licenses or certificates achieved.

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 8

3.10 Bid Delivery

Bidder is solely responsible for ensuring its Bid is received IN OregonBuys by the closing date.

Reference in OregonBuys as “opening date”. SPS is not responsible for any delays in delivery.

Detailed instructions on how to submit a Bid can be found at:

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitatio n%20Response.pdf

Technical Difficulties: Larger files may take additional time to upload to OregonBuys®. Bidders are responsible for allowing sufficient time to navigate the OregonBuys® system, upload files, and finalize and submit Bids via OregonBuys® prior to the Bid Opening Date. If technical difficulties occur through no fault of a bidder and prevents submission of a Bid via OregonBuys®, Bidder must immediately notify the SPC in writing, via email, to describe the difficulties and seek SPC approval of an alternative submission method if warranted.

3.11 Bid Modification or Withdrawal

A Bidder wishing to make modifications to its bid already received by SPS, it must withdraw its bid in its entirety, make modifications and resubmit the bid. If a bidder wishes to withdraw its bid, they must notify the SPC in writing of its notice to withdraw their bid. The notice must identify the ITB number, be signed by the authorized representative and be received by the SPC prior to the bid closing (Ref. “opening date” in OregonBuys). For assistance with modifications or withdrawing a bid submitted through OregonBuys®, please contact the OregonBuys® Supplier Helpdesk at support.oregonbuys@das.oregon.gov or 1-855-800-5046.

3.12 Late Bids

SPS will not accept late Bids. Only those bids submitted before Opening Date and Time shown on General tab of solicitation will be accepted.

3.13 Firm Offer

All bids are considered firm offers and valid for 90 calendar days following the closing date and time.

3.14 Additional Rounds

If SPS believes additional rounds of review are necessary, SPS will post an addendum defining the additional round(s).

SECTION 4: BID REVIEW

4.1 Responsiveness Determination

SPS will review all bids received prior to the Opening Date to determine if a bid is Responsive to all ITB requirements. If the Bid is unclear, the SPC may request clarification from Bidder. However, clarifications may not be used to rehabilitate a non-Responsive Bid. SPS may waive mistakes in accordance with OAR 125-247-0470. If the SPC finds the Bid non-Responsive, the Bid may be rejected.

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 9

4.2 Responsibility Determination

SPS will review the Responsibility Inquiry (Attachment E), Bid Form (Attachment D) and other information to determine if an apparent Successful Bidder is Responsible prior to notice of intent to award and subsequent execution of a price agreement per ORS 279B.110 or ORS 279C.375.

At any time prior to award, SPS may reject a Bidder found to be not Responsible.

4.3 References

SPS reserves the right to request references from any prospective bidder.

4.4 Preferences

4.4.1 RECYCLED MATERIALS

SPS and Agency will select the Bidder offering Goods manufactured from Recycled Materials if each of the conditions specified in ORS 279A.125 (2) exists following any adjustments made to the cost of the Goods according to any applicable reciprocal preference.

4.4.2 TIEBREAKERS

If SPS receives Bids identical in cost, fitness, availability and quality and chooses to award a Price Agreement, Agency shall award the Price Agreement by drawing lots as outlined in OAR 125-246-0300.

4.5 Price Comparison and Ranking

SPS will compare the bid pricing forms from all bidders and rank them from lowest to highest.

SPS intends to award one or more price agreements to the Responsive and Responsible bidder(s) whose bid(s) meets the criteria set forth in this ITB and provides the most favorable pricing (apparent successful Bidder) taking into consideration local company’s geographical location.

SECTION 5: AWARD

5.1 Notice of Intent to Award

SPS will publish a Notice of Intent to Award to the apparent successful bidder(s) in OregonBuys®. Bid files are available for review after issuance of the Notice of Intent to Award.

5.2 Protest of Notice of Intent to Award

An Affected Person has seven calendar days from the date of issuance of the Notice of Intent to Award to file a written protest. An Affected Person means a bidder which would be eligible for an award in the event the protest is successful and claims one or more of the following reasons as specified in ORS 279B.410:

1. All lower Bids are non-Responsive.

2. SPS failed to conduct an evaluation of bids in accordance with the criteria or process in the ITB.

3. SPS abused its discretion in rejecting the protestor’s bid as non-Responsive.

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 10

4. SPS’ evaluation of bid(s) or determination of award otherwise violates ORS Chapters 279A or 279B.

The Affected Person must submit its protest to the SPC via email or regular mail and must:

1. Include protestor’s name and contact information.

2. Reference the ITB number.

3. Identify the reason for the protest, including the grounds for the protest; and

4. Provide evidence and documentation supporting the grounds on which the protest is based.

SPS will address all timely submitted protests meeting requirements within a reasonable time and will issue a Written decision. Protests that do not include the required information may not be considered by SPS.

