ITB-27-002B- Bid Opening Attendance Sheet.pdf

This document is a Bid Opening Attendance Sheet for the Florida Department of Veterans' Affairs (FDVA) solicitation ITB-27-002B regarding the removal and replacement of boiler #2 at the Emory L. Bennett State Veterans' Nursing Home in Daytona Beach, Volusia County. The project requires contractors to remove an existing H.B. Smith Series 28A-8 boiler (CRN# D-605, Serial# N92-1101) and install a new Lochinvar M# CHN2072-M13 copper-fin gas boiler, including disconnection and reconnection of water and flue gas piping, electrical integration, pipe insulation replacement, system startup and pressure testing, leak verification, staff training, waste disposal, and one annual system inspection with testing and repairs. The mandatory pre-bid meeting and on-site visit is scheduled for August 18, 2026 at 11:00 a.m., with sealed bids due August 27, 2026 at 3:00 p.m. Written questions must be submitted by August 19, 2026 at 3:00 p.m., with FDVA responses posted August 20. Notice of intent to award is anticipated September 9, 2026, and contract execution September 16, 2026. The contract term commences upon execution with no renewal options and requires completion within 120 calendar days.

Contractors must submit pricing as net, delivered F.O.B. Destination in U.S. dollars, with FDVA providing sales tax exemption and paying no local, state, or federal taxes. Eligible contractors must be registered with My Florida Market Place and the Florida Secretary of State, provide a completed Form W-9, and ensure all personnel pass Level 2 background screening and E-Verify employment eligibility verification. Contractors must carry commercial general liability insurance with $1 million per-occurrence limits, excess umbrella coverage of $3 million, workers' compensation insurance, and vehicle liability insurance of $1 million. The successful contractor is determined as the lowest responsive and responsible bidder at FDVA's sole discretion. Delays in completion not caused by unavoidable circumstances incur daily financial penalties at a rate to be determined by FDVA.