ITB-26-0012B - ITB Bennett- Dish Machine.pdf

Florida Department of Veterans’ Affairs Agreement No.: FDVA-ITB-26-0012B

Agreement Title: BENNETT- SVNH

KITCHEN DISH MACHINE

STATE OF FLORIDA

DEPARTMENT OF VETERANS’ AFFAIRS

INVITATION TO BID (ITB)

SOLICITATION NO: FDVA-ITB-26-0012B

“BENNETT SVNH– KITCHEN DISH MACHINE”

SUBMIT ALL INQUIRIES IN WRITING (VIA E-MAIL) TO:

JO ANN SNYDER

PURCHASING SPECIALIST

FLORIDA DEPARTMENT OF VETERANS’ AFFAIRS

MARY GRIZZLE STATE OFFICE BUILDING

11351 ULMERTON ROAD, SUITE 335

LARGO, FLORIDA 33778-1630

EMAIL: FDVA.PURCHASING@FDVA.FL.GOV

http://floridavets.org/ http://floridavets.org/resources/

TABLE OF CONTENTS

TITLE PAGE

TITLE PAGE

TABLE OF CONTENTS

SECTION “I” INTRODUCTION ............................................................................................................ 3-5

SECTION “II” RESPONDENT INSTRUCTIONS ............................................................................... 6-10

SECTION “III” STATEMENT OF WORK ......................................................................................... 11-19

SECTION “IV” GENERAL AGREEMENT (“DRAFT”) .................................................................... 20-27

FORM “1” RESPONDENT’S ACKNOWLEDGMENT

FORM “2” BID FORM

FORM “3” RESPONDENT’S REFERENCES .................................................................................. 30-32

FORM “4” ADDENDUM ACKNOWLEDGMENT

FORM “5” ATTESTATION OF NO CONLFICT

FORM “6” DRUG-FREE WORKPLACE CERTIFICATION

FORM “7” NON-COLLUSION AFFIDAVIT………………………

FORM “8” HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA).….…….37

ATTACHMENT “A” FEDERAL PROVISIONS……………………………………………….…………38-42

ATTACHMENT “B” FEDERAL CERTIFICATIONS AN DISCLOSURES….….……………………...…43

FORM “9” CERTIFICATION OF RESTRICTIONS ON LOBBYING………...……………………………44

FORM “10” DISCLOSURE OF LOBBYING ACTIVITIES…...…….………………………………….45- 46

FORM “11” CERTIFICATION OF CONTRACTOR REGARDING DEBARMENT, SUSPENSION AND

OTHER RESPONSIBILITY MATTERS………………………………………………………………………47

FORM “12” CERTIFICATION OF LOWER‐TIER PARTICIPANTS (SUBCONTRACTORS

REGARDING DEBARMENT, SUSPENSION, AND OTHER INELIGIBILITY AND VOLUNTARY

EXCLUSION………………………………………………………………………………………….…………48

SECTION “I”

INTRODUCTION

CONTENTS:

1. Issuing Office.

2. Purpose and Scope.

3. Timeline.

4. Public Meeting Agendas.

5. Terms and Conditions.

6. Transaction Fee.

7. Contract Award.

8. Protest.

1. Issuing Office.

a) The sole points of contact with the Florida Department of Veterans’ Affairs (FDVA), for purposes of this solicitation, are the Contracting Administrator or Purchasing Officer as identified below:

Primary Contact

Alternate Contact

Jo Ann Snyder Purchasing Specialist Mary Grizzle State Office Building Florida Department of Veterans’ Affairs 11351 Ulmerton Road, Suite 335 Largo, FL 33778-1630 Telephone: (727) 518-3202, Ext. 5609 E-mail: joann.snyder@fdva.fl.gov

Scott Gerke Purchasing Officer Mary Grizzle State Office Building Florida Department of Veterans’ Affairs 11351 Ulmerton Road, Suite 335 Largo, FL 33778-1630 Telephone: (727) 518-3202, Ext. 5557 E-mail: scott.gerke@fdva.fl.gov

b) Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response. FDVA shall not be bound by any information from whatever source that is not expressly contained within this solicitation and any issued addendum.

2. Purpose and Scope. FDVA invites interested Contractors to submit a bid in accordance with this solicitation. The purpose of this solicitation is to establish an Agreement with FDVA for the Emory L.

Bennett State Veterans’ Nursing Home located at 1920 Mason Ave Daytona Beach, Fl. 32117 (Volusia County).

The successful Contractor shall provide all labor, services, equipment, tools, materials, parts, and supplies required in the performance of the Agreement. Contractor shall successfully disconnect, remove the existing dish machine (Champion dishwasher model #44 Pro) and dispose of. Contractor will provide and do the reinstallation of items and equipment for one (1) kitchen dish machine (Hobart Conveyor Base Dishwasher model #CLPS66EN-BAS-1).Only with the FDVA Contract Managers prior written approval, in accordance with manufacturers specifications and warranty. Attachment mailto:joann.snyder@fdva.fl.gov

Specifications sheet. Contractor will provide the disconnection, removal, and reinstallation of all mounted, fastened in place, plumbed, and electrical equipment, or all other items necessary to perform the requirements in the agreement. Contractor should take pictures and measurements to ensure items and equipment are replaced with original positions. Note: With FDVA Contract Managers’ written approval, contractor shall disconnect or remove and protectively cover any nurse call system and fire alarm system devices in the work area of the existing dish washer removal. Additionally, the Contractor shall provide training (including user, trouble shooting, and preventative maintenance) to the Home’s kitchen and maintenance staff. For further specific details, see Section III “Statement of Work”. The term of this Contract shall commence on the date of the Agreement’s full execution, with no renewals. FDVA requires specified services to be completed to the full satisfaction and acceptance of FDVA and any applicable authorities having jurisdiction, full project must be completed before September 11th, 2026, and invoicing received.

