ITB_26-17_Pre_Bid_Meeting_Agenda_and_Sign-In_Sheet.pdf

Pre-Bid Meeting Agenda Bid Number ITB 26-17

Fire Station 48 Restroom Renovations City of Oviedo Fire Station 48

400 Alexandria Boulevard, Oviedo, FL 32765 Date: February 26, 2025

Time: 11:30 AM

1. Project Contacts

City of Oviedo:

• Stephen Livingston – Deputy Chief

• Nichlaus Dorey – Deputy Chief

• Jacqueta Scott – Procurement Manager

• Jack Whittaker – Rec & Parks Assistant Director

• Dusty Winn – Facilities Manager

• Abel Velasco – Procurement Coordinator

2. Introduction

• This is the non-mandatory pre-bid meeting for the Fire Station 48 Restroom Renovations, Bid Number ITB 26-17

• Each attendee must sign in.

• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

• Questions deadline is March 4, 2026, 5:00 p.m. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager (see bid package for details). An addendum will be issued which will include agenda/sign-in sheet from this pre-bid meeting.

• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bid.

• Bids are due electronically on or before 2:00 p.m., March 12, 2026, via VendorLink. No hard copy bids will be accepted. Late bids will not be accepted.

• Anticipated City Council approval in April 2026.

• The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.

3. Scope of Work The City is seeking a vendor to perform restroom renovations at Fire Station 48 where there are three individual restrooms, each with its own shower. This is a fully operable Fire Station and at no time will more than one restroom be closed for renovations.

A. ALL RESTROOMS COMMON ITEMS:

1. Add door stops.

2. Inspect, remove, and reinstall American Standard Model 2467.100 Toilets.

http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards

3. Inspect, remove, and reinstall Intelli-Flush Flushing System Model K-100101.

4. Inspect flush valves, if necessary, remove current equipment and reinstall with HB-8000C-A, B1 or

B2 Flush Valves.

5. Paint ceilings and interior side of door and frame; colors to be selected by the City.

6. Replace all (3) three shower lights with fixtures to be approved by the City.

7. Remove shower pans and replace them with new shower pans.

8. Remove and replace shower valves and systems; items to be approved by the City.

9. Remove wall mount towel hangers and replace with new wall mount towel hangers.

10. Remove all wall and flooring tile, replace flooring tile with 18” x 18” tiles, replace wall tile with 12” x

24” tiles extending from floor to ceiling, tiles to be approved by the City.

11. Remove all shower tile and replace with 2” x 2” tile in shower area.

12. Replace all wall switches and electrical outlets.

B. RESTROOM #1 (ADA) SPECIFICATIONS:

1. Remove current wall mount sink, faucet, mirror, and light fixture over mirror, replace with new wall mount sink, faucet, mirror, and light fixture over mirror. All items to be approved by the City. All light fixtures above mirrors and faucets shall match in all restrooms.

2. Replace all ADA handrails.

3. Replace wall mounted ADA shower bench.

4. Inspect shower light fixture and provide recommendations for replacement; fixture to be approved by the City.

5. Inspect shower exhaust fan, replace with same size fixture or larger, if applicable.

C. RESTROOM #2 SPECIFICATIONS:

1. Remove current cabinetry including the sink, faucet, mirror, and light fixture over mirror, and replace mirror, light fixture over mirror, and cabinetry with vanity selected by the City. Vanity to include sink, faucet, cabinet, and drawers. All light fixtures above mirrors and faucets shall match in all restrooms. Vanities in restrooms #2 & #3 shall match.

2. Extend shower wall southward in restroom 12-18”, leaving appropriate room to meet ADA Standards, relocating shower head and handle from West facing wall to North facing wall.

3. Relocate shower light switch to the South facing wall.

4. Remove and reinstall shower step threshold in appropriate location parallel to the main door after wall extension is completed.

D. RESTROOM #3 SPECIFICATIONS:

1. Remove current cabinetry including the sink, faucet, mirror, and light fixture over mirror, and replace mirror, light fixture over mirror, and cabinetry with vanity selected by the City. Vanity to include sink, faucet, cabinet, and drawers. All light fixtures above mirrors and faucets shall match in all restrooms. Vanities in restrooms #2 & #3 shall match.

2. Extend shower wall northward in restroom 12-18”, leaving appropriate room to meet ADA Standards, relocating shower head and handle from West facing wall to South facing wall.

3. Relocate shower light switch to the North facing wall.

4. Remove and reinstall shower step threshold in appropriate location parallel to the main door after wall extension is completed.

E. OPTIONS FOR ALL RESTROOMS:

1. Provide option of replacing flooring tile with epoxy flooring.

2. Provide option of removing wall inserted mounted trash cans, and installing appropriate material to cover up void created by trash can.

3. Provide option to make all three showers zero entry.

Note, bidders shall include cost of each option on the bid form. The City may select additional options with the base bid if there is sufficient funding after the bids are received.

Contract award will be based on the total bid amount including the base bid and each additive option.

4. Required Forms

• Bid Form

• Competitive Solicitation Acknowledgement Form, Attachment A

• Statement of Insurance Compliance Form, Attachment B

• Non-Collusion Affidavit of Bidder, Attachment C

• Conflict of Interest Statement, Attachment D

• Disputes Disclosure Form, Attachment E

• Drug Free Workplace Certification Form, Attachment F

• Public Entity Crime Information Statement, Attachment G

• Prohibition Against Contracting with Scrutinized Company, Attachment H

• Compliance with Employment Eligibility Requirements, Attachment I

• Affidavit of Compliance with Foreign Entity Laws, Attachment J

• Human Trafficking Affidavit, Attachment K

• References, Attachment L

• Acknowledgment of Addenda (if applicable), Attachment M

• Proof of Licenses/Certification - including; but not limited to: (1) provide proof of proper State of Florida business licensure and professional certification(s)/registration(s) in the State of Florida.; (2) provide proof of corporate registration to operate in the State of Florida by the Department of State, Division of corporations http://dos.myflorida.com/sunbiz/

• Proof of Insurance

• Current W-9 Form

5. Certificate of Insurance WC, CGL, Auto, Excess/Umbrella, Pollution – Proof of Coverage required after award

6. Questions from attendees http://dos.myflorida.com/sunbiz/