ITB_32701-13865_Pre-Response_Conf_Memo.pdf

This is a pre-bid conference memorandum issued by the Tennessee Department of General Services, Central Procurement Office, on behalf of the Tennessee Historical Commission for the Cragfont Caretaker House Renovation Project (Event Number 32701-13865). The project encompasses comprehensive renovation of a historic caretaker house at Cragfont State Historic Site in Castalian Springs, Tennessee, including drywall and plaster removal and replacement, flooring and subfloor repairs, mold remediation and water damage treatment, kitchen and bathroom cabinet replacement, gutter and downspout replacement, lighting fixture repairs and replacement, door and window replacement, log cabin section repairs, and debris removal. The pre-bid conference is scheduled for Thursday, April 2, 2026, at 1:00 PM CST at the project site and is optional but encouraged for prospective bidders to discuss solicitation requirements and ask clarifying questions. The bid period runs from March 25, 2026, at 8:00 AM CDT through April 21, 2026, at 4:00 PM CDT, with project completion required by April 22, 2026. Written questions must be submitted by April 7, 2026, at 2:00 PM CST, and all bids must be submitted through Tennessee's EDISON system.

Bidders must have a minimum of three years of experience in window restoration and historic log home restoration, supported by references from prior historic building projects, and must maintain valid Tennessee contractor licensing with BC, BC-B, or BC-B(sm) classification. Performance bonding at one hundred percent of maximum liability and payment bonding at twenty-five percent of maximum liability are required prior to contract execution. Bidders must maintain commercial general liability insurance of at least one million dollars per occurrence, workers' compensation insurance of one million dollars, and automobile liability insurance of one million dollars per occurrence. All respondents must register with the State of Tennessee Supplier Portal prior to contract issuance and comply with all applicable Tennessee licensing and regulatory requirements, including proof of sales and use tax registration, non-debarment certification, and affirmed compliance with the Iran Divestment Act. All prices shall be F.O.B. destination with delivery included, and the State of Tennessee is exempt from local, state, and federal excise taxes. The estimated maximum liability for this project is expected to exceed one hundred twenty-five thousand dollars, and this is a one-time purchase solicitation with no renewal options and no identified set-asides for disadvantaged enterprises.