ITB_CIP260548_CONSTRUCT-_Auxiliary_Apparatus_Storage_for_Fire_Station_7__-_Exhibit_A_-_Scope_of_Work.pdf

Exhibit A – SCOPE OF WORK CONTRACT# CIP/260548

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BACKGROUND

1. This project consists of the construction of a new pre-engineered metal building (PEMB) approximately 7,500 sf, to serve as auxiliary apparatus storage for the City of Ocala Fire Station #7 located at 885 SE 31st St. Ocala, FL 34471. The new construction will include but not limited to metal panel siding combined with partial mesh exterior siding, additional canopies, exterior signage, and one enclosed shop area within the structure equipped with a rolling door and designated work bench space.

2. Contractor shall provide all labor, materials, and equipment necessary to complete this project per the Exhibits.

3. NON-MANDATORY PRE-BID MEETING AND SITE VISIT: Refer to the listing for the pre-bid meeting date, time, and location.

EXPERIENCE AND LICENSING REQUIREMENT, AND OTHER REQUIREMENTS

1. Licensing Requirement: Bidder must be a Licensed General Contractor; licensed in the State of Florida, to submit a bid for this project.

2. Experience Requirement: Bidder must possess (5) years’ experience in providing building construction.

3. Awarded Vendors shall comply with all applicable provisions of Section 787.06, Florida Statutes.

Specifically, all non-governmental Vendors shall provide the City of Ocala with an affidavit signed by an officer or a representative under penalty of perjury attesting that the non-governmental entity does not use coercion for labor or services as defined in Section 786.06(2), Florida Statutes).

If not previously provided, the affidavit may be downloaded from https://www.ocalafl.gov/home/showpublisheddocument/29503 and must be notarized.

BOND REQUIREMENTS

1. Bid Bond: Bid security equal to five percent (5%) of the total bid amount must accompany each bid.

Bid bond will be uploaded in the section of this listing labeled "Bid Bond." The original document will be maintained by the Bidder unless requested to produce by the City.

2. Public Construction Bond: The successful Bidder must submit a recorded Public Construction bond in the amount of the total bid.

3. Maintenance and Guarantee Bond: The successful Bidder will also be required to furnish a Maintenance and Guarantee Bond for the 10% of the total project value, prior to final payment, for a period of three year(s) for labor and three year(s) for materials from the date of final completion.

INSURANCE REQUIREMENTS

1. Commercial General Liability: with limits of $1,000,000 per occurrence/$2,000,000 aggregate.

2. Commercial Automotive Liability: a combined limit of not less than $1,000,000.

3. Workers’ Compensation and Employer’s Liability: per Florida statutory requirements.

PERMIT REQUIREMENTS

1. Permits Required: Contractor will be responsible for obtaining the following City of Ocala permits at no additional cost to the City:

• Building https://www.ocalafl.gov/home/showpublisheddocument/29503

Exhibit A – SCOPE OF WORK CONTRACT# CIP/260548

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• MEP

• Plumbing

• Electrical

2. Estimated Permit Cost: The estimated permit costs are approx. $7,350

3. Permit Fee Schedule: For information regarding permitting fees, please visit the following link:

https://www.ocalafl.org/home/showpublisheddocument/490/637545367420930000

4. Construction Permit Applications: For construction permits and related documents, please visit:

https://www.ocalafl.org/government/city-departments-a-h/growth-management/building/construction-permits

CONSTRUCTION TIMEFRAME

1. Construction Time: The Contract time to Substantial Completion is 75 calendar days. The Contract time to Final Completion is 15 calendar days after substantial. Contractor agrees, as a condition for submitting a bid, that this project will be completed in the time agreed upon between the City and the Contractor. The Contractor agrees to commence work on the date specified in a written “Notice to Proceed” by the City. Such “Notice to Proceed” will be issued at the pre-construction conference. The Contractor must be able to mobilize and begin construction no later than 10 calendar days after notification and complete the project by the time limit specified in the “Notice to Proceed.” At no time will the Contractor be allowed to lag behind.

2. Lead Time: The maximum acceptable lead time on materials is two (6) weeks. Contractor will submit a copy of the purchase order or order form from the material vendor showing what date material was ordered. The City shall issue a Notice to Proceed (NTP) upon notification of receipt materials by Contractor.

