ITB-26-011B BID OPEN ATTEND.pdf

This is a Bid Open Attendance document related to an Invitation to Bid (ITB-26-011B) issued by the Florida Department of Veterans' Affairs for landscape maintenance services at the Emory L. Bennett State Veterans Nursing Home in Daytona Beach, Florida. The scope of work includes weekly lawn mowing and edging from March through November and bi-weekly mowing from December through February covering approximately 30,000 square yards; quarterly fertilization and weed control using natural, non-toxic methods across approximately 20,000 square yards; monthly weeding of designated planters and beds; monthly inspection of a 26-zone irrigation system; and seasonal pruning and trimming in March, May, July, September, and November. A mandatory pre-bid meeting and on-site visit is scheduled for Wednesday, May 27, 2026, at 10:00 AM (Orlando Local Time). Written questions must be submitted by 3:00 PM Largo Local Time on Friday, May 29, 2026, with responses anticipated by June 2, 2026. Sealed bids are due by 3:00 PM Largo Local Time on Wednesday, June 10, 2026, with bid opening immediately following. The initial contract term commences July 1, 2026, and extends for three years, with one optional renewal period of up to three additional years contingent upon satisfactory performance and legislative appropriation.

The contractor must provide all labor, vehicles, trailers, equipment, tools, materials, parts, supplies, storage containers, and dumpsters necessary for property maintenance. Insurance requirements include commercial general liability coverage of $1,000,000 per occurrence, umbrella coverage of $3,000,000, workers' compensation per Florida Statute Chapter 440, and vehicle liability of $1,000,000, with certificates of insurance due within fifteen business days of contract execution. All personnel must complete Level 2 background screening and comply with E-Verify employment eligibility verification. Work shall be performed Monday through Friday between 8:00 AM and 4:00 PM unless otherwise authorized. Financial penalties for service delays are assessed at $178.00 per calendar day, excluding unavoidable delays. The solicitation does not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or budget ranges; the contract sum will be determined based on the contractor's bid response, with all costs including vehicles, equipment, materials, permits, licenses, and labor included in the submitted bid amount.