3. Timeline. It is the Contractors responsibility to monitor the State of Florida Vendor Information Portal (VIP) for any updates or changes regarding this solicitation. The dates below and times are subject to change without notice:

Location: Emory L. Bennett State Veterans Nursing Home (SVNH) 1920 Mason Ave Dayton Beach, Fl. 32117 (Volusia County)

Date and Start Time: Wednesday May 27, 2026, at 1:00 P.M.

4. Public Meeting Agendas.

a) Bid Opening Meeting (Reference above “Timeline”:

1) Opening Remarks and Introductions.

2) Bid Opening and Tabulation (Announcement of Company Name and Total Bid Price).

3) Public Comment Opportunity.

4) Closing Remarks and Adjournment.

5. Terms and Conditions.

a) The State of Florida’s General Contract Conditions are outlined in Form PUR 1000, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and

EVENT

EVENT DATE

Issue Invitation to Bid (ITB).

Thursday, May 14, 2026

Mandatory Pre-Bid Meeting On-Site (Begins 1 :00 P.M. Local Time).

Wednesday, May 27,2026

Respondents Written Questions Due (By 3:00 PM Local Time).

Thursday, May 28th,2026

“Anticipated” Posting of FDVA Response to Respondent Questions.

Monday, June 1,2026

Bid Due Date/Time and Opening (By 3:00 PM Local Time).

Wednesday, June 10,2026

“Anticipated” Posting of FDVA Notice of Intent to Award.

Monday, June 15th.2026

“Anticipated” Execution of Agreement / Contract Commencement Thursday, June 18th, 2026 conditions set forth in this ITB document take precedence over Form PUR 1000 where applicable.

https://www.dms.myflorida.com/content/download/2933/11777/PUR_1000.pdf

b) The State of Florida’s General Instructions to Respondents are outlined in Form PUR 1001, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and

c) conditions set forth in this ITB document take precedence over Form PUR 1001 where applicable.

https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001.pdf

If you are unable to access Forms PUR 1000 or PUR 1001, you may contact the FDVA Primary Contact at the email address provided above to obtain a copy of these documents. If you are hearing or speech impaired, please contact Florida Relay Services at 1-800-955-8771 (TDD) or 1-800-955-8770 (Voice).

6. Transaction Fee. Effective July 1, 2003, the State of Florida, through Rule 60A-1 of the Florida Administrative Code (F.A.C.), instituted a one percent (1%) transaction fee for procurement transactions to provide funding for the state's electronic procurement system, known as MyFloridaMarketPlace (MFMP). Effective July 1, 2024, through June 30, 2025, transaction fees imposed for the use of MFMP are equal to seven-tenths of one percent (0.7%) of the payment issued.

a) 60A-1.033, F.A.C. addresses MFMP vendor registration.

b) 60A-1.031, F.A.C. addresses the use of transaction fee and transaction fee exemption language in purchasing transactions.

The State of Florida Legislature may consider the Transaction Fee percentage annually to determine if they would like to reduce or maintain that percentage rate for the following Fiscal Year.

7. Contract Award. The contract resulting from this solicitation shall be awarded to the lowest responsive and responsible bidder (vendor/contractor), as determined solely by FDVA. In the event that the contract resulting from this solicitation is unable to be executed by the awarded bidder or FDVA, FDVA reserves the right to re-award the contract to the next lowest responsive and responsible bidder, as determined solely by FDVA.

8. Protest. Any protest concerning this solicitation shall be made in accordance with Section 120.57(3) and 287.042(2), Florida Statutes and Chapter 28-110 of the Florida Administrative Code. Questions to FDVA Primary or Alternate Contact shall not constitute formal notice of a protest. It is FDVA’s intent to ensure that specifications are written to obtain the best value for the State of Florida, ensure competitiveness, fairness, necessity and reasonableness in the solicitation process, and meet FDVA requirements.

a) Section 120.57(3)(b), Florida Statutes and Rule 28-110.003, Florida Administrative Code:

Requires that a notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation.

b) Section 120.57(3)(a), Florida Statutes: Requires the following statement to be included in the solicitation: "Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.”

c) Rule 28-110.005, Florida Administrative Code: Requires the following statement to be included in the notice of decision or intended decision: "Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes”.

