ITB_AIR261130_OCF_Concrete_Pads__THanger_Taxilane_Rehabilitation__Exihibit_A__Scope_of_Work.pdf

Exhibit A – SCOPE OF WORK CONTRACT# AIR/261130

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BACKGROUND

1. The City of Ocala requires the services of an experienced Contractor to complete the construction of Concrete Pads and T-Hangar Taxilane Rehabilitation at the Ocala International Airport (OCF)

2. This is a grant-funded project.

3. NON-MANDATORY PRE-BID MEETING: A non-mandatory pre-bid meeting and site visit will be held on Thursday, October 8, 2026, at 10 a.m., located at Ocala International Airport, 1770 SW 60th Avenue, Suite 600, Ocala, FL 34474. Attendance at the pre-bid meeting is not required to participate in this solicitation.

• Refer to the listing for the pre-bid meeting date, time, and location.

ANTICIPATED TASKS, DELIVERABLES AND HOURS

1. Anticipated Tasks: The Contractor may be required to perform the following types of services for the City of Ocala. This list is not an attempt to exclusively define those specific activities the Contractor will perform.

2. The project includes rehabilitation of approximately 96,200 SF of T-hangar taxilanes, consisting of a 2-inch mill and 2-inch asphalt overlay.

3. The project also includes construction of an approximately 1,895 SF concrete fuel pad, complete with an oil-water separator and protective bollards.

4. Construction of an approximately 11,097 SF taxilane with a concrete wash pad, including new pavement markings. Work also includes installation of two oil-water separators, a trench drain for the wash pad, new stormwater PVC piping, manholes, a catch basin with associated regrading, connection to an existing 18-inch stormwater PVC pipe, installation of electrical conduit for future use, and water service to the concrete wash pad.

5. Construction of an approximately 940 SF vehicle parking area, including curb stops and pavement markings

6. Major Items of Construction are as follows:

a. Site Grading

b. 2” Asphalt Pavement Milling

c. 2-4” Asphalt Mix (FDOT)

d. 5-10” Concrete Pavement (FAA)

e. Limerock Base Course

f. 6” and 8” PVC Pipe Installation

g. Trench Drain Installation

h. Manhole and Catch Basin Installation

i. Permanent and Temporary Markings

j. Underground Electrical conduit Installation

k. Oil water separators installation

Exhibit A – SCOPE OF WORK CONTRACT# AIR/261130

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l. Waterline installation

7. Badging of individuals in supervisory positions will be required. Prepare for up to a week wait following submittal of application for processing before testing. Allow 2 hours for badging testing.

There is no cost for the badges.

8. Deliverables: The Contractor shall provide monthly reports of all Task Work Orders in progress.

Deliverables shall be accepted by the City of Ocala Project Manager before payment for such work.

9. Working Hours: The normal/standard working hours for this project are 7:00 AM – 5:00 PM Monday through Friday, excluding holidays. Contractor shall provide (forty-eight) 48 hour advance notice to City Project Manager for work outside normal shift hours. The city may decline the request.

10. Emergency Work Hours: The Contractor must have available staff on site and prepared to begin work within two (2) hours notification of any work deemed “Emergency” (this includes all storm related emergencies). If the work is not completed or staff is not on site by Contract timelines the Contract will be considered in default.

A. Upon declaration of default, the City will have full power to appropriate or use any or all suitable and acceptable materials and equipment on the site and may enter an agreement with others to complete the work under the Contract or may use other methods to complete the work in an acceptable manner. The City will charge all costs that the City incurs because of the Contractor’s default, including the costs of completing the work under the Contract, against the Contractor.

B. If, after default notice by the City, and prior to any action by the City to otherwise complete the work under the Contract, the Contractor establishes their intent to prosecute the work in accordance with the City’s requirements, then the City may allow the Contractor to resume the work, in which case the City will deduct from any monies due or that may become due under the Contract, any costs to the City incurred by the delay, or from any reason attributable to the delay.

EXPERIENCE AND LICENSING REQUIREMENTS

1. Licensing Requirement: Bidder must be a licensed as a General or Building Contractor in the State of Florida to submit a bid for this project.

2. Experience Requirement: Bidder must possess 5 years experience in providing commercial/industrial building construction services.