LIQUIDATED DAMAGES

1. The Contractor shall pay the City for each calendar day that expires after the time specified for Substantial Completion, until the Work is substantially completed. After Substantial Completion, if the Contractor shall neglect, refuse, or fail to complete the remaining Work within the agreed upon projected Times or any proper extension thereof granted by the City, the Contractor shall pay an additional $200 per day for each calendar day that expires after the time specified until Final Completion and acceptance of the project by the City.

2. Applicable liquidated damages are the amounts established in the following schedule: Original Contract Amount Daily Charge Per Calendar Day

$299,999 and under ......................................................................... $904

$300,000 but less than $2,000,000............................................... $1,685

$2,000,000 but less than $5,000,000 ............................................ $2,667

$5,000,000 but less than $10,000,000 .......................................... $3,813

$10,000,000 but less than $20,000,000 ........................................ $5,021

$20,000,000 but less than $40,000,000 ........................................ $7,442

$40,000,000 and over................................... $10,224 plus 0.00005 of any amount over $40 million (Round to nearest whole dollar)

3. The liquidated damages set forth herein shall not be accumulative. If Substantial Completion of the Work is not met within the time specified for final completion of all Work, the liquidated damages shall continue to be at the rate or rates specified for default on Substantial Completion https://www.ocalafl.org/home/showpublisheddocument/490/637545367420930000 https://www.ocalafl.org/government/city-departments-a-h/growth-management/building/construction-permits https://www.ocalafl.org/government/city-departments-a-h/growth-management/building/construction-permits

Exhibit A – SCOPE OF WORK CONTRACT# CIP/260548

A - 3 until Substantial Completion is attained. If the Work is not then finally completed, the rate or rates specified for default on final completion shall apply until final completion is attained. The City shall have the right to deduct the liquidated damages from any money in its hands, otherwise due, or to become due, to the Contractor, or to initiate applicable dispute resolution procedures and to recover liquidated damages for non-performance of this Contract within the time stipulated.

4. Nothing in this section is intended to limit the right to obtain injunctive relief or any and all relief as may be appropriate. Permission allowing the Contractor to continue and finish any part of the work after the time fixed for its completion or after the date to which the time for completion may have been extended shall in no way operate as a waiver on the part of the City of any of its rights under this Agreement.

ANTICIPATED TASKS, DELIVERABLES AND HOURS

1. Anticipated Tasks: The Contractor may be required to perform the following types of services for the City of Ocala. This list is not an attempt to exclusively define those specific activities the Contractor will perform.

• Construct metal building (PEMB) approximately 7,500 sf with concrete floor.

• Install electrical components per plan.

• Install water components per plan.

• Install HVAC components per plan.

• Relocation of parking and the dumpster pad per plan.

• Installation of the air compressor system per plan.

• Install asphalt, concrete, utilities and perform all site work as per plan.

• All work shall be performed in accordance with the Plan Set and Project Specifications.

2. Deliverables: The Contractor shall provide monthly reports of all Task Work Orders in progress.

Deliverables shall be accepted by the City of Ocala Project Manager before payment for such work.

3. Working Hours: The normal/standard working hours for this project are 7:00 AM – 5:00 PM Monday through Friday, excluding holidays. Contractor shall provide (forty-eight) 48-hour advance notice to City Project Manager for work outside normal shift hours. The city may decline the request.

4. Emergency Work Hours: The Contractor must have available staff on site and prepared to begin work within two (2) hours notification of any work deemed “Emergency” (this includes all storm related emergencies). If the work is not completed or staff is not on site by Contract timelines the Contract will be considered in default.

A. Upon declaration of default, the City will have full power to appropriate or use any or all suitable and acceptable materials and equipment on the site and may enter an agreement with others to complete the work under the Contract or may use other methods to complete the work in an acceptable manner. The City will charge all costs that the City incurs because of the Contractor’s default, including the costs of completing the work under the Contract, against the Contractor.

B. If, after default notice by the City, and prior to any action by the City to otherwise complete the work under the Contract, the Contractor establishes their intent to prosecute the work in accordance with the City’s requirements, then the City may allow the Contractor to resume the

Exhibit A – SCOPE OF WORK CONTRACT# CIP/260548

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PROJECT SPECIFICATIONS

This project will require the Contractor to follow the following plans and specifications:

1. The plan set for the project is attached as exhibits.

2. Specifications for Fire Station #7 apparatus storage as an exhibit.

3. City of Ocala Standard Specifications for Construction of Streets, Stormwater, Traffic, Water and Sewer Infrastructure available at:

https://www.ocalafl.gov/home/showpublisheddocument/26969/638741677724600000

4. Florida Department of Transportation Standard Plans for Road and Bridge Construction (latest edition):

https://www.fdot.gov/roadway/floridagreenbook/fgb.shtm

5. Florida Department of Transportation Florida Greenbook (latest edition) can be obtained by downloading from: https://www.fdot.gov/roadway/floridagreenbook/fgb.shtm

6. Manual on Uniform Traffic Control Devices (MUTCD), available at:

https://www.fdot.gov/traffic/trafficservices/mutcd.shtm

7. FDOT Design Standards available at: https://www.fdot.gov/design/standardplans/DS.shtm

8. All work must be in compliance with the Florida Building Code, latest edition. For information please visit the following link: https://floridabuilding.org/c/default.aspx

9. The Contractor must have the above listed documents in addition to up to date copies of shop drawings, plans and bid document at job sites at all times.

10. All material & construction equipment must meet FDOT Standard Specifications for Road and Bridge, latest edition.

CONTRACTOR EMPLOYEES AND EQUIPMENT

1. An employee roster must be provided for all projects assigned.

2. Contractor must utilize competent employees in performing the work. Employees performing the work must be properly licensed or qualified as required by the scope/project.

3. The Contractor shall provide an assigned Project Manager, who will be the primary point of contact.

Contractor must provide a valid telephone number, email, and address at all times to the City Project Manager. The telephone must be answered during normal working hours or voicemail must be available to take a message.

4. At the request of the City, the Contractor must replace any incompetent, unfaithful, abusive, or disorderly person in their employment. The City and the Contractor must each be promptly notified by the other of any complaints received.

5. The employees of the Contractor must wear suitable work clothes and personal protective equipment as defined by OSHA (hard hats, bucket harnesses, etc.) and meeting Manual on Uniform Traffic Control https://www.ocalafl.gov/home/showpublisheddocument/26969/638741677724600000 https://www.fdot.gov/roadway/floridagreenbook/fgb.shtm https://www.fdot.gov/roadway/floridagreenbook/fgb.shtm https://www.fdot.gov/traffic/trafficservices/mutcd.shtm https://www.fdot.gov/design/standardplans/DS.shtm https://floridabuilding.org/c/default.aspx

Exhibit A – SCOPE OF WORK CONTRACT# CIP/260548

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Devices (MUTCD) and National Electrical Safety Code (NESC) requirements as indicated for all work conducted and be as clean and in as good appearance as the job conditions permit.

6. Contractor will operate as an independent Contractor and not as an agent, representative, partner or employee of the City of Ocala, and shall control their operations at the work site, and be solely responsible for the acts or omissions of their employees.

7. No smoking is allowed on City property or projects.

8. Contractor must possess/obtain all required equipment to perform the work.

9. All company vehicles and uniforms must have a visible company name/logo.

CITY OF OCALA RESPONSIBILITIES

1. The City of Ocala will furnish the following services/data to the Contractor for the performance of services:

A. Provide access to drawings, specifications, schedules, reports, and other information prepared by/for the City of Ocala pertinent to the Contractor’s responsibilities.

2. The City reserves the right to purchase any materials for the Contractor to use. The Contractor shall not charge a mark-up fee for material furnished by the City.

CONTRACTOR RESPONSIBILITIES

1. The Contractor shall complete all work performed under this Contract in accordance with policies and procedures of the City of Ocala and all applicable State and Federal laws, policies, procedures, and guidelines.

2. Contractor shall carefully study and compare the Contract documents and shall at once report to the City any error, inconsistency or omission he/she may discover; bring any conflicts to the attention of the City for resolution prior to commencing work on items affected.

3. Contractor shall not be compensated for the addition of structural components when the omission, mislabeling or other deficiency should have been noted during the bidding phase, and brought to the City’s attention.

4. Contractor shall perform no portion of the work at any time without Contract documents or where required, approved shop drawings, product data or samples for such portion of the work.

5. Verify all existing field conditions and dimensions prior to commencing construction.

6. Advise City of dimensional discrepancies between architectural and structural drawings prior to commencing construction of affected elements.

7. The Contractor shall obtain and pay for any and all licenses, additional equipment, dumping and/or disposal fees, etc., required to fulfill this Contract.

8. Construction shall be in compliance with all requirements and instructions of applicable manufacturers.

9. If the Contractor is advised to leave a property by the property owner or their representative, the Contractor shall leave at once without altercation. Contractor shall then contact the City Project Manager within 24 hours and advise of the reason for not completing the assigned project.