Any protest concerning FDVA decision must be timely received by FDVA Agency Clerk at: Florida Department of Veterans’ Affairs, Office of the General Counsel - Agency Clerk, 11351 Ulmerton Road, Suite 335, Largo, Florida 33778.

https://www.dms.myflorida.com/content/download/2933/11777/PUR_1000.pdf https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001.pdf https://www.flrules.org/default.asp https://www.flrules.org/default.asp https://www.flrules.org/gateway/ruleNo.asp?id=60A-1.033 https://www.flrules.org/gateway/RuleNo.asp?ID=60A-1.031

SECTION “II”

RESPONDENT INSTRUCTIONS

CONTENTS:

1. Cost Incurred.

2. Respondent Registration.

3. Florida Secretary of State Registration.

4. Form W-9 Requirement.

5. State of Florida Vendor Information Portal (VIP).

6. Florida Veteran Business Enterprise Opportunity Act.

7. Certified Minority Business Enterprises (CMBE).

8. Respondent Questions and FDVA Addendum.

9. Qualifications.

10. Bid Guidelines.

11. Sealed Bid.

12. Submission of Bid.

13. Withdrawal of Bid.

14. Modification of Bid.

15. Bid Opening.

16. Rights of FDVA.

1. Cost Incurred. All expenses involved with Respondent preparation and submission of its bid to FDVA, or any work performed in connection therewith, shall be born solely by the Respondent. No payment will be made for any bids received, or for any other effort required of, or made by Respondent or the successful Contractor.

2. Respondent Registration. Respondent must be fully registered with the State of Florida’s “My Florida Market Place” procurement system by the bid opening due date and time as provided in the Timeline. Respondent must register on-line at website https://vendor.myfloridamarketplace.com.

Respondent failure to do so may result in the Respondent being considered non-responsive and prevent the awarded Contractor from transacting any business with FDVA. For assistance, Respondent shall contact the State of Florida Vendor Help Desk at 866-352-3776.

3. Florida Secretary of State Registration. Respondent, whether a domestic or foreign entity, must register with the Florida Secretary of State (Florida Department of State, Division of Corporations), as well as secure and include its certificate of authority with its sealed submitted bid, by the bid opening due date and time as provided in the Timeline. Respondent failure to do so may result in the Respondent being considered non-responsive. Further, awarded Contractor must maintain its registration and certificate of authority with the Florida Secretary of State (Department of State, Division of Corporations) for the life of the Agreement. Failure to do so will prevent the awarded Contractor from transacting any business with FDVA. For assistance, Respondent shall access the Florida Department of State, Division of Corporations website http://search.sunbiz.org.

4. Form W-9 Requirement. Respondents must register and submit their electronic Form W-9 to the State of Florida Department of Financial Services (DFS). Respondent failure to do so, by the bid opening due date and time as provided in the Timeline, may result in the Respondent being considered non-responsive and prevent the awarded Contractor from transacting any business with FDVA. The Internal Revenue Service (IRS) receives and validates all Respondent Form W-9 information. To view compliance instructions and submit Form W-9, Respondent must access website https://flvendor.myfloridacfo.com.For assistance, Respondent shall contact the State of Florida Vendor Form W-9 Help Desk at 850-413-5519.

https://vendor.myfloridamarketplace.com/ http://search.sunbiz.org/

5. State of Florida Vendor Information Portal (VIP). Respondent must register on-line via electronic https://vendor.myfloridamarketplace in notification of solicitations from the State of Florida’s Vendor Information Portal (VIP). Respondent failure to do so may result in the Respondent being considered non-responsive. The State of Florida and FDVA are not under any obligation and do not guarantee that vendors will receive electronic notifications concerning the posting of notices, addendum, intent to award, as well as withdrawal, cancellation, or close of solicitations. Vendors are solely responsible for monitoring the State of Florida’s Vendor Information Portal (VIP) for new or changing information concerning solicitations. For assistance, Respondent shall contact the State of Florida Vendor Help Desk at 866-352-3776 or via email address vendorhelp@myflorida.com.

6. Florida Veteran Business Enterprise Opportunity Act. In accordance with the Florida Veteran Business Enterprise Opportunity Act, Section 295.187, Florida Statutes, a state agency, when considering two or more bids for the procurement of commodities or contractual services, at least one of which is from a certified veteran business enterprise, which are equal with respect to all relevant considerations, including price, quality, and service, shall award such procurement or contract to the certified veteran business enterprise. Notwithstanding Section 287.057(11), Florida Statutes, if a veteran business enterprise entitled to the vendor preference under this section and one or more businesses entitled to this preference or another vendor preference provided by law submit bids for procurement of commodities or contractual services which are equal with respect to all relevant considerations, including price, quality, and service, the state agency shall award the procurement or contract to the business having the smallest net worth. Information on certification procedures for vendor preference programs is available from the Office of Supplier Diversity (OSD) website http://osd.dms.state.fl.us, by phone at 850-487-0915, or via email at OSDHelp@dms.myflorida.com.

7. Certified Minority Business Enterprises (CMBE). Respondents are encouraged to seek the participation of certified minority business enterprises (CMBE). Information on CMBE procedures and programs is available online from the Office of Supplier Diversity (OSD) website http://osd.dms.state.fl.us, by phone at 850-487-0915 or via email at OSDHelp@dms.myflorida.com.

