ITB 26-23-214657 ARRC Bridge 158.7 Replacement.pdf

ARRC BRIDGE 158.7 REPLACEMENT

INVITATION TO BID

26-23-214657

JUNE 09, 2026

ALASKA RAILROAD CORPORATION

327 WEST SHIP CREEK AVENUE

ANCHORAGE, ALASKA 99501

327 W. Ship Creek Ave.

Anchorage, AK 99501 Wallaces@akrr.com

Phone 907.265.2425 Cell 907.744.0031

June 09, 2026

INVITATION TO BID

26-23-214657

Response Required: This page must be completed and returned to ensure receipt of future addenda or additional information. Please e-mail this form to wallaces@akrr.com. All addenda will be forwarded to the contact name and number listed below.

Firms that have not returned the cover sheet will not be informed of addendums and will only be alerted to addendums by checking with the ARRC procurement officer or by checking ARRC’s internet site: www.alaskarailroad.com , select Procurement and then Solicitations.

Bidders must acknowledge the receipt of all issued addendums in their proposal/bid submittal.

Company ______________________________________________________

Address ______________________________________________________

Contact ______________________________________________________

Phone ______________________________________________________

Email _____________________________________________________

Website: www.alaskarailroad.com mailto:wallaces@akrr.com http://www.alaskarailroad.com/ http://www.alaskarailroad.com/

THIS IS NOT AN ORDER 327 W. Ship Creek Ave.

Anchorage, AK 99501 wallaces@akrr.com Phone: 907-265-2425

Mobile: 907-744-0031 June 9, 2026

INVITATION TO BID (ITB) 26-23-214657

The Alaska Railroad Corporation (ARRC) solicits bids under ITB 26-23-214657 from qualified contractors to provide all labor, materials, equipment, supervision, and incidentals necessary to construct a new railroad bridge at Mile Post 158.7 over Cottonwood Creek in Wasilla, Alaska, including removal or decommissioning of the existing six-span timber bridge supported by seven timber pile bents, and construction of a replacement structure on the existing alignment consisting of two (2) 28-foot concrete ballast deck beam spans, two (2) sheet pile abutments, and reinforced concrete substructure elements including two (2) abutment caps supported by two rows of three piles each and one (1) mid-span bent cap supported by three piles, for a total of fifteen (15) driven steel pipe piles and three (3) reinforced concrete caps, all in strict accordance with ARRC specifications, contract documents, and applicable federal, state, and local regulations, while maintaining safety and minimizing disruption to railroad operations.

SEALED BIDS WILL BE RECEIVED AT Alaska Railroad Corporation

Attn: Sarah Wallace 327 West Ship Creek Avenue

Anchorage, AK 99501

Until 3:00 P.M. June 30, 2026, AT WHICH TIME BIDS WILL BE PUBLICLY OPENED

The envelope used in submitting your offer shall be plainly marked with the following information:

1. Offeror's Name -

2. ITB# 26-23-214657

3. Date and Time Scheduled for Receipt of Offers.

4. Sealed Offer: ARRC BRIDGE 158.7 REPLACEMENT

Site Visit: A non-mandatory site visit will be held at 12:00 p.m., June 23, 2026. The meeting location will be at the Wasilla Section House 411 Depot Road. Attendees will be responsible for their own transportation to the meeting location. A representative of ARRC will conduct a safety briefing and will provide an escort onto ARRC property for the site visit. Hardhats, safety vests, protective footwear, and safety glasses will be required, and must be supplied by attendees. This is not a mandatory meeting, although interested firms are encouraged to participate. A bidder’s failure to visit the work site will in no way relieve the bidder of the responsibility of performing the work in strict compliance it the true intent and meaning of the terms, conditions, and specifications of this ITB.

Return your bid in a sealed envelope on which the Solicitation number appears. Bids received by e-mail or facsimile transmission will not be considered for award. Bids shall be submitted on the forms furnished herein. Hand-delivered bids, amendments, or withdrawals must be received by ARRC's Contracts Section prior to the scheduled time of bid opening. Your bid must be complete. See instructions and conditions enclosed.

ARRC shall not be held responsible for bidder’s lack of understanding of what is required by this bid.

Should a bidder not understand any aspect of this bid, or require further explanation, or clarification regarding the intent or requirements of this bid, it shall be the responsibility of the bidder to seek guidance from the ARRC.

Any resulting contract from this solicitation shall incorporate the Standard Instructions, and General Terms and Conditions incorporated in this solicitation, and Federal Terms and Conditions. Work associated with this contract is funded by ARRC and the Federal Transit Administration (FTA). It is the sole responsibility of the Contractor to determine which designated provisions are applicable to this project. REQUIRED CONTRACT PROVISIONS FOR FEDERAL-AID CONTRACTS MORE THAN $100,000.00 can be found within this solicitation or by following this link:

https://www.alaskarailroad.com/sites/default/files/procurement/Federal- Aid_Contracts_Terms_Conditions_3-21-23_v3-revises_version_4-20-21.pdf