Exhibit A – SCOPE OF WORK CONTRACT# CIP/260548

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10. All dimensional coordination shall be done by Contractor and/or his detailer.

11. All structural steel shall be fabricated and erected in accordance with the latest AISC Code.

12. All exposed steel shall receive one (1) coat bonding primer and two (2) coats semi-gloss metal/latex paint.

13. Steel beams installed in parallel with steel joists must have camber equal to bar joists

14. All shop and field welding shall be performed by welders qualified, as described in “American Welding Society’s Standard Qualification Procedure” (AWS D1.1). to perform the type of work required.

15. All connections shall be bolted with ¾” diameter, A-325 high-strength bolts or welded (unless shown otherwise on the drawings).

16. All aluminum and steel members shall be treated or properly separated to prevent galvanic and corrosive effects.

17. Reinforcing steel shall not be tack welded for any reason.

18. Contractor shall have shop drawings which have been satisfactorily reviewed by the City and confirmed by Contractor before proceeding with any work.

19. Contractor is responsible for any and all damages including but not limited to buildings, curbing, pavement, landscaping, or irrigation systems caused by their activity. Should any public or private property be damaged or destroyed, the Contractor, at their expense, shall repair or make restoration as acceptable to the City of destroyed or damaged property no later than one (1) month from the date damage occurred.

20. Coordination will be required with structural engineering for slab slope requirements.

21. All joists shall have a shop coat of rust inhibitive non-bituminous paint.

22. Contractor will coordinate with Civil Engineering for overall site configuration and relocation of parking and the dumpster pad, and with MEP Engineering for integration of the air compressor system, exterior hose bib hookups, and exterior lighting.

23. Joist fabricator shall have a specialty engineer registered in the State of Florida sign and seal joist shop drawings. These shop drawings shall contain a statement certifying that the steel joist can safely resist the wind uplift forces as noted.

24. Data collected by the Contractor shall be in a format compatible with, or easily converted to City’s databases. A sequential naming convention should be applied to the files and documentation provided to the City.

25. Electrical work shall comply with all applicable codes as enforced by the authorities having jurisdiction, including (but not limited to) NFPA 70 National electric Code and NFPA 101 Life Safety codes.

26. Provide equipment green ground conductor in all raceways.

27. Raceways, enclosures, boxes, etc. shall be kept protected against entry of construction debris. Re-cover all boxes until wire pulls and devices are installed.

28. Contractor will be responsible for installing electric service, piping, and wire from new shed to electrical pull box. Contractor to coordinate with OEU when accessing transformers or pull box to assist with safety protocols.

Exhibit A – SCOPE OF WORK CONTRACT# CIP/260548

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29. The Contractor shall ensure that all documents prepared under this Contract have been prepared on a Windows-based operating system computer using the most current version of Microsoft Office, which includes: Word, Excel, Power Point, Access or any other software as specified and approved by City staff.

30. ENGINEERED (PEMB). BUILDING DESIGN SHALL BE PROVIDED TO THE CITY FOR REVIEW PRIOR

TO THE START OF ANY WORK

31. Erosion Sediment and Flood Control: Provide, maintain, and operate temporary facilities to control erosion and sediment, and to protect work and existing facilities from flooding during construction.

Maintain drainage ways and construct temporary drainage facilities to allow runoff to flow properly.

32. Testing Requirements: Contractor shall be responsible for arranging, obtaining, and paying for all inspections and tests required. Such inspections and tests shall be performed by independent inspectors, testing laboratories, or other qualified individuals or entities acceptable to Engineer. Results of all required testing and inspections shall be submitted to the Engineer. For other requirements for Tests and Inspection refer to Article 14 in the City of Ocala Standard Specifications for Construction of Streets, Stormwater, Traffic, Water and Sewer Infrastructure.

SUB-CONTRACTORS

1. Contractor must perform a minimum of 30% of the work with their own forces.

2. Services assigned to sub-contractors must be approved in advance by the City Project Manager.

CONSTRUCTION WORK AREAS

1. The City of Ocala is not responsible for providing property or lay down yards to the Contractor for their materials or equipment. If private property is used, the City requires a copy of the agreement between the property owner and the Contractor. Utilizing private property without written permission is prohibited.

2. Components of the project, including temporary work and storage areas, will be located on-site per project. Material and equipment staging areas will be kept in a clean and orderly fashion.