8. Respondent Questions and FDVA Addendum. No negotiations, decisions, or actions will be initiated or executed by a Respondent as a result of oral discussions with any FDVA or State of Florida employee. Only Respondent written questions, which are signed by persons authorized to contractually bind the Respondent, will be recognized by FDVA as duly authorized expression on behalf of the Respondent. Respondent written questions must be submitted via email (in e-mail body or attached MS Word document), by the deadline as provided in the solicitation’s Timeline, to the Primary Contact Person in Section I of this solicitation. FDVA reserves the right to issue addendum(s) to solicitations, only those communications will be considered as a duly authorized expression on behalf of FDVA.

Addendum(s) will contain FDVA clarifications or responses to Respondent questions, as well as details that identify formal changes to the solicitation. In accordance with the solicitation’s Timeline, FDVA addendum shall be published on the State of Florida Vendor Information Portal (VIP) at https://vendor.myfloridamarketplace.com. If no written inquiries are submitted by a Respondent, all conditions and requirements specified within the solicitation shall be deemed accepted and understood by the Respondent. Each Respondent is solely responsible for monitoring the State of Florida Vendor Information Portal (VIP) for new or changing information concerning all solicitations.

9. Qualifications. Award of the Agreement, in all respects of this solicitation and any issued addendum, shall be made to the Respondent whose bid is determined to be the lowest responsive, responsible bid, a determination that shall be made solely at the discretion of FDVA. The Respondent affirms and declares that Respondent has:

a) The capacity to do business within the State of Florida.

b) The necessary abilities, staff, experience, facilities, equipment, materials, and financial resources, at the present time, to complete the requirements of the Agreement in a satisfactory manner and within the required time.

c) All federal, state and local registrations, licenses, certifications, and permits legally required to https://vendor.myfloridamarketplace/ mailto:vendorhelp@myflorida.com http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.057.html http://osd.dms.state.fl.us/ mailto:OSDHelp@dms.myflorida.com http://osd.dms.state.fl.us/ mailto:OSDHelp@dms.myflorida.com https://vendor.myfloridamarketplace.com/ perform and complete the services as called for herein; including but not limited to any other related agreements.

d) The intention, commitment, and means to comply with all federal, state and local codes, laws, ordinances, rules, regulations, guidelines, and requirements that could affect the provision of required services in any manner.

e) No arrearage to the State of Florida upon debt or Agreement, nor default as surety or otherwise, upon any obligation to the State of Florida.

f) Present good standing with the State of Florida and is not on the state’s lists of ineligible contractors.

g) No member, officer, or employee of FDVA who during his or her tenure or for two (2) years thereafter shall have any interest, direct or indirect, in the Agreement or the proceeds thereof.

h) Respondent is of lawful age and that no other person, contractor, or corporation has any interest in the bids or Agreement proposed to be entered into.

i) Respondent has thoroughly examined all available drawings and specifications, schedules, instructions, the solicitation, and addendum; as well as made all investigations necessary to thoroughly inform themselves regarding facilities for delivery of services as required by the solicitation. No plea of ignorance by the Respondent of conditions that exist, or that may hereafter exist as a result of failure or omission on the part of the Respondent to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the solicitation, will be accepted as a basis for varying the requirements of FDVA or compensation to the successful Contractor.

10. Bid Guidelines. Respondent’s bid must follow the format, structure, and sequence as required by this solicitation.

a) Respondents are advised that all FDVA solicitations and agreements are subject to all legal requirements as provided under Florida law.

b) Respondents are advised that exceptions to any terms or conditions contained in this solicitation must be identified in its written questions and submitted via email (by the deadline as provided in the Timeline; to the Primary Contact Person specified in Section 1 of this solicitation).

Failure to do so may lead FDVA to declare any such term or condition as non-negotiable.

Respondent’s desire to take exception to a non-negotiable term will not disqualify it from consideration for award.

c) If no request for clarification is submitted by Respondent, all conditions and requirements specified within the Agreement shall be deemed accepted and understood by Respondent.

d) FDVA objects to and shall not consider any additional terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Respondent’s bid. In submitting its bid, a Respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

e) Prices shall be Respondent net, delivered prices, F.O.B. Destination. All pricing must be in United States dollars (i.e. $1.00, USD). FDVA does not pay local, state, or federal taxes, including recovery fees, sales tax, or excise tax. FDVA tax-exempt certificate will be available upon request.

11. Sealed Bid. Respondent’s bid including all forms required by this solicitation and any issued addendum, as provided by FDVA (in their original format), must be fully executed and submitted in a sealed envelope (one (1) original copy). The sealed envelope shall be clearly addressed to FDVA Primary Contact as provided on the title page of this solicitation and appropriately labeled, including Respondent name and address, solicitation number and title, and the bid opening due date and time as provided in the Timeline. Further, it is the Respondent’s responsibility to clearly identify on the outer packaging of each sealed bid any vendor preference certifications that are applicable to its bid. Respondent failure to provide sealed bid in the manner specified above may result in the bid being considered non-responsive.

12. Submission of Bid. By submitting a bid, each Respondent certifies that it satisfies all criteria specified in the solicitation and any issued addendum. Respondent may not submit more than one bid.

a) Respondent is solely responsible for ensuring that its bid is submitted in accordance with the solicitation and any issued addendum.

b) Respondent shall submit their bid by mail (i.e. USPS, FedEx, or UPS) or in person (i.e. “by hand”) to the attention of the Primary Contact Person specified in Section I of this solicitation. FDVA shall reject any bid submitted electronically (i.e. via e-mail, discs, memory cards, USB drives, etc.).

c) Respondent is solely responsible for ensuring that its bid is received by the Primary Contact Person specified in Section I of this solicitation, prior to the bid opening due date and time as provided in the Timeline.