This solicitation is not to be construed as a commitment of any kind, nor does it commit ARRC to pay for any costs incurred in the submission of an offer or for any other incurred cost prior to the execution of a formal contract. ARRC may award a contract resulting from this solicitation to the low-responsive offeror whose offer conforming to this solicitation will be the most advantageous to the ARRC. ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids, accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to award the proposed contract if it is in the best interest of the ARRC.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole or in part by agencies within the U.S. Department of Transportation (USDOT), including the Federal Transit Administration (FTA), the Federal Railroad Administration (FRA), and the Federal Highway Administration (FHWA). ARRC has a race-neutral DBE Program and does not set DBE goals on individual solicitations. Nonetheless, ARRC aspires to achieve an overall DBE participation of 4.0% in federal fiscal years 2025-2027 on USDOT-funded contracts. If this contract is funded as a whole or in part by funds from the USDOT, it is imperative that you consult the Federal Terms and Conditions portion of this solicitation.

https://www.alaskarailroad.com/sites/default/files/procurement/Federal-Aid_Contracts_Terms_Conditions_3-21-23_v3-revises_version_4-20-21.pdf https://www.alaskarailroad.com/sites/default/files/procurement/Federal-Aid_Contracts_Terms_Conditions_3-21-23_v3-revises_version_4-20-21.pdf

The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska Railroad considers Green Star membership to be a positive business attribute and regards a Green Star award as a tangible sign of an organization’s commitment to environmental stewardship and continual improvement within its operations.

Please direct all responses and/or questions concerning this invitation to bid in writing to Sarah Wallace, Alaska Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501, telephone number 907-265-2425, email address Wallaces@akrr.com.

Sincerely, Sarah Wallace Contract Administration Specialist Alaska Railroad Corporation http://www.greenstarinc.org/ mailto:Wallaces@akrr.com.

SOLICITATION CONTENTS

SECTION A REQUIRED DOCUMENTS

SECTION B BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS

SECTION C STATEMENT OF WORK

SECTION D GENERAL TERMS AND CONDITIONS (CONSTRUCTION)

SECTION E CONSTRUCTION QUALITY CONTROL (CQC) PLAN

SECTION F FORMS

SECTION G SPECIAL PROVISIONS

SECTION H COST SCHEDULE

SECTION I FEDERAL TERMS & CONDITIONS

ATTACHMENTS

1) Minimum Rates of Pay for Laborers and Mechanics, Effective April 1, 2026, issue 52 File name: Pamphlet_600_Issue_52

2) BR158.7 CBD IFB CAO dated May 22, 2026

3) CBD Standards 2025 Revl dated May 2026

4) S-2.16 Ent Track and Bridge dated June 1, 2026

5) Typical Sections-1.01 dated June 1, 2026

6) ARRC_MP158.7_Geotech Report_FINAL_2026-06 https://labor.alaska.gov/lss/forms/Pamphlet_600_Issue_52.pdf?q=041026

SECTION A

REQUIRED DOCUMENTS

REQUIRED FOR BID Bids will not be considered if the following documents are not completely filled out and submitted at the time of bidding:

1. Construction Bid Form - [Form 395-0121]

2. Bid Bond - [Form 395-0120]

3. Contractors Responsibility Questionnaire

4. Cost Schedule – Section H

5. Federal Contract Provisons for Federal-Aid Contracts: Section I:

# 25. Certification Regarding Use of Contract Funds for Lobbying - 31 USC 1352; 2 CFR 200.450; 2 CFR 200 App. II(j); 49 CFR Part 20

REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER The apparent low bidder is required to complete and submit the following documents within Five (5) Working Days after receipt of written notification:

1. Subcontractor List - [Form 395-0131]

2. Contractor’s QA/QC Plan

3. Contractor’s Site Health & Safety Plan

REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Certificate of Insurance - [from Insurance Carrier]

2. Payment Bond - [Form 395-0126]

3. Performance Bond - [Form 395-0127]

4. Contract and Notice to Proceed, ARRC Generated

5. Contractor’s Business License and Contractors License

6. State of Alaska Department of Labor – Notice of Work

POST AWARD DOCUMENTATION

1. Weekly Certified Payrolls

2. State of Alaska, DOL Notice of Completion

SECTION B

BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS

(CONSTRUCTION)

To be considered for award, Bids must be made in accordance with the following requirements:

Duty to Seek Clarification: ARRC shall not be held responsible for a Bidder’s lack of understanding of what is required by the Invitation to Bid. Should a Bidder not understand any aspect of the Invitation to Bid, or require further explanation or clarification regarding the intent or requirements of the same, it shall be the responsibility of the Bidder to seek clarification from ARRC prior to submitting his or her Bid.

Terms and Conditions: Any resulting contract from this Invitation to Bid shall incorporate the general terms and conditions contained in this bid package.

Contract Documents: Bidders shall familiarize themselves with the requirements of all of the Contract Documents which include, but are not limited to the “Bidders Instructions & Special Requirements", the Invitation to Bid, Bid and Contract Forms, General Conditions, Special Conditions, Specifications, Plans, any Addenda issued prior to the receipt of Bids, and any other documents referenced or incorporated therein.

Examination of Site: Bidders should visit the Project Site(s) and take such other steps as may be reasonably necessary to ascertain the nature and location of the Work, and the general and local conditions which may affect the Work and the cost thereof.