5.3 Method of Award

Agency will award a contract to the responsive and responsible bidder submitting the bid with the lowest price (apparent successful bidder).

5.4 Price Agreement Execution

SPS intends to enter into a price agreement based upon the form attached hereto (Attachment A) with the apparent successful bidder(s). However, prior to execution, the apparent successful bidder(s) must submit the following to SPS:

• Pay Equity Certification. If the Price Agreement exceeds $500,000 and Bidder has 50 or more employees, the apparent successful Bidder shall submit to SPS a true and correct copy of an unexpired Pay Equity Compliance Certificate issued to Bidder by the Oregon Department of Administrative Services. See https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx

• Non-Discrimination. As a condition of receiving the award of a Price Agreement under this ITB, the apparent successful Bidder must certify it has in place a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. The policy and practice must include giving employees a written notice of a policy that both prohibits, and prescribes disciplinary measures for, conduct constituting sexual harassment, sexual assault, or unlawful discrimination.

• Insurance. Obtain and provide SPS proof of insurance as required in this ITB. See Exhibit B of Attachment A.

5.5 Selection of a Contractor if Multiple Awards

In the event Agency issues multiple awards, Agency will use the following method to determine which Bidder is awarded:

Using the best value analysis as determined by the state, Awards may occur based on geographical areas when such pricing is more economical from a Bidder having a base location within the area.

https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 11

SECTION 6: ADDITIONAL INFORMATION

6.1 Applicable Statutes and Rules

This ITB is governed by the laws of the State of Oregon, specifically including ORS 279B.055 and OAR 125-247-0255. The venue for any administrative or judicial action relating to this ITB, evaluation and award is the Circuit Court of Marion County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event may this section be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise, to or from any claim or consent to the jurisdiction of any court.

6.2 Statement of Values

The State of Oregon is committed to taking active steps toward equity and inclusion in procurement processes for minority, women, emerging small, and veteran-owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit Bids for this opportunity. The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

6.3 Government Bodies

Under ORS Chapter 190, SPS may enter into an agreement with another government body for the Goods or Services that are the subject of this ITB. Intergovernmental agreements are not subject to the Public Contracting Code. If SPS receives an Offer from a government body, SPS will initially review the Offer according to the same criteria set forth in this ITB. SPS, in its sole discretion, may enter into an ORS Chapter 190 agreement with any government body for the Goods or Services, or any portion thereof and cancel this ITB if it would be in the public’s interest as determined by SPS.

6.4 Electronic Signatures.

BY SUBMITTING A BID IN RESPONSE TO THIS ITB, BIDDER AGREES WITH SPS ITS SIGNATURES, AND

OTHER FORMS OF AUTHORIZED REPRESENTATIVE CERTIFICATION, SHOWING ON DOCUMENTS

SUBMITTED VIA OREGONBUYS® OR EMAIL ARE “ELECTRONIC SIGNATURES” UNDER ORS CHAPTER 84 AND, BIND THE SIGNING PARTY, AND ARE INTENDED TO BE AND CAN BE RELIED UPON BY THE

PARTIES.

6.5 Cancellation and/or Rejection of Bids; Damages

Pursuant to ORS 279B.100, SPS may reject any or all Bids in whole or in part and may cancel this ITB at any time when the rejection or cancellation is in the best interest of the State. SPS, the State, and their officers, employees and agents are not liable to any Bidder for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this ITB, or rejection of any or all Bids. Unless

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 12

SPS cancels this ITB prior to the Bid Opening Date identified in Section 1.2, all Bids will become part of the public record without obligation to SPS.

6.6 Cost of Submitting a Bid

Bidder must pay all costs of bidding including, but not limited to, the cost to prepare and submit Bids, samples and other supporting materials, or to participate in demonstrations, if required by this ITB.

6.7 Ownership/Permission to Use Materials

Bids submitted in response to this ITB become the property of the State. The submission of a Bid in response to this ITB grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Bid solely for the purpose of evaluating the Bid, awarding a Price Agreement, or as otherwise needed to administer the ITB process, and to fulfill obligations under Oregon Public Records Laws. Bids, including supporting materials, will not be returned to Bidder.