13. Withdrawal of Bid. Respondent bid may be withdrawn, provided that Respondent’s written request to withdraw is e-mailed to and received by the Primary Contact Person specified in Section I of this solicitation prior to the bid opening due date and time as provided in the Timeline. Bids may not be withdrawn within sixty (60) business days following the bid opening due date and time as provided in the Timeline.

14. Modification of Bid. Respondent may withdraw, modify, and re-submit its bid, provided the re-submitted bid is received, by the Primary Contact Person specified in Section I of this solicitation, prior to the bid opening due date and time as provided in the Timeline. Respondent re-submitted bid shall be rejected if received, by the Primary Contact Person specified in Section I of this solicitation, after the bid opening due date and time as provided in the Timeline.

15. Bid Opening. FDVA shall reject any bid received after the bid opening due date and time as provided in the Timeline. Bids, received in accordance with the solicitation and any issued addendum, will be opened immediately after the bid opening due date and time as provided in the Timeline. The bid opening shall be performed at the Florida Department of Veterans’ Affairs (FDVA), Mary Grizzle State Office Building, 11351 Ulmerton Road, Suite 335, Largo, FL 33778-1630. The public may attend the bid opening. FDVA may choose not to announce prices or release other materials pursuant to Section 119.071, Florida Statutes. Sealed bids, proposals, or replies received by FDVA pursuant to a competitive solicitation shall be exempt from public disclosure until FDVA provides notice of an intended decision, or until 30 days after the opening of bids, proposals, or final replies, whichever occurs earlier.

16. Rights of FDVA. In addition to all other rights of FDVA under Florida law, FDVA specifically reserves the following rights at its sole discretion:

a) FDVA reserves the right to select the bid it believes is in the best interest of the State of Florida and FDVA.

b) FDVA reserves the right to add, change, and delete any requirements of the solicitation.

c) FDVA reserves the right to reject a bid, with or without cause, as nonresponsive, not responsible, not qualified, or not capable.

d) FDVA reserves the right to withdraw, re-issue, or cancel the solicitation with or without cause.

e) FDVA reserves the right to remedy or waive technical errors, immaterial errors, informalities, and irregularities in the solicitation and Respondent bid.

f) FDVA reserves the right to reject a bid if pricing is inconclusive, incomplete, not submitted, or if pricing is not submitted in the format as originally provided in the solicitation.

g) FDVA reserves the right to request any necessary clarifications or supporting documentation.

h) FDVA reserves the right to reject any bid received after the bid opening due date and time as provided in the Timeline.

i) FDVA reserves the right to reject any bid submitted electronically (i.e. via e-mail, disc, memory card, USB drive, etc.).

j) FDVA reserves the right to reject a bid if Respondent misstates or conceals any material fact in its bid.

k) FDVA reserves the right to reject a bid that fails to include any information required by the solicitation in the specified sequence.

l) FDVA reserves the right to accept and award the Agreement by item, by group, in the aggregate, or by location.

DOCUMENT CONTINUES ON NEXT PAGE

SECTION “III”

STATEMENT OF WORK

CONTENTS

1. General.

2. Service Location Background.

3. Project Launch Meeting.

4. Authorities Having Jurisdiction.

5. Permits, Licenses, and Fees.

6. Contractor Qualifications.

7. Project Management.

8. Safety and Security.

9. Hours of Operation.

10. Project Schedule.

11. Service Interruptions or Shutdown.

12. Parking, Staging, and Storage.

13. Damage to State Property.

14. Alteration of State Property.

15. Disconnection, Removal, Reinstallation of Items and Equipment.

16. Existing Washers-Extractors Removal.

17. New Washers-Extractors Replacements.

18. Inspection and Commissioning.

19. Operating and Maintenance Manuals

20. Technical Support Services

21. Staff Training

22. Warranty

23. Drawings

24. Final Acceptance

1. General. Contractor shall provide all labor, services, equipment, tools, materials, parts, and supplies required to successfully remove one (1) existing kitchen dish machine (Champion dishwasher model #44) and provide and install one (1) new, fully operational kitchen dish machine (Hobart model #CLPS66EN-BAS-1) also to include training (including user, trouble shooting, and general maintenance) for the kitchen and maintenance staff at Emory L. Bennett State Veterans’ Nursing Home located at 1920 Mason Ave Daytona Beach, Fl. 32117(Volusia County), FDVA requires specified services to be completed to the full satisfaction and acceptance of FDVA and any applicable authorities having jurisdiction, project completion and invoiced prior to September 11, 2026 from the date of Agreement’s full execution.

2. Service Location Background. Persons to be served under the Agreement, FDVA residents living in the state veterans’ nursing home, approximately 120 residents, are honorably discharged veterans who are in need of skilled nursing/long-term healthcare.