BOND REQUIREMENTS

1. Bid Bond: Bid security equal to five percent (5%) of the total bid amount must accompany each bid.

Bid bond will be uploaded in the section of this listing labeled "Bid Bond." The original document will be maintained by the Bidder unless requested to produce by the City.

2. Public Construction Bond: The successful Bidder will be required to furnish a certified, recording Public Construction Bond (as security for the faithful performance of the payment of all bills and obligations arising from the performance of the Contract) in an amount not less than the total Contract amount.

Exhibit A – SCOPE OF WORK CONTRACT# AIR/261130

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3. Maintenance and Guarantee Bond: The successful Bidder will also be required to furnish a Maintenance and Guarantee Bond for 10% of the total project value, prior to final payment, for a period of one (1) year for labor and one (1) year for materials from the date of final completion.

INSURANCE REQUIREMENTS

1. Commercial General Liability: with limits of $2,000,000 per occurrence/$2,000,000 aggregate.

2. Commercial Automotive Liability: a combined limit of not less than $1,000,000.

3. Workers’ Compensation and Employer’s Liability: per Florida statutory requirements.

4. Builder’s Risk Insurance: The Contractor, with sole liability for payment of premiums, shall purchase and maintain property insurance upon the Work at the site in the amount of the full replacement cost thereof. This insurance shall:

(a) Include the interests of the Owner, Contractor, subcontractors, City Engineer, and the officers, directors, partners, employees, agents, and other consultants and subcontractors of each and any of them, each of whom is deemed to have an insurable interest and shall be listed as a named insured;

(b) Be written on a Builder’s Risk “all-risk” or open peril or special causes of loss policy form that shall at least include insurance for physical loss or damage to the Work, temporary buildings, false work, and materials and equipment in transit, and shall insure against at least the following perils or causes of loss: fire, lightning, extended coverage, theft, vandalism and malicious mischief, earthquake, collapse, debris removal, demolition occasioned by enforcement of Laws and Regulations, water damage, flood, and damage caused by frost and freezing;

(c) Include expenses incurred in the repair or replacement of any insured property (including, but not limited to, fees and charges of engineers and architects);

(d) Cover materials and equipment stored at the site or at another location that was agreed to in writing by the Owner prior to being incorporated in the Work, provided that such materials and equipment have been included in an Application for Payment recommended by the Owner or the City Engineer;

(e) Allow for partial utilization of the Work by the Owner;

(f) Include testing and startup; and

(g) Be maintained in effect until final payment is made unless otherwise agreed to in writing by the Owner, Contractor, and City Engineer, with 30 days written notice to each other named insured to whom a certificate of insurance has been issued.

5. Note: Contractor shall provide a Certificate of Insurance, issued by an agency authorized to do business in the State of Florida and with an A.M. Best rating* of at least an A, showing the “City of Ocala” and the “grant entities” as an Additional Insured.

Exhibit A – SCOPE OF WORK CONTRACT# AIR/261130

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PERMIT REQUIREMENTS

1. Permits Required: Contractor will be responsible for obtaining the following City of Ocala permits at no additional cost to the City:

• Building

• Electrical

• Stormwater

2. Estimated Permit Cost: The estimated permit costs are $500_.

3. Permit Fee Schedule: For information regarding permitting fees, please visit the following link:

https://www.ocalafl.org/home/showpublisheddocument/490/637545367420930000

4. Permit Application: The ROW Utilization Permit Application is available under “Documents” at:

https://www.ocalafl.org/government/city-departments-a-h/city-engineer-s-office

5. Construction Permit Applications: For construction permits and related documents, please visit:

https://www.ocalafl.org/government/city-departments-a-h/growth-management/building/construction-permits

CONSTRUCTION TIMEFRAME

1. Construction Time: The Contract time to Substantial Completion is one hundred fifty (150) calendar days. The Contract time to Final Completion is thirty (30) calendar days after substantial. Contractor agrees, as a condition for submitting a bid, that this project will be completed in the time agreed upon between the City and the Contractor. The Contractor agrees to commence work on the date specified in a written “Notice to Proceed” by the City. Such “Notice to Proceed” will be issued at the pre-construction conference. The Contractor must be able to mobilize and begin construction no later than 10 calendar days after notification and complete the project by the time limit specified in the “Notice to Proceed.” At no time will the Contractor be allowed to lag behind.

