ITB_32701-13865_Pre-Response_Conf_Memo.pdf
PDF 114 KB Posted
- Attached to
- Cragfont Caretaker House Renovation Project
- Solicitation number
- Event 32701-13865
- Issued by
- Sumner County, Tennessee
About this file
This is a Pre-Bid Conference Memorandum issued by the Central Procurement Office of Tennessee for the Cragfont Caretaker House Renovation Project, a solicitation managed by the Tennessee Historic Commission. A pre-bid conference will be held on Thursday, April 2, 2026, at 1:00 PM CST at Cragfont State Historic Site located at 200 Cragfont Road, Castalian Springs, Tennessee. While attendance at the pre-bid conference is not mandatory to submit a bid, interested parties are encouraged to participate. The conference will address Invitation to Bid requirements, gather information from prospective bidders, and provide an opportunity for interested bidders to ask questions about the bidding process, terms, conditions, and specifications. Bidders are responsible for reviewing all solicitation documents prior to the conference and bringing hard copies for individual use if they wish to reference them during the event.
The memorandum notes that any changes discussed at the pre-bid conference will only be official if reflected in writing in a formal, amended Invitation to Bid, which will be issued to vendors on the bid list following the conference. Bidders should submit any identified errors or discrepancies in the solicitation documentation in writing to the procurement buyer prior to the pre-bid conference. After the pre-bid conference concludes, a final Invitation to Bid reflecting any modifications will be distributed, including a designated closing date and time for bid submission. No additional information regarding pricing, funding sources, set-asides, or contract terms is provided in this pre-bid conference memorandum.
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Text version
Central Procurement Office • Tennessee Tower, 3rd Floor
312 Rosa L. Parks Avenue, Nashville, TN 37243
Tel: 615-741-1035 • Fax: 615-741-0684 • tn.gov/generalservices/
PREBID INFORMATION
Event Number: 32701-13865 Tennessee Historic Commission – Cragfont Caretaker House Renovation Project
A pre-bid conference will be conducted by the Central Procurement Office for this solicitation.
Bidders are encouraged to attend this pre-bid conference; however attendance of this pre-bid conference is not mandatory in order to submit a bid. The conference will be at the date, time and location specified below:
Date/Time: Thursday, April 2, 2026 at 1:00 PM CST
Location: Cragfont State Historic Site
200 Cragfont Rd, Castalian Springs, TN 37031
The Central Procurement Office conducts bid conferences to discuss the Invitation to Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid. Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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