3. Project Launch Meeting. Contractor shall schedule and conduct an on-site, post-award “project launch” meeting with FDVA Contract Manager, within fifteen (15) calendar days from the date of Agreement’s full execution. The purpose of the meeting is to establish lines of communication, verify contact persons, initiate project scheduling, and discuss other related project topics. Prior to commencement of work, Contractor shall provide FDVA Contract Manager with a written copy of all key contact information, to include but not limited to Contractor contact names, telephone numbers (office, cell, and emergency), and email addresses where Contractor Project Manager or designee can be reached during the hours of operation (Monday through Friday, between the hours of 8:00 am and 5:00 pm), as well as outside the hours of operation.

4. Authorities Having Jurisdiction. FDVA is licensed by the Agency for Health Care Administration (AHCA) and regularly inspected by AHCA, United States Department of Veterans’ Affairs (USDVA), Centers for Medicare and Medicaid Services (CMS), and State of Florida Fire Marshall. Contractor shall reference, adhere to, and comply with Environmental Protection Agency (EPA), Charlotte county requirements, Florida Building Code, International Building Code, Americans with Disabilities Act (ADA), Life Safety Code, National Electrical Code (NEC), Underwriters Laboratories (UL), National Fire Protection Association (NFPA), as well as all other applicable local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction.

5. Permits, Licenses, and Fees. Contractor shall be responsible for scheduling, applying, paying for, and securing all applicable permits, licenses, variances, inspections, approvals, exemptions, certifications, tagging, and permissions required by local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction; including but not limited to necessary notification and coordination with applicable authorities having jurisdiction.

Contractor must submit all applicable documentation specified above to FDVA Contract Manager for verification within fifteen (15) calendar days from date of fully executed Agreement. Failure of Contractor to provide required documentation will prevent commencement of all work until Contractor provides satisfactory evidence to FDVA Contract Manager for verification or may result in termination of Agreement. Note: Contractor shall be fully responsible for project plans development and submission thereof to the Agency for Health Care Administration (AHCA). FDVA is solely responsible for payment of standard review fees required by AHCA. Any fees or penalties, solely attributable to Contractor personnel, agents, representatives, subcontractors and their employees, and all other persons performing any work in performance of the Agreement, resulting from Contractor correction, resubmittal, and/or re-performance of any authority having jurisdiction required reviews, inspections, and evaluations shall be deducted from Contractor’s invoicing.

6. Contractor Qualifications. Licensed Contractor shall have the necessary experience, facilities, equipment, materials, ability, and financial resources to perform the required services. Licensed Contractor must have no less than five (5) years documented experience in the engaged field(s). As applicable, all Contractor personnel, agents, representatives, subcontractors and their employees, and all other persons performing services or inspections in performance of the Agreement shall be licensed, certified, and manufacturer’s factory authorized to remove, install, maintain, and repair engaged materials, parts, and supplies; utilize, maintain, and repair the engaged equipment and tools; inspect the engaged materials, parts, supplies, equipment, and tools; and properly dispose of all project related waste. Contractor must submit all applicable licenses, certifications, and authorizations to FDVA Contract Manager for verification within fifteen (15) calendar days from date of fully executed Agreement.

Failure of Contractor to provide required documentation will prevent commencement of all work until Contractor provides satisfactory evidence to FDVA Contract Manager for verification or may result in termination of Agreement.

7. Project Management. Contractor shall provide sufficient personnel to perform the requirements of the executed Agreement and assume responsibility for managing the Contractor’s project team for the life of the Agreement. Contractor shall be responsible for the successful completion of the Agreement, including the work of Contractor staff, as well as agents and their employees, subcontractors and their employees, and all other persons performing any work in performance of the Agreement.

a) Contractor Project Manager: Prior to commencement of work, Contractor shall appoint a project manager who will be FDVA’s primary point of contact. Contractor’s Project Manager will oversee schedules, coordinate activities, report on progress, notify FDVA of any changes or adverse events, and as required meet with FDVA Contract Manager (on-site at Nursing Home). Contractor will be responsible for developing and maintaining a detailed project schedule and for reporting progress against the schedule on a daily basis to FDVA Contract Manager. Contractor’s Project Manager does not have the authority to make any changes to the Agreement. In the absence of the Contractor’s Project Manager, Contractor will appoint a designee to act on behalf of Contractor’s Project Manager.

b) FDVA Contract Manager: Prior to commencement of work, FDVA will appoint a Contract Manager who will be the Contractor’s primary contact. FDVA Contract Manager, in consultation with Nursing Home Administrator, will be solely responsible for contract management, monitoring performance, certifying that requirements are met, and that invoicing is in accordance with the Agreement. FDVA Contract Manager will represent FDVA requirements, review and approve Contractor deliverables, provide operating insight, resolve on-site issues, and make decisions regarding alternate configuration choices. FDVA Contract Manager does not have the authority to make any changes to the Agreement. In the absence of FDVA Contract Manager, FDVA will appoint a designee to act on behalf of FDVA Contract Manager.

c) FDVA Administrator: Nursing Home Administrator is accountable for their respective Nursing Home operation, including but not limited to oversight of all FDVA residents, staff, property, activities, and regulatory functions. Nursing Home Administrator does not have the authority to make any changes to the Agreement. In the absence of Nursing Home Administrator, FDVA will appoint an onsite designee to act on behalf of the Nursing Home Administrator.

d) FDVA Contract Administrator: FDVA Contract Administrator, located at FDVA Headquarters in Largo, FL, will be responsible for administering the terms and conditions of the Agreement, issuing all modifications (amendment or change order), and exercising any extension or termination. In the absence of FDVA Contract Administrator, FDVA Purchasing Officer will act on behalf of FDVA Contract Administrator.

