ITB PW 26_08 (2026 Road Resurfacing) _ Packet.pdf

City of Norcross Department of Public Works

INVITATION TO BID

2026 ROAD RESURFACING

ITB PW 26-08

City of Norcross Department of Public Works

INVITATION TO BID

2026 ROAD RESURFACING

ITB PW 26-08

OVERVIEW:

The City of Norcross is seeking sealed competitive bids from qualified contractors for a road resurfacing project as a part of the city’s 2026 road resurfacing program.

All work must be completed in 120 days from when Notice to Proceed is issued and in accordance to industry specifications and standards.

INSTRUCTIONS:

The bid package should be clearly marked “ITB PW 26-08– 2026 ROAD RESURFACING” on its face and submitted by 11:00 a.m. on June 10, 2026, to the address below. Please submit two printed copies and one electronic copy (USB) of your ITB package to:

Charlene Marsh Procurement & Capital Projects Manager

City of Norcross Public Works Department 345 Lively Avenue

Norcross, GA 30071

Both printed and electronic copies must contain the same information. Return address must be clearly marked on the outside of the bid packet.

There will be an optional, highly recommended, pre-bid meeting on May 27, 2026, at 11:00 a.m. at the Norcross Public Works Department, located at 345 Lively Avenue Norcross, GA 30071

Please submit questions/requests via e-mail only to procurement@norcrossga.net by 5:00 p.m. on June 1, 2026. Questions and answers will be posted in an addendum on the City Website.

No bid will be received or accepted after the above specified date and time. Submissions received after the designated date and time will be deemed invalid and returned unopened to the firm.

No bid may be withdrawn within thirty (30) days after the bid deadline. Requests for withdrawals must be submitted in writing. All bids shall remain firm for 90 days after the submission deadline.

We appreciate your interest in the City of Norcross!

mailto:procurement@norcrossga.net https://www.norcrossga.net/bids.aspx

TITLE VI/NON-DISCRIMINATION

NOTIFICATION

The City of Norcross, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.0 INTRODUCTION & PROJECT DESCRIPTION

The City of Norcross is seeking sealed competitive bids from qualified contractors for a road resurfacing project as a part of the city’s 2025 road resurfacing program. The 19 roads are displayed in the maps included as Appendix A.

The project will consist of milling and resurfacing to include repairing the existing pavement base where needed, resurfacing of adjacent driveways to meet street pavement grades, adjustments of water valves and manholes, and the insulation of pavement striping and markings as directed. The project also addresses Bolton Circle for full depth reclamation. Please refer to exhibits attached. The scope includes 19 roads within city limits, listed below.

1.1 PROJECT SCOPE

Roads marked with an asterisk (*) represent commercial roads.

STREET

NO.

STREET NAME LINEAR FEET

1 Bolton Circle* 2,261.6 2 Price Place Northwest* 2,059.9 3 Unity Drive* 1,403.6 4 Financial Drive Northwest* 2,005.6 5 South Cemetery Street* 3,539.2 6 Magnolia Street 264.9 7 Summerour Street 1512.8 8 Ruth Street Northwest 610.1 9 Buchanan Street Northwest 1100.0 10 Georgetown Park Drive 1117.8 11 Dogwood Circle 2480.0 12 Hunt Street Northwest 378.2 13 Norcross Glen Trace 858.6 14 Bishops Crossing Northwest 438.9 15 Doc’s Creek Court 294.3 16 Carroll Court 1862.8 17 Freeman Circle 206.4 18 Wexford Drive 2263.9 19 Lawrenceville Street Northwest 4277.6

1.2 SCHEDULE OF EVENTS

1.3 SPECIFICATIONS

A. Streets scheduled for milling and resurfacing will consist of the furnishing of all materials, labor, and equipment for the complete construction including but not limited to repairing the existing pavement base where needed, resurfacing of adjacent driveways to meet street pavement grades, maintaining traffic control measures, milling existing pavement, installing tack coat, installing asphaltic concrete surface, course applying high density mineral bond, adjustments of water valves & manholes, and the installation of pavement striping, and markings as directed, performing cleanup and related work.