6.8 Confidential or Proprietary Information; Public Records

Following the Notice of Intent to Award of a Price Agreement, responses to this ITB are subject to public records requests unless the response or specific information contained therein is identified as exempt from public disclosure. Bidder is advised to consult with legal counsel regarding disclosure issues.

If Bidder believes any portion of its Bid contains information considered a trade secret under ORS Chapter 192.345(2), or otherwise is exempt from disclosure under the Oregon Public Records Law, ORS 192.311 through 192.478, Bidder must submit a statement claiming the exemption and the statutory reason for the exemption and each page containing such information must identify the exemption provision and include the following:

“This data is exempt from disclosure under the Oregon Public Records Law pursuant to ORS Chapter 192 and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192.311 through 192.478.”

Identifying the Bid in whole as exempt from disclosure is not acceptable. Cost information submitted in response to an ITB is generally not considered a trade secret under Oregon Public Records Law.

6.9 Recycled Products

Contractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract services or work set forth in this document and the subsequent Price Agreement. (ORS 279B.055(2)(f), ORS279B.225, and ORS279B.270-279B.280)

6.10 Checklist Disclaimer

Any checklists contained in this ITB are provided only as a courtesy. SPS makes no representation as to the completeness or accuracy of any checklist. Prospective Bidders are solely responsible for reviewing and understanding this ITB and complying with all requirements.

6.11 COBID

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 13

Pursuant to ORS Chapter 200, SPS encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID) in all contracting opportunities. This includes certified small businesses in the following categories: minority-owned business, woman-owned business, veteran-owned business, or an emerging small business. SPS also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit: https://www.oregon.gov/biz/programs/cobid/pages/default.aspx

This ITB Solicitation No. S-10700-00015928 including attachments is hereby approved for publication by Mr. Jeffrey R. Wheeler, Senior Assistant Attorney General, via email dated May 29, 2026.

https://www.oregon.gov/biz/programs/cobid/pages/default.aspx

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 14

ATTACHMENT A

SAMPLE PRICE AGREEMENT

SEE SEPARATE DOCUMENT TITLED: “ITB_S-10700-

00015928_ATTACHMENT_A_FUTURE_PRICE_AGREEMENT”

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 15

ATTACHMENT B

BID COVER SHEET

Bidder Name (printed):

Address: City, State, Zip:

Bid Clarification Contact Person: Telephone:

Email:

State of Incorporation: Entity Type:

Oregon Secretary of State Business Registry Number (if required):

The undersigned, as Bidder’s authorized representative, certifies that:

1. Bidder understands and accepts the requirements of this ITB. Bidder acknowledges receipt of all addenda to this ITB.

2. By submitting a Bid, Bidder agrees to be bound by the Price Agreement terms and conditions in Attachment A, as modified by Amendment, if any.

3. The costs set forth in Attachment D – Bid Form are firm for 90 Calendar Days after the Opening.

4. Bidder has no undisclosed liquidated and delinquent debt owed to the State or any SPS, board, commission, department of division of the State.

5. Bidder complies with and is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation taxes referenced in ORS 305.380(4), ORS 305.620 and ORS chapters 316, 317 and 318.

6. Bidder does not discriminate in its employment practices regarding race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. When awarding subcontracts, Bidder does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a veteran owned business, or an emerging small business. If applicable, Bidder has, or will have prior to Price Agreement execution, a written policy and practice, that meets the requirements described in ORS 279A.112, of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. SPS may not enter into a Price Agreement with an anticipated price of $150,000 or more with a Bidder that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information and sample policy template.

7. Bidder and Bidder’s employees, agents, and subcontractors are not included on:

A. the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign

Assets Control of the United States Department of the Treasury found at:

https://www.treasury.gov/ofac/downloads/sdnlist.pdf, or

B. the government wide exclusions list in the System for Award Management found at:

https://www.sam.gov/

8. Bidder certifies to the best of its knowledge, there exists no actual or potential conflict between the https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx https://www.treasury.gov/ofac/downloads/sdnlist.pdf https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.sam.gov%2F&data=05%7C02%7CSandy.CLAVET-CONNOLLY%40das.oregon.gov%7C20d5c1c77a734944e43b08dd9723da80%7Caa3f6932fa7c47b4a0cea598cad161cf%7C0%7C0%7C638832902425383725%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=cEouPD556UvLKXydEeigOs5c2CFHproRy4Ils69Lgl0%3D&reserved=0

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 16 business or economic interests of Bidder, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the ITB. If any changes occur with respect to Bidder’s status regarding conflict of interest, Bidder shall promptly notify the State in writing.