Examination and Interpretation of Documents: Each Bidder shall examine the Contract Documents carefully and shall make written requests to ARRC prior to Bid submission for interpretation or correction of any ambiguity, inconsistency, discrepancy, omission, or error therein which the bidder may discover.

Any interpretation or correction will be issued in an Addendum by ARRC. Only a written interpretation or correction shall be binding. No Bidder shall rely on any interpretation or correction given by any other method.

Addenda: ARRC may modify the Invitation to Bid prior to the date fixed for opening of Bids by issuance of an Addendum to all parties who have been furnished the Bid Package for bidding purposes. Bidders must acknowledge receipt of all Addenda on the Construction Bid Form [Form 395-0121].

Qualification of Bidders: Pursuant to ARRC Procurement Rule 1600.3, before a Bid is considered for award, ARRC may request a Bidder to submit information regarding the Bidder’s capability in all respects to fully perform the contract requirements or the individual integrity and reliability which will assure good faith performance. Such information shall include the Bidder’s prior experience in performing comparable Work, the availability of necessary financing, equipment, facilities, expertise and personnel to perform the Work and whether he or she has ever been terminated or defaulted on construction work.

Bid Forms: Bids must be submitted on the forms provided by ARRC, completed in all respects as required by the Bid Forms and other Contract Documents and manually signed by an authorized official of the Bidder. Bidders may make copies of the Bid Forms for submission of Bids.

Submission of Bids: Bids must be sealed, marked, and addressed as directed in the Invitation to Bid and must be delivered to the office designated in the Invitation to Bid prior to the exact time set for opening bids. Late bids will not be considered.

Modification, Correction, Withdrawal of Bids: Modification, correction or withdrawal of Bids will be allowed only as provided in ARRC Procurement Rule 1200.8.

Bid Opening: Bids will be opened in public at the time set forth in the Invitation to Bid in accordance with ARRC Procurement Rule 1200.6. The contents of the Bids will be open for public inspection after the notice of intent to award a contract is given.

Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC Procurement Rule

1200.7. Alternative bids, if called for, are intended to provide ARRC a range of comparative costs which will allow identification of the combinations most responsive to ARRC's need. The order in which the alternatives are listed or set out in the Invitation to Bid should not be taken as any indication as to the order in which ARRC may elect to select the alternatives, if any. Bidders shall submit bid prices for all alternatives stated in the Invitation to Bid and are advised that the order in which the alternatives, if any, are chosen by ARRC, may affect which Bidder is the lowest responsive and responsible Bidder.

Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be accompanied by bid security in the form of a cashier's check or an acceptable Bid Bond, a form of which is provided herein, in the amount of five percent (5%) of the Bid price.

Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid in accordance with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all Bids in accordance with the provisions of ARRC Procurement Rule 1600.2.

Aggrieved Bidder/Offeror: An aggrieved bidder/offeror may protest an ARRC procurement action by filing a written protest with the procurement officer in accordance with the procedures and time limits specified in ARRC Procurement Rules 1800.1-1800.11.Award of Contract: Unless the Invitation to Bid is canceled or all bids are rejected, the procurement officer shall award a contract based on the solicited bids with reasonable promptness by written notice to the lowest, responsible and responsive Bidder whose bid conforms in all material respects to the requirements and criteria set out in the Invitation to Bid.

Execution of Contract: A written contract must be signed by the Bidder to whom an award is made and returned to ARRC within ten (10) calendar days, together with all required performance and payment bonds, and certificate(s) of insurance in the amounts required by the Invitation to Bid. The Bidder to whom award is made shall not be permitted to occupy the project site until he has first obtained the required insurance and submitted to ARRC proof of such insurance together with a statement certifying that said insurance conforms to requirements set forth in the Invitation to Bid.

Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or neglects to execute it, or fails to furnish the required bonds and insurance within the time specified, the amount of his bid security may be retained by ARRC as liquidated damages.

Government Contract Requirements: If Federal funds will be used to pay for any part of the project described in the Invitation to Bid, any contract awarded hereunder will contain provisions requiring the successful Bidder to comply with all pertinent provisions, agreements, and clauses of the subject federal grant and all pertinent laws, regulations, Presidential directives, and executive orders to the extent they apply to the subject matter of the contract.

Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC maintains an alcohol and drug-free workplace and requires that the Contractor do the same. At all times during the performance of this contract, the Contractor shall have in place a written drug and alcohol program that includes, at a minimum, the following:

a. a requirement that all applicants present a negative pre-employment drug screen prior to being hired by the Contractor;

b. a requirement that employees submit to a "reasonable suspicion" drug and/or alcohol test when showing signs and symptoms of drug and/or alcohol influence on duty;

c. a requirement that employees submit to "reasonable cause/post-accident" drug and alcohol tests following certain accidents or incidents (with the threshold level triggering testing to be determined by the Contractor);

d. a provision defining a positive alcohol test as one that reveals a breath alcohol level of .02 or greater;

e. a provision defining a positive drug test as one that reveals concentrations at the levels set forth in 49 C.F.R. § 40.87(b)(screening test) and 49 C.F.R. § 40.87(c)(confirmatory test) or greater;

f. a provision that outlines the consequences of a positive drug or alcohol test and the consequences of an employee’s refusal to submit to drug/alcohol testing; and

g. a provision that establishes the conditions under which an employee may return to work following a positive drug and/or alcohol test, which at a minimum include an evaluation by a substance abuse professional and compliance with a recommended treatment program.

