ITB_32701-13883_Pre-Response_Conf_Memo.pdf

This is a pre-bid conference memorandum issued by the Central Procurement Office of the State of Tennessee Department of Environment and Conservation for a water tank restoration project at Edgar Evins State Park in Silver Point, Polk County, Tennessee. The project encompasses comprehensive restoration work including demolition, abrasive blasting to SSPC-SP No. 10 Near White Finish standards, structural repairs, removal and replacement of inlet/outlet piping, installation of confined space stickers and padlocks, repair of float level mechanisms, installation of overflow flapper with mesh screening, crack and pinhole inspection and repair, application of high-build epoxy liner to interior surfaces, installation of silicone sealant on lapped seams, and disinfection per AWWA standards. All work must be completed by August 28, 2026, with on-site labor performed Monday through Friday from 8:00 a.m. to 4:30 p.m. A pre-bid conference is scheduled for Wednesday, April 29, 2026, at 10:00 AM CST at Edgar Evins State Park, 1630 Edgar Evins State Park, Silver Point, TN 38582. While attendance is encouraged, it is not mandatory to submit a bid. Site visits are strongly recommended prior to bid submission, and written questions must be submitted to Solicitation Coordinator Sydney Loomans by 2:00 PM CST on April 23, 2026.

Prospective bidders must hold active Tennessee Building Contractor licenses (BC-B, CMC-A, MU classification, or higher), possess valid Department of Revenue registration for sales and use tax, and comply with all state and federal laws including the Iran Divestment Act. The contract will be awarded as a single award to the lowest cost responsive and responsible bidder. Approved material brands include Tnemec Series 93 for coating applications and Sika-Flex 1A silicone for seams. Payment is due upon project completion and final acceptance, no later than ten days following completion. Workmanship is warranted for a minimum of one year and materials are warranted per manufacturer specifications. Contractor insurance requirements include workers' compensation ($1,000,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000), with the State named as an additional insured. A payment bond equal to 25 percent of the maximum liability amount, which is expected to exceed $100,000, is required and must be submitted prior to contract effective date. All quotes must be submitted F.O.B. destination with prices including all applicable taxes and fees; the State is exempt from local, state, and federal excise taxes. All respondents must be registered with the State of Tennessee Supplier Portal prior to contract issuance.