9. Bidder certifies all contents of the Bid (including any other forms or documentation, if required under this ITB), and this Bid Cover Sheet are truthful and accurate and have been prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty.

10. Bidder understands any statement or representation made in response to this ITB, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" (as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Price Agreement being a "false claim" (ORS 180.750(2)) subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that act.

11. Bidder acknowledges these certifications are in addition to any certifications required in the Price Agreement at the time of execution.

12. If Bidder is an Oregon benefit company, Bidder certifies that the majority of the benefit company’s regular, full-time workforce is in Oregon.

BIDDER, Authorized Representative

Signature: _______________________________________________________________________

Print Name and Title: _______________________________________________________________

Date: ____________

Email: ________________________

Telephone Number: (______) _________

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 17

ATTACHMENT C - RESERVED

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 18

ATTACHMENT D

BID FORM

SEE SEPARATE EXCEL-FORMATTED DOCUMENT UNDER SAME NAME

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 19

ATTACHMENT E

RESPONSIBILITY INQUIRY

Bidder must complete and return this Responsibility Inquiry with its Bid. SPS will determine responsibility of a Bidder prior to award and execution of a Price Agreement. In addition to this form, SPS may notify Bidder of other documentation required, which may include but is not limited to recent profit-and-loss history, current balance statements and cash flow information, assets-to-liabilities ratio, including number and amount of secured versus unsecured creditor claims, availability of short and long-term financing, bonding capacity, insurability, credit information, materials and equipment, facility capabilities, personnel information, record of performance under previous contracts, etc. Failure to promptly provide requested information or clearly demonstrate responsibility may result in an SPS finding of non-responsibility and rejection.

Does Bidder have available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise necessary to demonstrate the capability of Bidder to meet all contractual responsibilities? YES / NO .

Within the last five years, how many contracts of a similar nature has Bidder completed that, to the extent that the costs associated with and time available to perform the contract remained within Bidder′s control, Bidder stayed within the time and budget allotted, and there were no contract claims by any party?

Number: ____

How many contracts did not meet those standards? Number: ____ If any, please explain.

Response:

Within the last three years Bidder (incl. a partner or shareholder owning 10% or more of Bidder’s firm) or a major subcontractor (receiving 10% or more of a total contract amount) has been criminally or civilly charged, indicted, or convicted in connection with:

1. Obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract,

2. Violation of federal or state antitrust statutes relating to the submission of bids, or

3. Embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, tax evasion, or receiving stolen property?

YES / NO .

If "YES," indicate the jurisdiction, date of indictment, charge or judgment, and names and summary of charges in the response field below.

Response:

Within the last three years, Bidder has had:

1. Any contracts terminated for default by any government SPS, or

2. Any lawsuits filed against it by creditors or involving contract disputes?

YES / NO .

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 20

If "YES," please explain. (With regard to judgments, including jurisdiction and date of final judgment or dismissal.)

Response:

Does Bidder have any outstanding or pending judgments against it? YES / NO .

Is Bidder experiencing financial distress or having difficulty securing financing? YES / NO .

Does Bidder have sufficient cash flow to fund day-to-day operations throughout the proposed Price Agreement period? YES / NO

If "YES” on the first question or second question of the three questions immediately above, or “NO” on the third question, please provide additional details.

Response:

Within the last three years, has Bidder filed a bankruptcy action, filed for reorganization, made a general assignment of assets for the benefit of creditors, or had an action for insolvency instituted against it? YES /

NO .

If "YES," indicate the filing dates, jurisdictions, type of action, ultimate resolution, and dates of judgment or dismissal, if applicable.

Response:

Does Bidder have all required licenses, insurance and/or registrations, if any, and is Bidder legally authorized to do business in the State of Oregon? YES /NO .

If "NO," please explain.

Response:

Pay Equity Certificate. Does a current authorized representative of Bidder possess an unexpired Pay Equity Certificate issued by the Department of Administrative Services? YES / NO / N/A . If applicable, submit a copy of the certificate with this form.

Response:

AUTHORIZED SIGNATURE: By signature below, the undersigned Authorized Representative on behalf of Bidder certifies to the best of their knowledge and belief that the responses provided on this form are complete, accurate, and not misleading.