The Contractor agrees that at any time during the performance of this contract, if an ARRC employee reports to the Contractor that an employee of the Contractor or its subcontractor is showing signs and symptoms of drug/alcohol influence on duty, the Contractor shall remove the employee from ARRC property immediately and shall have the employee tested for drug/alcohol influence. If the employee tests positive, the Contractor shall ensure that the employee is not returned to work on the project until he/she has met the return-to-work requirements contained in the Contractor’s written program.

FRA Drug & Alcohol Testing Compliance: The Contractor agrees to establish and implement a drug and alcohol testing program that complies with 49 C.F.R. part 219, produce any documentation necessary to establish its compliance with part 219, and permit any authorized representative of the Federal Railroad Administration (FRA), ARRC or its agents, to inspect the facilities and records associated with the implementation of the drug and alcohol testing program as required under 49 C.F.R.

part 219 and review the testing process.

The Contractor agrees further to submit the annual Management Information System (MIS) reports required by 49 C.F.R. 219.800 covering the previous calendar year to the FRA before March 15. The Contractor agrees further to include this provision in any subcontracts that involve the performance of Roadway Worker services for ARRC.

All contractors and subcontractors providing Roadway Worker services for ARRC will be required to register with Avetta, a third-party verification company that ARRC has engaged to verify and track contractor compliance with 49 C.F.R. Part 219 as well as other contractor responsibilities. The cost for each contractor to register will vary based on the services provided and will be paid by the contractor directly to Avetta.

Resources to assist with registration: Avetta https://www.avetta.com/

Avetta team at 800-506-7427.

Part 219 questions: ARRC Compliance Manager at 907-265-2533.

Offer Acceptance Period: For the purpose of award, offers made in accordance with this ITB shall be good and firm for a period of thirty (30) days from the date of bid opening.

Site-Safety Plan Requirement: Before the contractor or any subcontractor begins any construction related work under this contract including but not limited to mobilization, equipment setup, storage, etc., taking place on sites under Alaska Railroad Corporation (ARRC) control, they will submit a site Health and Safety Plan to ARRC for compatibility acceptance.

The plan must be compatible with ARRC Safety Policies, including On-Track Safety, ARRC on-site employee safety including safety for Project Managers, Construction Managers, Flaggers, Visitors, Safety personnel, Quality Assurance staff, vendors, and the public. The plan must outlines procedures for first aid, emergency response, chemical exposures, spills, site sign-in requirements for site-safety briefings, coordination with ARRC dispatch, Section 6.16 (SAFETY AND PROTECTION), Section 6.17 (WORK SAFETY ON RAILROAD PROPERTY), and Section 6.18 (EMERGENCIES), other sections of the contract GENERAL CONDITIONS, Appendix F.

A complete, detailed Site-Safety Plan shall be submitted to the Project Manager at least 10 days prior to commencement of any Work on the Project.

Contractor’s Instructions for Submitting Certified Payroll:

This contract includes work on an Alaska Railroad Corporation (ARRC) construction project, which is subject to the wage/certified payroll requirements of the Alaska Department of Labor Workforce Development (DOLWD) and/or it may include work on a federally funded construction project and be subject to U. S. Department of Labor Davis-Bacon Act wage/certified payroll requirements.

As part of the contract the following will be required:

1. All contractors on a construction project funded in whole or in part with federal funds shall pay laborers and mechanics the higher of the two wages listed in this contract from the U. S.

Department of Labor (www.access.gpo.gov/davisbacon/ or http://www.gpo.gov/davisbacon/ak.html) or from the DOLWD (www.labor.state.ak.us/lss/home.htm). Contractors on an ARRC-funded construction project shall pay laborers and mechanics the appropriate wage established by the DOLWD under the Little Davis Bacon Act.

2. All contractors employing laborers and mechanics on the project for must submit weekly certified payrolls that contain the information listed on the DOLWD Weekly Certified Payroll Form 07-6058, pages 1 and 2. Page 2 is the “Statement of Compliance” and must bear an original signature.

The prime contractor is responsible for gathering the certified payrolls from each subcontractor and for submitting them, along with their own, to ARRC.

3. These weekly certified payrolls must be submitted to ARRC within seven days after the regular “payday” for that certified payroll at the following address:

https://certpayportal.akrr.com/ A website login will be required to be set up prior to the first submission.

The contractor and its subcontractors are also responsible for filing certified payrolls with DOLWD as required.