2. Lead Time: The maximum acceptable lead time on materials is two (2) weeks. The City shall issue a Notice to Proceed (NTP) upon notification of receipt materials by Contractor.

SUB-CONTRACTORS

1. Contractor must perform a minimum of 30% of the work with their own forces.

2. Services assigned to sub-contractors must be approved in advance by the City Project Manager.

LIQUIDATED DAMAGES

1. The Contractor shall pay the City using the schedule from Exhibit D – General Provisions subsection 80-08 Failure to complete on time for each calendar day that expires after the time specified for Substantial Completion until the Work is substantially completed. After Substantial Completion, if the Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times or any proper extension thereof granted by the City, the Contractor shall pay an additional $200.00 per day for each calendar day that expires after the time specified.

https://www.ocalafl.org/home/showpublisheddocument/490/637545367420930000 https://www.ocalafl.org/government/city-departments-a-h/city-engineer-s-office https://www.ocalafl.org/government/city-departments-a-h/growth-management/building/construction-permits https://www.ocalafl.org/government/city-departments-a-h/growth-management/building/construction-permits

Exhibit A – SCOPE OF WORK CONTRACT# AIR/261130

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2. Nothing in this section is intended to limit the right to obtain injunctive relief or any and all relief as may be appropriate. Permission allowing the Contractor to continue and finish any part of the work after the time fixed for its completion or after the date to which the time for completion may have been extended shall in no way operate as a waiver on the part of the City of any of its rights under this Agreement.

PROJECT SPECIFICATIONS

This project will require the Contractor to follow the following plans and specifications:

1. Plan Set for the project attached as an exhibit.

2. City of Ocala Standard Specifications for Construction of Streets, Stormwater, Traffic, Water and Sewer Infrastructure available at: https://bidocala.com/wp-content/uploads/City-of-Ocala-Standard- Specifications-for-Construction-8.02.21.pdf

3. Florida Department of Transportation Standard Specifications (FDOT) for Road and Bridge Construction, latest edition available at:

http://www.fdot.gov/programmanagement/Implemented/SpecBooks/

4. Florida Department of Transportation Standard Plans for Road and Bridge Construction (latest edition):

https://www.fdot.gov/design/standardplans/sprbc.shtm

5. Florida Department of Transportation Florida Greenbook (latest edition) can be obtained by downloading from: https://www.fdot.gov/roadway/floridagreenbook/fgb.shtm

6. Manual on Uniform Traffic Control Devices (MUTCD), available at:

https://www.fdot.gov/traffic/trafficservices/mutcd.shtm

7. FDOT Design Standards available at: https://www.fdot.gov/design/standardplans/DS.shtm

8. All work must be in compliance with the Florida Building Code, latest edition. For information please visit the following link: https://floridabuilding.org/c/default.aspx

9. The Contractor must have the above listed documents in addition to up to date copies of shop drawings, plans and bid document at job sites at all times.

10. All material & construction equipment must meet FDOT Standard Specifications for Road and Bridge, latest edition. Substantial completion date will start warranty period for each project assigned.

CONTRACTOR EMPLOYEES AND EQUIPMENT

1. See Exhibit D – General Provisions subsection 80-05 Character of Workers, Methods, and Equipment

2. An employee roster must be provided for all projects assigned.

3. Contractor must utilize competent employees in performing the work. Employees performing the work must be properly licensed or qualified as required by the scope/project.

4. The Contractor shall provide an assigned Project Manager, who will be the primary point of contact.

Contractor must provide a valid telephone number, email, and address at all times to the City Project Manager. The telephone must be answered during normal working hours or voicemail must be available to take a message.

https://bidocala.com/wp-content/uploads/City-of-Ocala-Standard-Specifications-for-Construction-8.02.21.pdf https://bidocala.com/wp-content/uploads/City-of-Ocala-Standard-Specifications-for-Construction-8.02.21.pdf http://www.fdot.gov/programmanagement/Implemented/SpecBooks/ https://www.fdot.gov/roadway/floridagreenbook/fgb.shtm https://www.fdot.gov/traffic/trafficservices/mutcd.shtm https://www.fdot.gov/design/standardplans/DS.shtm https://floridabuilding.org/c/default.aspx

Exhibit A – SCOPE OF WORK CONTRACT# AIR/261130

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5. At the request of the City, the Contractor must replace any incompetent, unfaithful, abusive, or disorderly person in their employment. The City and the Contractor must each be promptly notified by the other of any complaints received.