B. At locations where the asphalt is higher than the gutter, the milling depth will be greater than the inlay depth. The milled surface at those locations shall be 1.5” below the gutter and the completed asphalt surface shall be flush with the gutter.

C. Patching shall include 4” depth milling down to existing subgrade and compacted subgrade, 3” of 19mm Superpave.

D. The pavement to be placed after milling the existing wearing course is 1.5” 9.5 mm Superpave asphalt on residential streets (streets #6-19), and 1.5” 12.5mm Superpave surface course on commercial (streets #1-5)

E. Striping shall be required for the commercial streets.

F. Load tickets that meet Georgia Department of Transportation specifications must accompany all delivered materials. The contractor must supply copies of all asphalt tickets to the city.

G. AC-20 or AC-30 bituminous tack shall be used on these projects. All surfaces shall be cleaned completely and thoroughly dried before any tack is applied. Tack shall not be applied when the pavement is wet. Bituminous tack shall be applied between .04 and .06 gallons per square yard. All materials and equipment used to perform the bituminous tack coat shall be considered incidental to the work and included in

Event Date and Time Release of ITB May 11, 2026, 12:00 p.m.

Pre-Bid Meeting (In-Person) May 27, 2026, 11:00 a.m.

Deadline for Written Questions June 1, 2026, 5:00 p.m.

Bids Due June 10, 2026, 11:00 a.m.

Contract Award July 2026 Issuance of NTP July 2026 the bid price for other pay items.

H. Roll curb shall be per Gwinnett County Detail 607.

I. Contractor shall be responsible for implementing and maintaining all necessary traffic control measures. Contractor shall submit a traffic control plan to the City for approval prior to commencing. Any operations at a given location traffic control plan shall at minimum conform to the requirements set forth in the MU TCD.

J. Manhole Adjustment and Water Valve Box Adjustment: It shall be the Contractor’s responsibility to note and mark the location of each water valve box and manhole covers on the streets to be resurfaced prior to the resurfacing work then locate and adjust each of these after resurfacing.

K. Structures shall be adjusted within 10 days after the road is resurfaced.

L. The existing pavement will be removed a minimum of 9” outside of the most exterior points of the structures.

M. Concrete Collars are to be installed on all valves and manholes per Gwinnett

County Standard 502.

N. Structures will be adjusted to pavement grade using bricks, shims, or other non-organic material.

O. Concrete having a minimum compressive strength of 3000 psi at 28 days shall be placed around the adjusted structure, consolidated to fill the voids, and finished to pavement grade. Care should be taken to prevent concrete from falling into manholes, with any such material being removed by the contractor as soon as possible.

P. Concrete shall be protected from traffic for a minimum of 3 days with steel plates, or other measures as approved by the City Engineer or Department of Public Works, Utilities and Parks.

Q. The unit prices bid for Manhole adjustment and Walter Valve Box Adjustment will be for all work performed, including excavation and disposal of existing material, adjustment of structure, traffic control, and protection of the concrete.

R. The contractor will give the City at least 24 hours’ notice as to the locations to be adjusted to allow for inspection scheduling.

S. The City reserves the right to adjust any structures using in-house labor as deemed practicable.

T. In the event an existing casting or structure is found to be structurally deficient, it shall be reported to the Public Works, Utilities and Parks Department for evaluation.

1.4 GENERAL INFORMATION

1. It is extremely important that project schedules ARE met. Only those firms with the necessary resources and a commitment to complete all work on schedule should submit a bid.

2. The City of Norcross will expect to liaise with a single project manager representing the prime contractor (and the sub‐contractors).

3. The City will select the most responsive, lowest bidder whose bid best represents the best interest of the City.

4. The City of Norcross reserves the right to cancel this solicitation at any time when it is determined to be in the best interest of the City.