4. The certified payroll must be completely filled out by the contractor including, but not limited to:

http://www.access.gpo.gov/davisbacon/ http://www.gpo.gov/davisbacon/ak.html http://www.labor.state.ak.us/lss/home.htm https://certpayportal.akrr.com/

i. Contractor’s complete name, including join ventures, Inc., LLC, etc.

ii. Contractor’s license number, also called the contractor’s registration number, is required in addition to a business license to do construction work in the state

iii. Employee’s

a. Name

b. Address (domicile and mailing)

c. Social security number

d. Job classification

e. Hours worked

f. Wages/fringe benefits paid

iv. Contracting agency project number, which is the ARRC contract/purchase order number and is listed on the DOLWD finalized Notice of Work. This notice also lists the DOLWD project number, project name, and location. The prime contractor will supply all of this information to its subcontractors.

v. Week ending date and payroll numbers. The first week or part of a week of payroll will be designated as payroll number 1 for the first week, 2 for the second week, etc.

until the final week worked on the project. If no work is completed during a given week, the contractor must nonetheless submit a certified payroll for that week, with the appropriate consecutive payroll number for that week, and write “No Work Performed” on payroll.

vi. The Statement of Compliance must be completely filled out indicating how fringe benefits are paid and listing the payroll period. The Statement of Compliance must be signed, dated, and filed within seven days of the payment date of the payroll.

vii. Stamp or write “Confidential” on the certified payroll to help insure the privacy of contractor employees.

Sample copies of DOLWD certified payroll forms with the “Statement of Compliance is shown in Figures 1 and 2 below.

Failure to timely submit complete and accurately filled out weekly certified payrolls to ARRC may result in the delay of payment on the contract.

Figure 1: Alaska Dept. of Labor, Certified Payroll, Form 07-6058, Pg. 1

Figure 2: Alaska Dept. of Labor, Certified Payroll, Form 07-6058, Pg. 2

SECTION C

STATEMENT OF WORK

SCOPE OF WORK:

The purpose of this project is to build a new Rail Bridge at ARRC Mile Post 158.7 over Cottonwood Creek in Wasilla, Alaska. The existing super structure is a 6 span timber bridge with 7 timber pile bents. The proposed structure consists of two 28’ concrete ballast deck beam spans, two sheet pile abutments, three concrete caps with two rows of three piles at the abutments and one concrete cap for the mid-span bent of three piles for a total of fifteen driven steel pipe pile and three reinforced concrete caps. The new bridge will be built on the existing alignment.

Work completed under this contract includes, but is not limited to;

• The removal and disposal of the existing superstructure in its entirety and sub structure to the limits shown in the plans.

• The installation of the new bridge sub structure and super structure.

• Installation of new riprap at the abutments with dimensions and grades shown in the plans.

• Construction, maintenance, and removal of all temporary access pads and structures necessary for the contractor to complete the work and within the limits permitted.

• Transportation of all ARRC supplied materials to the work site. The ARRC supplies track materials including bridge spans, pre-cast concrete caps, ties, track jewelry and rail.

An ARRC provided Railroad Flagger will provide track protection, hold authority over the track when able, and communicate train traffic to the contractor.

Contractor may begin acquiring required permits upon receipt of the full NTP.

ARRC COORDINATION:

The Contractor must coordinate with the Project Manager for daily operations, access to the physical project site, for the delineation of the Contractor equipment staging area(s), to coordinate the movement of assets with their respective tenants and train schedule and coordination, prior to beginning each day’s shift.

Contractor is to bid the work as if ARRC equipment will not be available to support the work outlined herein. The Contractor will provide any and all on-track equipment necessary to complete the work.

The following ARRC Standard Drawings shall be used as reference, in addition to the Special Provisions outlined herein and the Plans. ARRC Standard Drawings attached to this solicitation include:

1. CBD Standards 2025 RevI

2. Roadbed Standard Plan(s)

3. Standard Sign Plan

Track Outages: in accordance with Subsection 107-1.08.

1. ARRC requires track and bridge to be inspected by the contractor provided designated Rail Bridge Supervisor (RBS), Part 213 qualified staff acknowledged by the ARRC prior to the end of any outage that renders the track or bridge out of service. Time for these inspections must be accounted for in the Contractor’s allotted outage.

2. Work shall be planned to minimize track outages. Train traffic can be unpredictable but expected natural work windows are as follows:

a. Outside Passenger Season, after 9/30/2026

i. 0700-2000 daily: expect one train per day, expect a 6-hour window daily, subject to change. SB freight to get by

ii. 2100-0700 daily: expect one train per night, expect a 6 hour window nightly, subject to change. NB Freight to Get by

iii. Typically, once per week there may be a larger track window from Sunday night or Monday morning to Wednesday afternoon; however, this is not guaranteed and may shift up due to barge traffic which is weather dependent.

iv. Saturday 0700 to Sunday 2100- No freight, can get bigger windows.

b. During Passenger Season, 5/1/2026 through 9/30/2026

i. 1030-1900: several trains daily, expect a 2-hour window at some point daily, subject to change. After NB HEX/SB STAR

ii. 2100-0700: possibility of passenger delays and unscheduled freight, however, typically can expect a 6–8-hour window nightly. SB STAR and NB Freight if weeknight.

The above traffic schedule is provisional and may change. Train traffic must not be impeded.

ARRC forces will also be utilizing tracks in the area for inspection, maintenance, and other purposes, as such windows are not always for the exclusive use of the Contractor.

Generally, once a week a 36-hour outage will be available for taking the track or bridge out of service. Outages lasting longer than 36 hours need to be identified and requested through the contract manager to ARRC Operations 45 days in advance.

CONTRACTOR REQUIREMENTS:

Permits: See Subsection 107-1.02 and attached hereon.