6. The employees of the Contractor must wear suitable work clothes and personal protective equipment as defined by OSHA (hard hats, bucket harnesses, etc.) and meeting Manual on Uniform Traffic Control Devices (MUTCD) and National Electrical Safety Code (NESC) requirements as indicated for all work conducted and be as clean and in as good appearance as the job conditions permit.

7. Contractor will operate as an independent contractor and not as an agent, representative, partner or employee of the City of Ocala, and shall control their operations at the work site, and be solely responsible for the acts or omissions of their employees

8. No smoking is allowed on City property or projects.

9. Contractor must possess/obtain all required equipment to perform the work. A list of equipment shall be provided to the City upon request.

10. All company vehicles and uniforms must have a visible company name/logo.

CITY OF OCALA RESPONSIBILITIES

1. The City of Ocala will furnish, the following services/data to the Contractor for the performance of services:

A. Provide access to drawings, specifications, schedules, reports, and other information prepared by/for the City of Ocala pertinent to the Contractor’s responsibilities.

B. Access to City buildings and facilities to perform the work.

2. The City reserves the right to purchase any materials for the Contractor to use. The Contractor shall not charge a mark-up fee for material furnished by the City.

CONTRACTOR RESPONSIBILITIES

1. The Contractor shall complete all work performed under this contract in accordance with policies and procedures of the City of Ocala and all applicable State and Federal laws, policies, procedures, and guidelines.

2. The Contractor shall obtain and pay for any and licenses, additional equipment, dumping and/or disposal fees, etc., required to fulfill this contract.

3. Construction shall be in compliance with all requirements and instructions of applicable manufacturers.

4. If the Contractor is advised to leave a property by the property owner or their representative, the Contractor shall leave at once without altercation. Contractor shall then contact the City Project Manager within 24 hours and advise of the reason for not completing the assigned project.

5. Contractor will be responsible for inspector’s overtime.

6. Contractor is responsible for any and all damages including but not limited to buildings, curbing, pavement, landscaping, or irrigation systems caused by their activity. Should any public or private property be damaged or destroyed, the Contractor, at their expense, shall repair or make restoration as acceptable to the City of destroyed or damaged property no later than one (1) month from the date damage occurred.

Exhibit A – SCOPE OF WORK CONTRACT# AIR/261130

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7. Data collected by the Contractor shall be in a format compatible with, or easily converted to City’s databases. A sequential naming convention should be applied to the files and documentation provided to the City.

8. The Contractor shall ensure that all documents prepared under this contract have been prepared on a Windows-based operating system computer using the most current version of Microsoft Office, which includes: Word, Excel, Power Point, Access or any other software as specified and approved by City staff.

9. Erosion Sediment and Flood Control: Provide, maintain, and operate temporary facilities to control erosion and sediment, and to protect work and existing facilities from flooding during construction.

Maintain drainage ways and construct temporary drainage facilities to allow runoff to flow properly.

10. Testing Requirements: Contractor shall be responsible for arranging, obtaining, and paying for all inspections and tests required. Such inspections and tests shall be performed by independent inspectors, testing laboratories, or other qualified individuals or entities acceptable to Engineer. Results of all required testing and inspections shall be submitted to the Engineer. For other requirements for Tests and Inspection refer to Article 14 in the City of Ocala Standard Specifications for Construction of Streets, Stormwater, Traffic, Water and Sewer Infrastructure.

CONSTRUCTION WORK AREAS

1. See Exhibit D – General Provisions subsection 40-09 Access to the work

2. The City of Ocala is responsible for providing property or lay down yards to the Contractor for their materials or equipment. Lay down yards are specified on the plans.

3. Components of the project, including temporary work and storage areas, will be located on-site per project. Staging areas will be located as seen on the plans. Material and equipment staging areas will be kept in a clean and orderly fashion.

4. Provide on-site sanitary facilities as required by Governing agencies.

5. Construction work area must be backfilled or protected by construction fencing at the end of each business day. Any work areas in roadways must at least be filled temporarily with asphalt millings or covered with a FDOT approved steel road plate before the roadway can be opened to traffic. If millings are used the Contractor must maintain the millings daily until the millings are replaced with permanent asphalt.