By: ___________________________________________ Date: _________________________ Authorized Representative

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 21

ATTACHMENT F

CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN

Bidder Name: Date:

Contact Name: Telephone: Email:

“Certified Firm” means a small business certified under ORS 200.055 by the Oregon Certification Office for Business Inclusion and Diversity (COBID) as minority-owned businesses, woman-owned businesses, veteran-owned businesses, and emerging small businesses.

Certified Firms must have an equal opportunity to participate in the performance of contracts financed with state funds. By submitting its offer, Bidder certifies that it has taken, and if there are further opportunities, will take reasonable steps to ensure that Certified Firms are provided an equal opportunity to compete for and participate in the performance of any subcontracts resulting from this procurement.

The information submitted in response to this clause will not be considered in any evaluation.

1. Is Bidder an Oregon Certified Firm? Yes No

If yes, indicate all certification type(s): DBE MBE WBE SDV ESB and supply

Oregon State Certification Number: __________________________

2. Include a list of Certified Firms that Bidder has had a contractual relationship with within the last two years.

3. Include a list of firms that Bidder has had a contractual relationship with within the last two years that are not Certified Firms but may be minority-owned, woman-owned, service-disabled veteran-owned or emerging small businesses.

4. Does Bidder foresee any subcontracting opportunities for this procurement? Yes No

If no, do not complete the rest of this form and submit this first page with your Bid.

If yes, please complete the following pages and submit all pages with your Bid.

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 22

CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN (CONT.)

1. Describe the steps Bidder will take to solicit Certified Firms for subcontracting opportunities if awarded a Price Agreement from this procurement.

2. Describe the subcontracting opportunities and the approximate dollar value of each that may be available, if awarded a Price Agreement.

3. Would Bidder be willing to report the identity of each subcontractor and the value of each subcontract to COBID if awarded a Price Agreement from this procurement?

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 23

ATTACHMENT G

DEFINED TERMS

For ease of reference, a crosswalk of terms used in OregonBuys® to terms defined in Oregon Administrative Rules is included in this attachment.

“Addendum” or “Addenda” (referred to as “Amendment” in OregonBuys®) means an addition or deletion to, a material change in, or clarification of, the ITB. Each Addendum will be labeled as such and must be made available to all interested Bidders in accordance with OAR 125-247-0305(8). The plural form of “Addendum” is “Addenda.”

“Amendment” “Addendum” or “Addenda” as defined in OAR 125-246-0110(1), or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

"Bid" (referred to as “Quote” in OregonBuys®) means Bidder's written Bid submitted in response to the ITB, including all necessary attachments and information required to be submitted prior to award. Bid also means "Offer".

"Bidder" means an individual (person), organization or representative of an organization that submits a Bid in response to an ITB. Bidder also means “Offeror”.

“Bid Solicitation” Any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid Solicitation has a separate page and ID number in OregonBuys®.

“Change Order” A formal change to an existing MBPO (i.e., any form of contract, agreement, price agreement or on-call contract, etc., purchase order or work order contract).

"Closing" (referred to as “Bid Opening Date” in OregonBuys®) means the date and time set in the ITB for Bid submission, after which Bids may not be submitted, modified, or withdrawn by Bidder.

“Master Blanket Purchase Order” (“MBPO”) Any form of contract, agreement, price agreement or on-call contract, etc., purchase order, or work order contract.

"Opening" means the date/time set to read the Bid submittals.

"OregonBuys® System" or “OregonBuys®” means the on-line electronic Oregon automated procurement system administered by the Oregon Department of Administrative Services. The OregonBuys® System website is: https://oregonbuys.gov/bso/.

“Quote” Any form of Bid submission by Vendors, i.e., Bids, Quotes, or any other type of Bid required by a Bid Solicitation.

“Schedule of Events” means the specific time and dates events relating to this ITB will occur.

https://oregonbuys.gov/bso/ https://oregonbuys.gov/bso/

ITB # DASOBO-10700-00015928 – Equipment Maintenance, Repair, Related Services to equipment used for Bulk Fuel

DAS State Procurement Services, Version 2.0 – July, 2025 24

“Successful Bidder” means the person(s), organization(s) to which the award is made.

“Vendor” Any form of business entity registered in OregonBuys®.

CROSSWALK OF TERMS USED IN OREGONBUYS® Please see this link:

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys-glossary.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys-glossary.pdf