5. The City of Norcross also reserves the right to increase, reduce, add or delete any item in this solicitation as deemed necessary.

6. The City of Norcross reserves the right to approve sub‐contractors.

7. Any selection made because of this notice will be based strictly on qualifications and adherence to the submission guidelines, without regard to race, color, religion, sex, or national origin.

8. It is the responsibility of all firms interested in submitting a bid for this advertisement to routinely check the posting on the website for any revisions to this solicitation and addenda issued.

9. It is the responsibility of all firms to read this advertisement in detail and provide all requested information including forms and appendices.

10. Incomplete submittals will be considered non-responsive, thus disqualified.

Late submittals will not be accepted.

1.5 BID SUBMISSION GUIDELINES

Bidding requirements will consist of the following:

1. Statement of Qualifications and Equipment

2. Bid Form

3. References

4. Acknowledgement of Addenda

5. Bid Bond in amount equal to five percent (5%) of the estimated cost

6. Certificate of Liability Insurance

7. E-Verify Contractor & SAVE Affidavits

1.6 COMMUNICATIONS WITH STAFF

All questions about this ITB should include the company name and the referenced ITB section in the following format:

Company Name

1. Question Citation of relevant section of the ITB

2. Question

3. Citation of relevant section of the ITB

2.0 REQUIREMENT

Bid must include labor and all materials as specified; no substitutions for materials are allowed unless approved by City of Norcross.

BIDDERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL

CONDITIONS AND SPECIAL PROVISIONS, PRIOR TO SUBMITTING THEIR

BIDS.

2.1 GENERAL CONDITIONS

2.1.1 Qualifications

2.1.1.1 Bids will be considered only from experienced and well-equipped Contractor(s) engaged in work of this type and magnitude. Bidders must provide their own materials and tools for this contract.

2.1.1.2 Bidders may be required to submit evidence setting forth qualifications which entitle their company for consideration as a responsible Vendor. A list of work of similar character successfully completed within the last five years may be required, which lists the location, size, and scope for use on this work.

Before accepting any bid, the City may require evidence of the Vendor’s financial ability to successfully perform the work to be accomplished under the contract.

2.1.1.3 During the term of the agreement, Contractor shall, as its sole expense, secure and maintain in-force policies of insurance of the following types:

1. Workers’ compensation coverage in accordance with the statutory requirements of the jurisdiction in which Services are to be performed.

2. Employer’s liability insurance with a minimum of $250,000.

3. Comprehensive General Liability Insurance, subject to a limit for bodily injury and property damage combined at least $1,000,000 aggregate.

4. Automobile liability insurance subject to a limit for bodily injury and property damage combined, of at least $1,000,000 per occurrence.

2.1.1.4 Contractor shall furnish Client Certificates of Insurance evidencing the insurance coverages required. The certificates shall stipulate that should any of the above insurance policies be cancelled before the termination of this agreement, the issuing company will endeavor to mail thirty (30) days’ written notice to Client

2.2 GUARANTEE TO ACCOMPANY BID

2.2.1 If the bid amount is greater than $100,000.00, then bids must be accompanied by an acceptable bid bond in an amount not less than five percent (5%) of the bid amount per section. Failure to submit a bid bond will be a cause for rejection.

2.3 JOINT VENTURES

2.3.1 Joint Ventures between two contractors will not be allowed. The General

Contractor shall be required to perform all aspects of this projects and will not be allowed to sub-contract these items.

2.4 AUTHORITY TO SIGN

2.4.1 Bidder must ensure that the legal proper name of their firm and/or corporation is printed OR typed as appropriate on all documents.

2.5 RIGHTS RESERVED

2.5.1 The City of Norcross reserves the right to reject any or all bids, to waive informalities or to re-advertise. It is understood that all bids are made subject to this agreement, and that the City of Norcross reserves the right to decide which bids it deems the most qualified and lowest cost. In arriving at this decision, full consideration will be given to the experience and qualifications of the Bidder, their financial responsibility, costs and bid amount, work of this type successfully completed and past performance with the City of Norcross.