SITE HOUSEKEEPING AND CLEANUP

1. Waste/Debris: The Contractor shall keep the premises free at all times from accumulation of waste materials and rubbish caused by operations and employees. Contractor will provide approved containers for collection and disposal of waste materials, debris, and rubbish. Contractor shall dispose of debris in a legal manner. At least once weekly dispose of such waste materials, debris, and rubbish off-site.

2. Cleanup: Periodic cleanup to avoid hazards or interference with operations at the site, and to leave the site in a reasonable neat condition. Work site will be completely cleaned after each day of work. Sweep all roadways affected by the construction and where adjacent to work daily.

Exhibit A – SCOPE OF WORK CONTRACT# AIR/261130

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3. Water Use: The use of water to prevent the blowing of dust and debris during cutting operations and or cleaning operations is mandatory.

4. Final Cleaning: Upon completion of work, clean entire work area/project site as applicable.

A. Leave the work and adjacent areas affected in a cleaned condition satisfactory to the City Project Manager.

B. The Contractor shall clean and remove from the premises, all surplus and discarded materials, rubbish, and temporary structures, and shall restore in an acceptable manner all property, both public and private, which has been damaged during the prosecution of the work and shall have the work in a neat and presentable condition. Note: Any and all debris shall be removed from the premises. New construction debris, trash, etc., shall not be left or buried on site.

C. Broom clean exterior paved driveways and parking areas and hose clean sidewalks and concrete exposed surfaces if impacted by work or included in work area.

D. All furnishings and equipment shall be placed back in the original locations.

E. All work areas must be returned to original condition.

SUBMITTALS

1. Provide submittals as required by City of Ocala Standard Specifications for Construction of Streets, Stormwater, Traffic, Water and Sewer Infrastructure.

2. Submit copies of permits and approvals for construction as required by laws and regulations of governing agencies.

3. Submit temporary construction parking area plans, storage yard, storage trailer location, staging area plan, and plan for disposal of waste materials.

SAFETY

1. The Contractor is solely responsible for ensuring safety during construction, and for conformance to all applicable OSHA standards; and local, state, and national codes concerning safety provisions for their employees, sub-contractors, all building and site occupants, staff, public, and all persons in or around the work area.

2. Job site visits by City staff do not constitute approval, awareness, or liability for any hazardous condition.

3. Contractor shall be responsible for securing their equipment, materials, clothing, and other property.

4. Prior to completion, storage and adequate protection of all material and equipment will be the Contractor’s responsibility.

5. In no event shall the City be responsible for any damages to any of the Contractor's equipment, materials, property, or clothing lost, damaged, destroyed or stolen.

Exhibit A – SCOPE OF WORK CONTRACT# AIR/261130

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WARRANTY

1. Contractor will provide a one year material and labor warranty from the date of substantial completion, against operational failure caused by defective material or workmanship which occurs during normal use.

2. All manufacturer warranty documentation and owner/operator manuals must be provided before final payment request.

INVOICING

1. All original invoices will be sent to: Paul Constable, Project Manager, Engineering & Water Resources Department,1805 SE 30th Avenue, Building 700, Ocala, FL 34470, email:

PConstable@ocalafl.gov.

2. A five percent (5%) retainage will be held on the funds until the project has been accepted and issued a final completion by the Owner.

3. Contractor will invoice at least once a month.

PRICING AND AWARD

1. Bidder must upload a completed Price Proposal with their response.

2. Bidder must bid on all line items, with the exception of optional items.

3. The quantities in the Price Proposal are estimated and should not be construed as guaranteed minimums.

4. Bids will be received on a unit price basis. The City will pay the Vendor only for the actual units that the Vendor provides, installs, or constructs.

5. Award will be made to the lowest bidder meeting all requirements outlined herein.

6. Bidder will honor prices for One Hundred Fifty (150) days after award of solicitation.

7. AMOUNTS DUE TO THE CITY. Contractor/Vendor must be current and remain current in all obligations due to the City during the performance of services under the Agreement. Payments to Contractor/Vendor may be offset by any delinquent amounts due to the City or fees and/or charges owed to the City.

mailto:PConstable@ocalafl.gov