ITB-27-002B - Attendance Sheet PreBid.pdf

This is a Pre-Bid Attendance Sheet for ITB-27-002B, a sealed bid solicitation issued by the Florida Department of Veterans' Affairs (FDVA) for the removal and replacement of boiler #2 at the Emory L. Bennett State Veterans' Nursing Home in Daytona Beach, Volusia County. The project requires removal of an existing H.B. Smith Series 28A-8 boiler and installation of a new Lochinvar M# CHN2072-M13 copper-fin gas boiler, including disconnection and reconnection of water and flue gas piping, electrical integration, pipe insulation replacement, system startup and pressure testing, leak verification, staff training, and proper waste disposal. A mandatory pre-bid meeting and on-site visit was scheduled for August 18, 2026 at 11:00 a.m. Sealed bids were due August 27, 2026 at 3:00 p.m. Written questions were due August 19, 2026 at 3:00 p.m., with FDVA responses posted August 20. Notice of intent to award was anticipated September 9, 2026, with contract execution scheduled for September 16, 2026. All work must be completed within 120 calendar days from contract execution, and the contract term commences upon execution with no renewal options.

Pricing must be submitted as net, delivered, and F.O.B. Destination in U.S. dollars. FDVA provides sales tax exemption and pays no local, state, or federal taxes. The successful contractor is determined as the lowest responsive and responsible bidder at FDVA's sole discretion. Contractor eligibility requires registration with My Florida Market Place, Florida Secretary of State registration, completion of Form W-9, and Level 2 background screening and E-Verify employment eligibility verification for all personnel. Contractors must carry commercial general liability insurance with $1 million per-occurrence limits, $3 million excess umbrella coverage, workers' compensation insurance, and $1 million vehicle liability insurance. Delays in completion not caused by unavoidable circumstances incur financial penalties to the contractor at a rate to be determined per calendar day.