2.5.2 Bidders are advised to examine all corresponding documents carefully and to make examinations of the site(s) of the proposed work, as necessary, to familiarize themselves with location conditions, which may affect the proposed work. Bidders are also advised to inform themselves fully regarding conditions under which the work will be performed. The City will not be responsible for the Bidder’s errors or misjudgment, nor for any information on location conditions or general laws and regulations.

2.5.3 Any unauthorized additions, conditions, limitations, or provisions attached to the Bid shall render it informal and may be cause for rejection.

2.6 AWARD OF CONTRACT

2.6.1 Contract will be made to the most responsive and responsible lowest bidder.

Contracts will not be automatically awarded to the lowest bidder. The City will review all bids for responsiveness and responsibility. Bidders must comply with submission guidelines, show evidence of experience and qualifications, and provide proof that they are qualified to carry out the scope of work.

The contract will be awarded to the most qualified vendor whose bid will cost the least and prove to be the most advantageous to the City, experience, technical considerations, cost, and other factors considered. The City is to make the determination.

The City of Norcross reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.

The City reserves the option to negotiate terms, conditions, and pricing with the most responsive, responsible and lowest bidder at its discretion.

2.6.2 The bid evaluation will be based on the following criteria:

o Bid price o Compliance with submission guidelines and specifications (including any required forms and documents) o Ability to perform scope of work and meet deadlines o References

Please provide accurate information and inform your references that the City of Norcross will follow up to perform reference checks. It will affect your evaluation if we are not able to contact your references, or they do not respond in time.

References will be contacted within a week of the submission deadline.

The City of Norcross will not serve as a reference, in the event that your Company worked with the City of Norcross previously.

Alternatively, Bidders are welcome to provide three (3) recent reference letters where they provided the same or similar services. Reference letters must be on official letterhead and signed by the point of contact of the agency where the service was performed.

2.6.3 Businesses with a current and valid City of Norcross Business License that respond to an invitation to bid shall receive a ‘local firm” credit toward their evaluation. The local firm credit shall be defined as a 5-point increase in scoring, on a scale of 100 scoring scale, on a qualifications-based evaluation.

For a price-based bid selection, the local firm shall get 5% credit toward the bid for the purpose of award. Businesses with a valid business license within the boundaries of Gwinnett County or another Gwinnett County city will receive a 2.5-point increase in scoring, on a scale of 100 scoring scale, and on a qualifications-based evaluation. For a price-based bid selection, the local business shall get a 2.5% credit toward the bid for the purpose of award.

2.6.4 Prior to award of the Contract, the successful Bidder will be required to submit a schedule to the City, demonstrating the Bidder’s ability to commence and proceed in a timely manner. Due to time constraints on this contract, it is mandatory that the work be performed simultaneously and immediately. A bidder’s failure to demonstrate the ability to proceed as required may result in contract cancellation, as deemed in the City’s best interest.

2.6.5 Failure to demonstrate the ability for simultaneous contract execution and progression will result in, at the City’s discretion, contract cancellation, re-advertising of any and/or all these contracts, or awarding any or all of the contract to the next most responsive and responsible lowest bidder.

2.6.6 If the contract amount is greater than $100,000.00, a Contract Performance

Bond and a Payment Bond, each equal to 100% of the Contract amount per section, must be provided by the successful bidder by a surety company qualified to do business in the State of Georgia with an AM Best rating of B+ or higher and satisfactory to the City of Norcross. Bonds given shall meet the requirements as listed in this ITB.

2.7 PRODUCTION REQUIREMENTS

2.7.1 The successful bidder will be required to commence work within ten (10) calendar days from the receipt of the Notice to Proceed and must carry on with utmost diligence to complete the work according to specifications in the ITB within 90 days from the Notice to Proceed.

