ITB_25-41_Pre_Bid_Meeting_Agenda_and_Sign-In_Sheet_6-24-2025.pdf

Pre-Bid Meeting Agenda Bid Number 25-41

Lake Charm Drive Ditch Retrofit City of Oviedo City Annex

400 Alexandria Boulevard, Oviedo, FL 32765 Date: June 24, 2025

Time: 2:00 P.M.

1. Project Contacts

City of Oviedo:

• Jacqueta Scott – Procurement Manager

• Abel Velasco – Procurement Coordinator

• Paul Yeargain, P.E. – Assistant City Engineer

2. Introduction

• This is the non-mandatory pre-bid meeting for the Lake Charm Drive Ditch Retrofit, Bid Number 25-41

• Each attendee must sign in.

• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

• Questions deadline is July 7, 2025, @ 5:00 p.m. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager, (see bid package for details). An addendum will be issued which will include minutes from this pre-bid meeting.

• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bid.

• Bids are due on or before 2:00 p.m., July 15, 2025, to the purchasing agent’s office.

• Anticipated City Council approval in August 2025.

• The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.

3. Scope of Work

Retrofit the existing ditch located along the east side of Lake Charm Drive, north of Panther Street, to a piped system. The proposed improvements include the following:

1. Construction of approximately 250 feet of 36-inch Reinforced Concrete Pipe (RCP) with Ditch Bottom Inlets along the east side of Lake Charm Drive.

http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards

2. Installation of a Mitered End Section (MES) Outfall with Riprap Revetment.

3. Construction of a 24-inch RCP to reroute an existing storm sewer system from the west side of Lake Charm Drive to the proposed 36-inch pipe.

4. Construction of a connection to the existing storm sewer system along Panther Street.

5. Construction of a shallow swale along the east side of Lake Charm Drive.

4. Special Considerations

Required Forms:

▪ Bid Form

▪ Notarized power-of-attorney

▪ Bid Security

▪ Conflict of Interest Statement

▪ Drug-Free Workplace Certification Form

▪ Trench Safety Statement

▪ Non-Collusion Affidavit of Bidder

▪ Dispute Disclosure Form

▪ Statement of Insurance Compliance

▪ A list of all sub-contractors to be utilized by the Bidder for the contract work

▪ A list of two or more business references

▪ Evidence of qualification and licensing to do business in the State and locality of this project

▪ Evidence of corporate or joint-venture certification

▪ Compliance with Employment Eligibility Requirements Form

▪ Compliance with Prohibition Against Contracting with Scrutinized Company Form

▪ Human Trafficking Affidavit

▪ Affidavit of Compliance with Foreign Entity Laws

Performance Bond & Labor and Material Payment Bond

The successful Bidder, simultaneously with the execution of the Agreement, shall furnish a Performance Bond and a Labor and Material Payment Bond, each in an amount equal to 100 percent of the Contract Price. The Bonds shall be secured from a surety company acceptable to the OWNER.

5. Questions from attendees