Railroad Safety: In accordance with Subsection 107-1.15, when applicable. The Subsection covers Roadway Worker Protection, On-Track Roadway Maintenance Machines, Bridge Worker Safety, and ARRC Flag Protection requirements. Contractor will also need to join Avetta, a third-party auditing company.

Railroad Contractor Qualifications: In accordance with Subsection 801-1.10.

Liquidated Damages: Should Contractor fail to reach Substantial Completion within the time specified in the contract and any associated Change Orders, Amendments, and/or supplements, the Contractor shall pay liquidated damages to Owner in the amount of $4900 for each calendar day of delay until the work is completed or accepted.

COMPLETION DATES

Substantial Completion: Substantial Completion shall be on or before January 30, 2027, unless accepted and agreed upon by the Owner. This completion scope includes all work items contained within the Contract Documents, properly completed, approved by the Owner and fully serviceable for the intended use.

Substantial Completion shall not be achieved until all systems required for occupancy and intended use are fully operational. Remaining work shall be limited to minor punch list items that do not impair functionality, safety, or occupancy. All remaining work, including punch list completion and closeout documentation, shall be completed prior to Final Completion.

Work shall not be considered substantially complete if there are any remaining deficiencies:

• Require speed restrictions, special operating conditions, or increased risk to railroad operations

• Affect structural performance or long-term durability of the bridge

• Interfere with required safety systems or access for inspection and maintenance

Any such conditions must be fully corrected prior to Substantial Completion.

A Substantial Completion inspection will be conducted jointly by ARRC and the Contractor. The Contractor shall certify that all work required for safe railroad operations has been completed prior to requesting inspection. ARRC reserves the right to deny Substantial Completion if remaining work exceeds minor punch list items or impacts operational readiness.

Work items to be completed between substantial and final include:

Pay Item Description

607.0003 Chain link Fence

618.0001 Seeding

647.0001 As-Built Drawings and Specifications

802.0005 Track Tamping, Surfacing, and Final Dressing

Final Completion: Final Completion of all work shall be on or before June 30, 2027.

END OF STATEMENT OF WORK

SECTION D

GENERAL TERMS AND CONDITIONS (CONSTRUCTION)

STANDARD SPECIFICATIONS FOR CONSTRUCTION, 2025 Edition https://www.alaskarailroad.com/sites/default/files/procurement/2025%20ARRC%20SSC.pdf

SECTION E

Construction Quality Control (CQC) Plan

1. SUBMITTAL AND GENERAL REQUIREMENTS

1.1. The Contractor shall establish and maintain an effective quality management system.

The quality management system shall consist of plans, procedures, and the organization necessary to provide material, equipment, and workmanship that comply with the requirements of the contract documents. The system shall cover operations both onsite and offsite and shall be keyed to the proposed sequence of the work.

1.2. The Contractor shall prepare a Construction Quality Control (CQC) plan compliant with the requirements of this appendix and all other contract documents. A complete detailed CQC plan shall be submitted to the Owner’s Representative within 10 days of intent to award and shall be approved in writing by the Owner’s Representative prior to proceeding with the work.

1.3. The CQC plan shall be capable of ensuring that the procurement, shipping, handling, fabrication, installation, cleaning, inspection, construction, testing, storage, examination, repair maintenance, and required modifications of all materials, equipment, and elements of the work comply with the requirements of the contract documents and that all materials incorporated in the work will perform satisfactorily for the purpose intended.

1.4. If Contractor does not provide an acceptable CQC plan, ARRC may, at its sole discretion, elect to award the contract to others.

2. AUTHORITY AND RESPONSIBILITY

2.1. Authority: The persons and organizations performing quality control and quality assurance functions shall have sufficient authority and organizational freedom to identify quality problems and to initiate, recommend, provide, and verify implementation of the solution.

2.2. Changes in Plan or Personnel: The Contractor shall not revise the CQC or the quality staffing levels or replace any of the key personnel specified herein without prior written approval from the Owner’s Representative.

2.3. Contractor’s Responsibility: The Contractor is solely responsible for achieving project quality and shall have overall responsibility for the quality of all construction work. The contractor shall conduct quality management activities, which include inspection, materials testing, and other activities specifically developed and/or chosen by the Contractor.

2.4. Owner’s Responsibility: ARRC reserves the right to, and will, conduct inspections, testing, sampling, and evaluation associated with quality assurance and independent quality assurance. ARRC’s role in construction is to provide the following.

2.4.1. Quality assurance and independent assurance of construction activities, inspection, and materials testing. ARRC will do this with either its staff or a consultant acting as the owner’s representative.

2.4.2. Oversight of the Contractor’s quality management activities to ensure adherence to the CQC plan and compliance with the contract documents.

2.4.3. Notifying the Contractor promptly of irregularities or deficiencies observed in the work.

2.4.4. Oversight of the Contractor’s construction management, including scheduling, invoicing, shop drawing review, document control, etc.

3. CONSTRUCTION QUALITY CONTROL (CQC) PLAN

3.1. Objectives: Quality in the construction phase is the program of policies, procedures, and responsibilities required to provide confidence that the desired characteristics have been obtained to help ensure the project will perform its intended function for its design life. Quality control in the construction phase shall consist of those actions necessary to assess production and construction processes so as to control the level of quality being produced in the end project. The Contractor’s quality control actions shall include examining, checking, and inspecting in-process and completed work, and materials sampling and testing during production and construction, as a means of controlling and measuring the characteristics and conformity of an item, process, or feature to established requirements.