2.8 PRICES AND INVOICING PROGRESS PAYMENTS AND RETAINAGE

2.8.1 Payment shall be provided based on the cost schedule provided in bidder’s response. Bidder shall submit an invoice with NET 30-day payment terms for services performed for the City of Norcross under the terms of the executed contract. The invoice shall be directed to Donald Maxwell, Stormwater & Roads Superintendent at 345 Lively Ave, Norcross, GA 30071. The invoice shall contain a complete itemization of services. The total amount due, invoice number, invoice date, the designated project number, if applicable, and the City of Norcross’ Purchase Order Number. After work has commenced, progress payments shall be made monthly, based on the value of work completed as provided in the contract documents.

2.8.2 The City shall retain a maximum of 10% of each progress payment; provided, however, when 50% of the contract value including change orders and other additions to the contract value provided for by the contract documents is due and the manner of completion of the contract work and its progress are reasonably satisfactory to the City, the City shall withhold no more retainage.

2.9 LOCATION AND SITE(S)

2.9.1 The site(s) of the proposed work is within City limits of the City of Norcross, Georgia.

2.9.2 The Contractor shall accept the site(s) in its present condition and carry out all work in accordance with the requirements of the specifications as indicated in the appendices or as directed by the Department of Public Works, Utilities and Parks.

2.9.3 The Contractor, before submitting a bid is required to visit the site(s) and acquaint themselves with the actual conditions and the location of any and/or all obstructions that may exist on the site(s).

2.9.4 The Contractor is responsible for the location of, above and below ground utilities and structures, which may be affected by the work.

2.10 COMPLIANCE WITH OSHA STANDARDS AND REGULATIONS

2.10.1 The work connected with this Contract shall be performed in accordance with all applicable OSHA regulations and standards including any additions or revisions thereto, until the job is completed and accepted by the City of Norcross.

2.11 MATERIALS

2.11.1 Unless otherwise specified in the Contract, the bidder shall provide and assume full responsibility for all services, materials, equipment, labor, and all other facilities and incidentals necessary for the completion of this project.

2.11.2 All materials and equipment incorporated into the work shall be of good quality, except as otherwise provided in the Contract. All special warranties and guarantees required shall expressly run to the benefit of the City.

2.12 INSPECTION

The City of Norcross does not commit to having a full-time inspection or testing of work while in progress or at sources of materials furnished. Any lack of inspection and/or testing will in no way relieve the Contractor of his responsibility to provide quality workmanship in accordance with the specifications. Any test ordered under the supervision of the City that fails to meet standards or any retesting that is required will be at the Contractor’s expense.

2.13 NON-COLLUSION

2.13.1 Bidder(s), by submitting a bid, certify that the accompanying bid is not the result of, or affected, by any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

2.14 CONTRACT REQUIREMENTS

2.14.1 The successful bidder is required to do the following within ten (10) days of Notice:

2.14.1.1.1 Return to the Department of Public Works, Utilities & Parks contract documents executed by the authorized representative attested by the corporate secretary treasurer.

2.14.1.1.2 Provide Insurance Certificates as specified in the ITB Checklist.

2.14.1.1.3 Provide bonding as required by the ITB documents.

2.14.2 Failure to execute the contract, bonds, or furnish satisfactory proof of carriage of the insurance required within ten days after the date of Notice of Award of the Contract may be just cause for the annulment of the award and for the forfeiture of the bid guaranty of City of Norcross, not as a penalty, but as liquidation of damages sustained. At the discretion of the City, the award may then be made to the next most qualified bidder, or the work may be re-advertised. The Contract and Contract Bonds shall be executed in duplicate to the City of Norcross.

2.14.3 Liquidated Damages: In the event of any delay which is not the fault or responsibility of the Contractor or any supplier to the Contractor, the Contractor is entitled to additional days for performance of this Contract.

