ITB-26-011B PREBID ATTEND.pdf

This is a Pre-Bid Attendee List document related to an Invitation to Bid (ITB-26-011B) issued by the Florida Department of Veterans' Affairs for landscape maintenance services at the Emory L. Bennett State Veterans Nursing Home in Daytona Beach, Florida. The scope of work encompasses comprehensive landscape services including weekly lawn mowing and edging (March through November) and bi-weekly mowing (December through February) covering approximately 30,000 square yards; quarterly fertilization and weed control using natural, non-toxic methods across 20,000 square yards; monthly weeding of planters and beds; monthly inspection of a 26-zone irrigation system; and seasonal pruning and trimming services in March, May, July, September, and November. A mandatory pre-bid meeting and on-site visit occurred on Wednesday, May 27, 2026, at 10:00 AM (Orlando Local Time). Written questions were due by 3:00 PM Largo Local Time on Friday, May 29, 2026, with responses anticipated by June 2, 2026. Sealed bids were due by 3:00 PM Largo Local Time on Wednesday, June 10, 2026, with bid opening to follow immediately. The initial contract term commences July 1, 2026, and extends for three years, with one optional renewal period of up to three additional years contingent upon satisfactory performance and legislative appropriation.

The contractor must provide all labor, vehicles, trailers, equipment, tools, materials, parts, supplies, storage containers, and dumpsters necessary for service delivery. Insurance requirements include commercial general liability coverage of $1,000,000 per occurrence, umbrella coverage of $3,000,000, workers' compensation per Florida Statute Chapter 440, and vehicle liability of $1,000,000. All personnel must complete Level 2 background screening and comply with E-Verify employment eligibility verification. Work shall be performed Monday through Friday between 8:00 AM and 4:00 PM unless otherwise authorized, with financial penalties of $178.00 per calendar day assessed for service delays excluding unavoidable circumstances. The solicitation documents contain no specified set-aside designations, disadvantaged enterprise restrictions, incumbent vendor information, or budget ranges; the contract sum is determined based on the contractor's bid response, with all costs included in the submitted bid amount.