ITB-24-2 PVRCC Renovation (Rebid) - Addendum 3.pdf
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- Solicitation number
- ITB-24-2 (Rebid)
- Issued by
- Chaves County, Rowe CDP, New Mexico
About this file
This document is Bid Addendum No. 3 for the Pecos Valley Regional Communications Center Renovation (Rebid) issued by Chaves County, New Mexico, with Invitation to Bid #ITB-24-2 dated 09/27/2023. The addendum provides a revised tentative bidding schedule, with key dates including a mandatory pre-bid meeting on 10/05/2023 in the County Manager Suite Conference Room (with virtual attendance option), a deadline for written questions on 10/13/2023, bid submission on 11/07/2023 at 2:00 PM, and a recommendation to the Board of Commissioners on 11/16/2023. The pre-bid meeting is mandatory, meaning only attendees may submit a bid, and a site visit may follow the meeting.
The document outlines the bidding process, including submission requirements of one original and one copy of the bid to be received by the Purchasing Director, with late bids only accepted if all other bids are deemed non-responsive. The protest period is from 11/17/2023 to 12/04/2023, during which aggrieved bidders may submit a written protest to the Chief Procurement Officer. After the protest period, Chaves County will conduct contract negotiations with the successful bidder. The bid will be advertised in a newspaper, on the Chaves County website, and on the New Mexico Purchasing Group website, with a re-advertisement scheduled for 10/01/2023.
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Text version
PROJECT: Pecos Valley Regional Communications Center Renovation (Rebid)
Invitation to Bid # ITB-24-2
DATE: 09/27/2023
BID ADDENDUM NO. 3
NOTICE TO PROPOSERS: This Addendum forms a part of the Contract Documents and modifies the original Specifications and Drawings for the Pecos Valley Regional Communications Center Renovation dated 07/06/2023.
REVISED TENTATIVE BIDDING SCHEDULE:
Action: Responsibility: Date:
1. Issue Bid Purchasing Director, CPO 09/17/2023
2. Re-advertise - Sunday Purchasing Director, CPO 10/01/2023
3. Mandatory Pre-Bid Meeting / Virtual Bidders/Chaves County/Architect 10/05/2023
4. Deadline to Submit Written Questions Bidders 10/13/2023
5. Response to Questions via Addendum Purchasing Director, CPO 10/17/2023
6. Submission of Bid: Tuesday @ 2:00 PM Bidders 11/07/2023
7. Recommendation to Board of Commissioners Purchasing Director, CPO 11/16/2023
8. Notice of Award Purchasing Director, CPO 11/17/2023
9. Protest Period Effect Date: 11/17/2023 12/04/2023
10. Contract Negotiations/Execution Legal 12/04/2023
EXPLANATION OF BID SCHEDULE:
1. Issue Bid – Bid will be advertised via newspaper ad, posted on the Chaves County website, and on the New Mexico Purchasing Group website.
2. Re-advertise Bid – Bid will advertise once more on Sunday, October 1, 2023.
3. Mandatory Pre-Bid Meeting – This pre-bid meeting is MANDATORY, therefore only those in attendance may submit a bid. The pre-bid meeting will be held in the County Manager Suite
Conference Room located at #1 St. Mary’s Place, Roswell, NM on Thursday, October 5, 2023, at
10:00am. A site visit may follow. Attendance will be accepted virtually via the Teams Link listed below.
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 267 206 326 437
Passcode: EjcFZ8
Download Teams | Join on the web https://teams.microsoft.com/l/meetup-join/19%3ameeting_MjJmYmVmNDItZmQyMi00YjExLTk3ZDgtNTQxMTBjMjFhYThm%40thread.v2/0?context=%7b%22Tid%22%3a%227772c722-0b93-4d26-a94a-fdab00851f8b%22%2c%22Oid%22%3a%227883f524-6318-442e-b2c0-bca8a9b6360e%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting
4. Deadline to Submit Written Questions – All questions shall be submitted to the Purchasing
Director via email no later than the date specified in the Revised Tentative Bid Schedule;
ana.nieto@chavescounty.gov.
5. Response to Questions via Addendum – Purchasing Director will formally answer all submitted questions via an addendum which will be posted to the Chaves County website and sent to the parties of whom asked the questions.
6. Submission of Bid – (1) Original and (1) Copy of the bid shall be received by the office of the
Purchasing Director no later than the date specified in the Tentative Bid Schedule. Any bids received after the deadline will NOT be accepted unless all other bids are deemed non-responsive. Any bid not accepted after the deadline will be returned to the bidder unopened.
7. Recommendation to Board of Commissioners – After bid review and acceptance, an award recommendation will be presented to the Chaves County Board of Commissioners.
8. Notice of Award – Upon approval from the Chaves County Board of Commissioners, NOA letters will be emailed/mailed to both successful and unsuccessful bidders.
9. Protest Period – In accordance with Section 13-1-172 NMSA 1978, any Bidder who is aggrieved in connection with the solicitation of a contract or the award of a contract may protest to the
Chief Procurement Officer. The protest must be submitted in writing within fifteen (15) calendar days after knowledge of the facts or occurrences giving rise to the protest. The protest letter shall include the name and address of the protestant, the solicitation number, and a statement of the grounds for protest, including appropriate supporting exhibits.
10. Contract Negotiations/Execution – After the protest period, Chaves County and the successful bidder may conduct business pursuant to the terms and requirements of this solicitation.
END OF BID ADDENDUM NO. 2
mailto:ana.nieto@chavescounty.gov
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