Contractor shall not be entitled to any additional money for any delay which they encounter. The Contractor’s sole remedy shall be to obtain an extension of time from the Owner within which this Contract is to be performed. Under no circumstances shall the Contractor be entitled to assert any claim of entitlement against the Owner for actual or consequential damages resulting from delays. In conformity with the “time is of the essence” provisions of this contract, the amount of liquidated damages for this contract shall be in the amount of $300 per workday for every day the contract is not completed after 90 days from the time of the Notice to Proceed.

2.15 MISCELLANEOUS PROVISIONS

(May not be applicable to this ITB)

2.15.1 Permits

No permits are anticipated for this project.

2.15.2 Work Hours

Monday through Friday 8:00am to 8:00 pm.

2.15.3 Detour/Closures

All road closures and detours shall be approved by the Norcross Department of Public Works, Utilities and Parks.

2.15.4 Residential Refuse

The Contractor is required to contact the Public Works Department at 678- 421-2069, to obtain sanitation schedules in an attempt to reduce inconveniences to the citizens of Norcross.

2.15.5 Project Briefing

All bidders are required to schedule an appointment with the Stormwater and Roads Superintendent in order to inspect each work site. The Superintendent can be reached at donald.maxwell@norcrossga.net or 678- 421-2069.

2.15.6 Disposal of Refuse

The Contractor shall be solely responsible for disposing of materials and shall consider, before bidding, the compliance with the above stated ordinances and regulations. Disposal of debris must be done in a lawful manner, in accordance with all applicable federal, state and/or local laws, statutes, rules, ordinances, and/or regulations. All trash and debris shall be collected and removed from the site(s) on a daily basis. The Contractor will not be permitted to burn any of the materials on site or within the boundary limits of Norcross, Georgia.

APPENDIX A

MAPS

APPENDIX B

STATEMENT OF QUALIFICATIONS AND EQUIPMENT

All questions must be answered. Information given must be clear and comprehensive. If necessary, questions may be answered on separate attached sheets.

About the Firm:

a. Name of Bidder:

b. Permanent main office address, email address, & pertinent contact numbers:

c. How long (years) has your firm been in business under your present name; also, state names and dates of previous firm names, if any; where organized?

d. Attach a list of your proposed project personnel with job titles, responsibilities, and years of experience as they relate to the requirements of this bid document.

Experience:

e. Attach a list of 3-5 similar projects completed in the last 5 five years.

f. Contracts on hand (schedule – showing gross amount of each contract and the approximate anticipated dates of completion).

g. Contracts recently executed with similar governmental clients and similar scopes of work (including gross amount of each contract and the approximate dates of completion)

h. Have you ever failed to complete any work awarded to you, if so, where, and why?

i. Have you ever defaulted on a Contract, if so, where, and why?

j. Have you ever failed to complete a project in the time allotment according to the Contract documents, if so, where, and why?

k. How long do you warrant a project?

l. Does your professional liability insurance coverage extend past the completion date and warrant of any project? If yes, for how long?

Approach:

m. Implementation plan and timeline for the project

n. List your major equipment available for this contract.

o. List any subcontractors whom you would expect to use for the contract.

APPENDIX C

BID FORM

This form is mandatory, and must be included in the bid packet:

PAY

ITEM DESCRIPTION STREET

NO. UNIT QUANTITY UNIT COST TOTAL COST

1 Milling: 1.5 Inch Depth 2-19 SY 72,000 $ $ 2 Patching: 19MM Superpave 3" Depth 2-19 Tons 3,213 $ $ 3 Inlay Asphalt: (1.5" 12.5 MM Superpave) Commercial Streets 2-5 Tons 2,008 $ $ 4 Inlay Asphalt: (1.5" 9.5 MM Super Pave ) Residential Streets 6-19 Tons 3,633 $ $

