ITB_32701-13883_Pre-Response_Conf_Memo.pdf
PDF 114 KB Posted
- Attached to
- Edgar Evins State Park Water Tank Restoration
- Solicitation number
- Event 32701-13883
- Issued by
- Polk County, Tennessee
About this file
This is a Pre-Bid Conference Memorandum issued by the Central Procurement Office of the State of Tennessee for the Department of Environment and Conservation regarding the Edgar Evins State Park Water Tank Restoration project (Event Number 32701-13883). The pre-bid conference is scheduled for Wednesday, April 29, 2026, at 10:00 AM CST at Edgar Evins State Park in Silver Point, Tennessee. Attendance at the conference is optional but encouraged for prospective bidders. The conference will address Invitation to Bid requirements, specifications, terms, and conditions, providing an opportunity for interested bidders to clarify questions about the bidding process and project scope.
The memorandum specifies that the pre-bid conference is informational only, and any changes discussed must be reflected in writing in the formal Invitation to Bid to be binding. Prospective bidders are responsible for reviewing all solicitation documents prior to the conference and should submit any identified errors in writing to the buyer before the conference date. Following the conference, a final copy of the Invitation to Bid incorporating any modifications will be distributed to vendors on the bid list, which will include the designated closing date and time for bid submissions.
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Text version
Central Procurement Office • Tennessee Tower, 3rd Floor
312 Rosa L. Parks Avenue, Nashville, TN 37243
Tel: 615-741-1035 • Fax: 615-741-0684 • tn.gov/generalservices/
PREBID INFORMATION
Event Number: 32701-13883 Department of Environment and Conservation – Edgar Evins State Park Water Tank Restoration
A pre-bid conference will be conducted by the Central Procurement Office for this solicitation.
Bidders are encouraged to attend this pre-bid conference; however attendance of this pre-bid conference is not mandatory in order to submit a bid. The conference will be at the date, time and location specified below:
Date/Time: Wednesday, April 29, 2026 at 10:00 AM CST
Location: 1630 Edgar Evins State Park
Silver Point, TN 38582
The Central Procurement Office conducts bid conferences to discuss the Invitation to Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid. Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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