Note: At FDVA’s sole discretion, Contractor shall replace any staff member whose continued presence would be detrimental to the success of the Agreement within seven (7) calendar days. The replacement must have either equal or superior qualifications. In the event a contractors staff member must be removed immediately, for justifiable cause, Contractor will replace such staff member within twenty-four

(24) hours. FDVA Contract Manager and Nursing Home Administrator will exercise exclusive judgment in this matter. To ensure that required services are not interrupted, Contractor shall provide coverage for both scheduled and unscheduled Contractor staff absences.

8. Safety and Security.

a) Health Insurance Portability and Accountability Act (HIPAA): Contractor must comply with all requirements of the Health Insurance Portability and Accountability Act (HIPAA). Any violation of requirements shall result in termination of the Agreement and all remedies available by law shall become available to FDVA.

b) Check In and Out: Prior to commencement of daily work, at any time of entry or exit, Contractor must sign in at Nursing Home Lobby entrance, go through Covid screening (if required) and then check in with FDVA Contract Manager to acknowledge Contractors commencement of work, as well as to ensure that FDVA activities in the work area are curtailed and that FDVA resident, staff, and visitor property is removed from the work area. Further, upon completion of daily work, prior to physically leaving Nursing Home, Contractor shall notify FDVA Contract Manager that Contractor staff has completed work and confirm that all safety and security measures have been performed.

c) Jobsite Security: Contractor is responsible for continuously maintaining a secure job site.

Contractor shall ensure that adequate safeguards are implemented for the project. Contractor will wear easily identifiable ID badges or uniforms. Contractor is restricted to the immediate work area.

Contractor must obtain Nursing Home Administrator and FDVA Contract Manager approval prior to accessing any other FDVA area.

d) Safety Inspection: Contractor is responsible for continuously maintaining a safe job site;

Contractor shall ensure that adequate safeguards are implemented for the project. A daily safety inspection will be performed by both Contractor and FDVA Contract Manager or designee to ensure all safety precautions have been taken to protect the health and welfare of all Contractor staff, as well as all FDVA Nursing Home staff, residents, and any visitors.

e) Jobsite Safety: Contractor shall ensure that FDVA staff, residents, and any visitors remain at a safe distance and are not in the work area. All labor, services, equipment, tools, materials, parts, and supplies, as well as preparation and application methods will conform to “best practice” methodologies of the engaged field. Vehicles, trailers, storage containers, dumpsters, equipment, tools, materials, parts, and supplies must not be left unattended for any reason, at any time.

Contractor shall be compliant with OSHA and all other applicable local, state, and federal codes,

f) laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction.

g) Material Safety Data: Contractor shall provide a copy of the material safety data sheets (MSDS) for all materials and supplies used on-site to FDVA Contract Manager. The MSDS shall remain on file with FDVA Contract Manager as it provides valuable safety and adverse reaction information.

Note: All materials and supplies must be no or low volatile organic compound (VOC) and shall be approved for use in skilled nursing/long-term healthcare and foodservice environments.

h) Personal Protection Equipment (PPE): As applicable, proper personal protection equipment (PPE) shall be worn by Contractor personnel, agents, representatives, subcontractors and their employees, and all other persons performing services in performance of the Agreement.

i) Respiratory Protection Program (RPP): Prior to Contractor performing any work which may introduce dust, fumes, materials, or other substance into the conditioned spaces of the1, Contractor shall notify FDVA Contract Manager of such conditions and implement preventative vapor barrier measures (i.e. visqueen polyethylene plastic sheeting, temporary walls, etc.) and masking.

Contractor shall have a RPP in compliance with all applicable local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, and requirements. Prior to commencement of work, Contractor will provide a copy of Contractor’s RPP to FDVA Contract Manager. Note: Contractor must provide and use portable HEPA filtration units and portable air scrubbing devices at all times to ensure air cleanliness, as appropriate for engaged work, for life of the Agreement.

j) Work Area Protective Measures: Contractor shall provide any necessary protective measures needed to prevent overspray and drift damage to all nearby surfaces, property, landscaping, vehicles, and persons. This may require masking, erection of windscreens, barriers, or other protective measures in areas where products are applied by brush, roller, spray equipment, or otherwise. Further, Contractor shall provide for “roping-off” and posting signs/devices (to include but not limited to notice of warning and caution) in all areas where any work is being performed.

Protection of all work areas and any adjacencies is the sole responsibility of the Contractor.

k) Cleanup: Contractor must ensure that the project jobsite is kept clean and safe on a daily basis.

Contractor shall be responsible for the immediate cleanup of any project related spills and excess materials, including but not limited to all equipment, tools, materials, supplies, debris, and empty containers. Notwithstanding safety concerns, all barriers (vapor or otherwise) and any surface protective materials must be immediately removed after each given work area has been completed.