5 Milling 6 Inch Depth 1 SY 6,032 $ $ 6 10 Inch Soil Cement Stabilization 1 SY 6032 $ $ 7 2 Inch 25mm Superpave 1 Tons 676 $ $ 8 2 Inch 19mm Superpave 1 Tons 676 $ $ 9 Inlay Asphalt 1.5 Inch 12.5 MM Superpave 1 Tons 507 $ $

10 Thermoplastic Solid 24 Inch ( Stop Bar) 1-19 Each 29 $ $ 11 Thermoplastic Crosswalk 1-19 Each 11 $ $ 12 Manhole Adjustments 1-19 Each 94 $ $ 13 Valve Adjustments 1-19 Each 6 $ $ 14 Stripping 1-19 L/F 8000 $ $ 15 Speed Table 1-19 Each 2 $ $ 16 Lettering for School 1-19 Each 2 $ $ 17 Direction Arrows 1-19 Each 23 $ $ 18 Parking Spaces 1-19 Each 34 $ $ 19 Crack Sealing 1-19 C/L Miles 5.4 $ $ 20 Mobilization 1-19 Lump Sum 1 $ $ 21 Traffic Control 1-19 Lump Sum 1 $ $ 22 Traffic Loops 1-19 Each 4 $ $

$TOTAL PROJECT COST (SUM OF ALL ITEMS)

Pay Items 5-9: Bolton Circle Full Depth Reclamation

APPENDIX C

BID FORM

BIDDER, in compliance with the Request for Proposals associated with this project, having examined the Specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to construct the project in accordance with the production and contract requirements, within the time set forth therein, and at the price(s) stated above. This price is to cover all expenses including overhead and profit incurred in performing the work required under the contract documents, of which this proposal is a part.

BIDDER verifies that all information provided in response to this bid package is truthful and accurate to the best of the Bidder’s knowledge and belief.

This bid is submitted to the City of Norcross by:

Firm Name: __________________________________________________________________

Authorized Representative: _____________________________________________________

Firm Address: ________________________________________________________________

APPENDIX D

REFERENCES

Please provide accurate information and inform your references that the City of Norcross will follow up to perform reference checks. It will affect your scores if we are not able to contact your references, or they do not respond in time.

The City of Norcross will not serve as a reference, in the event that your Company worked with the City of Norcross previously.

Alternatively, Bidders are welcome to provide four (4) reference letters where they provided the same or similar services. Reference letters must be on official letterhead and signed by the point of contact of the agency where the service was performed.

References for _____________________________________________________________

Please provide a list of contact numbers, addresses and a contact person for at least four (4) projects completed (or in progress) having a similar specification and scope of work.

City of Norcross requests a minimum of four (4) references where work of a similar size and scope has been completed (or in progress).

Company Name: _______________________________________________________

Description of Project: __________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Telephone: ____________________________ Fax: ___________________________

Email address: ________________________________________________________

Company Name: _______________________________________________________

Description of Project: __________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

Completion Date: ______________________________________________________

Contact Person: ________________________________________________________

APPENDIX E

ACKNOWLEDGEMENT OF ADDENDA

The undersigned hereby acknowledges receipt of the following Addenda:

Addendum Number Dated Acknowledge Receipt (initial)

No addenda were received:

Acknowledged for:

(Name of Firm)

Signature of Authorized Representative

Name (Print or Type)

Title

Date

APPENDIX F

PACKET CHECKLIST

Submission of this appendix is not required. The checklist is provided to assist submitters in ensuring that submissions are responsive.

Statement of Qualifications and Equipment References Form or 3 Letters of Reference Acknowledgement of Addenda Form Bid Form (Sealed in Separate Envelope) Bid Bond in amount equal to five percent (5%) of the estimated cost Certificate of Liability Insurance E-Verify Contractor Affidavit SAVE Public Benefit Affidavit o A copy of a secure and verifiable document must be submitted as well. See document titled “Secure and Verifiable Documents” in supplemental documents section for examples.

Two Paper Copies and One USB Copy