3. Provide on-site sanitary facilities as required by Governing agencies.

4. Construction work area must be backfilled or protected by construction fencing at the end of each business day. Any work areas in roadways must at least be filled temporarily with asphalt millings or covered with a FDOT approved steel road plate before the roadway can be opened to traffic. If millings are used the Contractor must maintain the millings daily until the millings are replaced with permanent asphalt.

SITE HOUSEKEEPING AND CLEANUP

1. Waste/Debris: The Contractor shall keep the premises free at all times from accumulation of waste materials and rubbish caused by operations and employees. Contractor will provide approved containers for collection and disposal of waste materials, debris, and rubbish. Contractor shall dispose of debris in a legal manner. At least once weekly dispose of such waste materials, debris, and rubbish off-site.

Exhibit A – SCOPE OF WORK CONTRACT# CIP/260548

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2. Cleanup: Periodic cleanup to avoid hazards or interference with operations at the site, and to leave the site in a reasonable neat condition. Work site will be completely cleaned after each day of work. Sweep all roadways affected by the construction and where adjacent to work daily.

3. Water Use: The use of water to prevent the blowing of dust and debris during cutting operations and or cleaning operations is mandatory.

4. Individual Project Cleaning: At completion of each individual project, Contractor shall remove from the site all tools, equipment, surplus materials, debris, temporary facilities, scaffolding, and equipment.

The areas of work shall be swept thoroughly and all marks, stains, rust, dirt, paint drippings, and the like shall be removed from all new and existing work, to the satisfaction of the Owner.

5. Final Cleaning: Upon completion of work, clean entire work area/project site as applicable.

A. Leave the work and adjacent areas affected in a cleaned condition satisfactory to the City Project Manager.

B. The Contractor shall clean and remove from the premises, all surplus and discarded materials, rubbish, and temporary structures, and shall restore in an acceptable manner all property, both public and private, which has been damaged during the prosecution of the work and shall have the work in a neat and presentable condition. Note: Any and all debris shall be removed from the premises. New construction debris, trash, etc., shall not be left or buried on site.

C. Broom clean exterior paved driveways and parking areas and hose clean sidewalks and concrete exposed surfaces if impacted by work or included in work area.

D. All furnishings and equipment shall be placed back in the original locations.

E. All work areas must be returned to original condition.

SUBMITTALS

1. Submit copies of permits and approvals for construction as required by laws and regulations of governing agencies.

2. Submit temporary construction parking area plans, storage yard, storage trailer location, staging area plan, and plan for disposal of waste materials.

SAFETY

1. The Contractor is solely responsible for ensuring safety during construction, and for conformance to all applicable OSHA standards; and local, state, and national codes concerning safety provisions for their employees, sub-contractors, all building and site occupants, staff, public, and all persons in or around the work area.

2. Job site visits by City staff do not constitute approval, awareness, or liability for any hazardous condition.

3. Contractor shall be responsible for securing their equipment, materials, clothing, and other property.

4. Prior to completion, storage and adequate protection of all material and equipment will be the Contractor’s responsibility.

5. In no event shall the City be responsible for any damages to any of the Contractor's equipment, materials, property, or clothing lost, damaged, destroyed or stolen.

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WARRANTY

1. Contractor will provide a three-year material and labor warranty from the date of substantial completion, against operational failure caused by defective material or workmanship which occurs during normal use.

2. All manufacturer warranty documentation and owner/operator manuals must be provided before final payment request.

INVOICING

1. All original invoices will be sent to: Jimmy Lopez, Project Manager, Engineering Department, 1805 NE 30th Avenue, Building 700, Ocala, FL. 34470 email: jlopez@ocalafl.gov

2. A five percent (5%) retainage will be held on the funds until the project has been accepted and issued a final completion by the Owner.

3. Contractor will invoice at least once a month.

PRICING AND AWARD

1. Bidder must upload a completed Price Proposal with their response. Bidder must bid on all line items.

2. Bids will be received on a lump sum basis. Lump sum amount must include all direct and indirect costs to complete the project.

3. Award will be made to the lowest bidder meeting all requirements outlined herein. Alternate items will be reflected in bid price.

4. As an add alternate, pricing will be provided for an exhaust removal system serving the Apparatus Bay to be evaluated for review and may be included in the final scope.

5. AMOUNTS DUE TO THE CITY. Contractor/Vendor must be current and remain current in all obligations due to the City during the performance of services under the Agreement. Payments to Contractor/Vendor may be offset by any delinquent amounts due to the City or fees and/or charges owed to the City.