3.2. The Contractor’s CQC plan shall be capable of:

3.2.1. Ensuring that the design, procurement, shipping, handling, fabrication, installation, cleaning, inspection, construction, testing, storage, examination, repair, maintenance, and required modifications of all materials, equipment, and elements of the work comply with the requirements of the contract documents.

3.2.2. Ensuring that all materials incorporated in the work, all equipment, and all elements of the work will perform satisfactorily for the purpose intended.

3.3. Contents of the CQC Plan: The CQC plan shall delineate the type and frequency of inspection, sampling, and testing deemed necessary to measure and control the various properties of material and workmanship of all construction processes within the tolerances governed by the drawings and specifications, applicable codes and regulations, permit conditions, and other contract requirements as contained herein.

The CQC plan shall include the following, at a minimum.

3.3.1. Construction activity and item inspection plans.

3.3.2. Schedule of materials control including materials to be tested, test methods, and frequency of testing.

3.3.3. Sampling locations and techniques.

3.3.4. Control of workmanship

3.3.5. Identification and qualifications of key quality control personnel, including the quality control manager, inspectors, and technicians. Include an organization chart with reporting lines.

3.3.6. Name and location of testing laboratories.

3.3.7. Documentation procedures, including inspection and test records; accuracy and calibration checks; nature, number, and type of deficiencies found; nature of corrective actions; and quantities of work tested and sampled.

3.3.8. Mandatory inspection points.

4. CONSTRUCTION QUALITY ORGANIZATION

4.1. The construction CQC plan shall describe the Contractor’s quality management organization for all of the project construction processes. At a minimum, the CQC plan shall identify the following positions.

4.1.1. Construction Manager or Superintendent: The Construction Manager shall be the individual responsible for the overall project construction, quality management, and contract administration for this project.

4.1.2. Construction Quality Manager: The Construction Quality Manager may work directly for the Contractor or may be contracted from an independent firm or organization. The Construction Quality Manager shall work under the direct supervision of the Construction Manager. It shall be the responsibility of the Construction Quality Manager to perform workmanship inspections, implement quality planning, oversee quality control testing, and coordinate with Owner’s QA testing and independent assurance testing. The Construction Quality Manager shall also cooperate with the Owner’s Representative in compiling a statistical correlation of materials and workmanship data. The Construction Quality Manager shall be responsible for submitting requested inspection, testing, and other data to the Owner’s Representative on a daily basis or as determined by the Construction Quality Manager and ARRC’s field representative. The Construction Quality Manager shall have at least two years (within the last five years) experience in inspection and materials testing for similar projects.

4.1.3. Construction Testing Technicians: The construction testing technicians may work directly for the Contractor or may be contracted from an independent firm or organization. They shall work under the direct supervision of the Construction Quality Manager and perform inspections as indicated in the construction CQC. Each Construction Testing Technician shall have training and/or technical certification, as appropriate, for the specific type and level of work that they will be testing; e.g., asphalt certification, welding, concrete strength, etc.

5. PRECONSTRUCTION MEETING: Before the start of construction, the Contractor shall meet with ARRC or its authorized representative in a pre-construction meeting. A topic of the pre-construction meeting shall be the Contractor’s proposed quality management system. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the Contractor’s quality control operations, control activities, testing, administration of the system for both onsite and offsite work, and the Contractor’s quality control program. Minutes of the meeting shall be prepared and signed by both the Construction Manager and the Owner’s Representative. The minutes shall become a part of the contract file. Additional conferences may be called at any time to reconfirm mutual understanding of the project.

6. INSPECTIONS AND TESTS

6.1. Except where they are specifically indicated to be the Owner’s responsibility, or are provided by another identified entity, the Contractor shall provide inspections, tests, and similar quality control services in accordance with the approved CQC plan. Costs for these services shall be included in the contract price, whether performed by the Contractor’s personnel or an independent firm.

6.2. Associated Services: The Contractor shall cooperate with organizations performing required inspections, tests, and similar services and shall provide reasonable auxiliary services as requested. Auxiliary services required include, but are not limited to:

6.2.1. Providing access to the work and furnishing incidental labor and facilities necessary to facilitate inspections and tests.

6.2.2. Taking adequate quantities of representative samples of materials that require testing or assisting the Owner in taking samples.

6.2.3. Providing facilities for storage or curing of test samples, and delivery of samples to testing laboratories.

6.2.4. Providing the Owner with a preliminary design mix proposed for use for materials mixes that require control.

6.2.5. Security and protection of samples and test equipment at the project site.

6.3. Coordination: The Contractor, the Owner’s Representative, and any independent testing agencies shall coordinate the sequence of activities to accommodate required inspection and testing services with a minimum of delay. In addition, the Contractor and ARRC shall coordinate activities so that removing and replacing construction to accommodate inspections and tests will not be required.