Contractor shall immediately notify FDVA Contract Manager of any excessive spills so that FDVA staff, residents, and visitors can be warned and kept away from the area. Should a spill require bio-exclusion techniques, the Contractor shall secure requisite services to perform such services. All adjacencies, walls, windows, doors, gutters, and floors (entryway, sidewalk, walkway, patio, landing, and parking areas) shall be inspected and cleaned to original condition until Contractor secures FDVA Contract Manager’s full acceptance and approval.

l) Non-regulated and Regulated Waste Disposal Services: In accordance with all applicable local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, and requirements, as well as any applicable authorities having jurisdiction, Contractor shall be responsible for the proper disposal and subsequent dumping of all waste resulting from the performance of the Agreement.

Note: Absolutely no waste shall be placed in Nursing Home dumpster(s). Contractor must provide and use a twenty (20) yard dumpster for all waste resulting from the performance of the Agreement, for the life of the Agreement.

m) Emergency Service Calls: Contractor must provide twenty-four (24) hour monitored phone number and emergency repair services. Due to the nature and dynamics of the facility and because services to residents would be curtailed, Contractor shall regard emergency services calls as a priority. Cost of emergency repair services shall not be part of the Agreement resulting from this solicitation.

9. Hours of Operation. Given the nature and dynamics of the Nursing Home time is of the essence in the performance of the Agreement. All services shall be performed Monday through Friday, between the hours of 8:00 am and 5:00 pm. Any work scheduled and performed outside the hours of 8:00 am and 5:00 pm shall require prior written approval of FDVA Contract Manager.

10. Project Schedule. Within fifteen (15) calendar days, from the date of Agreement’s execution, Contractor must provide a project schedule to FDVA Contract Manager for approval. Project schedule shall be an effective framework tool for project management. At minimum, Contractor will update the project schedule on a weekly basis. Project schedule will consist of project planning, design approvals, weekly work details, milestones, as well as a dated timeline for mobilization and full project completion for the project. Contractor shall adhere to the project schedule. Unless prior written approval has been granted by FDVA Contract Manager, all work shall be scheduled with FDVA Contract Manager at least seventy-two (72) hours prior to performance.

11. Service Interruptions or Shutdown. Any potential service interruptions or shutdown of existing services shall be as brief as possible and must be scheduled for times other than normal operating hours, whenever possible. Contractor must secure prior written approval of FDVA Contract Manager by no later than seventy-two (72) hours prior to interruptions in service or shutdown of existing services.

Operations of existing systems shall be continuous during working periods. Mechanical systems serving building spaces shall remain active during work periods so as not to cause any disruption to other building spaces. FDVA reserves the right to suspend Contractor work due to any AHCA, USDVA, CMS, or other authorities having jurisdiction inspection or survey, with no penalty assessed to Contractor.

FDVA shall consider suspension of Contractor work due to ambient temperature conditions, as well as materials, parts, and supplies application requirements with no penalty assessed to Contractor.

12. Parking, Staging, and Storage. On-site parking, staging, and storage of Contractor vehicles, trailers, storage containers, dumpsters, equipment, tools, materials, parts, and supplies are not permitted unless prior written approval is granted by FDVA Contract Manager. FDVA assumes no liability for damage to or loss of Contractor vehicles, trailers, storage containers, dumpsters, equipment, tools, materials, parts, and supplies (pre-staged, staged, stored or otherwise). Contractor is fully responsible for all deliveries, unloading and storage, movement of Contractor staff and commodities, and return shipping necessary to perform the requirements of the Agreement. Public health and safety related to Contractor vehicles, trailers, storage containers, dumpsters, deliveries, unloading, storage, movement of Contractor staff and commodities, return shipping of any equipment, tools, materials, parts, and supplies, as well as all work performed in accordance with the Agreement shall be the sole responsibility of Contractor. Upon completion of the project, Contractor will remove all Contractor vehicles, trailers, storage containers, dumpsters, equipment, and tools, as well as remaining materials, parts, and supplies from SVNH property.

13. Damage to State Property. FDVA Contract Manager and Contractor shall conduct a daily inspection of the work area to verify if any potential for damage exists or if actual pre-existing/existing damage to State property has occurred. Contractor must immediately report any pre-existing or Contractor caused damage of State property to FDVA Contract Manager, along with written explanation of damage, recommended remedy, as well as photographic evidence of damage and proof of mutually accepted, eventual resolution. With prior written approval of FDVA Contract Manager, Contractor shall immediately repair, replace, or restore any State property damaged by Contractor, at a minimum, to the condition that existed immediately prior to the time of damage. All repairs, parts, or replacement of damaged property shall be like original quality, color, and design, in accordance with manufacturer’s specifications and warranty, as well as all applicable permits, licenses, variances, inspections, approvals, exemptions, certifications, tagging, and permissions required by local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction. Upon completion of the project, FDVA Contract Manager and Contractor will conduct a final inspection of the work area. Any Contractor caused damage to any communications, fire service, utility-owned, and municipality-owned property or equipment, is the sole responsibility of the Contractor, including but not limited to remedy, cost and penalty thereof, in accordance with manufacturer’s specifications and warranty, as well as all applicable permits, licenses, variances, inspections, approvals, exemptions, certifications, tagging, and permissions required by local, state, and federal codes, laws, ordinances, rules, regulations, guidelines, requirements, and any applicable authorities having jurisdiction.

14. Alteration of State Property. No alteration to State property shall be made without a fully executed contract amendment or change order.