6.4. The Contractor is responsible for scheduling times for inspections, tests, taking samples, and similar activities.

6.5. Mandatory Inspection Documentation Points: Documentation points are mandatory verification and inspection points that shall be identified in the CQC plan and the project schedule. Documentation points should be points at which critical characteristics are to be measured and documented by the Construction Quality Manager. It will be the responsibility of the Construction Quality Manager to certify that the design and construction have met the requirements of the plans and specifications and to sign all inspection documentation. Inspection documentation shall be submitted to ARRC or its representative when requested. It shall be the responsibility of the Contractor to determine inspection documentation point criteria and required documentation. ARRC will not prescribe the inspection criteria.

6.6. ARRC should be notified a minimum of 24 hours prior to any mandatory inspection.

6.6.1. The mandatory inspection points for this project shall be established through coordination between the contractor and the Owner’s Representative...

6.7. Completion Inspection: At the completion of all work or any increment thereof established by a completion time stated in the schedule or in the CQC plan, the Construction Quality Manager shall conduct a completion inspection of the work and develop a punch list of items that do not conform to the contract documents. Such a list of deficiencies shall be included in the QC documentation as required herein and shall include the estimated date by which the deficiencies will be corrected. The Construction Quality Manager shall make a second completion inspection to make certain that all deficiencies noted on the punch list have been corrected and so notify ARRC. The completion inspections and any deficiency corrections required by this paragraph shall be accomplished within the time stated for completion of the entire work or any particular increment thereof if the project is divided into increments by separate completion dates.

7. DOCUMENTATION

7.1. The Contractor shall maintain daily records of quality control operations, activities, and tests performed, including the work of suppliers and subcontractors. These records shall be on an acceptable form and shall include factual evidence that required activities or tests have been performed, including, but not limited to, the following.

7.1.1. Type and number of control activities and tests involved.

7.1.2. Results of control activities or tests.

7.1.3. Nature of non-conformances, defects, causes for rejection, etc.

7.1.4. Proposed remedial action.

7.1.5. Corrective actions taken.

7.1.6. Description of trades working on the project, the number of personnel working, the weather conditions encountered, any delays, and acknowledgement of any instruction given by ARRC.

7.2. The daily quality control report records shall cover both conforming and defective or deficient features and shall include a statement that supplies and materials incorporated in the work and workmanship comply with the contract. The Construction Quality Manager shall sign the daily quality control report and furnish legible copies to ARRC by the end of the following workday.

7.3. Monthly quality control reports that summarize project status, work completed related to funds expended, any nonconformance, and any necessary corrective actions shall be provided.

END OF CONSTRUCTION QUALITY CONTROL (CQC) PLAN

SECTION F

FORMS

The following list includes hyperlinks to PDF versions of each required document; however, all documents are also enclosed within this solicitation.

Contractor’s Responsibility Questionnaire [Form 395-136] Construction Bid Form [Form 395-121] Bid Bond (PDF version) [Form 395-120] Subcontractors List [Form 395-131] Sample Construction Contract Payment Bond [Form 395-126] Performance Bond [Form 395-127] https://www.alaskarailroad.com/sites/default/files/procurement/Contractors_Responsibility_Questionnaire.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0121_000.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0120_001.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0131_000.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0126_001.pdf https://www.alaskarailroad.com/sites/default/files/akrr_pdfs/SuppliersForm395-0127_001.pdf

ALASKA RAILROAD – CONTRACTOR’S RESPONSIBILITY QUESTIONNAIRE

Part I – Instructions

1. All Bidders/Proposers submitting a Bid/Proposal for federally funded contracts are to complete and submit all 7 Parts of this Questionnaire with their Bid or Proposal. Failure to complete and return this questionnaire, any false statements, or failure to answer questions when required, may render the bid/proposal non-responsive. All responses must be typewritten or printed in ink. All information must be legible.

2. Please state "not applicable" in questions clearly not applicable to Bidder/Proposer in connection with this solicitation. Do not omit any question.

3. The completed Questionnaire must be sworn to by a partner (if partnership), a duly authorized officer or individual (if a corporation or LLC), or a principal (if a sole proprietorship).

4. The term "Proposer" includes the term "Bidder" and also refers to the firm awarded the Contract. The term "Proposal" includes the term "Bid".

5. ARRC reserves the right to inquire further with respect to Proposer's responses; and Proposer consents to such further inquiry and agrees to furnish all relevant documents and information as requested by ARRC. Any response to this document prior or subsequent to Proposer's Proposal which is or may be construed as unfavorable to Proposer will not necessarily automatically result in a negative finding on the question of Proposer's responsibility or a decision to terminate the contract if it is awarded to Proposer.

Part II – Basic Questions

1. Proposer's Full Legal Name: _______________________________________________

2. The Proposer represents that it operates as the following form of legal entity:

(Check whichever applies and fill in any appropriate blanks.)

☐ an individual or sole proprietorship ☐ a general partnership ☐ a limited partnership ☐ a joint venture consisting of: ___________________________________________ and ___________________________________________

(List all joint ventures on a separate sheet if this space is inadequate.)

☐ a non-profit organization ☐ a corporation organized or incorporated under the laws of the following state or country:

___________________________ on the following date: _______________________

☐ a limited liability company organized under the laws of the following state or country:

_________________________ on the following date: _________________________

1. Proposer's federal…